NORTH HINKSEY PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON THURSDAY 24th NOVEMBER
2005, AT 8.00PM, IN THE SEACOURT HALL, BOTLEY.
Present: The Chairman, Councillor E. Batts, and Councillors M. Baker, I. Battersby, E. T. Beaver,
Mrs. A. Dykes, S. Elliott, G. A. Griffiths, Mrs. J. C. Laver, P. R. Massey,
Mrs. B. A. Newport, P.C. Pheysey-Jones and P.C. Stevens.
Others Present: Mrs. J. Barker (The Sprout) and A. J. Stone (Parish Clerk).
05/73 APOLOGIES FOR ABSENCE.
Apologies were received from Councillors M. Grande, G. P. Parkhurst and District Councillor
05/74 DECLARATIONS OF INTEREST
Councillors I. Battersby, S. Elliott and P. Stevens declared a personal and prejudicial interest
in agenda item 05/80/2, Grant request from the Parish Plan Steering Group – Recommendation
of the Grants Working Group to pay a grant of £200.00 towards the cost of producing a Parish
Plan, as members of the Parish Plan Steering Group.
Councillor Mrs. B. A. Newport declared a personal and prejudicial interest as ‘Features Editor of
‘The Sprout’ magazine.
05/75 MATTERS RAISED BY MEMBERS OF THE PUBLIC ONLY
There were no matters raised by members of the public.
05/76 PRESENTATION BY JENNY BARKER, LEADER OF THE PUBLICITY GROUP
OF THE PARISH PLAN STEERING COMMITTEE
Mrs. J. Barker summarised the aims and objectives of the Publicity Group and hoped that by
producing ‘The Sprout’ magazine it would help to encourage parishioners to be proud of
where they lived and encourage a greater community spirit. The fact that the parish was divided
in two by the A34 trunk road did not help matters. It was hoped that the magazine would become
the medium for communication within the parish and help to make things happen. The Parish
Plan Questionnaire had identified amongst other things a considerable amount of interest in
having a local magazine and a Farmers Market.
It was hoped to get local businesses, clubs and schools more involved and it had been decided to
circulate the first three issues of magazine free of charge. There would be ten issues a year, with
single issues for December/January and July/August.
Mrs. J. Barker then informed Councillors that there would be a community event in the
Botley Shopping Precinct on 10th December 2005, with the intention of getting more people into
the Precinct. There would be a Father Christmas (sponsored by Barclays Bank), a Christmas
Tree had been donated by the V.W.H.D.C. and Botley Baptist Church Choir would sing in the
morning and choirs from local schools in the afternoon. A lucky dip was being arranged for
children, a raffle for adults and there was a possibility of a ‘Treasure Hunt’. It was hoped to
make this an annual event and the Oxford Mail would come down and see what was happening.
Councillors then asked a series of questions, which Mrs. Barker answered. Councillors
complimented the Publicity Group for showing the initiative for organising the event.
05/77 URGENT BUSINESS APPROVED BY THE CHAIRMAN OF THE PARISH COUNCIL
There were no items of ‘Urgent Business’
05/78 APPROVAL OF THE MINUTES OF:
i). The minutes of the PARISH COUNCIL MEETING, held on Thursday 27th October 2005,
were AGREED as an accurate record and signed by the Chairman of the Parish Council.
ii). The minutes of the PLANNING COMMITTEE MEETING, held on: -
a). The meeting scheduled to be held on Thursday 10th November 2005, was cancelled, due
to a lack of business.
05/79 CLERKS REPORT
Councillors NOTED the following: -
1). Scheduled Playing Field Safety Checks - Update.
a). That Tony Honey had reported that the funwheel in the children’s play area appeared to
have been vandalised as it no longer revolved smoothly. Graham Sillman had
subsequently inspected it and found that it was working normally. It was believed that
the extremely cold weather had caused the grease to freeze, restricting the movement.
2). Courses/Meetings/Consultation Documents and Advice – Details for Councillors
Councillors NOTED that the Clerk had received: -
A letter from the Vale of White Horse District Council explaining that the Council’s
Members Working Group had met to discuss the proposed Parish Review. North
Hinksey was not affected by the review but any Councillors wishing to see details of the
conclusions should contact Marcia Beverie (Abbey House) on 01235 540310.
Confirmation from the County Council that it had adopted the ‘Oxfordshire Structure
Plan 2016’ with modifications on 21st October 2005. A copy of the agreed plan would
be forwarded to the Parish Council once printed. Councillors could view the adopted
proposals by visiting the County Council’s web-site at www.oxfordshire.gov.uk
Following a request from the Clerk, the County Council had now written to Mrs. G.
Cotterell, 182 Westminster Way, confirming that they would undertake a public
consultation on the location of a pedestrian crossing in Westminster Way, near the
entrance to the subway under the A34. (Copies to Councillors Mrs. B. N. Newport
and E. Batts).
A copy of the City Council’s ‘Draft Air Quality Action Plan’. Councillor G.P.
Parkhurst had reviewed the document and his comments were on the current agenda as
item 05/80/3, Oxford City Council - Air Quality Report.
A note from the Emergency Planning Unit of the County Council that their correct
E-mail address was firstname.lastname@example.org
3). A Selection of letters written by the Clerk or Chairman, or received by the Parish
Councillors NOTED that: -
A letter had been received from the South and Vale Carers Centre thanking the Council
for its grant of £200.00.
A letter of thanks had been received from the Rev. Canon Patrick Hobson MC, the
Speaker at the recent Remembrance Day Service. (Copies had been sent to Councillors
Mrs. B. N. Newport and E. Batts).
A letter had been received from Rev. Donald McNeile, Monks Barn, North Hinksey
Village, complaining of the speed of traffic in North Hinksey Lane and the Village, the
problems associated with the parking of vehicles in North Hinksey Lane by the
Wildlife Amenities area and the road priorities at the junction with Curtis Yard.
Rev. McNeile’s letter had been forwarded to Lee Turner at the County Council’s
Highways Depot, Drayton.
05/80 COUNCIL MATTERS
1). Approval of Supplementary Estimates for 2005/2006.
Councillor S. Elliott proposed and Councillor P. C. Stevens seconded the resolution
that the Council AGREE to the following supplementary estimates for 2005/2006, on
the understanding that any unspent funds at 31st March 2006 would be returned to
‘General Balances’: -
a). Allotments Sub-Committee – ‘Hedge and Tree Cutting Budget’
Expenditure of £1,500 from General Fund balances for reshaping the hedge at the
Wildlife Amenities Area, an approved bid in 2004/2005, but was not spent due to a
delay in the redevelopment of the site and had been returned to General Fund balances.
b). Allotments Sub-Committee – ‘Wildlife Amenities Area – Development Budget’
i). Urgent expenditure of £408 in 2005/2006, had been agreed by the Chairman of the
Parish Council and the Chairman of the Allotments Sub-Committee. This was to
cover the cost of supplying and fixing safety notices at the Wildlife Area, to protect
the Council’s interests and meet insurance requirements, after members of the public
started using the site prior to its planned opening date.
ii). The transfer of a sum of £3,592, to the Development budget revised estimate, being
the balance of the Wildlife Amenities Area earmarked reserve to cover expenditure
incurred in the current year.
c). Highways Sub-Committee – ‘Signs, Noticeboards and Notices Budget’
Expenditure of £500 from the Parish Noticeboards earmarked reserve to cover the cost
of supplying and fixing a noticeboard to the Louie Memorial Pavilion building.
Councillors UNANIMOUSLY AGREED the supplementary estimates for 2005/2006.
2). Grant Request from the Parish Plan Steering Committee
Having declared personal and prejudicial interests in this item, Councillors I. Battersby,
S. Elliott and P. C. Stevens took no part in the debate or vote.
Councillors considered the grant application details and Councillor M. Baker proposed
and Councillor P. R. Massey seconded the resolution that the Council should
APPROVE a grant of £200 towards the cost of producing a Parish Plan. (Section 137
expenditure). This was UNANIMOUSLY AGREED.
3). Oxford City Council - Air Quality Report
The Clerk circulated copies of Councillor G. P. Parkhurst’s comments in relation to the
report. Councillors asked that Councillor Parkhurst be thanked for doing his report and
AGREED that the Clerk should write to Oxford City Council thanking them for the
opportunity of commenting on their report and hoping that they are successful in their
efforts to reduce air pollution. Action: The Clerk to write to Oxford City Council.
4). Wildlife Amenities Area (N. H. Nature Reserve), Provision of a Hardwood Seat
Councillors debated the resolution from Councillor Mrs. B. A. Newport, seconded by
Mrs. J. C. Laver that ‘The Parish Council AGREES to the purchase from ‘General
Fund’ balances of a hardwood seat in memory of Primrose Warburg, a Parish
Councillor of many years standing and a renowned international conservationist. The
seat to be placed in the ‘North Hinksey Nature Reserve’.
Councillor G. A. Griffiths supported the resolution but along with Councillor P. C. Pheysey-
Jones believed that as Primrose Warburg had a dislike for seating, her service should be
commemorated in a different way.
When put to the vote it was UNANIMOUSLY AGREED to purchase a hardwood seat
or bench, to a maximum cost of £500.00. The style should conform to the other seating
that will be purchased and placed in the reserve.
5). Discussion of Highways Issues raised by the Parish Plan Transport Group
Councillor P. C. Stevens introduced a list of transport issues that had been identified by the
Transport Group of the Parish Plan Steering Committee and hoped that the Parish Council
or the Botley Traffic Advisory Committee would raise the issues with the County Council.
Councillors explained that many of the issues had already been taken up with the County
Council and that issues concerning the A34 were the responsibility of the Highways
Agency. Action: The Clerk to write to Councillor Stevens and explain what action
had already been taken in relation to the issues highlighted.
6). Reports from Chairs of Other Committees (Progress/Issues of Interest)
i). PLANNING COMMITTEE
The Chairman, Councillor G. A. Griffiths reported that an application to convert
78A into flats had been approved by the V.W.H.D.C. He believed that the
application would remain on file as an approved application as the previously
approved application to convert the building to a Cattery and flat for staffing was
going ahead. Action: Councillor Griffiths to investigate whether 78A West
Way had been sold to the owners of the Cattery, or was being leased to them.
Councillor Griffiths also referred to a proposal by Grandpont Waters Ltd. to build a
rowing course on land between North Hinksey and South Hinksey Villages.
ii). ALLOTMENTS SUB-COMMITTEE
The Chairman, Councillor Mrs. J. C. Laver, informed the meeting that
approximately 85% of the 2005/2006 allotment rents had been received.
iii). HIGHWAYS SUB-COMMITTEE
The Chairman, Councillor P. C. Pheysey-Jones informed the meeting that the
County Council had issued the order for work to narrow the carriageway to one
lane and install appropriate signage at the junction of North Hinksey Lane and
iv). PLAYING FIELDS SUB-COMMITTEE
Nothing further to report
v). REMEMBRANCE DAY SUB-COMMITTEE
The Chairman, Councillor Mrs. B. A. Newport read out a letter of thanks from the
Rev. Canon Patrick Hobson MC.
The Chairman of the Parish Council, Councillor E. Batts informed the meeting
that this year’s retiring collection had raised £235.56 for the Poppy Appeal
Councillors expressed disappointment at an article in the Oxford Mail from a
representative of the Air Crew Association, claiming that they were responsible for
starting the Remembrance Day Service. Councillors AGREED that it was not
appropriate to challenge the inaccuracies in the article.
vi). BOTLEY TRAFFIC ADVISORY COMMITTEE
The Clerk circulated a report from the Chairman of the Botley Traffic Advisory
Committee, Councillor G. P. Parkhurst on the recent meeting with representatives
of the County Council’s Highways Division and Thames Valley Police.
Councillors recorded their thanks to Councillor Parkhurst for producing his report.
vii). SEACOURT HALL MANAGEMENT COMMITTEE
The Chairman, Councillor Mrs. A. Dykes, informed Councillors that the
outstanding rent for hire of the hall had now been paid and that the caretakers had
moved to another property in Greater Leys. Councillor E. Batts as Secretary to
the Seacourt Hall Committee and the Parish Council representatives on the
committee all expressed surprise at the announcement as they had not been
informed of this fact. Councillors were concerned that the caretakers no longer
lived locally, as this was an important consideration in their appointment.
Furthermore, concerns were expressed about arrangements for the collection of
keys by hirers. The Clerk confirmed that the Parish Council had not been advised
of the change of address and telephone number, which meant that the details shown
on the Parish Council’s noticeboards were now incorrect.
It was AGREED that Councillor Batts would contact the caretakers about how
they intended to fulfil the requirements of their employment now that they did not
live locally. He would also ask for clarification on the arrangements for setting up
tables and chairs before meetings etc.
viii). WEB-SITE WORKING GROUP
The Chairman, Councillor S. Elliott explained that the Clerk had now ordered a
web-site template for the parish council. Councillors Baker, Elliott, Parkhurst and
the Clerk had done some preliminary work on the draft web-site and it was hoped
that the site would be live from 1st January 2006. Councillor P. R. Massey and
Mrs. E. Grande would join the Web-Site Development Group.
Councillor M. Baker had kindly agreed to be the web-master, Councillor
G. P. Parkhurst would set-up the various links and the Clerk would arrange for the
minutes and agenda information to be regularly updated.
Councillor M. Baker would arrange for a demonstration of the draft web-site in the
Seacourt Hall, at 7.30pm, on Thursday 15th December 2005.
ix). PARISH PLAN STEERING COMMITTEE
The Chairman, Councillor P. C. Stevens informed the meeting that Mr. A. Howse,
(the owner of the parade shops), had attended the last meeting of the Parish Plan
Steering Committee. He informed the meeting that he was going to re-decorate the
frontage of the parade shops. Wendy White, the Manager of Templar’s Square
Shopping Precinct had agreed to meet with the Parish Plan Steering Committee.
05/81 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS.
There was no report from County Councillor Mrs. J. Godden.
District Councillor B. A. Newport explained that it was a busy time for the V.W.H.D.C. and that
licensing applications were still being considered.
05/82 OTHER DOCUMENTS AND LETTERS RECEIVED.
Oxfordshire County Council Confirmation - Adoption of the Oxfordshire Structure Plan
“ “ “ Contact point for Emergency Planning issues
“ “ “ News for Towns & Parishes – November 2005
“ “ “ Correspondence re: Pedestrian crossing in Westminster Way
“ “ “ CAG Oxfordshire newsletter – November 2005
“ “ “ Acknowledgement of request for further information on
“ “ “ Children and Young People’s Plan Consultation
(Details are available on the County Council’s web-site
Vale of White Horse DC Parish Review progress
“ “ “ “ “ Funding and Community Grants Update
Oxford City Council Draft Air Quality Action Plan
Rev. Canon P. Hobson MC Thank you letter re: Remembrance Day Service
South & Vales Carers Centre Thank you letter for grant
B.B.O.W.T. Newsletter October 2005
D.I.S. (NALC) Direct Information Service 31/10/2005 and 14/11/2005
Commonwealth War Graves Annual Report 2004-2005
05/83 ACCOUNTS FOR PAYMENT
Ch. No. Payee Expenditure Amount
101231 Oxford City Council Printing of Remembrance Day Service Sheets £ 45.00
101232 T.H. Neale Grass cutting Sep./Oct. 2005 £ 246.00
101233 V. W. H. D. C. Servicing Dog Bins to 30/9/2005 and Licence £ 142.14
for use of land fronting Chapel Way
101234 Lyreco Uk Ltd. Stationery order, photocopy/print cartridges £ 159.95
101235 G. Sillman ROSPA repair work, Repairs to cisterns in £ 521.00
Pavilion, W.A.A. noticeboards.
101236 Royal B. L. Poppy Appeal Wreaths for Remembrance Day Service 2005 £ 103.50
(Two wreaths to be recharged)
101237 Young’s Tree Services Cutting of conifers on allotment site £ 200.00
101238 Vision ICT Ltd. Web-Site design costs £ 622.75
101239 Radio Cherwell Hire sound System – Remembrance Day Service £ 80.00
101240 Oxfordshire Youth Brass Donation for playing at Rem. Day Service £ 100.00
101241 Botley Women’s Institute Donation towards tea, coffee etc. £ 45.00
101242 R. McDonald P/T caretaking fee/skatebowl clean for Nov.05 £ 126.04
101243 A. R. Honey Safety checks/litter clearing Sept 05 £ 128.70
5 weeks @ £25.74)
101244 A. J. Stone Net salary Novemeber 2005 + travelling Sept/ £1,005.53
Total Expenditure £ 3,525.21
05/84 DATES OF FUTURE MEETINGS
15th December 2005 Planning Committee (7.00pm) (If needed)
15 December 2005 Council (8.00pm)
12th January 2006 Allotments Sub-Committee (7.00pm)
12th January 2006 Planning Committee (7.30pm)
19th January 2006 Grants Working Group (7.00pm)
19th January 2006 Highways Sub-Committee (7.30pm)
19th January 2006 F & G P Sub-Committee (8.00pm)
26 January 2006 Playing Fields Sub-Committee (7.30pm)
26th January 2006 Council (8.00pm)
The meeting finished at 9.40pm