Auto Bill of Sale Georgia

							Department of Administrative
Services

    Fleet , Risk & Surplus Property
           Customer Seminar



              December 2010
Fleet Management



 Ed Finnegan, Director
 Jim Sever, ERP Business Solutions
      VITAL Data

                ARI

WEX                                              Manual


           VITAL
                                                        REPORTS
                                                       REPORTS
                                                        SPREADSHEETS
                                                       SPREADSHEETS
                                                        METRICS   3
       Georgia Department of Administrative Services
                                                       METRICS3
VITAL Insights
• Vital Insights is an ARI application
  separate from the maintenance program.
• More than just user friendly, it offers
  higher level of reporting capability.
• The VR process is incorporated into the
  to system.
• Maximo is gone!

                                                                4
                Georgia Department of Administrative Services
VITAL Insights Capabilities & Benefits

• One Stop Shop for Fleet Data
  ▪ Vehicle Inventory
  ▪ Fuel transactions (manual or WEX
    entered)
  ▪ Maintenance transactions (manual or ARI-
    entered)


• Manual Data Entry
  ▪ Fuel, Maintenance, Odometer Readings
                                                                5
                Georgia Department of Administrative Services
 VITAL Insights Capabilities & Benefits
• Enhanced Reporting
  ▪ Export vehicle transactions & general info to
    Excel spreadsheet
  ▪ Odometer exception & fleet metrics reports


• Added Risk-Related Information
  ▪ Risk info: APD coverage, risk premium, book value
  ▪ Report My Driving Sticker info


                                                                    6
                    Georgia Department of Administrative Services
                                                7
Georgia Department of Administrative Services
Inventory Management




                                                              8
              Georgia Department of Administrative Services
Fuel Transaction History




                                                                 9
                 Georgia Department of Administrative Services
Maintenance History




                                                               10
               Georgia Department of Administrative Services
Fleet Management Educational Opportunities


                          OFM
                         Webinars




           VITAL
                                                              ARI Insight
           Online




                        Report My
                         Driving



                                                                            11
                     Georgia Department of Administrative Services
        Office of Fleet Management
             Educational Series

• Over the past 2 months we have
  trained over 1000 state employees
  in person.
• Weekly ARI Insights webinar.
• Recorded webinars for in-depth
  training on your schedule.
• Will be going around the state to
  discuss Report My Driving.
                                                               12
               Georgia Department of Administrative Services
Vehicle Request Process

        Waiting Agency          Waiting Fleet                     Waiting for OFM            Waiting for OPB
           Approval           Coordinator Review                       Review                    Review


VR



Requester           Approver #1                Approver #2                             OFM                     OPB
                   Agency Approver         Fleet Coordinator /
                                           Manager-Supervisor




                                                                                                          Approved




                                                                                                               13
                                       Georgia Department of Administrative Services
Vehicle Request Inbox




                                                               14
               Georgia Department of Administrative Services
Vehicle Request – Advanced Search




                                                               15
               Georgia Department of Administrative Services
New Vehicle Request




                                                               16
               Georgia Department of Administrative Services
New Vehicle Request Requirements




                                                              17
              Georgia Department of Administrative Services
New Vehicle Request - Features




                                                               18
               Georgia Department of Administrative Services
Important Criteria for Vehicle Requests
Phase 1*


• No ZERO vehicles.

• Compliant with mandatory WEX Fuel Card
  program.

• Current on Maintenance Data

• Should be within your OPB vehicle
  allocation                                                       19
                   Georgia Department of Administrative Services
Biggest Fleet Issue

  We
     Have
          1700
               Vehicles
                                        With
                                                           ZERO
                                                                 Miles!   20
                 Georgia Department of Administrative Services
Key Metrics to Follow
METRIC          EXPLANATION                                                     INDUSTRY
                                                                                STANDARD
CPM             Cost Per Mile
CPM Fuel        Total cost of fuel divided by total miles                       $.18
CPM             Total cost of maintenance divided by                            $.04
Maintenance     total miles
Total CPMile    Total combined cost of fuel &                                   $.22
                maintenance divided by driven miles
CPMonth Fuel    Total fuel cost divided by number of                            $333.17
                months in service
CPMonth Maint   Total maintenance cost divided by                               $68.27
                number of months in service
Total CPV       Average fuel and maintenance costs per                          $401.44
Month           vehicle divided by months in service
Average MPG     Total miles divided by number of gallons                        Depends upon vehicle
                                                                                                 21
                                Georgia Department of Administrative Services
                                                                                            21
Vehicle Utilization*
 • What is vehicle utilization?
   Miles driven compared with expected use

 • Fleet policy states that all state vehicles will be
   utilized a minimum of 14,000 miles per year
   (Policy No.10, Revision #6)
    6,000 minimum in campus environment



 *Governors Office and Legislature asking for this
   low use data                                                       22

                                               22
                      Georgia Department of Administrative Services
Your Partners
Can Save You
Money
DOAS Fleet Service Contracts/Toolbox

  • Maintenance Management Services (ARI)
  • Fuel Management Services – Wright Express
    (Wex Card)
  • Enterprise Rent-A-Car (Vehicle acquisition)
     Daily rentals
     Short-term (Walk-Away) leases
     Car share and pooling solutions (New WeCar
       program.
    Driver’s Alert—Report My Driving

                                                                    24
                    Georgia Department of Administrative Services
How the ARI Program Can help your fleet?
• Automatic Data Entry
• Reduced Maintenance Costs – 10-20% w/National
  vendors
• Reduced Overhead/Administration Costs-
  Consolidated Billing
• Provides Detailed Audit Trails
• Warranty and Post Warranty Recovery
• Access 24/7/365 to Call Center w/ASE certified Tech
  with toll-free access - 1-800 CAR-CARE
• State drivers call techs that are ASE certified and
  negotiate on your behalf
• Provides more time and resources to focus on
  agency core mission objectives
• Provides a state and nation wide vendor network
• Detailed vehicle dashboards, KPIs, analysis and
  reports
                                                                          25
                          Georgia Department of Administrative Services
GA Vendor Network Coverage

National Account Vendors
• 38,000 shops nationwide
• 1,117 shops in Georgia
• 10-20% off retail pricing

Independent Vendors
• 52,000 shops nationwide; 3,826 in Georgia
• ARI rates each vendor according to speed of repair,
  willing to negotiate and accuracy of invoice
• ARI can add your current specialized vendors to our
  network
                                                                       26
                       Georgia Department of Administrative Services
Cost Avoidance*
• Administrative cost avoidance = $29.84 vehicle/month
• Direct repair cost avoidance = $9.92 vehicle/month
• Program cost is $8.66 vehicle/month




 * Based on FY2009-10 program savings.                                             27
                                   Georgia Department of Administrative Services
How to Participate with ARI?

    OFM Meets with Agency to                                                     Agency provides vehicle
  discuss program and benefits                                                       Listing to OFM




                       ARI puts together
                       Vehicle Operators
                        Packets & sends
                           To Agency



                Coupons, Phone #’s, &
                    Procedures                                                                        28
                                 Georgia Department of Administrative Services
Extra! Extra!
• Due to the increased participation in ARI,
  DOAS has reduced it’s fee by 43%!
• The administrative fee of 7% has
  been reduced to 4% as of 1-1-11.
• We will continue to monitor this to see if
  further adjustments are possible.
• If you’re one of the many satisfied
  customers, tell another agency!

                                                                 29
                 Georgia Department of Administrative Services
Summary Wex Fuel Management Program

Key Benefits:
•   Wex program works similar to P-Card program w/access to over 90% of
    retail vendors accepting Wex for fuel and maintenance purchases at
    reduced prices aiding driver from price shopping.
•   Provides 24/7/365 access to online tools, calculators, pre-authorized
    spending limit ability, purchase alerts, transaction limits, exception reports,
    etc.
•   Secure cards assigned to vehicles and PINs assigned to employees
    reducing occurrence of slippage, misuse and fraud.
•   Secure access to “Real-time” fuel data allowing agency focus on auditing
    tasks versus administrative tasks. (e.g. invoice processing, checks, postage,
    reimbursement, ordering, inventory mgt, data entry, invoice processing
    costs, telephone calls, data entry, fuel reimbursement expenses..etc.).
•   Potential Fleet Savings/Year for 500 vehicle fleet/1000 employees can be
    $333,667 (Average of 24.3% reduction in costs)

                                                                                 30
                                 Georgia Department of Administrative Services
Manage Purchase Alerts
Purchase Alerts are generated from parameters you set
 • Receive email notification when a transaction
   exceeds your purchase guidelines
 • Allows the transaction to authorize so your
   driver can stay on the road
 • Fast activity reporting helps you address
   any problems quickly



 Choose from a variety of parameters:
 • Number of transactions per day
 • Out-of-state transactions
 • Off-hours transactions
 • Day of the week
 • Dollars per day
 • Dollars per transaction
 • Gallons per transaction
 • Fuel type
                                                                                    31
                                    Georgia Department of Administrative Services
                                                                                         31
WEXOnline® > Tool Kit > Fuel Price Mapping




                                                                    32
                    Georgia Department of Administrative Services
How To Order Fuel Cards

                            E-mail form to:
                          fms@doas.ga.gov
 Complete a Fuel Card
 Spreadsheet Template
                                          OFM emails
                                          template to
                                             Wright
                                            Express




                                                                            OFM reviews
                                                                        Spreadsheet Template

                 Sends WEX cards to Agency
                                                                                       33
                        Georgia Department of Administrative Services
                                                                                  33
WEX Card Issues
• Duplicates!!!
• Generic names
• Sharing PINS
• Fraud

                                                         34
         Georgia Department of Administrative Services
Enterprise Rent-A-Car State Contract
Options
•   Daily Rental Vehicles
•   Short Term Closed End Lease Vehicles
•   Car Share and Pool Vehicles (WeCar)
Key Benefits:
•   Leverages operating expense budget
•   Reduces largest costs of fleet ownership (i.e. Depreciation, administrative
    overhead)
•   Reduces excessive reimbursement, streamlines billing, information and
    reporting
•   Provides a wide variety of vehicles
•   Increased driver productivity using free pick up for instate rentals
•   Real-time reservation online reservation portal to over 212 store locations
    statewide
•   Roadside assistance for enhanced driver safety and security
•   Cost comparison calculation tool                                          35
                                 Georgia Department of Administrative Services
The comparison tool can be accessed at
http://ssl.doas.state.ga.us/vehcostcomp/

                                                                             Calculated Results
                                                               Own Car Cost


                                                               Total Reimbursement
                                                               Expense                          $68.50
                                                               Rental Car Cost
                                                                                      Rental $37.83
                                                                                    Local Tax   $2.58
                                                                                    Refueling $15.57
 One day trip using a mid-size saves $12
  with an additional $7 savings using a                        Total                            $55.98
               compact car                                     Cost per Mile to Rent            $0.40
                                                                                                36
                             Georgia Department of Administrative Services
Why Non-State Vehicle Ownership
Alternatives?

  •   Vehicle ownership can be a costly decision if made unwisely,
  •   Provide agencies with other low cost transportation alternative,
  •   Reduce POV and avoid excessive costs, vehicle and employee
      downtime,
  •   Increase vehicle utilization and reduce the state’s fleet size,
  •   Provide lower cost transportation alternatives to agencies with
      unreliable vehicles using costly alternatives to provide mission critical
      transportation,
  •   Leverage Enterprise Rent-a-car’s fleet expertise as an industry
      consultant under DOAS direction to provide State agencies with
      alternative and cost-effective transportation solutions,
  •   Propose reliable and safe transportation alternative
  •   Provide the State with validation process regarding use of short-term
      leasing options to both right-size fleet and provide more cost-
      effective agency transportation solutions.
                                                                               37
                               Georgia Department of Administrative Services
Example: Lease Program Costs




     $257.47




  Lowers total monthly cost to operate a state vehicle
                                                                     38
                     Georgia Department of Administrative Services
Fewer Claims/Less Down Time

                        Claims Reduction Chart


 900      814
 800               712
 700                                                   622
 600                                                                          541
 500                                                                                Claim count
 400                                   0
 300
 200
 100
   0
         07



                  08




                                               09



                                                                   10
                                *
                           09
       FY



                FY




                                             FY



                                                                 FY
                         20
                         9/
                       3/




                                                                                              39
                              Georgia Department of Administrative Services
Report My Driving Program
DOAS pays the cost and you can reap
  the benefits:
• Fewer claims
• Less down time
• Less expense
• Fewer injuries
• Safer vehicles
• Lower Premiums                                             40
             Georgia Department of Administrative Services
OFM Team Member Contact Information
Ed Finnegan-          ed.finnegan@doas.ga.gov or 404-651-7263
                      General information, leasing, policy, legislation, best practice, etc.
Jim Sever –           jim.sever@doas.ga.gov or 404-657-6907
                      Special projects, Agency data profiles, VITAL access, etc.
Allyson Williams –    allyson.williams@doas.ga.gov or 404-657-6935
                      Data analysis, agency profiles/scorecards, management reports, etc.
Roger Kennedy –       roger.kennedy@doas.ga.gov or 404-656-6295
                      Wright Express and ARI participation, access and information, etc.
Bobby Arrington –     bobby.arrington@doas.ga.gov or 404-657-6908
                      Vehicle Requests (VRs), VITAL helpdesk, VITAL Training, etc.
John Wynn –           john.wynn@doas.ga.gov or 404-657-6930
                      VITAL DB Performance, Special data queries, VITAL reporting, etc.


                         Office Fax 678-913-0537
                     General Mailbox fms@doas.ga.gov                                 41
                              Georgia Department of Administrative Services
Questions & Answers



                                                  42
  Georgia Department of Administrative Services
Risk Management Services


            Insurance 101
                 Chris Risley
   Director of Risk Management Services


               December 2010
   Risk Management Services


Insurance 101

Your presenter – Chris Risley
Director of Risk Management Services




                                                                  44
                  Georgia Department of Administrative Services
Risk Management Services

 • Self-Insurance mechanism of the State of Georgia
 • RMS handles nearly all exposures associated with
   the operations of Georgia State Government
   assumed under the Georgia Tort Claims Act,
   Georgia State Law and Federal Statutes
 • With $26.5B in property assets, 130,000 WC covered
   lives, $581M in liabilities under management, RMS
   would be in the top 25 of world wide insurance
   organizations
 • Sovereign Immunity waived under Georgia Tort
   Claims Act


                                                                     45
                     Georgia Department of Administrative Services
Risk Management Services

• How we operate:
   ▪ Claims Mitigation - Internal claims staff handle
     retained losses
   ▪ Risk Financing - Purchase excess coverage in the
     insurance market and manage the RMS Trust Funds
   ▪ Risk Consulting - Support other state and quasi-state
     functions
   ▪ Loss Control – Comprehensive Loss Control Program
     (CLCP) designed to help agencies avoid or minimize
     losses in their organization.
   ▪ Enterprise Risk Management approach to loss
     prevention
   ▪ Annual Risk Report – Comprehensive report on risk
     related activities
                                                                      46
                      Georgia Department of Administrative Services
Risk Management Services




Auto Liability & General Liability




                                                              47
              Georgia Department of Administrative Services
Risk Management Services

  Auto Insurance Program
  ▪ Auto Liability follows the driver not the vehicle
  ▪ Auto Physical Damage covers the asset - State
    vehicle for comprehensive and collision
  ▪ Auto Accidents - touch nearly all areas of RMS,
    therefore, auto exposures receive additional
    attention
  ▪ Single event most likely to result in the death of a
    state employee
  ▪ Top 3 most expensive Workers’ Compensation
    claim type

                                                                     48
                     Georgia Department of Administrative Services
Risk Management Services

Auto Program Statistics

• 100,000+ potential drivers
• FY2008 – 650 accidents involving Auto Liability
• Currently only 9950 of the states 21,000 vehicles
  are insured for Auto Physical Damage
• Average total cost of an accident $21,000.
• Cost of APD coverage – 1% of market value
• Cost for Auto Liability Coverage - $0 for 8 years



                                                                   49
                   Georgia Department of Administrative Services
  Risk Management Services

 How Auto Exposures are addressed:
• Comprehensive Loss Control Program
   ▪ Driver Qualification
   ▪ Driver Training
   ▪ Accident Review Panels
   ▪ Participant Deductible Adjustments
   ▪ Vehicle Maintenance
   ▪ Claims Trending
   ▪ “Report My Driving” Stickers and post complaint call driver
     training
   ▪ Support post accident Drug and Alcohol testing
                                                                         50
                         Georgia Department of Administrative Services
    Risk Management Services
General Liability Exposures
•   Slip and Fall cases
•   Negligent Road Design and/or Maintenance
•   Prisoner Civil Rights cases
•   Professional Negligence/ Malpractice
•   Employment Practices Liability

• All cases brought under the Georgia Tort Claims Act,
  Georgia State Law and Federal statutes



                                                                     51
                     Georgia Department of Administrative Services
 Risk Management Services




Questions on Auto Liability or General Liability?




                                                                  52
                  Georgia Department of Administrative Services
Risk Management Services




    Property Insurance



                                                              53
              Georgia Department of Administrative Services
Risk Management Services

Property Insurance Program
•   16,000+ owned locations
•   5,000+ leased locations
•   $26.5B+ in building and contents asset values
•   All tracked in State Property Commission’s BLLIP
    database

• Program retains first $3M of each loss
• Program deductibles as low as $1000. per loss
• Business Interruption coverage available

                                                                        54
                        Georgia Department of Administrative Services
 Risk Management Services

Property Program Loss Prevention
• Control preventable exposures:
   ▪ Insulate exposed pipes
   ▪ Use lightning/ power surge protection systems
   ▪ Place laptops in trunks of vehicles rather than in view
     of potential thieves
   ▪ Internal Financial Audits/ Accounting Oversight
   ▪ Give proper access to water valves
   ▪ Building/ mechanical system maintenance agreements
   ▪ Thermography studies



                                                                       55
                       Georgia Department of Administrative Services
Risk Management Services




    Questions on Property Insurance?




                                                               56
               Georgia Department of Administrative Services
Risk Management Services




  Workers’ Compensation



                                                              57
              Georgia Department of Administrative Services
Risk Management Services


Workers’ Compensation Program

• Self-funded insurance mechanism established
  to comply with federal and state requirements
• Georgia Workers’ Compensation statutes
• Interpretation of and adjudication of applicable
  laws handled by the Georgia State Board of
  Workers’ Compensation



                                                                   58
                   Georgia Department of Administrative Services
Risk Management Services

 Loss Prevention – Workers’ Compensation
 •   Components of the CLCP
 •   Workplace safety – including vehicles
 •   Employee Training
 •   Employee Education
 •   Hazard Identification and Mitigation
 •   Post accident claims trending and prevention
 •   Loss Avoidance
 •   Contractual Risk Transfer


                                                                      59
                      Georgia Department of Administrative Services
Risk Management Services

Loss Control – Workers’ Compensation
• Return to Work Program
• Georgia Activity Analysis
• Unbundled Claims Handling Program
   ▪ Certified Managed Care Organization (MCO)
   ▪ Medical Bill Review
   ▪ Third Party Administrator (TPA) claims staff
   ▪ Preferred Provider Network (PPO)
   ▪ Call Center



                                                                      60
                      Georgia Department of Administrative Services
 Risk Management Services
Coming Attractions…
• PAWA – Protect American Workers Act
   ▪ Will make public entities OSHA compliant
• CLCP #9 Contractual Risk Transfer
   ▪ Address Georgia Supreme Court’s extension of GTCA
     to contract employees
• Debit Card Payments
   ▪ Alternative to paper checks for indemnification benefits
• New Federal Oversight
   ▪ CMS will review all payments to employees and third
     parties to eliminate duplication of federal medical
     benefits
                                                                       61
                       Georgia Department of Administrative Services
Risk Management Services



Contact Information:
www.doas.ga.gov

Lisa.pratt@doas.ga.gov                404-463-1499

Christopher.risley@doas.ga.gov                                     404-463-5458




                                                                                  62
                   Georgia Department of Administrative Services
Questions & Answers



                                                  63
  Georgia Department of Administrative Services
Surplus Property



           Steve Ekin
   Director , Surplus Property


          December 2010
What is Surplus Property?

• Personal Property
   ▪ Any fixed or movable tangible property
   ▪ Used for operations
   ▪ Non-consumable
   ▪ Benefit extends beyond 1 year
   ▪ Title determines ownership, not fund source
   ▪ Capitol asset, acquisition cost ≥$5,000
• Surplus is personal property that the state no longer
  requires
• Disposal is the final step in asset management cycle


                                                                       65
                       Georgia Department of Administrative Services
Change was inevitable…

• Transformation was planned
   ▪ Migrate federal surplus to direct donation
   ▪ Closed warehouses in October 2008
      • Moved remaining staff to Atlanta in June 09
   ▪ Implemented electronics pick-up capability
   ▪ Auto Auction contract
   ▪ Revised destruction/disposal policy
   ▪ Published GA Surplus Property Manual
     (available in PDF on www.surplusproperty.doas.ga.gov)




                                                                              66
                              Georgia Department of Administrative Services
A Work in Progress…

• Revised positions to focus on virtual disposal
   ▪ Web Merchandise Specialists
   ▪ Process from “STAR” through sale
• Developed Web Merchandise Coordinator
   ▪ Responsible for goal of 3 day processing
   ▪ Primary agency contact to STAR
• Revised web site
   ▪ Includes up dated forms



                                                                   67
                   Georgia Department of Administrative Services
surplusproperty.doas.ga.gov




                                                               68
               Georgia Department of Administrative Services
Revised Refund Policy

• Funded vs. Non-funded
   ▪ Historical, without any legislative direction
   ▪ Inequitable
• Revised refund policy beginning FY-11
   ▪ No “funded” agencies, all get same refund
      • 1st $100 of any sale retained
      • Remaining proceeds split 50/50
      • Paid to agencies monthly
      • Percentage evaluated quarterly
   ▪ No fees on inter-agency transfers
                                                                      69
                      Georgia Department of Administrative Services
Agency Benefits

•   Agency controls the process, greater flexibility
•   Direct vs. indirect expenses
•   No transportation expenses (time or money)
•   Reduces storage requirements
•   Assets are available state wide




           Average processing time 10-17 business days

                                                                         70
                         Georgia Department of Administrative Services
 General Asset Disposal (Chapter 8)

• Transfer (T) - State to state
• Direct Negotiated Sale (DNS) – State to local
  government or non-profit
• Vendor Return (V) – State to vendor, non-sale
• Internet Sales (IS) – Sale to the public
   ▪ Auction
   ▪ Buy It Now
• Authorized Disposal (AD)
• Electronics (ELC)

                                                                     71
                     Georgia Department of Administrative Services
Process Overview




                                                              72
              Georgia Department of Administrative Services
Property Transfer Form




                                                                 73
                 Georgia Department of Administrative Services
    Descriptions & Photos (Chapter 9)

• Descriptions                                          •
                                                        •
                                                               Date taken out of service
                                                               Was this item known to be operational when last in
  ▪ Complete                                            •
                                                               service?
                                                               Acquisition cost if known
      • Name, make, model, year                         •      What kind of damage if any
                                                        •      Engine type –how may cylinders? Motor – Size, Hp,
  ▪ Accurate                                                   Hours
      • Don’t guess                                     •      Fuel type– Gas, Diesel, Propane, Electric
                                                        •      Voltage 110 or 220, Hertz, Single Phase or 3 Phase?
  ▪ Selling on line                                     •      What type of plug does the item have?
      • Read the terms & conditions                     •      Brand, Manufacture, Model, Year, Serial Number
                                                        •      Weight
      • Transactions are “as is-where is”
                                                        •      Size – provide dimensions: height, length and width
      • Do not discuss operation or                     •      Tank size? Number of gallons
        functionality during inspection or              •      Type of tank? Material made of, Fiberglass, Metal,
        pick-up                                                Poly, etc
                                                        •      Generator – What is the KW size?
      • Refer issues to Surplus before
                                                        •      Is the item skid mounted or trailer mounted?
        customer leaves
                                                        •      All data plate information that is available

                              “Think like a customer”                                                  74
                                   Georgia Department of Administrative Services
 Descriptions & Photos (Chapter 9)
• Photos
  ▪   Uncluttered
  ▪   Full image
  ▪   As many as needed
  ▪   Light behind camera
  ▪   .jpg format
  ▪   400 x 600 pixels (1 mb)
  ▪   Rename for easy ID
  ▪   Store in virtual folder
  ▪ “A picture is worth a thousand words”



                      “Think like a customer”                             75
                          Georgia Department of Administrative Services
Vehicles (Chapter 14)

• Agency Responsibilities:
   ▪ Ensures accurate vehicle information
      • Make, model, year, VIN, mileage
   ▪ Have original title
   ▪ Have all available keys
   ▪ Remove state equipment, markings (decals) and plates
   ▪ Transportation costs (if applicable)
   ▪ Complete & send Property Transfer form




                                                                      76
                      Georgia Department of Administrative Services
  Vehicles
• Auto Auction Sale                                • Sell on-site
   ▪ Fair market value exceeds                              ▪ Transportation costs exceeds
     transportation costs                                     fair market value
   ▪ No storage or security issues                 • Agency
• Vendor                                                    ▪ Take photos (4 minimum)
   ▪ May deliver or have picked up                          ▪ Complete Vehicle Inspection
       • $1.10/mile/vehicle                                   Form
   ▪ Inspects vehicle                                       ▪ Show at scheduled inspections
   ▪ Takes photos                                           ▪ “Close Sale”
   ▪ Can remove markings (bill back                                   • Transfer tile, keys, etc.
     to agency)
   ▪ Make available for donees
   ▪ Sells to highest bidder at
     auction
                                                                                                    77
                              Georgia Department of Administrative Services
Vehicle Inspection Form




                                                                78
                Georgia Department of Administrative Services
Electronics Disposal (Chapter 15)
• Electronics Issues
   ▪ Data security
   ▪ Electronics are environmentally hazardous
• May be disposed of through T, DNS, V, Sale, AD
   ▪ Criteria is different for each disposal option
• Vendor Disposal
   ▪ Agencies may deliver to vendor




                                                                          79
                          Georgia Department of Administrative Services
Federal Property Acquisition (Chapter 18)
• Direct Donation
   ▪ From federal agency to donee
   ▪ Always a service charge
• Agencies may screen for themselves
   ▪ http://gsaxcess.gov
   ▪ Login: 4757GA
   ▪ Password: GASURPLUS
• DOAS requests allocation from GSA
   ▪ If allocated, agency has 14 days to remove asset

                                                                     80
                     Georgia Department of Administrative Services
Contact Information
                             Surplus Property Division
                             200 Piedmont Ave. Suite 1802 West
                             Atlanta, GA 30334-9010
                             O: 404-657-8544 F: 404-463-2912
                             surplusproperty.doas.ga.gov

    Contact                     Position                                 Phone No.           E-mail
Daniel Iliev      Web Merchandise Coordinator                         404-463-5459   diliev@doas.ga.gov
Patricia Bebley   Web Merchandise Specialist                          404-656-6912   pbebley@doas.ga.gov
Tashika Cullins   Web Merchandise Specialist - Eligibility            404-651-6413   tcullins@doas.ga.gov
Lisa Moghazy      Web Merchandise Specialist - Federal                404-657-6951   lmoghazy@doas.ga.gov
Whitney Wilson    Web Merchandise Specialist                          404-657-6938   wwilson@doas.ga.gov
Larita Smith      Internet Sales Clerk                                404-656-5781   lsmith@doas.ga.gov

Tierra Gibson     Web Merchandise Specialist                          404-651-7446   tgibson@doas.ga.gov
Steve Ekin        Director                                            404-656-6871   sekin@doas.ga.gov
                                                                                                      81
                                     Georgia Department of Administrative Services
Questions & Answers



                                                  82
  Georgia Department of Administrative Services