Descriptive Cataloging of
Monographs
2. Tools
DRAFT
1/20/2012 Unit 2 1
Anglo-American Cataloging Rules
• Derive from ALA Cataloging Rules and
Rules for Descriptive Cataloging (1949)
• First edition of AACR published 1967
– 1st ed. does not use ISBD
• Major revision with AACR 2nd ed. (1978)
– Incorporates ISBD (used since 1974)
– Major rule changes for choice and form of
entry
1/20/2012 Unit 2 2
AACR2 revisions
• Continuing practice of citing as AACR2,
despite revisions since 1978
• Significant revisions of the 2nd edition
occurred in 1988, 1998, 2002, along with
minor revisions issued in the intervening
years
• Expected to be replaced by Resource
Description and Access (RDA) ca. 2010
1/20/2012 Unit 2 3
Library of Congress Rule
Interpretations (LCRIs)
• Extensive interpretation of AACR2 rules for LC
and PCC catalogers
• Default guidelines for non-PCC cataloging, e.g.
OCLC cataloging and non-pcc YUL cataloging
• Basis for NACO decisions for form of entry &
references
• Updates quarterly
• Also includes
– Decisions on optional rules in AACR2
– Documentation of LC practices deviating from AACR2
1/20/2012 Unit 2 4
YUL Cataloging & LCRIs
• YUL catalogers are expected to follow the
rule interpretations (PCC/NACO
requirement; YUL policy should not be in
conflict)
• YUL catalogers are allowed to follow LC
practices on a case by case basis; YUL
policy overrides LC practice
1/20/2012 Unit 2 5
OCLC Bibliographic Formats and
Standards
• LINK:
http://www.oclc.org/bibformats/en/about/
• OCLC cataloging is expected to follow
AACR2 and the LCRIs (BF&S will indicate
where OCLC deviates from the LCRIs)
– Example: BF&S has a broader definition of a
copy
1/20/2012 Unit 2 6
OCLC Bibliographic Formats and
Standards & Orbis Cataloging
• Greater impact for those who catalog directly on
Connexion (non-roman script cataloging)
• Orbis cataloging: use primarily for interpretation
of MARC 21, including fixed fields
– OCLC MARC differs from standard MARC 21; some
translation is necessary when applying to Voyager
– Encoding Level: Orbis original cataloging does not
use Level i or Level k (non-roman cataloging uses
Level i)
– OCLC MARC does not display $a: BF&S does not
use $a in its examples; Voyager $a displays
1/20/2012 Unit 2 7
Local Policies & Documentation (1)
• Local policies for YUL core
– Checklist
http://www.library.yale.edu/cataloging/Orbis2Manual/coreyaleche
cklist.htm
– Cheat Sheet
http://www.library.yale.edu/cataloging/Orbis2Manual/COREcheat
.doc
• Local policies for Authority Control workflow
– CAUTION: workflow for original cataloging differs
from copy cataloging workflow
– Authority Control Workflow for Catalog Librarians
http://www.library.yale.edu/cataloging/authorities/acworkflow.htm
1/20/2012 Unit 2 8
Local Policies & Documentation (2)
• Local policies for series (tracing, classed
together or classed separately)
http://www.library.yale.edu/cataloging/documentation/seriescatworkflow.htm
• Added copies (what is a copy)
http://www.library.yale.edu/cataloging/Orbis2Manual/addedcopyscope.htm
• Multipart monograph guidelines
http://www.library.yale.edu/cataloging/Orbis2Manual/multipartworkflow.htm
1/20/2012 Unit 2 9
Authority Control
• Authority control in Orbis
– Validation Function
– Validation Window
– Only validates if an authority record is in Orbis;
complete authority file is NOT in Orbis
• Available (complete) authority files:
– LCDB (use Staff searches; use macros for rapid
selection of search indexes; Orbis validation function
cannot be used; no time out)
– OCLC (no charge; browse indexes; short time out
unless you use a NACO account)
– LC Online Authority File (the most up-to-date, very
short time out)
1/20/2012 Unit 2 10
Cataloger’s Desktop
• LINK:
http://desktop.loc.gov/
• Access to AACR2
• Access to LCRIs
• Links from AACR2 to LCRIs and vice versa
• Links to MARC documentation but not to OCLC
BF&S
• Updated quarterly
• Bookmark option for heavily used sections
• Browse and Searching features
1/20/2012 Unit 2 11
Organization of AACR2: Pt. 1
• Part 1: Description
– Chapter 1. Basic descriptive rules
– Chapter 2. Descriptive rules for books
– Each chapter is organized by ISBD area (next
session)
– IMPORTANT. Anything previously covered in Chapter
1 will not necessarily be reiterated in Chapter 2.
(Chapter 2 is only supposed to cover those elements
specific to books)
– IMPORTANT. Watch out for further elaboration via
the LCRI link!
1/20/2012 Unit 2 12
Organization of AACR2: Pt. 2
• Part 2. Choice and form of entry.
• Chapter 21. Choice of Access Points
– How to determine the main entry
– What added entries to make
• Chapters 22-25. Form of entry.
– How to formulate access points for personal
names, geographic names, corporate names,
& uniform titles
1/20/2012 Unit 2 13
Organization of AACR2:
Appendices
• Appendix A. Rules for capitalization. Rules
for English, then rules for other languages
that differ from the rules for English
• Appendix B. Abbreviations. Abbreviations
are required in some areas but should not
be used in other areas.
• Appendix C. Numerals.
• Appendix D. Glossary.
1/20/2012 Unit 2 14
Local Cheat Sheets
• Cataloging at Yale/Tools & Resources:
Cataloging Tools
http://www.library.yale.edu/cataloging/toolscataids.htm
• AACR2 abbreviations
http://www.library.yale.edu/cataloging/abbrev.htm
1/20/2012 Unit 2 15
Diacritics & Macro Express
• Heavily used diacritics are mapped to the
number pad (Num Lock must be on: green) [to
use the pad for numbers: Ctrl 5]
• Additional diacritics are on a menu screen
evoked by pressing F12
• If a diacritic is not on the pad or F12, it has been
mapped to the keyboard; consult the table on
the Macro Express at Yale page
• Remember! Diacritics are now entered after the
letter; aleph & ayn are NOT diacritics [continue
to enter before the letter]
1/20/2012 Unit 2 16
Macro Express Diacritic & Special Character File
1/20/2012 Unit 2 17
Macro Express Diacritic Pop-Up
Menu (F12)
1/20/2012 Unit 2 18
Macro Express Diacritic Keypad
Mapping
NUM LOCK / *=double dot below: x̤ -=double
must be on tilde (first
half):
︢I
Ctrl+-=
d.t. (2nd
half: i︣
7=umlaut: ü 8=acute: í 9=macron: ō +=high
Alt+8=double acute: a̋ Ctrl+9=dot midline: ·a comma
centered:
Alt+9=breve: ŏ
o̓
4=circumflex: â 5=Tilde: õ 6=Cedilla: ç Ctrl (and)+=
Alt+4=hacek: ǎ h.c. off center: ̕a
1=dot below: ḥ 2=grave à 3= circle below: u̥ Enter
Alt+1=dot above: ḣ Alt+2=alif: ʾA Alt+3=circle above: å
Ctrl+2= ayn: ʻA
0=ligature Left: ︠a DEL
Alt+0=ligature Right: a︡
1/20/2012 Unit 2 19
Diacritic Map with Languages
1/20/2012 Unit 2 20
Voyager Key Map (Ctrl + e)
1/20/2012 Unit 2 21
Macro Express Links
Macro Express at Yale page:
http://www.library.yale.edu/cataloging/macroexpress/macxy
alehome.html
Orbis Keypad Map [Word Format]
http://www.library.yale.edu/cataloging/macroexpress/keypa
dmapOrbis.doc
Diacritics and Special Characters Map (with
Languages)
http://www.library.yale.edu/cataloging/macroexpress/diacriti
csvoy.htm
1/20/2012 Unit 2 22
Expectations
• For basic original cataloging, be familiar with the non-
specialist AACR2 rules & LCRIs for
– General description (Chapter 1)
– Description of books (Chapter 2)
– Choice of access (Chapter 21)
– Abbreviation & capitalization rules in the appendices
• For personal & corporate names, & uniform titles, be
familiar with non-specialist application of AACR2
• For personal names & series (uniform titles) be familiar
with both AACR2 & the LCRIs
• Ability to find or verify rules in AACR2/LCRIs on
Cataloger’s Desktop
• All headings assigned reflect current NAR if available
1/20/2012 Unit 2 23