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Payroll-Benefits Officer TOR

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									Position Title:    Payroll/Benefits Officer                  Salary:          USD$ 20,000
Location:          Nairobi, Kenya                            Department:      Human Resources
Supervisor:        Senior HR Officer                         Supervises:      N/A

Position Summary:
Processes all employee new hires, separations, and changes into AWF’s payroll systems, including
generation of contracts and amendments, and update of payroll related tables and files in AWF’s HR
information system. Also responsible for handling and processing of all benefit related transactions
relative to new hires, separations, and changes regarding eligibility, system maintenance of employee
eligibility and processing carrier invoices.

Responsibilities:
 Generates staff contracts and offer letters for review by Senior HR Officer and hiring manager.
 Administers AWF’s various payroll systems, updating data to reflect new hires, terminations, changes
   in employment terms and benefits eligibility.
 Facilitates timely payroll, semi-monthly for US-based staff, monthly for Africa-based staff. Generate
   change log for review by Senior HR Officer, and payroll preview reports for approval by Director of
   Finance. Ensure that staff receive payroll on or before agreed upon pay dates.
 Reconciles payroll reports to general ledger quarterly. Ensure that quarterly and year-end tax reports
   are correct and accurately reflect payroll data.
 Administers staff medical and insurance related programs, coordinating with vendors to ensure timely
   enrollment of staff, and any periodic re-enrollment periods. Benefits include medical insurance,
   life/accident/disability insurances, travel insurances, and US-based tax deferred flexible spending
   accounts.
 Administers AWF’s staff retirement savings plans including Africa-based Generali, and US-based
   401(k) plan. Ensure compliance with plan terms and timely submission of staff contributions.
   Reconciles staff contributions to general ledger quarterly.
 Responds timely to employee inquiries regarding payroll and benefits. Acts as liaison as necessary
   between staff and benefits administrators.
 Tracks other contractual benefits such as expatriate home leave, relocation and repatriation, tax-
   equity adjustments, acting allowances, etc.
 Prepares payroll related journal entries for posting by general ledger accounting team.

Qualifications:
 Applicants must be fully fluent in both French and English.
 Diploma in Human Resource, business, finance, accounting or related field.
 Certified Public Accountant part 1 or equivalent
 5 years work experience in accounting and/or human resources, with demonstrable knowledge
   regarding payroll operations and law. The ideal candidate will have experience in multinational
   payroll, including the United States.
 Excellent customer service skills with the ability to handle challenging situations quickly, accurately,
   and cordially. Ability to exercise discretion with the highest respect for confidentiality.
 Strong organizational skills and attention to detail.
 Strong level of competence with Excel, accounting/HR information systems, and payroll systems.

								
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