UW INFORMATION
I have received my ARRA award. What do I do now?
Congratulations on your award!
The American Recovery and Reinvestment Act (ARRA) imposed specific
reporting and funds management requirements on all projects/programs funded
with ARRA funds. Remember that it is critical that these requirements are met.
REPORTING REQUIREMENTS
How is the UW coordinating reporting on awards?
The UW Grant and Contract Accounting Office (GCA) will coordinate the
reporting on awards to the FederalReporting.gov central reporting system. Much
of the information will be pulled from 4 central UW databases including SPAERC,
SAGE, OPUS and FIN.
What data elements must be provided by Principal Investigators (PI)?
At this time, the following data elements will need to be provided by the PIs:
Project activity/milestones
Percent of project completed
When are PIs required to submit these data elements?
PIs must submit data elements every quarter for each of their projects/programs.
Quarterly due dates:
September 30, 2009
December 31, 2009
March 31, 2010
June 30, 2010
September 30, 2010
December 31, 2010
How will PIs submit this data?
A web-based tool is being created. It will be pre-populated with some identifying
project information and the PI will need to complete the rest of the data elements.
PIs and administrators will receive an email notification reminding them to submit
their data elements through the new online site. A web link will be provided.
Do I report on the progress each quarter or cumulatively over the life of the
award?
Reports are required each quarter but provide cumulative data.
Are there different reporting requirements if the UW is the sub-recipient
from another institution, i.e. the sponsor is not the federal government.
Yes, there are additional requirements for sub-recipients. The UW will collect the
PI data elements using the same web-based tool, supplement it with the data
from UW databases and submit the report either to FederalReporting.gov or the
prime sponsor. Prior to signing a sub-recipient agreement, the UW must have
clarification on who submits the quarterly report Will it be the responsibility of the
prime recipient or is it delegated to the UW?
What if my grant has outgoing subcontracts? (awards that are made to
another institution or business)
There are different reporting requirements for sub-awardees. The OSP
Subcontracts Team will collect some of the data elements when the subcontract
is set up. They will contact the subcontractor each quarter for the remaining data.
The UW will submit this data as part of their report to federalreporting.gov. The PI
will also need to communicate to the sub-recipient the importance of timely
reporting.
Are there repercussions for not following these requirements?
Yes, the Recovery Act stipulates repercussions for not following the mandates
including:
Termination of awards
Return of funds to the sponsor both on an individual and institutional level.
Debarment from receiving future funds, both on an individual and
institutional level.
Do I need to read my Award Notification?
Yes. All ARRA awards will have specific indications that they are funded with
Recovery Act funds. Many awards will have additional terms and conditions so it
is recommended you carefully review your award document. OSP is usually
copied on all awards, but you may want to contact your OSP Administrator for
confirmation.
What award types are being issued?
Administrative and Competitive Supplements
New Awards under an ARRA RFA
Construction or Equipment
Previously submitted applications that are funded with ARRA funds
What if I get ARRA funds in a non-20 budget?
ARRA funded research projects (outside of capital projects) will have a budget
number of 20-xxxx. If you determine that your department has an ARRA award
that was assigned a budget number other than 20-xxxx, please notify GCA
immediately. Once the ARRA budget is set up appropriately GCA will work with
the department to then transfer the expenditures off the incorrect budget to the
correctly assigned ARRA budget.
Is processing an ARRA funded subcontract any different than the standard
process? It is same process, but the reporting requirements will be much more
extensive,
Who do I contact with other reporting questions?
Please email uw-arra@u.washington.edu