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Position Title: Payroll/Benefits Officer Salary: USD$ 20,000 Location: Nairobi, Kenya Department: Human Resources Supervisor: Senior HR Officer Supervises: N/A Position Summary: Processes all employee new hires, separations, and changes into AWF’s payroll systems, including generation of contracts and amendments, and update of payroll related tables and files in AWF’s HR information system. Also responsible for handling and processing of all benefit related transactions relative to new hires, separations, and changes regarding eligibility, system maintenance of employee eligibility and processing carrier invoices. Responsibilities: Generates staff contracts and offer letters for review by Senior HR Officer and hiring manager. Administers AWF’s various payroll systems, updating data to reflect new hires, terminations, changes in employment terms and benefits eligibility. Facilitates timely payroll, semi-monthly for US-based staff, monthly for Africa-based staff. Generate change log for review by Senior HR Officer, and payroll preview reports for approval by Director of Finance. Ensure that staff receive payroll on or before agreed upon pay dates. Reconciles payroll reports to general ledger quarterly. Ensure that quarterly and year-end tax reports are correct and accurately reflect payroll data. Administers staff medical and insurance related programs, coordinating with vendors to ensure timely enrollment of staff, and any periodic re-enrollment periods. Benefits include medical insurance, life/accident/disability insurances, travel insurances, and US-based tax deferred flexible spending accounts. Administers AWF’s staff retirement savings plans including Africa-based Generali, and US-based 401(k) plan. Ensure compliance with plan terms and timely submission of staff contributions. Reconciles staff contributions to general ledger quarterly. Responds timely to employee inquiries regarding payroll and benefits. Acts as liaison as necessary between staff and benefits administrators. Tracks other contractual benefits such as expatriate home leave, relocation and repatriation, tax- equity adjustments, acting allowances, etc. Prepares payroll related journal entries for posting by general ledger accounting team. Qualifications: Applicants must be fully fluent in both French and English. Diploma in Human Resource, business, finance, accounting or related field. Certified Public Accountant part 1 or equivalent 5 years work experience in accounting and/or human resources, with demonstrable knowledge regarding payroll operations and law. The ideal candidate will have experience in multinational payroll, including the United States. Excellent customer service skills with the ability to handle challenging situations quickly, accurately, and cordially. Ability to exercise discretion with the highest respect for confidentiality. Strong organizational skills and attention to detail. Strong level of competence with Excel, accounting/HR information systems, and payroll systems.
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