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					                        Staff Handbook: Table of Contents

Note: This is an extended list of possibilities. You need to review each and decide what is needed
for your program. The * items should be included in all handbooks


    -   *Cover and contact information
    -   *Welcome and Introduction
    -   *Table of Contents
    -   *Administrative organization / Chain of Command
    -   *Right to modify
    -   *Non-discrimination / EOE
    -   *Mission / philosophy / goals
    -   *Terms of employment (faith based requirements, over 18, etc.)
    -   Employment classifications:
                     Full time hourly
                     Part time hourly
                     Substitutes
                     Seasonal
                     Volunteers
    -   Personnel file requirements:
                     Application with work history
                     Transcripts and certificates of education
                     Emergency contact information
                     Licensing paperwork items
                     Background check
                     References
                     Health information (physical & TB test)
                     Drug testing
                     Government items (I-9, W-4)
                     Specialty requirements:
                              Drivers
                              Cooks
                     Access to files
    -   *Probationary period / orientation (what it is, purpose,
        expectations, length of time, become a regular employee)
    -   *Payroll policies:
                     Pay day and pay periods
                     Salary determined by experience, education and responsibility
                     Overtime
                     Time sheets/cards/computer system
                     Raises
                     Termination of employment: last pay day and severance
    -   *Benefits: (as applicable)
                     Distinguish between benefits for various classifications and state time
                         table for eligibility
                     Vacation
                     Sick leave
                     Personal days
                    Reduced child care
                    Medical insurance
                    Dental insurance
                    Other insurances (life, accident, disability, vision, etc.)
                    Workman’s compensation
                    Jury duty
                    Educational reimbursement
                    Retirement
                    Bonuses
                    Leave of Absence – personal, family
-   *Training:
                *New employee orientation
                *Licensing regulations
                *Center requirements
                Blood borne pathogens
                First aid and CPR
                Fire extinguisher usage
                *Ongoing training
                Individualized training plans
-   *Work Attendance:
                Work hours / flexibility
                *After hour work (not working on own time)
                *Overtime
                *Punctuality / attendance expectations
                Clocking in and out
                *Procedure for requesting time off
                *Illness of an employee
                *Resignation procedure
                *Holidays and closures
-   *Communication:
        o *Staff meetings
        o *Grievance procedure
        o Annual survey
        o Suggestions and recommendations
-   Staff Responsibilities:
        o Job descriptions
        o *Evaluations
                *Training needs
                *Staff discipline
        o Licensing requirements
        o Accreditation standards
        o Children:
                Supervising children
                Interactions with children
                Positive discipline and behavior guidance
                *Reporting child abuse and neglect
                *Health and safety
                          Accidents
                          Illness
                          Infestations
                          Daily health inspections
                          Medication
                          Ratios
                          Meals and snacks
                               o Food preparation
                          Naptime
                          Facility safety
                          Van safety
                          Playground safety
                          *Emergency evacuation procedures
                          *Medical emergencies
                          *First Aid kits
       o   **Program:
                 Expectations and / or program by age
                    and development
                 Daily schedule
                 Curriculum description
                 Lesson plans / planning and prep time
                 Observations, assessments, portfolios
                 Indoor environment
                 Outdoor classroom
                 Field trips / transportation
                 Television / computers
                 Program evaluation
       o **Parents:
                 *Parent relations
                         Role and influence of parent
                 *Communication (describe types including daily reports)
                 Open door policy
                 Orientation of new families
                 *Conferences
                 Participation
                 *Confidentiality
                 Child custody disputes
                 Grievance procedures for parents
                         Suggestions, concerns, questions
                 Parent Education
       o Facility
                 Opening procedures
                         Arrival of children
                 Closing procedures
                         Departure of children
                 Maintenance and care of building
                 Playground safety checks
                 *Chemicals
                 *Smoking / substance abuse
-   Community relations
-   Other policies:
       o Greeting visitors
       o Marketing
            o *Dress code
            o *Use of telephones (center and cell)
            o *Personal items brought into center
            o Outside food items
            o Transportation and parking
            o *Use of center materials
            o *Conflict of interest
            o Birthday parties
            o *Sexual harassment
            o Endorsements
   -    *Signed paper for acknowledgement of receipt
   -
Those items listed with no * may not apply to your center, or may be included in a separate
document.

**Many programs have a separate Employee manual that describes classroom and program
expectations, child/adult interactions, and family relationships

				
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