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					                     Community Grants Program
HRM Grants Program   2011 - 2012
                     A Guide to Different Types of Community Grants, Eligibility
                     Criteria and How To Apply
                                         HRM Grants Program 2010- 2011

The HRM Grants Program is a portfolio of programs which offer tax concessions and grants to community non-profit organizations
and charities throughout HRM. The portfolio is managed and administered under the Community Relations and Cultural Affairs
Division of HRM Community Development.


Community Grants Program Awards                                      Grants Program Annual Report
In 2010-11, the Community Grants Program received                    All grants, donations, tax exemptions and contributions award-
98 applications and awarded a total of 78 grants for a total         ed under the HRM Grants Program portfolio are published in
value of $490,848.                                                   an annual report. Copies of the report are filed with HRM’s
                                                                     archives and available to the general public through Customer
Staff from different departments review and score applications       Service Centres, HRM Libraries, and the Grants Program web
and make their recommendations for funding to a standing             site.
committee of Council, the HRM Grants Committee, which
comprises six (6) councillors – once for each community coun-        Our thanks to the staff of the Office of the Municipal Clerk, the
cil, volunteers, and staff. The Committee’s report then goes to      Mayor’s Office, Councillors’ Support Office, HRM Libraries,
Regional Council for final approval.                                 HRM Corporate Communications, Customer Service Centres
                                                                     and HRM Call Centre for their help in making this program
Tax Exemption for Non-Profit Organizations                           available to local volunteers throughout the region.
Program
                                                                     Our thanks to staff, community volunteers, and members of
This program offers conversions from commercial to the resi-         Council for making this another successful year.
dential tax rate, or a reduction in property taxes, to registered
non-profit organizations and charities who provide certain
types of service to the community. Most groups are recreation-
al associations, service clubs, social services, shelters, housing
programs for persons with special needs, health groups, and
cultural organizations.

In 2010, a total of 320 tax accounts (176 organizations) re-
ceived some degree of tax relief for a total cost of $2,577,470.

Property Sales
The HRM Grants Program and Real Estate work jointly on
requests for the sale of HRM-owned surplus properties. The
$-value of less than market value sales are reported as a form
of municipal contribution and listed in the Grants Program
Annual Report.




                                                                     Design and Printing: HRM Corporate Communications
                                                                                 Contents

1. Introduction ............................................................................................................................................................. 1
2. Eligibility Criteria ..................................................................................................................................................... 2
            General Eligibility Criteria ................................................................................................................................. 2
            Financial Eligibility Criteria ............................................................................................................................... 3
            Eligibility of Membership-Based Clubs .............................................................................................................. 4
            Project-Specific Professional Fees ..................................................................................................................... 5
            Membership-Based Housing Organizations and Non-Profit Housing Cooperatives ............................................. 6
3. Completing a Grant Application Form .................................................................................................................... 7
4. Funding Criteria .................................................................................................................................................... 10
            Healthy Communities Sector .......................................................................................................................... 10
                  Environment ..................................................................................................................................................... 10
                  Recreation & Leisure .......................................................................................................................................... 13
                  Affordable and Supportive Housing .................................................................................................................... 16
            Safe Communities Sector ............................................................................................................................... 19
                  Emergency Assistance ....................................................................................................................................... 19
                  Neighbourhood Safety ....................................................................................................................................... 22
            Cultural Communities Sector ......................................................................................................................... 25
                  Community History ........................................................................................................................................... 25
                  Community Diversity ......................................................................................................................................... 28
                  Arts & Crafts ..................................................................................................................................................... 30
5. Grant Reporting Requirements ............................................................................................................................. 34
6. Approval Process .................................................................................................................................................. 35
7. Ethical Guidelines .................................................................................................................................................. 36
8. Other HRM Assistance Programs .......................................................................................................................... 39
            HRM Community Development ...................................................................................................................... 39
            HRM Infrastructure & Capital Assets .............................................................................................................. 43
            HRM Financial Services ................................................................................................................................. 43
9. Publication Consent Form .......................................................................................................................................45
            Permission form for the use of photographs submitted for project reporting
                                                      1. Introduction

The information in this guide focuses on the annual HRM Community Grants Program. This program provides project-specific
cash grants to non-profit community groups throughout the region. These awards support local volunteers and non-profit groups
in the arts, diversity, recreation, housing, public safety, community history, and environmental programs. Community-owned facili-
ties are also assisted with accessibility, energy efficiency, specialized equipment, major repairs, and new construction.

Funding Sectors
This guide provides details of the type of project eligible for funding in each of the program’s eight funding sectors:
     • Environment                               • Neighbourhood Safety
     • Recreation & Leisure                      • Community History
     • Affordable & Supportive Housing           • Community Diversity
     • Emergency Assistance                      • Arts & Crafts

Timelines
The program opens in January of each year with an application deadline of March 31st. Late applications will not
be considered.

Type of Grant
There are two types of grants: a project grant of up to $5,000 or a capital grant of up to $25,000. Project grants are intended to
help volunteers develop a new program or enhance existing programming and includes technical studies, marketing, small equip-
ment, minor repairs, self-publishing, self-promotion, and special projects. Most awards are in the $1,000 - $4,000 range. Capital
grants are for buildings, land, and large equipment. The property must be owned by the applicant (ie. not leased).

Matching funding is not required but applicants are encouraged to cost-share or seek assistance from other sources (eg. fund-
raising, other levels of government, foundations, corporate sponsors, etc.).

The program does not provide core operating assistance (eg. excludes salaries and wages, rent, office supplies,
insurance, etc.).

Application Information
The Grants Program web site is located on the HRM web site at www.halifax.ca. Scroll down the Quick Links feature located on
the left of the site’s Home Page; the listing is alphabetical. Select Grants Program and then select the applicable program.

The Community Grants Program web page includes the guide, an application form, the score form used by staff reviewers, a
reporting form, guide to acknowledgements flyer, and past copies of reports listing awards. A review of past records will help you
gauge the type of project funded, value of the award, and typical terms and conditions of funding.

Assistance
Groups who have not applied to the program are encouraged to call Grants Program staff to discuss their proposal and receive as-
sistance in completing the application form. Staff will also provide guidance in identifying ineligible projects or expenses or referral
to other grants programs.

Web Site Link
To reach the Community Grants web page: http://www.halifax.ca/boardscom/Communitygrantsprogram.html.
                                                                                                                      Introduction    1
                                          2. Eligibility Criteria

                                          An applicant must meet each of the three types of eligibility criteria to ad-
    HRM Grants Committee                  vance to the decision-making stage of the review process. First, the applicant must
    The HRM Community Grants              meet the basic (1) general eligibility criteria, then (2) the financial criteria, and
    Program staff report to the HRM       (3) the sector funding criteria.
    Grants Committee - The HRM
    Grants Committee is a standing
    committee of Regional Council         1. General Eligibility Criteria
    and comprises six (6) members of         •    The applicant shall be a registered Canadian charity or a non-profit society
    Regional Council, one Councillor              registered with the Nova Scotia Registry of Joint Stocks. Registration must
    from each Community Council, and              be current: defaulted, expired or revoked status is ineligible for further
    six (6) members of the public. The            consideration. Non-profit groups incorporated under an Act of the NS
    committee is assisted by staff of             Legislature are also eligible.
    HRM Community Development and
    the Office of the Municipal Clerk.            Grants are not awarded to individuals, commerce, business, industry, or
    Staff from other departments also             sole proprietorships.
    provides assistance in the review
    of applications, referrals, and the      •    HRM provides project-specific funding: we evaluate a submission relative
    distribution of information.                  to other applicants in the same funding sector. Note: it is the type of
                                                  project that is funded not the type of organization.

                                             •    The applicant organization is located within the geographic boundary of
                                                  HRM.
                                                  The intent is to invest local resources in local initiatives and build residents’
                                                  organizational capacity, not to supplement campaigns developed and deliv-
                                                  ered into the region through international, national, or provincial organiza-
                                                  tions.

                                             •    The applicant is expected to have been registered for at least one
                                                  (1) year prior to the date of application to the HRM Community
                                                  Grants Program. The HRM Grants Committee may, at its discretion,
                                                  permit an application from a new organization in circumstances where the
                                                  absence or delay of a program is to the detriment of the general public or
                                                  a community of interest.
                                                  The intent is to discourage “grant seeking” whereby a group registers as a
                                                  non-profit primarily for the purpose of obtaining a grant. A one-year require-
                                                  ment provides reviewers with some indication of the financial status of the
                                                  applicant and their ability to deliver a program or service. The timing also
                                                  encourages the applicant to develop their grant proposal to an acceptable
                                                  standard.

                                             •    The applicant shall respect the Canadian Charter of Human Rights and
                                                  promote equal access and opportunity for all persons.
                                                  The municipality is non-partisan and does not provide financial support to
                                                  a religious or political doctrine.



2     General Eligibility Criteria
                                                                                            Eligibility Criteria: Financial

    •    A loss or reduction in government grant, loss of sponsorship, debt retire-
         ment, poor cash flow management, poor financial planning or lack of
         building reserve fund does not constitute ‘need’ under the evaluation
         criteria of the HRM Community Grants Program.
    •    Grants are not awarded for the salary/wages of staff positions, volunteer
         bursaries or honoraria, or recurring operating costs.
    •    Grant applicants should be able to demonstrate active fund-raising efforts
         to support the continuation of a program, project, or service.
         How will a program or service continue without a municipal grant?                    City Hall, Halifax
                                                                                              Designed in 1888 by renowned local
    •    Grants may be awarded with certain terms and conditions. Your letter of              architect Edward Elliot. Halifax City
         confirmation will state if any particular restrictions apply to your grant.          Hall represents the Second Empire
                                                                                              style of architecture.
    •    Awards may be issued in full (the usual practice) or can be paid in install-
         ments. Your letter of confirmation will state if a hold-back applies to your
         grant.
    •    In rare circumstances, an applicant’s eligibility may be suspended for a
         specified time period for mis-appropriation of funds, failure to report, or
         mis-representation.
    •    Only one application can be submitted by an organization in a
         year.
    •    Late applications shall be deemed ineligible for further consider-
         ation.

Applications which are ineligible for funding will be taken to the Grants Committee;
Regional Council is then notified in an Information Report. The applicant will be
notified as soon as possible. This helps avoid waiting for months to find out your
application was denied because it did not meet certain criteria. An ineligible ap-
plicant will be advised, in writing, of the reason for their withdrawal from the review
process.

Because the HRM Community Grants Program works within a fixed bud-
get and time-frame we cannot provide emergency financial assistance.

2. Financial Eligibility Criteria
The following criteria supports the principles of self-sufficiency, public accountability
for the expenditure of public money, and outcomes of benefit to the general public.
The aim is to acknowledge and support good financial practices regardless of the
size of an organization or its financial assets.

    •    The applicant shall submit a financial statement for the prior year in ad-
         dition to a budget for the project for which they are seeking a grant. The
         report should be complete and accurate and reflect the overall status of
         the organization.

                                                                                                      Financial Eligibility Criteria   3
Eligibility Criteria: Membership-Based Clubs

                                                        Audited financial statement, Treasurer’s report, bank statement, accoun-
                                                        tant’s financial statement. The reviewer is assessing the organization’s
                                                        immediate financial viability.

                                                    •   Do the organization’s revenues show diversity in revenue sources?
                                                        The more diversified an organization’s source of revenues the greater the
                                                        protection from changes in the general or local economy, changes in gov-
    2011 Halifax Canada Games                           ernment funding priorities or the termination of a program, and competi-
    February 11 to 27, 2011                             tion for limited public funding.
    www.canadagames2011.ca
                                                3. Eligibility of Membership-Based Clubs
                                                The HRM Community Grants Program reviews grants to membership-based clubs
                                                (clubs that require individual membership as the basis for access to a facility or
                                                participation in a program) using the following criteria:

                                                    1. The group provides a service that would otherwise be a municipal respon-
                                                       sibility and the geographic area or number of participants is too small to
                                                       warrant direct service delivery by HRM;
                                                        or
                                                    2. the socioeconomic or ethnocultural composition of the target population
                                                       lends itself to local service delivery to and through a “community of inter-
                                                       est”;
                                                        and
                                                    3. the facility, amenities, programs or services make sufficient and appropri-
                                                       ate provision for the general public to derive direct benefit.

                                                For clarity the term “sufficient provision for the general public to derive direct
                                                benefit” means that non-members benefit from any investment of public fund-
                                                ing, not simply club members. And, the value of any grant received from HRM is
                                                comparable to the value of the benefits the club provides to the general public. The
                                                following are some examples of what HRM review staff are looking for when scoring
                                                a grant application:

                                                    •   Access for non-members.
                                                             How many non-members? Hours of access?
                                                    •   Access for low income persons.
                                                             Does the club have an inclusion plan or specific program (eg. HRM
                                                             Kids sponsor, bursaries, pay-what-you-can, discount rates, equipment
                                                             loan, family rates)?
                                                             How many non-members or members were (will be) assisted and at
                                                             what cost to the club?




4     Membership-Based Clubs Eligibility Criteria
                                                     Eligibility Criteria: Project-Specific Professional Fees

    •    The club provides an amenity that is not available in the immediate neigh-
         bourhood from the private or government sector.

    •    Instructional programs, open competition, or events for non-members.

    •    Hosting venue for regional, national, or international events.

    •    Club property is a municipally registered heritage property.

    •    The club provides stewardship of a coastal, lakefront, river, wetland or                 Friends of Schmidtville, Halifax
         woodland location(s). The club does not simply own or use the location                   Friends of Schmidtville Society are
         they provide environmental protection and, where applicable, remediation.                a community based organization
                                                                                                  whose mandate is to preserve
    •    Clubs that operate a bar, restaurant, or retail outlet, year-round or on a               and enhance the heritage of a
         recurring basis are not excluded from eligibility but might score lower                  neighbourhood located in Halifax’s
         than those who are seasonal operations or those unable to participate in                 downtown commonly referred to
         relatively profitable fundraising initiatives (eg. lottery, gaming, alcohol sales,       as Schmidtville. The history of
         catering, or sub-contracted services to commercial vendors).                             Schmidtville dates back to the
                                                                                                 1700’s. A grant of $1,000 awarded
    •    The aim of these guidelines is to avoid exclusivity and to provide the gen-              towards consulting fees for a
         eral public with a tangible benefit for the investment of public money.                 “heritage audit” that will form part of
                                                                                                  the documentation required when
4. Eligibility of Project-Specific Professional Fees                                              making application for designation
                                                                                                  as a heritage district.
The HRM Community Grants Program does not fund staff salaries or wages, or
payment to volunteers such as bursaries, stipends or honoraria. Project-specific
professional fees are eligible on a one-time basis across all funding sectors; these
are fees paid for services that require accreditation or technical knowledge and
experience that exceeds the capacity of volunteers or an organization’s own staff.

The following are examples of some types of eligible expense; this list is for illustra-
tion purposes only. Applicants are advised to contact HRM staff for advice
on their specific request:
   •	    Appraiser	(property	or	artifact).
   •	    Architect	(building	or	landscape).
   •	    Artist	(design	and/or	fabrication,	installation,	program	design).
   •	    Engineer	(geotechnical/structural,	civil,	mechanical,	electrical).
   •	    Building	management	(building	lifecycle	plan).
   •	    Building	inspector	(building	condition	report).
   •	    Computer	programmer	(web	site	design,	database	design,	information	
         management system).
   •	    Conservator	(building	or	artifact).
   •	    Consultant	(feasibility	study,	program	evaluation,	program	design,	policy,	
         organizational review, needs assessment, asset mapping).
   •	    Curator	(collections	management,	exhibit	design).
   •	    Energy	efficiency	auditor.


                                                                                 Project Specific Professional Fees Eligibility Criteria   5
Eligibility Criteria: Membership-Based and Non-Profit Housing

                                                   •	 Environmental	engineer	(tests	for	air	quality,	soil	contamination,	water	
                                                      course or quality, septic containment, hazardous materials).
                                                   •	 Financial	consultant	(financial	plan,	capital	plan,	debt	re-structuring,	
                                                      investment plan).
                                                   •	 General	contractor	(oversees	multiple	trades,	coordination	and	quality	
                                                      control).
                                                   •	 Graphic	designer.
                                                   •	 Illustrator.
                                                   •	 Photographer.
    Lesbian, Gay, Bi-sexual Youth                  •	 Publisher	(marketing	plan,	project	management).
    Project Society – The Youth                    •	 Laboratory	fees	(tests).
    Project, Halifax                               •	 Lawyer	(property	title	search,	contract).	Excludes	litigation.
    The Society has created a                      •	 Marketing	(market	analysis,	consumer	surveys,	plan).
    specialized lending library serving            •	 Recording	technician	(production	of	project-specific	cd).
    LGBT	youth,	family	members	and	                • Statistician (demographic, trends analysis).
    community service providers. A                 • Surveyor (legal/land).
    project grant of $5,000 awarded                • Trades person (electrician, plumber, carpenter, stonemason, welder).
    for consultant to develop inventory            • Writer or Editor (preparation of copy, editor, proofreading).
    system and to purchase library
    equipment.                                         Note: Grants for professional fees are a one-time expense intended to as-
                                                       sist with a specific project or the development of a new program or service.
                                                       Applicant’s are expected to assume responsibility for the on-going program
                                                       costs in subsequent years.

                                                       Applicants are advised to confirm professional accreditation where re-
                                                       quired by law or legal liability, references, and applicable experience when
                                                       selecting a service provider.

                                               5. Eligibility of Membership-Based Housing Organizations and
                                               Non-Profit Housing Cooperatives
                                               Capital grants towards the development or maintenance of non-profit housing
                                               exclude property where title is held, or to be transferred to, an individual, private or
                                               shareholder entity. Title must be held by a registered non-profit society or charity.
                                               Projects that restrict tenancy (eg. by occupation or religion) might also be excluded
                                               from public subsidy. If your project restricts tenancy it is advisable to re-
                                               quest a determination of eligibility from the HRM Grants Committee prior
                                               to submitting an application for funding.

                                               Non-profit housing cooperatives are eligible to apply for assistance provided they
                                               are incorporated under the Cooperatives Associations Act, Chapter 7, Section 61,
                                               A-F as a membership-based non-profit (there are no individual shares or dividends;
                                               tenants do not own an equity position).




6     Membership-Based Housing Organizations & Non-Profit Housing Cooperatives Eligibility Criteria
                                3. Completing a Grant Application Form

Name of Applicant Organization: The official registered name of the group ap-
plying for the grant.

Contact Person: Who can HRM call about your application? The person should
be familiar with the grant application and able to answer review questions. The
contact should be someone who is available during the day (8:30am - 4:30pm).

Mailing Address: HRM will send all letters and payment (if applicable) to this
address.
                                                                                          HRM Community Grants staff is
Civic Address: The location of the group’s office or facility if different from the       available to answer any of your
mailing address. This is very important if the grant application is for a property,       questions related to the 2011-2012
reviewers may visit the site.                                                             Community Grants Program. This
                                                                                          includes guidance and advice on
Nova Scotia Registry of Joint Stocks Number or Federal Charitable Status                  completing a grant application.
Number: Staff check to be sure the registration is current.
                                                                                          For general inquiries and assistance
Check the Tier Description:                                                               please contact HRM’s Grants
   Tier 1    Staff/Volunteers            Gross Revenue <$50,000                           Program Community Developer at
   Tier 2    Staff/Volunteers            Gross Revenue <$250,000                          490-7310
   Tier 3    Staff/Volunteers            Gross Revenue >$250,000

Check the Sector: Environment, Recreation & Leisure, Affordable Housing &
Shelters, Emergency Assistance, Neighbourhood Safety, Community History, Arts &
Crafts, or Community Diversity. Check only one category.

Amount of Grant: Make sure the $ amount requested is eligible (see the sector
descriptions).

List other sources of funding you have applied to for this project: Provincial,
federal, foundations, sponsors, business, members, donors, participants. List the
agency and amount requested.

Describe the Project: Why are you doing this project? Who is the intended audi-
ence? What is the public benefit of this program or service?

Describe the Target Group: Who are you serving with this project? Describe
the characteristics of the group (age, sex, location, special needs, skills). Who will
benefit? How will you measure success?

Outcomes: What will your project do? Is there a product?

List any HRM Assistance: Tax subsidy, rent subsidy, other municipal donation or
grant, materials, fee reduction etc.




                                                                                         Completing a Grant Application Form     7
Completing a Grant Application

How to Complete the Project Budget in the Application Form

Every grant application has two (2) financial parts: the first is a financial statement for the organization(s) applying for funding,
the second is a budget for the particular project for which you are requesting a grant. Many applications received by the HRM
Community Grants Program are weak in terms of the project-specific budget sent in support of a grant request. The budget part
of the application forms looks like the sample below:


                                                         Project Budget

                 Estimated Project Funding                                           Estimated Project Costs

    Type of Project Income          $ Amount                         Type of Project Expense           $ Amount

    HRM Grant Requested             $                                                                  $

    Other HRM Assistance            $                                                                  $

    Provincial Assistance           $                                                                  $

    Federal Assistance              $                                                                  $

    $	Share	of	Project	Budget	      $                                                                  $
    from grant applicant

    Project Income (fees, rental    $                                                                  $
    income, admission etc)

    Other                           $                                                                  $

    Other                           $                                                                  $

    Other                           $                                                                  $

    Total Estimated Income for      $                                Total Estimated Cost of the       $
    the Project                                                      Project

    Note: If $ are not con-                                          Difference between income
    firmed mark with an *                                            and expenses: $




8     Completing a Grant Application Form
                                                                                        Completing a Grant Application

Estimated Project Funding
   • List the money you are contributing as an organization as well as any other
       sources of funding you have applied for in support of this particular project.
   •    List any projected revenue this project will create (admission charge, regis-
        tration fee, product sales).
   •    List any ‘Other’ forms of financial assistance (private donations, corporate
        donation, foundation grant, donation of materials or equipment).
   •    HRM grants are not meant to fund 100% of the project costs - applicants
        are expected to contribute a share of the cost and to seek other forms of             Let The Library
        support.                                                                              Help Your
   •    Any unconfirmed grant or donation should be marked *.                                 Non-Profit
   •    Are you asking HRM to support a particular aspect of the project or simply
        a % of cost?                                                                          Come down to your local library
                                                                                              branch and let us help you with
Estimated Project Costs                                                                       your information search. You can
   • List the direct costs of the project, including costs which are ineligible for
                                                                                              also access us on e-branch at
       a grant from HRM, to show the total cost of the project. Expenses for the              www.halifax.library.ns.ca.
       purchase of goods and services supported by the grant should be sup-
       ported with at least one quote (attach copies).                                        The Halifax Public Libraries
   •    If you have chosen a higher quote note the reason for your selection (eg.             Reference Department provides
        warranty, guarantee, commercial grade, professional standards etc).                   a wide range of materials to
                                                                                              support your research needs.
   •    Do not include a share of general operating or administrative costs in a
                                                                                              You can access a wealth of
        project budget. It is understood that your organization is supporting the
                                                                                              information from many different
        project through staff, volunteers, office supplies, marketing etc.
                                                                                              sources. Find guides to proposal
   •    Do not “pad” your project budget. Reviewers are asked to assess the                   writing, locate funding sources,
        budget’s accuracy and check quotes etc.                                               search for recent journal articles,
                                                                                              track down statistics. Search
                                                                                              specialized directories, access
                                                                                              government documents, and
                                                                                              much more.

                                                                                              4 Drop by and try a few of our
                                                                                                electronic databases
                                                                                              4 Have a look at some of our
                                                                                                resources
                                                                                              4 Pick up a resource list
                                                                                              4 Get connected




                                                                                           Completing a Grant Application Form      9
                              4. Funding Criteria: Healthy Communities

                                                             Healthy Communities Sector

                                            HRM Scorecard Theme:             Healthy, Sustainable, Vibrant Communities

                                            Citizen Outcomes:                HRM is a desirable place to live, learn, and
                                                                             play.
 Friends of McNabs Island                                                    Preservation of the environment.
 The Society is comprised solely
 of volunteers and is dedicated to          Grants Program Links:            Local environmental protection and remedia-
 the environmental preservation                                              tion.
 and historical interpretation of
 McNabs, Lawlor, and Devils                                                  Citizens have equitable access to recreational
 Island. A capital grant of $25,000                                          and leisure opportunities.
 awarded for the purchase and                                                Community-owned and buildings, land and
 installation of composting toilets                                          amenities are safe, healthy, and well main-
 on McNabs Island. The project                                               tained.
 forms part of a long term plan that
 features recreational trails, historic
 restoration and interpretation, and      Environment
 environmental protection.
                                          Purpose: Grants to community groups working to protect or restore HRM’s
                                          natural habitat and enhance biodiversity and environmental sustainability.
                                          The focus of HRM’s support is to increase the scope and amount of ecologically
                                          significant land protected from development or damage throughout the region, in-
                                          crease open “green space” through land acquisition, provide recreational opportu-
                                          nities for residents and visitors, and to restore polluted, eroded or neglected sites.

                                          Grants:      Program:       Up to $5,000
                                                       Capital:       Up to $25,000
                                                       No multi-year funding

                                          Priorities:
                                             • Protection of sites of ecological significance to the region, province or na-
                                                  tion.
                                             • Land trusts (islands, meadow, wetland, woodland, coastal or lake).
                                             • Prevention of water or soil contamination: strategic and coordinated plan-
                                                  ning to reduce the risk of contamination.
                                             • Community clean-up of illegal dumping (rivers, lakes, shoreline, woodland,
                                                  vacant lots).
                                             • Protection of endangered species, wildlife habitat, animal protection: strate-
                                                  gic and coordinated planning to avoid loss of species.
                                             • Protection of migration routes, breeding grounds, nesting sites, feeding
                                                  grounds (eg. mammals, birds, fish).
                                             • Public education.
                                             •	 Community	Garden	(see	Interpretation	Bulletin	#3	re	eligibility)
                                                  http://halifax.ca/boardscom/bccgrants/CommunityGrantsProgram.html
10   Healthy Communities: Environment
                                                                                         Funding Criteria: Environment

Ineligible:
   • Private property.
   • Government property.
   • Public and private schools, and post-secondary institutions.
   • Research or scientific experiments.
   • Annually recurring fees, core operating costs, general administration, or
        insurance.
   • Staff salary or wages, volunteer bursaries or honoraria. Professional fees
        are eligible on a one-time, project specific basis (see page 5).
   • Conference, trade show, banquet, reunion, or meeting.
   • Travel.
   • Awards.
   • General fund-raising campaign.
   • International aid.
   • Workshops.

Note: To avoid duplication and standardize data, the Community Grants Program                Clean Nova Scotia, Dartmouth
will not provide funding for water quality testing without the written approval of           Clean Nova Scotia is involved in a
HRM Sustainable Environment Management Office.                                               variety of programs and projects
                                                                                             that facilitate public participation
Eligible Activities Include:                                                                 in environmental sustainability. The
Estimates or quotes must be submitted for the purchase of goods or services.                 organization received a grant in the
Applications without quotes will be considered incomplete and ineligible for further         amount of $3,000 for equipment
review.                                                                                      to be used in stream restoration
                                                                                             projects. Along with future projects,
Program Grants: maximum <$5,000.                                                             the equipment will be used in the
    The type of eligible project includes:                                                   restoration of the Ellenvale Run,
   •   Technical studies and plans such as site survey, topographical mapping,               located within Dartmouth.
       inventory of species (plant, animal, fish etc), feasibility study, environmen-
       tal contamination assessment, resource management plan, well or septic
       testing. Proof of professional accreditation may be required on a case-by-
       case basis.
   •    “Greening” of an existing or new building: public demonstration project or
        interactive education site.
   •    “Greening” of existing sites with low maintenance, species appropriate,
        perennial plants, bushes, trees, water plants, etc.
   •    Purchase of specialized equipment (eg. survey tools; wind, soil, water and
        air testing equipment; camera or video camera; specialized computer
        software; boat; fixed telescope for general public use; bike rack; catch-
        and-release traps; animal enclosures etc). Preference will be given to joint
        submissions or equipment lending programs for shared use.
   •    Purchase of small equipment and tools (eg. chain saw, tree trimmer, lawn
        mower, chipper machine, mulcher, snow blower).
   •    Safety equipment (eg. lifesaving, water safety, flotation device, fire preven-
        tion for outdoor locations, alarm system, signal device).

                                                                                            Healthy Communities: Environment         11
Funding Criteria: Environment

                                           •    Construction or purchase and siting of feeding stations, nesting boxes or
                                                platforms, or fish spawning aids.
                                           •    Production of educational materials (eg. sustainable gardening, indigenous
                                                species, companion planting, heritage plants or livestock, water purifica-
                                                tion using vegetation, energy efficiency, recycling, pesticide alternatives,
                                                waste reduction etc.).
                                           •    Printing of maps for recreational users (eg. guided walking tour map) or
                                                marketing material (eg. catalogue, brochure, CD, video). Applicant must
                                                demonstrate ability to re-print or reproduce without further municipal fund-
                                                ing.
                                           •    Educational campaign or materials to promote animal control through
                                                spaying or neutering.
                                           •    Interpretation panels to explain the significance of a particular site, build-
                                                ing or feature (illustration, construction or installation).
                                           •    Mobile exhibition, permanent display, or web site development.
 Nova Scotia Association                   •    Restoration of eroded or de-naturalized sites (river banks, lake or coastal
 of Garden Clubs – Valley                       shoreline, soil erosion, coastal sand dunes, re-forestation, re-seeding etc).
 Weeders Garden Club, Middle
 Musquodoboit                           Note: grants for printed materials or web site development will give preference
 The Nova Scotia Association            to the inclusion of low literate readers, the visually impaired, and persons whose
 of Garden Clubs is a provincial        first language is not English. Applicants must demonstrate an ability to re-print or
 umbrella organization whose            reproduce without further municipal funding.
 mandate is to promote landscape
 beautification through coordination    Capital Grants: maximum <$25,000
 and support for garden clubs,          Capital grants are not intended to subsidize strategic land-holdings for re-sale,
 horticultural societies, and other     building enhancements to expedite a sale or increase sale price, or debt retirement.
 like-minded community groups           Estimates or quotes must be submitted for the purchase of goods or services.
 throughout NS. The Association         Applications without quotes will be considered incomplete and ineligible for further
 received a grant in the amount         review.
 of $2,160 towards the purchase
 of watering equipment to support           The type of eligible project includes:
 the Valley Weeders community              • Contribution towards the purchase of an endangered site of ecological sig-
 beautification programs.                      nificance located in HRM to be held in public trust. Copy of legal contract
                                               is required if land is a lease-to-buy arrangement.
                                           •    Major structural repairs to community-owned and operated facility (eg. well
                                                or septic system, heating and ventilation, foundation, roof, walls, windows,
                                                ceiling, floor).
                                           •    Purchase of heavy equipment required in community operation of a site
                                                such as, but not limited to, water pump, trailer, plough, etc.
                                           •    Accessibility upgrades for persons with special needs (eg. wheelchair ramp,
                                                railings, wheelchair lift, adaptive device, doors, pathway).
                                           •    Construction of a look-off or viewing station, observation platform, outdoor
                                                seating, walls, pathway, lighting, fencing, gates, grading, site drainage,

12   Healthy Communities: Environment
                                                                              Funding Criteria: Recreation & Leisure

          signage, small bridge, greenhouse, trail head or picnic shelter etc.
   •	     Energy efficiency initiatives (heating, light, ventilation, water use reduction,
          insulation, windows, doors, foundation, roof, electrical wiring upgrades,
          plumbing etc). Preference will be given to code compliance projects, public
          safety, energy saving and recycling.

Grant Reporting
     How will your project contribute to one or more of the following goals?
   •  Type of coastal, lake, river, forest, wetland, or wildlife conservation location
      protected or restored (geographic location/name, kms, type of conserva-
      tion).
   • Reduction or elimination of water pollution (type of site, location, data).
   • Reduced water consumption.
   • Reduced fuel consumption (oil, gas, coal, wood, electricity, propane).
   • Diversion of solid waste, introduction of recycling and composting prac-
                                                                                               Halifax Circus Cooperative,
      tices.
                                                                                               Halifax
   • Public participation in animal control programs.
                                                                                               Halifax Circus Cooperative works
   •	 Biodiversity.
                                                                                               with a variety of community
                                                                                               organizations to provide free social
Recreation & Leisure                                                                           programs to marginalized youth.
Purpose: Grants to community groups whose programs and services broaden                        The Cooperative received a grant
recreational opportunities for persons with special needs or those who                         of $5,000 to purchase specialized
face barriers to participation. The focus of HRM’s support to the non-profit                   circus equipment to be used in the
recreation sector is on inclusion and introductory level activity (not elite sport, rep-       Circus Circle community equipment
resentative teams, training or competition). Support to leisure initiatives focuses on         lending program. This program
persons with special needs. Grants focus on programs which are not provided by                 teaches youth life skills through
HRM’s Recreation department (eg. camps, after school, disabled persons).                       circus arts.

Grants:        Program:       Up to $5,000
               Capital:       Up to $25,000
               No multi-year commitments

Priorities:
   • Preference will be given to organizations that provide free or subsidized
        access to programs and facilities for low income individuals and families or
        community-owned facilities in geographic areas not served by HRM or the
        private sector.
   • Children, youth, seniors, or persons with special needs.
   • Entry level, beginner, developmental programs.

Ineligible:
   • Private property.
   • Government property.
   • Public and private schools, and post-secondary institutions.
   • Research or scientific experiments.

                                                                                       Healthy Communities: Recreation & Leisure      13
Funding Criteria: Recreation & Leisure

                                                 •   Annually recurring fees, core operating costs, general administration, or
                                                     insurance.
                                                 •   Staff salary or wages, volunteer bursaries or honoraria. Professional fees
                                                     are eligible on a one-time project-specific basis (see page 5).
                                                 •   Conference, trade show, banquet, reunion, or meeting.
                                                 •   Competition, tournament, or league.
                                                 •   Travel.
                                                 •   Awards.
                                                 •   Passive play or spectatorship.
 Church of the Good Shepherd,                    •   Uniforms.
 Beaver Bank                                     •   Medical supplies.
 The Church of the Good Shepherd                 •   Trail construction or administration (interpretation is eligible under environ-
 owns a hall that is used extensively                ment or heritage sectors) See page 43 for trails grants.
 by many local community groups.                 •   See page 4 re: eligibility of sports clubs.
 This includes seniors groups, Scouts,           •   General fund-rasing campaign.
 Brownies,	and	occasionally	for	                 •   International aid.
 youth dances. The Church hall is                •   Workshops.
 undergoing extensive renovations to
 accommodate increased community           Eligible Activities Include:
 use and accessibility issues. A           Estimates or quotes must be submitted for the purchase of goods or services.
 capital grant of $10,000 awarded          Applications without quotes will be considered incomplete and ineligible for further
 towards washroom upgrades.                review.

                                           Program Grants: maximum <$5,000
                                                 The type of eligible project includes:
                                                 •  Technical studies and plans such as architect’s drawing, engineering
                                                    report, building condition report, site survey, mapping, building lifecycle
                                                    plan, market analysis and feasibility study, public survey, well or septic test-
                                                    ing. Proof of professional accreditation may be required on a case-by-case
                                                    basis.
                                                 •   “Greening” of an existing site or new building.
                                                 •   “Greening” of existing site with low maintenance, species appropriate,
                                                     perennial plants, bushes, trees, water plants etc.
                                                 •   Developmental assistance in start-up of a recreation program for persons
                                                     who face barriers to participation: the applicant must demonstrate an abil-
                                                     ity to continue the program without further municipal funding.
                                                 •   Equipment lending program or low cost rental program for low income
                                                     individuals and families: specialized/expensive equipment (eg. ice skates,
                                                     cross-country skis, snow-shoes, riding tack, bicycles, canoe, sail boat, fit-
                                                     ness equipment etc). Excludes equipment ownership for individuals.
                                                 •   Safety equipment (eg. lifesaving, water safety, rescue boat, flotation device,
                                                     alarm system, fire extinguisher, smoke detector).




14   Healthy Communities: Recreation & Leisure
                                                                           Funding Criteria: Recreation & Leisure

   •    Outdoor play equipment or landscaping for recreational use. The site must
        be community-owned (eg. a non-profit day care, parent/family centre, af-
        fordable housing complex, community hall).
   •    Adaptive aids for recreation programs for disabled or persons with special
        needs.
   •    Printing of maps for recreational activities (hiking route, walking tour map,
        park) or marketing material (catalogue, brochure, cd, video). Applicant
        must demonstrate ability to re-print or reproduce without further municipal
        funding.                                                                                Lake District Recreation
   •    Mobile exhibition equipment or display board, noticeboard, display cabinet,             Association, Lower Sackville
        signage etc.                                                                            The Association owns and operates
                                                                                                an arena used all year for sports
Note: grants for printed materials or web site development will give preference                 and recreational activities for the
to the inclusion of low literate readers, the visually impaired, and persons whose              Lower Sackville and surrounding
first language is not English. Applicants must demonstrate an ability to re-print or            communities. In order to maintain
reproduce without further municipal funding.                                                    the ice surface the facility requires a
                                                                                                new de-humidifier. The Association
Capital Grants: maximum <$25,000                                                                was awarded a capital grant of
Capital grants are not intended to subsidize strategic land-holdings for re-sale,               $25,000 for the purchase of a
building enhancements to expedite a sale or increase sale price, or debt retirement.            de-humidifier.
Estimates or quotes must be submitted for the purchase of goods or services.
Applications without quotes will be considered incomplete and ineligible for further
review.
    The type of eligible project includes:
   •   Specialized or heavy equipment required in community operation of a
       recreational facility (eg. ride-on lawnmower, line-marking machine, public
       address system, scoreboard, boat trailer or bike rack, storage shed, water
       fountain, floodlights, etc).
   •    Construction of recreational amenities (eg. gazebo, barbeque pit, outdoor
        seating, raised garden beds, beach changing hut, picnic area, camp site).
   •    Repair or upgrades to utilities (water, sewage, electrical hook-up, oil tank,
        septic tank).
   •    Accessibility upgrades (eg. wheelchair ramps, doorways, railings, wheel-
        chair lift, adaptation of a dock, swimming pool access, braille or large print
        signage).
   •    Energy conservation initiatives (insulation, windows, doors, low-flow fau-
        cets, grey water retention and re-use, foundation, heating system, ventila-
        tion).
   •    Repairs or construction of fences, retaining walls, pathways, grading, site
        drainage, or exterior lighting.
   •    Repairs to community-owned and operated community hall or centre,
        court, playground, sport field, arena, camp site, wharf, dock, marina, boat
        launch, sport field, sport court, etc. Property owned by HRM is ineligible.

                                                                                        Healthy Communities: Recreation & Leisure         15
Funding Criteria: Affordable & Supportive Housing

                                           Grant Reporting
                                               How will your project contribute to one or more of the following goals?
                                              •      Increase access to community-owned and operated recreational facilities
                                                     for low-income individuals (location, number, age).
                                              •      Improved safety of community-owned and operated sites.
 Hubbards Community                           •      Delivery of recreation programs in isolated communities (location, popula-
 Waterfront Association –                            tion).
 Hubbards                                     •      Increase the active participation of persons with a disability (number, type
 The Association manages waterfront                  of activity, location).
 properties that provide mooring and
 support services to local marina and
 public boat launch. A capital grant       Affordable & Supportive Housing
 of $25,000 awarded towards the            Purpose: Grants to community groups who own and operate independent living
 construction of public washrooms.         rental accommodation for low income individuals and families. Assisted
                                           living accommodation for persons with special needs at risk of violence.
                                           The focus of HRM’s support to the non-profit housing sector is to enhance the stan-
                                           dard and operating efficiency of community-owned properties and to encourage
                                           the development of additional housing options through re-development and new
                                           construction. HRM recognizes “affordable” to mean that rents are less than 30% of
                                           income and tenants are low income per the Canadian Council on Social Develop-
                                           ment Low Income Cut-off Scales (LICOS) for Nova Scotia.

                                           Grants:        Program:       Up to $5,000
                                                          Capital:       Up to $25,000
                                                          No multi-year funding.

                                           Priorities:
                                              • Independent living accommodations for low income individuals and fami-
                                                   lies (eg. low waged, disabled, seniors, students, and rural communities).
                                              • Assisted living for persons with special needs (eg. physical and mental dis-
                                                   abilities, hospice).
                                              • Mixed use developments and community integration in terms of scale and
                                                   design.
                                              • Housing in close proximity to existing services (roads, water, sewer, public
                                                   transportation).
                                              • Strategic re-development for housing such as but not limited to, heritage
                                                   properties, urban in-fill, abandoned buildings, re-use of commercial or
                                                   industrial sites for lofts, apartments, or communal living.
                                              • Proposals which demonstrate good planning, sustainability, and aesthetic
                                                   design.

                                           Ineligible:
                                              • Private property.
                                              • Government property.
                                              • Public and private schools, and post secondary institutions.
                                              • Research.


16   Healthy Communities: Affordable Housing & Emergency Shelters
                                                       Funding Criteria: Affordable & Supportive Housing

   •    Annually recurring fees, core operating costs, general administration, insur-
        ance.
   •    Staff salary or wages, volunteer bursaries or honoraria. Professional fees
        are eligible on a one-time project-specific basis (see page 5).
   •    Conference, trade show, banquet, reunion, or meeting.
   •    Travel.
   •    Awards.
   •    Interior decoration, painting, fixtures, cleaning.
   •    See pages 4-6 re: eligibility of membership-based organizations and non-          Metro Non-Profit Housing
        profit housing cooperatives.                                                      Cooperative – Out of the Cold
   •    Workshops.                                                                        Shelter, Halifax
                                                                                          The Cooperative owns and operates
Eligible Activities Include:                                                              a housing portfolio that provides
Estimates or quotes must be submitted for the purchase of goods or services.              housing for low income individuals
Applications without quotes will be considered incomplete and will be ineligible for      and families. In addition to the
further consideration.                                                                    provision of permanent housing,
                                                                                          the Cooperative also assists in the
Program Grants: maximum <$5,000                                                           operation of the Out of the Cold
    The type of eligible project includes:                                                Homeless Shelter, that operates
   •   Technical studies and plans such as market analysis, feasibility study,            annually from November to April. A
       consumer survey, environmental assessment, site survey, building lifecycle         grant of $2,000 awarded to help
       plan, public survey, directory, program evaluation, building condition             purchase portable beds and security
       report, heritage conservation report, well or septic testing. Proof of profes-     equipment for the shelter.
       sional accreditation may be required on a case-by-case basis.
   •    “Greening” of an existing building or new building. Includes community-
        owned non-profit mobile home park, apartment building, boarding house,
        or non-profit housing co-operative.
   •    “Greening” of existing sites with low maintenance, species appropriate,
        perennial plants, bushes, trees, water plants etc.
   •    Safety equipment (eg. fire extinguisher, smoke detector, security system).
   •    Educational campaign or materials (eg. tenants rights, best practice guide,
        demonstration projects, minimum standards).

Note: grants for printed materials or web development will give preference to the
inclusion of low literate readers, the visually impaired, and persons whose first
language is not English. Applicants must demonstrate an ability to re-print or repro-
duce without further municipal funding.

Capital Grants: maximum <$25,000
Capital grants are not intended to subsidize strategic land-holdings for re-sale,
building enhancements to expedite a sale or increase sale price, or debt retirement.
Estimates or quotes must be submitted for the purchase of goods or services.
Applications without quotes will be considered incomplete and will be ineligible for
further consideration.


                                                              Healthy Communities: Affordable Housing & Emergency Shelters      17
Funding Criteria: Affordable & Supportive Housing

                                               The type of eligible project includes:
                                              •   Contribution towards the purchase of land or building.
                                              •    Contribution towards construction of building or expansion of an existing
                                                   property. May exclude projects in receipt of discounted or donated munici-
                                                   pal property.
                                              •    Major structural repairs to a community-owned and operated facility (eg.
                                                   well or septic system, heating and ventilation, electrical, plumbing, founda-
                                                   tion, roof, walls, windows, ceiling, floors). Excludes minor repairs and
 Adsum Association for                             regular preventive maintenance.
 Women and Children,                          •    Energy efficiency upgrades to existing buildings (eg. water reduction, insu-
 Halifax/Dartmouth                                 lation, windows, doors, roof, foundation). Accredited tradespeople should
 Adsum Association for Women                       be used when required by law or insurance liability.
 and Children owns and operates a
                                              •	   Building	code	compliance	upgrades	to	existing	buildings	(eg.	electrical,	
 portfolio of properties that provide
 emergency shelter, transitional                   plumbing), exterior fixtures such as a fire escape, deck, balcony. Accredit-
 housing, and short-stay housing                   ed tradespeople should be used when required by law or insurance liability.
 for women and children leaving
 domestic violence. The Association        Grant Reporting
 was awarded a grant of $2,500                 How will your project contribute to one or more of the following goals?
 toward fire-escape repairs and
                                              •    Increase in the number of affordable rental units or homes through new
 bathroom upgrades to one of their
                                                   construction or conversion (number of units, location, type of residence,
 properties located in Dartmouth.
                                                   rent). For the purpose of the HRM Community Grants Program afford-
                                                   ability is defined as <30% of income spent on shelter and tenants are
                                                   low-income per the Canadian Council on Social Development LICOS for
                                                   Nova Scotia.
                                              •    Increase in the number of people accommodated in supportive housing
                                                   (location, type of residency, rent).
                                              •    Improved standards of safety for residents of non-profit housing.
                                              •    Reduced water consumption.
                                              •    Reduced fuel consumption (oil, gas, coal, wood, electricity, propane).
                                              •    Neighbourhood sensitive design standards.




18   Healthy Communities: Affordable Housing & Emergency Shelters
                               4. Funding Criteria: Safe Communities

                          Safe Communities


  HRM Scorecard Theme:           Safe Communities

  Citizen Outcomes:              Timely and appropriate emergency response.
                                 Citizens feel safe.
                                 Buildings,	property	and	infrastructure	in	HRM	          Eastern Shore Ground Search
                                 are safe, healthy and well maintained.                  and Rescue, Chezzetcook
                                                                                         The Eastern Shore Ground Search
  Grants Program Links:          Citizens actively participate in personal and           and Rescue is a registered Canadian
                                 community safety with the appropriate level of          charity whose members provide
                                 skill and resources.                                    volunteer services in cooperation
                                                                                         with HRM Fire & Emergency
                                 Community-owned buildings, land, and ame-
                                                                                         Services, Halifax Regional Police,
                                 nities are safe, healthy and well maintained.
                                                                                         and the RCMP. A capital grant in
                                                                                         the amount of $15,000 awarded
                                                                                         towards construction of a garage
Emergency Assistance
                                                                                         for a rescue vehicle and equipment
Purpose: Grants to community groups whose programs and services provide                  storage.
compassionate assistance to persons (at no cost to the recipient) who re-
quire basic subsistence support, persons in crisis, or volunteers who assist
in building HRM’s local emergency response capacity. HRM’s support to the
non-profit emergency care sector focuses on community feeding programs, peer
support, and volunteer rescue.

Grants:    Program: Up to $5,000
           Capital:    Up to $25,000
           No multi-year commitment
Priorities:
    • Emergency preparedness.
    • Peer telephone crisis response.
    • Peer support to victims of violence.
    • Community feeding or clothing programs for the homeless or low income.
    • Volunteer rescue.
    • Community-owned and operated property with access for the general
        public.
Note: The Community Grants Program will not provide funding for comfort centres
(emergency evacuation sites) or volunteer rescue without a formal Memorandum of
Understanding with HRM EMO/Fire & Emergency Services.

Comfort Centre.
See	Interpretation	Bulletin	#1	at	http://halifax.ca/boardscom/bccgrants/
CommunityGrantsProgram.html
                                                                                  Safe Communities: Emergency Assistance       19
Funding Criteria: Emergency Assistance

                                             Ineligible:
                                                  • Private property.
                                                  • Government property.
                                                  • Public and private schools, and post secondary institutions.
                                                  • Research.
                                                  • Medical services or theraputic counselling.
                                                  • Annually recurring fees, core operating costs, general administration, insur-
                                                     ance.
                                                  • Staff salary or wages, volunteer bursaries or honoraria. Professional fees
     St. Paul’s Family Resources                     are eligible on a one-time project-specific basis (see page 5).
     Institute, Halifax                           • Conference, trade show, banquet, reunion, or meeting.
     St. Paul’s Family Resources                  • Competition.
     Institute is a registered Canadian           • Travel.
     charity that provides a variety of           • Awards.
     support programs for families living         • International aid.
     in the Spryfield and surrounding             • Volunteer fire departments.
     communities. Examples include                • Workshops.
     a food bank, collective kitchens,
     community garden, and parenting         Eligible Activities Include:
     programs. A capital grant of $3,000     Estimates or quotes must be submitted for the purchase of goods or services.
     awarded to assist with the purchase     Applications without quotes will be considered incomplete and will be ineligible for
     of a commercial grade refrigerator      further consideration.
     for the food bank and community
     kitchen programs.                       Program Grants: maximum <$5,000
                                                 The type of eligible activities include:
                                                 •  Technical studies and plans such as market analysis, feasibility study,
                                                    consumer survey, environmental assessment, site survey, building lifecycle
                                                    plan, public survey, program evaluation, building condition report, well or
                                                    septic testing. Proof of professional accreditation may be required on a
                                                    case-by-case basis.
                                                 •   Purchase of energy efficient commercial grade appliances for a community
                                                     feeding program or food bank (eg. freezer, range, fridge, dishwasher, hot
                                                     tray, washer and dryer).
                                                 •   Landscape equipment and materials for community garden that sup-
                                                     plies fresh produce to a foodbank or non-profit food cooperative (eg. lawn
                                                     mower, pruner, tools, cart or wheelbarrow, storage shed, greenhouse,
                                                     irrigation system). Preference will be given to equipment loan programs.
                                                 •   Purchase of storage lockers or bins, shelving systems, water storage
                                                     systems, water purification system, sanitation system, security system,
                                                     portable heaters, portable shower etc.
                                                 •   Purchase of specialized equipment for use of, or loan to, shelter clients
                                                     (eg. sleeping bag, bedding, cots). Excludes equipment for individual owner-
                                                     ship.



20      Safe Communities: Emergency Assistance
                                                                        Funding Criteria: Emergency Assistance

    •   Purchase of specialized equipment or computer software (eg. telecom-
        munications, geographic positioning system, portable shelter, audio-visual
        equipment, data management, video surveillance, inventory control,
        portable lights, public address system, telecommunications).
    •   Volunteer skills training for accreditation in consultation with HRM Fire &
        Emergency Services.
    •   Volunteer identification program (eg. logo, banner, reflective vest, custom-
        ized painting of equipment for public recognition, decals, reflective vest
        etc). Excludes uniforms or clothing for individuals.
    •   Publication of educational materials (eg. emergency preparedness, outdoor
        survival skills, suicide prevention, community-based emergency call ser-
        vices, mapping of local emergency response service facilities and services,
        directory).
    •   Mobile exhibition, permanent display, or web site development.
Note: grants for printed materials or web site development will give preference to
the inclusion of low literate readers, the visually impaired, and persons whose first
language is not English. Applicant must demonstrate an ability to re-print or repro-
duce material without further municipal funding.

Capital Grants: maximum <$25,000
Capital grants are not intended to subsidize strategic land-holdings for re-sale,
building enhancements to expedite a sale or increase sale price, or debt retirement.

The identification of community-owned facilities which serve as community comfort
centres or emergency evacuation centres is evaluated in cooperation with HRM’s
Emergency Measures Office, HRM Fire Services and HRM Police or RCMP.
    The type of eligible projects include:
    • Major structural repairs to community-owned and operated facility (eg. well
       or septic system, heating and ventilation, foundation, roof, walls, win-
       dows, ceiling, floor). Accredited tradespeople should be considered when
       required by law or insurance liability.
    •   Energy efficiency upgrades to existing buildings: water reduction, insula-
        tion, windows, doors, roof, foundation. Accredited tradespeople should be
        considered when required by law or insurance liability.
    •   Accessibility upgrades (eg. wheelchair ramps, doorways, railings, wheel-
        chair lift, adaptative aids).
    •   Purchase of heavy equipment (eg. mobile canteen, trailer, snow mobile,
        atv, vehicle, cargo trailer, transmission, signaling system). Excludes
        vehicles for personal use and associated operating costs such as repairs,
        insurance, or fuel.




                                                                                        Safe Communities: Emergency Assistance   21
Funding Criteria: Neighbourhood Safety

                                           Grant Reporting
                                               How will your project contribute to one or more of the following goals?
                                               •   Number of people accommodated in emergency shelters.
                                               •   Improved standards of safety of community-owned and operated facilities.
                                               •   Energy efficiency.
                                               •   Inclusion of persons with special needs.
                                               •   Volunteer recruitment, training, and retention.

 Farrel Hall, Dartmouth                    Neighbourhood Safety
 The	Farrell	Benevolent	Society	
                                           Purpose: Grants to local community groups whose programs and services
 owns and operates a community
                                           increase residents participation in neighbourhood safety through the
 hall in Dartmouth’s North End
                                           integration of crime and fire prevention techniques in facility design and operation
 used for various community and
                                           (buildings, garden, playground, park, trail etc), neighbourhood beautification to
 private functions. The Society also
                                           enhance pride of place and discourage vandalism. The focus of HRM’s support to
 offers modest annual bursaries
                                           community groups is on volunteer participation and neighbourhood action. This
 to local residents and community
                                           sector does not fund programs delivered by staff of HRM Police, the RCMP, HRM
 endeavours. A capital grant of
                                           By-law	Enforcement,	or	HRM	Fire	&	Emergency	Response	Services.	Preference	will	
 $4,000 awarded towards the
                                           be given to programs targeting the prevention of youth crime.
 installation of outdoor lighting to
 illuminate the parking lot, providing
                                           Grants: Program:     Up to $5,000
 a safer environment for evening
                                                   Capital:     Up to $25,000
 activities.
                                                   No multi-year commitments

                                           Priorities:
                                               • Crime prevention (vandalism, graffiti, youth).
                                               • Fire prevention.
                                               • Volunteer recruitment and retention.
                                               • Community-owned and operated facilities.
                                               • Programs that encourage public education and peer support.

                                           Ineligible
                                               • Private property.
                                               • Government property.
                                               • Public and private schools, and post-secondary institutions.
                                               • Research.
                                               • Annually recurring fees, core operating costs, general administration, insur-
                                                   ance.
                                               • Staff salary or wages, volunteer bursaries or honoraria. Professional fees
                                                   are eligible on a one-time project-specific basis (see page 5).
                                               • Conference, trade show, banquet, reunion, or meeting.
                                               • Travel.
                                               • Awards.
                                               • International aid.
                                               • Theraputic counselling.



22   Cultural Community Sector: Neighbourhood Safety
                                                                         Funding Criteria: Neighbourhood Safety

    • Legal representation or interventionion.
    • Cadet training.
    • Justice programs (eg. diversion or restitution programs, court representa-
      tion, legal fees, community sentencing, parole supervision etc).
    • Drug prevention.
    • Workshops.

Eligible Activities Include:
Estimates or quotes must be submitted for the purchase of goods or services.
Applications without quotes will be considered incomplete and ineligible for further           Welcome to myHRM.ca:
review.
                                                                                               3 A place to celebrate your
                                                                                                 neighbours who are making a
Program Grants: maximum <$5,000
                                                                                                 difference
    The type of eligible project includes:
                                                                                               3 A place to share stories and
    • Technical studies such as neighbourhood statistical profile, mapping,
                                                                                                 exchange tips and ideas
       directory, public survey, program evaluation, marketing study, safety audit
       (neighbourhood, site or building), feasibility study, risk management                   3 A place for neighbours to connect
       assessment. Proof of professional accreditation may be required on a case-                with neighbours
       by-case basis.                                                                          3 A place to find the tools,
    •   Purchase of specialized equipment (transmission equipment, traffic mirror,               resources, support and volunteer
        protective clothing, mobile spotlights). Excludes uniforms or clothing for               opportunities available to
        individuals.                                                                             you through your municipal
                                                                                                 government with the goal of
    •   Purchase of program equipment (eg. noticeboard, mobile sign, banner,
                                                                                                 creating and sustaining great
        telecommunications, specialized computer software, audio-visual equip-
                                                                                                 neighbourhoods
        ment, roof rack, bike rack, ladders, power washer, litter bins, recycling
        bins, canopy or portable shelter).
                                                                                               Check out:
    •   Landscape equipment rental and materials for site clearance, grading, or                   • Tool Kit
        beautification of community-owned and operated property to discourage                      • Calendar of Events
        vandalism or graffiti (eg. lawn mower, pruner, chainsaw, plough attach-                    • Facebook Site
        ment, tools, trailer, cart or wheelbarrow, storage shed). Preference will be               • GNGN Stories
        given to equipment loan programs.                                                          • Neighbourhood Association

    •   Volunteer identification program (eg. custom painting of equipment for                        Directory
        public recognition, logo design, banner, reflective vest, decals). Excludes
        uniforms or clothing for individuals.
    •   Graffiti removal or prevention (eg. mural, planting, exterior lighting, video
        surveillance, signage, fencing, tools).
    •   Production of educational materials to create an awareness and public
        support for neighbourhood projects and residents’ initiatives. Excludes
        generic peace education or drug prevention.

Note: grants for printed materials or web site development will give preference to
the inclusion of low literate readers, the visually impaired, and persons whose first
language is not English. Applicants must demonstrate an ability to re-print or repro-
duce without further municipal support.

                                                                                        Safe Communities: Neighbourhood Safety      23
Funding Criteria: Neighbourhood Safety

                                           Capital Grant: maximum <$25,000
                                           Capital grants are not intended to subsidize strategic land-holdings for re-sale, building
                                           enhancements to expedite a sale or increase sale price, or debt retirement. Estimates
                                           or quotes must be submitted for the purchase of goods and services. Applications
                                           without quotes will be considered incomplete and ineligible for further review.
 HRM Safe Communities –                         The type of eligible project includes:
 http://halifax.safecommunities.                • Structural changes to a community-owned and operated property to
 ca/                                               enhance visibility and user safety (eg. re-location or addition of a window,
 HRM Safe Communities is led                       removal of walls, screens, stairwell, exterior steps, pathway routing, exterior
 by a Leadership Table comprised                   lights, security alarm, traffic mirror, fire alarm etc).
 of community volunteers and
 representatives from the public,          Grant Reporting
 private and non-profit sector.                 How will your project contribute to one or more of the following goals?
 They include the Medical Officer
                                                       •   Enhanced safety of a community-owned and operated facility.
 of Health, EHS, Halifax Regional
                                                       •   Reduction in neighbourhood vandalism and graffiti.
 School	Board,	Nova	Scotia	Office	
                                                       •   Volunteer recruitment and retention (location, number, sex).
 of Health Promotion, Police, Fire,
 RCMP, Canadian Red Cross,
 Safety Services Nova Scotia, NS
 Youth Secretariat, Capital Health,
 Workers	Compensation	Board,	
 Communication Recreation Services,
 and representatives from the
 business community.




24   Cultural Community Sector: Neighbourhood Safety
                        4. Funding Criteria: Cultural Community Sector

                  Cultural Communities Sector

  HRM Scorecard Theme:            Healthy, Vibrant, Sustainable Communities.

  Citizen Outcomes:               HRM is an attractive place to learn and play.
                                  Children and youth have access to skills devel-
                                  opment, creative expression and play.                      Friends of St. James United
                                                                                             Church Heritage Society,
  Grants Program Links:           Community-owned and operated facilities                    Spry Bay
                                  provide places for public gatherings, social               The Friends of St. James United
                                  interaction, and exchange.                                 Church Heritage Society is a
                                                                                             registered Canadian charity whose
                                  Community-owned and operated heritage, arts                mandate is the restoration and
                                  and cultural buildings, land, and amenities                preservation of the Saint James
                                  are safe, healthy and well maintained.                     United Church (circa 1872), a
                                  Citizens understand and promote their col-                 registered heritage property located
                                  lective and distinct personal, community and               in	the	community	of	Spry	Bay.	The	
                                  social history.                                            Society received a grant of $4,370
                                                                                             for the creation and installation of
                                                                                             an interpretive panel that contains
Community History                                                                            pictures and text pertaining to
                                                                                             the community’s Aboriginal and
Purpose: Grants to community groups who preserve the local history of the
                                                                                             European history.
region through the collection and interpretation of artifacts and docu-
ments. The dissemination of knowledge can take many forms such as, but not
limited to, exhibition or permanent display, publications, or performance of local
history, customs and stories. Preference will be given to communities of interest
under-represented in formal historical accounts. Capital grants focus on communi-
ty-owned and operated properties (building or land) or rare artifacts and
includes interpretation centres, archives, museums, historical attractions,
and registered heritage burial grounds. Preference will be given to registered
heritage buildings and sites.


Grants:     Program:      Up to $5,000
            Capital:      Up to $25,000
            No multi-year commitments

Priorities:
    • Grants for buildings and sites will give preference to municipally registered
        heritage properties.
    • Authentic restoration and preservation methods and materials.
    • Diverse representation of geographic communities and the region’s social
        composition.
    • Collections with formal acquisition and de-accession policies and procedures.

                                                                                 Cultural Community Sector: Community History       25
Funding Criteria: Community History

                                               •    Inclusion of persons with special needs.
                                               •    Interpretation to explain the significance of a building, site, artifact or
                                                    exhibit.

                                          Ineligible:
                                               • Private property (see page 41, Heritage Incentives Program: Residential
                                                  and Commercial).
                                               • Government-owned property.
                                               • Public and private schools, and post secondary institutions.
 Hooked Rug Museum of North                    • Research.
 America Society, Queensland                   • Annually recurring fees, core operating costs, general administration, insur-
 The Society recently purchased                   ance.
 a property in Queensland. The                 • Staff salary or wages, volunteer bursaries or honoraria. Professional fees
 property is being re-developed and               are eligible on a one-time project-specific basis (see page 5).
 soon to re-open as a museum. The              • Individuals, business, industry or commerce.
 museum will eventually house a                • Conference, trade show, banquet, reunion, commemorative, anniversary or
 collection of hooked rug art work,               meeting.
 some of which has a direct link to            • Travel.
 Nova Scotia’s history. A capital grant        • Awards.
 of $20,000 awarded towards the                • Festivals or events (see page 39-40 Festivals & Events Grants).
 cost of roof repairs.                         • General fund-raising campaign.
                                               • International aid.
                                               • Workshops.

                                          Eligible Activities Include:
                                          Estimates or quotes must be submitted for the purchase of goods or services.
                                          Applications without quotes will be considered incomplete and will be ineligible for
                                          further consideration.

                                          Program Grants: maximum <$5,000
                                               The type of eligible project includes:
                                               •  Technical study, building condition report, conservator’s report, appraisal,
                                                  site survey, feasibility study, marketing study, program evaluation, con-
                                                  sumer survey, mapping, restoration plan, well and septic testing etc. Proof
                                                  of professional accreditation may be required on a case-by-case basis.
                                               •    Accessibility upgrades (eg. wheelchair ramp, doorways, railings, wheelchair
                                                    lift, adaptive aid).
                                               •    “Greening” of an existing heritage property with low maintenance, species
                                                    appropriate, perennial plants, bushes, trees, water plants. Preference will
                                                    be given to reproduction heritage sites or landscapes (eg. garden, park,
                                                    cultural landscape, heritage route).
                                               •    Contribution towards the acquisition of a rare artifact of significance in the
                                                    history of HRM. Supporting documentation by an accredited third party
                                                    is required to verify the historic significance of the artifact (rarity, period,
                                                    material, association with a local historical event, person or place).

26   Cultural Community Sector: Community History
                                                                              Funding Criteria: Community History

    •   Conservation of artifacts (by volunteers or an accredited conservator work-
        ing with volunteers).
    •   Photography, photo-reproduction, or illustration of buildings, sites, land-
        scapes, artifacts, people, and events of local significance etc.
    •   Computer software for database development or mapping (eg. inventory
        control, program registration or participation data, financial management,
        geographic information system etc).
    •   Production of educational materials (eg. book, booklet, walking map,
        poster, cd, video, film, interpretation panel, exhibition catalogue, interpre-
        tive markers etc). Excludes commercial, for-profit publishing by individuals
        or groups.
    •   Specialized equipment for storage or display.
    •   Mobile exhibition, permanent display, or web site development.                       Halifax Rifles Armoury
                                                                                             Association
Note: Grants for printed materials or web site development will give preference to           This plaque was dedicated on June
the inclusion of low literate readers, the visually impaired, persons whose first lan-       24th, 2010, the 67th anniversary
guage is not English, or language that is historically related to the period/artifact/       of their arrival in England, and
persons.                                                                                     the 150th anniversary year of
                                                                                             the Regiment’s establishment. It
Capital Grants: maximum <$25,000                                                             honours all of those who served in
Capital grants are not intended to subsidize strategic land-holdings for re-sale,            the Regiment over the past
building enhancements to expedite a sale or increase sale price, or debt retire-             150 years, and especially those
ment. Preference will be given to municipally registered properties. Estimates or            who served in Europe during World
quotes must be submitted for the purchase of goods or services. Applications                 War II.
without quotes will be considered incomplete and will be ineligible for further
consideration.
    The type of eligible project includes:
    • Contribution towards the purchase of a property that is either (a) a
       registered heritage property, (b) has recognized heritage significance, (c)
       a structure that can be protected through re-location, or (d) a cultural
       landscape.
    •   Major structural repairs to existing buildings (eg. walls, foundation, roof,
        windows, exterior doors, heating and ventilation, plumbing, electrical). Ac-
        credited tradespeople should be used when required by law or insurance
        liability.
    •   Energy efficiency upgrades to existing buildings (eg. water reduction,
        insulation). Accredited tradespeople should be used when required by law
        or insurance liability.
    •   Accessibility upgrades for persons with special needs (eg. wheelchair
        ramp, railings, wheelchair lift).
    •   Restoration or preservation of building interior decorative arts that have a
        distinct cultural or historical significance to a community or to the region

                                                                               Cultural Community Sector: Community Diversity     27
Funding Criteria: Community Diversity

                                                      (painted walls or ceiling, stone carving, stained glass, wood carving,
                                                      metalwork, unique or rare fixtures, artifacts). An accredited conservator is
                                                      recommended.

                                           Grant Reporting
                                                How will your project contribute to one or more of the following goals?
                                                •     The number of municipally registered heritage buildings and sites.
                                                •     The preservation and public display of rare artifacts.
 Halifax Refugee Clinic, Halifax                •     Heritage properties are safe and well maintained.
 The Halifax Refugee Clinic Society             •     Public awareness of local history.
 offers educational, legal and                  •     Public understanding of HRM’s social history through the interpretation of
 settlement services to refugees                      buildings, sites, and artifacts of historical significance.
 newly arrived in HRM. The society is
 primarily sustained through a grant       Community Diversity
 from the Law Foundation of Nova
 Scotia supplemented by private            Purpose: Grants to community groups formed on the basis of shared iden-
 donations. A grant in the amount          tity who may face barriers to inclusion such as but not limited to race, eth-
 of $3,704 awarded to assist with          nicity, sexual orientation, physical ability, socioeconomic status, age, or
 the purchase of refurbished lap           geographic location. The focus of project grants is on fostering awareness and
 top computers and audio-visual            social relations such as inter-racial, inter-generational, or inter-sectoral initiatives.
 equipment for on-site client access.      Capital grants focus on community-owned and operated properties and includes
                                           ethnocultural interpretation centres, community centres, and sites of cultural sig-
                                           nificance. Preference will be given to collaborative initiatives.

                                           Grants:       Program: Up to $5,000
                                                         Capital:    Up to $25,000
                                                         No multi-year commitments

                                           Priorities:
                                               • Preserve local customs.
                                               • Create an awareness of how HRM’s development is shaped by the geog-
                                                   raphy of the land and natural resources (trade, fishing, forestry, farming,
                                                   hunting, mining, etc).
                                               •	 Cooperation	and	collaboration	among	diverse	communities	of	interest.
                                               • Present HRM as a hospitable community to visitors, immigrants, refugees,
                                                   and migrants.

                                           Ineligible:
                                                • Personal genealogical research.
                                                • Re-unions, alumni associations, anniversaries, commemorative events,
                                                   memorial services.
                                                • Events or festivals (see page 39-40).
                                                • Recurring core operating costs (including cemetery repair).
                                                • Staff salaries or wages, volunteer bursaries or honoraria. Professional fees
                                                   are eligible on a one-time project-specific basis (see page 5).
                                                • Travel.


28   Cultural Community Sector: Community Diversity
                                                                           Funding Criteria: Community Diversity

    •   Competition, conference or trade show.
    •   Academic research.
    •   Government-owned property.
    •   Memorials, monuments and markers.
    •   Private property or private collections.                                             Community Engagement
    •   Commercial publishing or souvenirs.                                                  Community engagement is the
    •   Workshops.                                                                           process of working collaboratively
                                                                                             with and through groups of people
Eligible Activities Include:                                                                 to enact positive action. It includes
Estimates or quotes must be submitted for the purchase of goods or services.                 information sharing, consultation
Applications without quotes will be considered incomplete and will be ineligible for         and active involvement in decision
further consideration.                                                                       making. Community Engagement
                                                                                             was designated as a key goal of the
Program Grants: maximum <$5,000                                                              Council Focus Area on Community
    The type of eligible projects include:                                                   Relations. On December 9, 2008
    •  Technical study, building condition report, conservator’s report, appraisal,          the Regional Council adopted the
       site survey, feasibility study, marketing study, program evaluation, con-             Community Engagement Strategy
       sumer survey, mapping, restoration plan, well and septic testing. Proof of            which sets a new framework
       professional accreditation may be required on a case-by-case basis.                   for improving and coordinating
                                                                                             community engagement across
    •   Translation of archival texts into English, from English into an indigenous
                                                                                             HRM.
        language, into braille or large print.
    •   Photography and photo-reproduction of buildings, sites, landscapes, arti-            To learn more about the strategy and
        facts, people, events etc.                                                           community engagement in general
                                                                                             please visit http://www.halifax.ca/
    •   Exhibition or permanent display.
                                                                                             CRCA/CommunityEngagement/
    •   Educational materials such as books, booklets, walking tours, posters, cds,          index.html
        videos, films, interpretation panels, exhibition catalogues, interpretive mark-
        ers, etc.
    •   Projects which engage children and youth in an appreciation of multicultur-
        alism.
    •   Projects that enhance access to or encourage participation in municipal
        government and programs.

Note: grants for printed materials or web site development will give preference to
the inclusion of low literate readers, the visually impaired, persons whose first lan-
guage is not English, or language that is historically related to the period/artifact/
persons.

Capital Grants: maximum <$25,000
Capital grants are not intended to subsidize strategic land-holdings for re-sale,
building enhancements to expedite a sale or increase sale price, or debt retirement.

Grants are not intended to support the congregational activities of a specific reli-
gion or faith; grants may be awarded to applicants whose facility, program, service
or project is available to the general public.

                                                                               Cultural Community Sector: Community Diversity        29
Funding Criteria: Arts & Crafts

                                                The type of eligible project includes:
                                                • Accessibility for persons with disabilities.

                                                •    Energy efficiency upgrades to existing buildings (meeting halls, interpreta-
                                                     tion centres) such as water reduction, insulation, windows, doors, roof,
                                                     foundation. Accredited tradespeople should be considered when required
                                                     by law or insurance liability.
                                                •	   Building	code	compliance	upgrades	to	existing	buildings	(meeting	halls,	
                                                     interpretation centres): electrical, plumbing, frontage, exterior fixtures (fire
 St. George’s Youthnet, Halifax                      escape, deck, balcony). Accredited tradespeople should be considered
 St. George’s Youthnet, a federally                  when required by law or insurance liability.
 registered Canadian Charity, offers
 recreational and social program                •    Major repairs to existing building: structural walls, foundation and foot-
 for youth living in Halifax’s North                 ings, roof, windows, exterior doors, furnace/heating, plumbing, or exterior
 End and inner City. The charity was                 lighting. Accredited tradespeople should be used when required by law or
 awarded a $1,500 grant to support                   insurance liability.
 a community art project that                   •    Exterior enhancement of property using methods, materials, and design
 engaged a local artist and youth in                 characteristics specific to an identifiable ethnocultural group (for example,
 the creation of a streetscape mural.                Aboriginal, Acadian, Asian, etc). Includes landscape design, exterior deco-
                                                     rative arts, lighting, gateway or archway, plaza, etc.

                                            Grant Reporting
                                                How will your project contribute to one or more of the following goals?
                                                • Presentation of HRM as hospitable to immigrants, refugees, migrants, and
                                                  visitors.
                                                • Peer support.


                                            Arts & Crafts
                                            Purpose: Grants to community groups whose programs develop and publi-
                                            cize local creative talent, encourage and publicize original composition,
                                            design, choreography, artistic expression, and initiatives that preserve and
                                            promote the region’s distinct crafts tradition. The focus of HRM’s support to
                                            the non-profit arts sector is on local artists and artisans, exposure of the general
                                            public to works of exceptional merit through hosting national and international ex-
                                            hibitions or performance, the exploration of local stories and contemporary issues
                                            through the performing, visual and literary arts, and the preservation and promo-
                                            tion of traditional crafts and their contemporary expression.

                                            For the purpose of the HRM Community Grants Program arts and crafts includes
                                            the following catgeories:

                                            Visual and Performing Arts: such as theatre, dance, music, choreography, composi-
                                            tion, photography, sculpture, painting, print-making, installation, multi-media, film
                                            and video, mixed-media assemblage, folk art, illustration (technical or decorative),
                                            audience development, cultural facilities, or specialized equipment.

30   Cultural Community Sector: Arts & Crafts
                                                                                             Funding Criteria: Arts & Crafts

Crafts: such as fabric arts (quilting, rug-hooking, embroidery and mixed media,
painted fabric, soft sculpture), ceramics, wood or stone carving, glass, weaving, metal
arts, basketry, audience development, cultural facilities, or specialized equipment.

Literary Arts: such as poetry, spoken-word performance, script-writing, lyrics, audi-
ence development (eg. readings for persons who face barriers to participation such
as low literate, persons with special needs, low income), promotion or exhibition of
local non-profit self-publishing (eg. zines, comic, alternate press), cultural facilities,
or specialized equipment.                                                                           Nova Voce Male Choral Society,
                                                                                                    Halifax
Grants:      Program:       Up to $5,000                                                            Nova Voce Male Choral Society
             Capital:       Up to $25,000                                                           performs at a variety of accessible
             No multi-year commitments                                                              venues throughout HRM. Their
Priorities:                                                                                         repertoire incorporates an
    • Development and public recognition of local talent.                                           assortment of languages, styles,
    • Creation of original works.                                                                   cultures, and historical eras.
    • Audience development.                                                                         A grant of $5,000 awarded
    • Interpretation for the general public.                                                        towards production of their first
    • Inclusion of persons with special needs and diverse representation of                         professionally recorded CD which
        citizens (age, sex, socioeconomic status, race/ethnicity, geographic com-                   features a wide variety of songs from
        munity or community of interest).                                                           Nova Scotia, and other maritime
    • Exposure of local artists and artisans to non-resident audiences (visitors,                   provinces.
        tourists, media).
Ineligible:
     • Grants to individuals.
     • Staff salaries or wages, volunteer honoraria or bursaries. Professional fees
        are eligible on a one-time project-specific basis (see page 5).
     • Professional development or training.
     • Commercial galleries or business locations (bars, restaurants, private
        clubs).
     • Art competitions, events or festivals.
     • Institutional or private collections.
     • Art therapy.
     • Commercial art sales or private galleries.
     • Awards.
     • Recurring general operating costs.
     • Leasehold improvements or capital grants to private property.
     • Travel.
     • General fund-raising.
     • Conferences, trade shows, or meetings.
     • Commercial publishing or sales.
     • Workshops.

Eligible Activities Include
Estimates or quotes must be submitted for the purchase of goods or services.
Applications without quotes will be considered incomplete and will be ineligible for
further consideration.
                                                                                             Cultural Community Sector: Arts & Crafts       31
Funding Criteria: Arts & Crafts

                                            Program Grants: maximum <$5,000
                                            Estimates or quotes must be submitted for the purchase of goods or services.
                                            Applications without quotes will be considered incomplete and will be ineligible for
                                            further consideration.
                                                The type of eligible project includes:
                                                •	 Technical	study,	building	condition	report,	appraisal,	site	survey,	feasibility	
                                                   study, marketing study, program evaluation, consumer survey, conserva-
                                                   tion report, collection catalogue. Proof of professional accreditation may be
 Lawrencetown Sew-ciety Guild,                     required on a case-by-case basis.
 Lawrencetown
 The Lawrencetown Sew-ciety Guild               •	 Specialized	equipment	with	shared	access	(such	as	sound	recording,	film	
 is a teaching guild whose current                 editing, projection, lighting, screening, photographic development, sound
 membership is primarily drawn                     system, risers, etc).
 from Dartmouth and the Eastern                 •	 Specialized	equipment	to	assist	in	travelling	exhibitions	or	performances	
 Shore. The guild promotes the art of              within the geographic boundary of HRM (eg. display unit, tent, storage
 fabric, wool, and cloth techniques                containers).
 from used and new material through
                                                •	 Purchase	of	safety	equipment	such	as	fire	extinguisher,	smoke	detector,	or	
 instructional classes, workshops,
                                                   alarm system.
 and exhibitions. Materials are
 transformed into new quilts. A grant           •	 Equipment	lending	program	or	low	cost	rental	program:	specialized/expen-
 of $2,500 awarded for the purchase                sive equipment (eg. musical instruments, art easels, film or slide projector,
 of audio-visual and specialized                   specialized power or hand tools, mobile display unit, etc). Excludes cloth-
 quilting equipment.                               ing and uniforms, or recurring art and craft supplies.
                                                •	 Exhibitions	that	enhance	the	public’s	understanding	and	appreciation	of	
                                                   local artists and artisans. Access is a factor in evaluating exhibit projects in
                                                   terms of admission cost, location, accessibility for disabled persons, and
                                                   content.
                                                •	 Exhibitions	that	expose	local	audiences	to	national	and	international	artists	
                                                   and artisans of exceptional merit. Access is a factor in evaluating exhibit
                                                   projects in terms of admission cost, location, accessibility for disabled
                                                   persons, and content.
                                                •	 Site-specific	or	street	art	projects	that	engages	a	geographic	community	
                                                   or distinct group of people (eg. youth, children, seniors, race/ethnicity)
                                                   in the construction of an art installation (examples include a graffiti wall,
                                                   landscape sculpture, large-scale assemblage or collage, mass performance
                                                   etc). Applicant must provide proof of property owner’s consent, permit
                                                   approvals from HRM Public Works and Transportation if a street closure is
                                                   required, HRM Planning & Development if a permanent installation, insur-
                                                   ance, on-going maintenance, and security as applicable.
                                                •	 Educational	materials	such	as	books,	booklets,	posters,	cds,	videos,	
                                                   films, interpretation panels, exhibition catalogues, interpretive markers
                                                   (an example of an interpretive marker is a sign to identify the name of the
                                                   artists(s), name of the work, date, and applicable description of an outdoor
                                                   sculpture) or interpretation panel for a permanent display or general educa-
                                                   tion (an example of an interpretation panel would be an illustrated board

32   Cultural Community Sector: Arts & Crafts
                                                                                           Funding Criteria: Arts & Crafts

         that depicts the history of a specific artifact, location, art or craft medium,
         biography of a notable artists or artisan).
    •	 “Greening”	of	an	existing	community-owned	and	operated	facility	for	the	
       safe disposal of toxic liquids or materials, recycling materials, air quality
       control, or re-use of waste materials.

Capital Grants: maximum <$25,000
Capital grants are not intended to subsidize strategic land-holdings for re-sale,                 Flamenco Festival Atlantic
building enhancements to expedite a sale or increase sale price, or debt retirement.              Society, Halifax
                                                                                                  In addition to hosting the annual Fall
Grants to membership-based groups are conditional (see page 4)                                    for Flamenco Festival, the Society
    The type of eligible project includes:                                                        has an active community outreach
    • Accessibility for persons with a disability.                                                element that consists of workshops
                                                                                                  and various performances that
    •    Contribution towards the purchase of specialized heavy equipment with                    engage the general public. A grant
         shared access (such as forge, printing press, kiln, weaving loom, welding                award of $5,000 towards the
         equipment, wood-turning lathe, etc).                                                     purchase of a portable sprung
    •    Contribution towards the construction of a community-owned and operated                  dance floor.
         indoor or outdoor exhibit or performance space (such as, but not limited
         to, a stage, outdoor stage or performance plaza, permanent outdoor
         exhibit, sound studio, dance studio, gallery, workshop etc). May exclude
         developments on property discounted or donated by the municipality.
    •    Energy efficiency upgrades to existing community-owned and operated
         buildings (eg. water reduction, insulation, windows, doors, roof, founda-
         tion).
    •	   Building	code	compliance	upgrades	to	existing	community-owned	and	
         operated buildings: electrical, plumbing, frontage, or exterior fixtures (fire
         escape, deck, balcony). Accredited tradespeople should be used when
         required by law or insurance liability.
    •    Major repairs to existing community-owned and operated buildings: struc-
         tural walls, foundation and footings, roof, windows, exterior doors, furnace/
         heating, plumbing, or exterior lighting.

Grant Reporting
    How will your project contribute to one or more of the following goals?
    •    Development and recognition of local talent.
    •    Interpretation for the general public.
    •    Audience development.
    •    Inclusion of persons with special needs.
    •    Diversity (age, race/ethnicity, income, geographic location).




                                                                                           Cultural Community Sector: Arts & Crafts    33
                                    5. Grant Reporting Requirements

                                         Organizations who receive a grant through the HRM Community Grants Program
                                         are required to submit a final report. The purpose of the report is to demonstrate
                                         that the grant was spent in accordance with the terms and conditions under which
                                         the funds were awarded and the outcomes achieved by the project.

                                         Minimum reporting includes:
                                             •	 Name of organization, amount of grant, terms and conditions (as de-
                                                scribed in the letter notifying you of an award which is sent with payment).
                                              •	   Total project costs: usually a grant is a contribution towards the project and
                                                   not 100% of funding.
                                              •	   How the grant money was spent? Proof of payment: copies of invoices and
                                                   payment (cancelled cheque, receipt etc).
                                              •	   A description of the project: Is the project complete?
                                              •	   Copies of printed materials funded through the grant (poster, brochure,
                                                   booklet, CD, catalogue or photograph of project, newspaper article, maga-
                                                   zine article).

                                         If a project cannot proceed: If the project cannot be completed as planned, or
                                         cannot be undertaken, you should contact the Grants Program Office. In some
                                         cases, an extension may be permitted and the funds carried forward to the next fis-
                                         cal year. If an extension is needed, please put your request in writing; our office will
                                         provide a written response. This correspondence will be filed with your application.

                                         Refund of grant balance: In some cases it is necessary to refund all or some
                                         portion of a grant. In this case a cheque should be forwarded c/o HRM Grants
                                         Program and made payable to Halifax Regional Municipality.

                                         Reporting deadline: All grant reports are due no later than March 31st (end
                                         of HRM fiscal year). An organization who has not reported will not be eligible for
                                         further funding until overdue reports are received. It is advisable to send in your
                                         reporting once your project is complete. Reports can be mailed to the HRM Grants
                                         Program Office at any time during the year. Prompt reporting helps reduce the risk
                                         of lost paperwork, a change in volunteers or staff, or missing the deadline and the
                                         potential loss of eligibility. Please see page 45, for the photograph release form if
                                         you wish to submit photos of your project success and/or progress to date as part
                                         of your reporting.

                                         Staff assistance: If you are unsure of how to format your report or what details
                                         to include, please call our office and staff will assist.

                                         Grant records: All grant reports are filed in the applicant’s grant application file
                                         which is held by HRM for a period of seven (7) years. Staff will follow-up on over-
                                         due reports: the funds spent by the HRM Community Grants Program are public
                                         monies and HRM is obliged to make sure expenditures are on approved projects.
                                         Any unauthorized expenditure may be re-payable.

34   Grant Reporting Requirements
                                                  6. Approval Process

Application Deadline: March 31st, 2010

Every year the HRM Community Grants Program receives more requests than it can
fund. The Grants Committee tries to balance on-going needs with a rotation of new
applicants. The aim is to share resources throughout the region. The program pro-
vides project-specific grants, not core funding for on-going organizational operations.

Grant recommendations cannot advance to Regional Council until the annual
budget allocation has been approved.
                                                                                          Staff Review Teams
Review Process:                                                                           Applications to the Community
   • Application forms received, date-stamped, and a letter of confirmation sent          Grants Program are reviewed by
       to the organization.                                                               HRM staff from a variety of internal
   •    Applications are sorted by category and sent to review team members to            departments. Staff recruited to
        score. Each category of funding is assigned a review team of staff from           assist in the process, have a
        different HRM departments.                                                        knowledge and expertise directly
                                                                                          related to the allocated funding
   •    Each review team meets and develops a list of recommended grants based            sectors.
        on the applicant’s individual score, the merit of other applications in the
        category, and the program budget.
   •    A representative from each review team presents the grant recommenda-
        tions to members of the Grants Committee. The Grants Committee meets
        once a month. Members of the Grants Committee question the reviewers
        and debate the recommendations. One of the Committee’s primary tasks
        is to make sure the process is fair and accountable to the general public.
        The awards recommended must fit the HRM Community Grants Program’s
        approved budget.
   •    The Grants Committee sends a report to Regional Council listing the
        recommended grants. Regional Council must approve these awards before
        cheques are issued to successful applicants. The list of awards is public
        information and is published in the annual Grants Program Annual Report,
        on the HRM web site and in a regional newspaper. Grant recipients are
        sent a letter which explains the amount of the grant and any restrictions.
        Applications not recommended for funding are also sent a letter.

Appeal Process:
  • Appeals will only be considered on the basis of new information, or
       an error in fact or procedure during the review process.
   •    Appeals must be in writing and received within two (2) weeks of
        written notification of the grant application decision.
   •    Written appeals should be sent to:
        Grants Program, HRM Community Services,
        Halifax Regional Municipality,
    	   PO	Box	1749,	Halifax,	NS	B3J	3A5
        Call: (902) 490-5469 or 490-7310

                                                                                                          Approval Process       35
                                              7. Ethical Guidelines

                                                      or drop off at 40 Alderney Drive,
     Grants Committee                                 Alderney Gate, 2nd Floor
     Grants and Contributions staff report            HRM Community Development
     to the Grants Committee, a standing
     committee of Council consisting of
     6 Councillors and 6 members of the      Conflict of Interest:
     public. The Committee meets once        All staff members, volunteers, and members of Regional Council who participate
     a month and meetings are open to        in the grant review process are expected to abstain from debate or voting when
     the public. The meeting minutes and     personal or professional involvement or association could result in a conflict of
     accompanied agendas can be found        interest. Representatives from community agencies or HRM advisory committees
     on line at: http://www.halifax.ca/      who serve on staff review teams will also be expected to abide by conflict of inter-
     boardscom/bccgrants/agenda.html         est guidelines.

                                             Lobbying:
                                             While some community groups actively lobby political representatives at all levels
                                             of government it should be noted that the Mayor, staff of the Mayor’s Office, Chief
                                             Administrative Officer (CAO), Deputy CAO, Councillors, and staff of the Council-
                                             lor’s Support Office follow ethical guidelines. Requests, application forms, and
                                             correspondence sent to these parties is forwarded to the Grants Committee or staff
                                             of the Grants Program. There is no interference in the review process. Staff and
                                             elected representatives are expected to abide by the conflict of interest guidelines
                                             and follow approved procedures.

                                             Gifts, Samples, and Sponsorship:
                                             Staff of the HRM Grants Program and members of the HRM Grants Committee do
                                             not accept gifts from applicants (eg. free tickets to performances or events). Staff
                                             may accept invitations to meetings, conferences, workshops, presentations or spe-
                                             cial events. Gifts and samples such as clothing, CD’s, videos, books, posters, bags,
                                             or	equipment	are	distributed	for	public	benefit.	Books,	maps,	videos,	and	research	
                                             reports are sent to the Halifax Regional Library for public access or to the HRM
                                             Corporate Library for reference. Gifts and samples such as CD’s, clothing, bags, or
                                             equipment are donated to charity projects approved and/or organized by HRM.

                                             The HRM Grants Program does not participate in charitable or non-profit fund-
                                             raising campaigns through prize draws, donations, individual sponsorship, events,
                                             bursaries or awards. These types of activities are assisted through the Councillors
                                             District Activity Fund, the Festivals & Events Grants Program (see page 39), and
                                             the HRM Volunteer Awards Program (see page 40).

                                             Right to Privacy:
                                             The Municipal Government Act (1996) contains provisions to protect the privacy of
                                             individual citizens. The intent of the legislation is to control the collection, use and
                                             disclosure of personal information. Where an grant application includes personal
                                             information such material shall not be available to other parties without the written
                                             consent of the party named therein (for example, disclosure of employee fraud,
36      Ethical Guidelines
                                                                                                         Ethical Guidelines

personal medical or employment related issues, or legal transactions or appeals
in progress). In exceptional circumstances, an “In Camera” report or portion of
the meeting might be appropriate to protect the right to privacy (for example, the
settlement of a claim against the municipality by an individual or an organization,
a property sale, an expropriation settlement). Such reports may be “de-classified”
at a later date once the matter has been concluded (for example, the closing date
of sale).

Public Disclosure:
Effective May 22nd, 2003, Clause 65(au) of Chapter 18, Municipal Government Act
(1996) was amended to remove the limit on the $-value of grants and contributions
that a municipality could make to charities and community non-profit organiza-
tions. The limit was replaced with a requirement that the municipality shall “....
publish annually a list of the organizations and grants or contributions made pursu-
ant to this clause in a newspaper circulating in the municipality”. This requirement        Regional Council
does not apply to tax subsidies provided to eligible non-profit organizations under         A Grants Committee report
Section 71 of the Municipal Government Act (1996). However, a complete listing of           containing all recommended
awards, contributions, and donations made under the auspices of the HRM Grants              Community Grant awards is
Program portfolio are published in an annual report.                                        submitted to Regional Council
                                                                                            for review, discussion, and final
Access to Information:                                                                      approval.
The Municipal Government Act (1996) contains provisions relating to freedom of
information which tries to balance the need for public access to information with
the right to privacy. Applicants and the general public have the right to request any
record in the custody or control of HRM.

Requests for information on any of the programs administered under the HRM
Grants Program should be made to the Grants Program Office. If the request is not
met to your satisfaction, or not routinely available, you can make the request to the
Director, Financial Services. If you are still not satisfied, a grievance with respect to
access to information should be made to the Coordinator, Freedom of Information
and Protection of Privacy (HRM Shared Services). This member of HRM staff is
responsible for the review and resolution of information requests, and the process-
ing of formal FOIPOP applications.

Contact:
FOIPOP Coordinator, Halifax Regional Municipality,
PO	Box	1749,	Halifax,	NS	B3J	3A5	
Fax: 490-6299




                                                                                                            Ethical Guidelines   37
Ethical Guidelines

                          Grants Program Annual Report:
                          The Grants Program portfolio produces an annual report for the prior year which
                          details the individual organizations who received HRM’s assistance through grants,
                          donations, property tax subsidies, in-kind donations, and less than market value
                          property sales. The report is available on the HRM web site under “Quick Links”
                          Grants Program.

                          Grants Program Procurement Principles:
                          Where feasible, the HRM Grants Program purchases goods and services from local
                          non-profit groups and charities. Such items include: Christmas cards and thank
                          you cards, catering, meeting room or hall rentals, graphic design, photography or
                          artwork, printing, or local publications as gifts to presenters. We make every effort
                          to rotate suppliers so as to share resources among local businesses and non-profit
                          organizations.




38   Ethical Guidelines
                                    8. Other HRM Assistance Programs

                 HRM Community Development

HRM Special Events Reserve
The Special Events Reserve is funded by the Hotel Marketing Levy. The reserve
provides financial assistance for:

   •    Hosting national or international cultural, sports, and heritage events
        which do not occur annually. Preference will be given to events and activi-       Annual Clam Harbour Beach
        ties which are “free to the public”, events cost-shared with other levels of      Sandcastle and Sculpture
        government, and events with broad public appeal and community interest.           Contest, Clam Harbour
                                                                                          Clam	Harbour	Beach	is	a	long,	
   •    Twinning, memorials, commemoratives, anniversaries, receptions and
                                                                                          beautiful white sand beach within
        other special functions. Excludes events-related banquets and dinners.
                                                                                          the Halifax Regional Municipality,
                                                                                          located on the Eastern Shore within
Eligible expenses include municipal costs related to preparing a bid, up to 1/3rd
                                                                                          Clam	Harbour	Beach	Provincial	
of HRM service costs, up to 1/3 of program costs, and HRM events-related capital
                                                                                          Park. Each year the Clam Harbour
costs such as construction, expansion, modification or improvement of HRM-
                                                                                          Sandcastle Contest attracts
owned properties.
                                                                                          hundreds of contestants and
                                                                                          thousands of spectators.
Application Deadline: 1st intake deadline is January 31, 2011. Interested
applicants should contact HRM staff for detailed eligibility criteria and advise on
submission format. The 2nd intake deadline is August 31, 2011.

Contact: Events Coordinator, Community Relations & Cultural Affairs Division, HRM
Community	Development,	PO	Box	1749,	Halifax,	NS	B3J	3A5.	490-6776

Community Festivals & Events Grants
Annual grants to local non-profit organizations who host a community-based
recurring (a festival) or non-recurring event located within the geographic boundary
of HRM. Awards may be up to one-third of the project’s total budget. Preference
will be given to events that are free to the public and have broad appeal. Excludes
fundraising events or conferences. Organizations in receipt of a grant from other         Sackville Patriot Days – 2010
municipal sources will not be considered. Application deadline: 1st intake,               Sackville Patriot Days is a
January 31st; 2nd intake, August 31, 2011.                                                community, family-oriented annual
                                                                                          celebration organized around
Contact: Community Relations & Cultural Affairs Division, HRM Community Devel-            Canada Day. It is of four or more
opment,	40	Alderney	Drive,	Dartmouth,	NS	PO	Box	1749	B3J	3A5.	490-2700.                   days duration depending on the day
                                                                                          of the week on which Canada Day
                                                                                          falls.




                                                                    Other HRM Assistance Programs: Community Development        39
Other Assistance: HRM Community Development

                                        HRM Volunteer Recognition Program
                                        Each year HRM recognizes the contribution of local volunteers during Volunteer
                                        Week (April/May). There are two main categories (1) Adult (age 20>) and Youth
                                        (age 13-19). Award recipients receive a framed certificate that is usually presented
                                        at a meeting of Regional Council. Contact staff for details.

                                        Contact: Community Relations & Cultural Affairs Division, HRM Community Devel-
                                        opment	PO	Box	1749,	Halifax,	NS	B3J	3A5.

                                        Nomination form found at:
                                        Adult – http://halifax.ca/volunteer/volunteer_adult.html
                                        Youth – http://halifax.ca/volunteer/volunteer_youth.html

                                        HRM Volunteer Conference
                                        HRM community development staff organize an annual two-day fall conference
                                        for volunteers (October/November). The event provides an affordable opportunity
                                        to network with volunteers and non-profit sector staff from across the region and
 HRM Community Development
                                        different sectors. Instructional workshops are offered on issues related to organiza-
 hosts an annual conference for local
                                        tional development and display booths host government funding organizations and
 volunteers -- sign up and network
                                        program referral information.
 with your peers!
                                        Contact: Community Relations & Cultural Affairs Division, HRM Community Devel-
                                        opment,	PO	Box	1749,	Halifax,	NS	B3J	3A5.

                                        Organizational Development
                                        Subject to the availability of staff, assistance can be provided to community groups
                                        for	organizational	development	such	as	training	for	members	of	the	Board	of	Direc-
                                        tors, policy development, financial management, marketing, planning, volunteer
                                        recruitment, risk management, or project development. HRM Volunteer Services
                                        offer a variety of workshops for non-profit organizations. This includes workshops
                                        designed to meet your organizational needs.

                                        Contact: Community Relations & Cultural Affairs Division, HRM Community Devel-
                                        opment,	PO	Box	1749,	Halifax,	NS	B3J	3A5.

                                        Call or email Volunteer Services at 490-1946 or hrmvoulnteerservices.ca




40   Other HRM Assistance Programs: HRM Community Development
                                                         Other Assistance: HRM Community Development

Registered Heritage Incentives Program: Commercial and
Residential Properties
This program provides matching grants to assist private property owners to protect,
conserve and promote HRM heritage properties. The property must be a registered
heritage property listed in the HRM Registry of Heritage Properties. Matching
grants of up to $10,000 are available to owners of residential and commercial
properties within HRM.

Contact: Heritage Planner, Heritage & Design Division, HRM Community Develop-
ment,	PO	Box	1749,	Halifax,	NS	B3J	3A5.
                                                                                             HRM Heritage
Summer Festival Grant                                                                       Property Program
An annual grant in support of the development of a community event within the          The Nova Scotia Heritage
geographic area of the former Halifax County. The event is to take place during the    Property Act allows the Province
summer tourist season. Maximum grant is $25,000.                                       and Municipalities to identify
Application Deadline: January 31st.                                                    and protect structures and sites of
                                                                                       heritage significance. Within the
Contact: Events Coordinator, Community Relations & Cultural Affairs Division, HRM      Halifax Regional Municipality
Community	Development,	PO	Box	1749,	Halifax,	NS	B3J	3A5.	490-2700.                     (HRM), By‑law H‑200 permits
                                                                                       the establishment of a Heritage
                                                                                       Advisory Committee, a registry
Special Events Task Force                                                              of heritage properties, and a
The Special Events Task Force is a staff team who provide technical advise to          process to review any alteration to
                                                                                       a registered building or site. The
event organizers. The team includes Police, Street & Roads, Traffic Services, Waste
                                                                                       process is administered by the
Management, Fire & Emergency Services, Parks, Metro Transit and Financial Ser-         Heritage Property Program HRM
vices. The team helps event organizers with planning and approvals, permits, the       Community Development.
purchase of HRM services, risk management, and publicity.
                                                                                       For further information,
Contact: Events Coordinator, Community Relations & Cultural Affairs Division, HRM      please contact our office at
Community	Development	PO	Box	1749,	Halifax,	NS	B3J	3A5.	490-4729	or	                   490‑4436 or visit our web site at:
490-4740                                                                               http://www.halifax.ca/planning/
                                                                                       herimain.html.

HRM Parade Float
Every two (2) years HRM develops a parade float for use in civic events and com-
munity	festivals	throughout	HRM.	Bookings	are	accepted	through	the	Civic	Events	
& Festivals Division of HRM Community Development. For details contact depart-
ment staff.

Contact: Events Coordinator, Community Relations & Cultural Affairs Division, HRM
Community	Development,	PO	Box	1749,	Halifax,	NS	B3J	3A5.	490-6394




                                                            Other HRM Assistance Programs: HRM Community Development         41
Other Assistance: HRM Community Development

                                          HRM Kids
                                          A program supported by the Community Recreation Division and the Metro Service
                                          Providers in Recreation, Sport, Art and Culture to assist children and youth up to
                                          age 18 from low income homes access recreational and cultural activities through-
                                          out HRM. Program registration is donated by businesses or host organizations. The
                                          program helps with equipment, transportation costs, and registration or admission
     4 HRM Kids matches                   fees.
     children and youth, up to 18 yrs
     with organized, registered activi-   Contact:	Community	Recreation,	HRM	Community	Development,	PO	Box	1749,	
     ties.                                Halifax,	NS	B3J	3A5,	876-4364.

     4 HRM Kids has received
     support from organizations and       Tax Exemption for Non-Profit Organizations (By-law T-200)
     business who have donated            Property tax subsidies to non-profit organizations in HRM are funded through Fiscal
     spaces in their recreational         Services and managed by HRM Financial Services. The program is a discretionary
     programs.                            form of assistance authorized under the Municipal Government Act (1998), an
     4 HRM Kids assists with              HRM	By-law,	and	policy	and	procedures.	The	applicant	must	be	the	registered	
     transportation and equipment         owner of the property or the party billed directly by HRM for property taxes. Levels
     costs. Fees are only one of the      of assistance vary and are an annual, non-recurring award. Tax subsidies must
     barriers to participation. There     be renewed annually, are specific to a civic address, and are non-transferrable.
     are also associated costs that       A public hearing is required. All awards are listed in the Grants Program Annual
     include supplies, equipment          Report and the HRM web site. Application deadline: November 30th of the
     and transportation.                  preceding year (you apply this year for next year’s program). Availability
                                          varies with budget.
     4 HRM Kids Vision is that
     all children and youth in Halifax    Contact: Program Technician, HRM Grants Program, HRM Community Develop-
     Regional Municipality are able       ment,	PO	Box	1749,	Halifax,	NS	B3J	3A5,	490-7191.
     to participate in recreational
     activities which boost their self-
     esteem and promote healthy           Fire Protection Tax Concessions (By-law T-200)
     growth through the learning of       Organizations	awarded	a	reduction	in	property	taxes	under	By-law	T-200	also	
     new skills, increased knowledge      receive a reduction in fire protection tax. A separate application is not required.
     and personal development.
                                          Contact: Program Technician, HRM Grants Program, HRM Community Develop-
                                          ment,	PO	Box	1749,	Halifax,	NS	B3J	3A5,	490-7191.

      For further information please
          call Patricia Hickey at
                                          Pre-Development Planning Meeting
             (902) 490-4114               If your organization is planning a property purchase, major renovation, or substan-
                                          tial change in the use of a site it is highly recommended that you contact HRM
     Supported by HRM Recreation
                                          Community Development for assistance. A team of technical staff can meet with
       in participation with HRM’s
                                          local volunteers and staff and explain the approval process, permits, fees etc. This
     Service Providers in Recreation,
                                          can save organizations time and money when undertaking a major capital project.
          Sport, Art and Culture.
                                          Contact: the local office of HRM Planning & Development Services to make an
                                          appointment. Call 490-4000 for the telephone number and address of the nearest
                                          office.

42    Other HRM Assistance Programs: HRM Community Development
                                                   Other Assistance: HRM Infrastructure & Capital Assets


             HRM Infrastructure & Capital Assets

Regional Trails Grants Program
Funds granted to community non-profit groups for the construction and mainte-
nance of the HRM Regional Trail System. The value of the grant varies by the size,
scope and complexity of a trail route. Annual project grants to trails groups support
the administrative and marketing efforts of local volunteers. The value of the grant
varies by the type of project. Contact staff for details.

Contact: Trails Coordinator, Parks & Open Spaces, HRM Infrastructure & Capital
Assets,	PO	Box	1749,	Halifax,	NS	B3J	3A5.


                                 HRM Finance

Deed Transfer Tax
The Municipal Government Act (1998) allows a municipality the discretionary
authority to exempt a duly registered Canadian charity from deed transfer tax (pres-
ently 1.5% of the purchase price) provided they meet the eligibility criteria set out
in the legislation. If the property is leased for commercial, industrial, rental or other    The HRM Regional Trails System
business purpose, or sold or conveyed within 3 years of the exemption HRM can                includes over 24 non-profit
collect the deed transfer tax and annual interest (10% per year) as of the date of           organizations.
the deed transfer.

Contact staff of the Revenue Division, HRM Finance for details.

Councillors District Activity Fund

The District Activity Fund assigns $3,000* to each district for small donations to
local volunteer groups. These are projects that are too small, time sensitive, or
ineligible to be considered under the larger Community Grants Program. These
donations are awarded by each councillor, usually in the $25 to $100 range. Typi-
cally, donations are one-time only and are not multi-year commitments. Examples
include neighbourhood events, sports facilities owned by local clubs, events host-
ing, or small equipment.

Contact:	Councillors	Support	Office,	PO	Box	1749,	Halifax,	NS	B3J	3A5.




                                                           Other HRM Assistance Programs: HRM Infrastructure & Capital Assets   43
Other Assistance: Finance

                                          Building Communities Fund
                                          The Building	Communities	Fund assigns $65,000* to each district to be used
                                          for capital projects that do not receive funds during the regular municipal budget
                                          process. Typically, these projects include HRM-owned parks, playgrounds, commu-
                                          nity centres, minor street or sidewalk repairs, signage, or equipment that does not
                                          receive priority funding, or sufficient funding, during the annual budget process. At
                                          the discretion of the councillor, funds may be awarded to a local non-profit group
                                          for a capital project that provides tangible benefit for local residents. Such projects
                                          provide a program or service that HRM would otherwise provide. For example,
                                          a camp site serving children and youth, a community monument, repairs to a
                                          community-owned museum, specialized equipment for a volunteer rescue group,
                                          or playground equipment.

                                          Contact:	Councillors	Support	Office,	PO	Box	1749,	Halifax,	NS	B3J	3A5.

                                         * These values are for 2010 - 2011 and may vary annually according to the annual
                                          HRM budget.




44   Other HRM Assistance Programs: Finance
                                        10. Publication Consent Form

This form must be completed and signed to authorize HRM to use re-print a photograph owned by a third party. We encourage
non-profit groups in receipt of an HRM grant or tax exemption to provide a photograph of their premises, a particular project, or
an artifact of heritage significance for use on our HRM web site, reports, and guidebooks.

I hereby grant permission to Halifax Regional Municipality to use the attached photograph(s) on the HRM web site, or in any
publication associated with the expenditure of a municipal grant, receipt of a tax subsidy, cash donation, or in-kind donation.

The photographs are my property; I own the copyright in them and/or I have the right to permit the Halifax Regional Municipal-
ity to use them as authorized. No other person has copyright in the photograph(s) whose permission is needed to use them as
authorized.

I agree to indemnify and save harmless the Halifax Regional Municipality against any liability incurred as a result of the Halifax
Regional Municipality using the photographs on its web site or in publications in breach of the copyright of a person undisclosed
by me to the Municipality.



   Signature:                                                        Date:


   For the purpose of publishing your photograph(s), please provide the following information for each image:


   Name of photographer:


   Date photograph taken (if known):


   Description of the photograph (including location):




   Please do not write on the back of photographs, the writing may show through the image when scanned or reproduced.


                                                  Thank you for your assistance.




                                                                                                    Publication Consent Form        45
                                          Notes

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Halifax Regional Municipality
  Community Development
       Grants Program
            2011

				
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