33
LIVERPOOL CITY COUNCIL
GOVERNANCE & FINANCIAL SERVICES REPORT
ORDINARY MEETING 23/06/2008
ITEM NO: GFSR 05 FILE NO: 2006/0380
SUBJECT: WRITING OFF BAD DEBTS TO COUNCIL
AUTHOR: JULIE HATELY - MANAGER FINANCIAL SERVICES
EXECUTIVE SUMMARY:
Councils must, from time to time, seek to have bad debts written off. This report seeks
approval from Council to write off bad debts as listed in the table below totalling $6.999.97.
DETAILED REPORT:
Clause 213 of the Local Government (General) Regulation 2005 provides restrictions on
writing off bad debts owed to a council. Section 213 does not relate to debts in relation to
rates or other charges for which other specific provisions exist.
The Regulation requires that a council must, from time to time, by resolution, fix an amount
above which debts to the council may be written off only by resolution of the council. In this
regard, Council on 19 March 2007 resolved to “…reaffirm an amount of $2,000 above
which debts to the Council may be written off only by resolution of the Council and that the
Council authorise the General Manager approval to write off bad debts up to $2,000.”
The Regulation specifies conditions in which bad debts may be written off, specifically:
(a) If the debt is not lawfully recoverable, or
(b) As a result of a decision of a court, or
(c) If the council or the general manager believes on reasonable grounds that an
attempt to recover the debt would not be cost effective.
Where it is required that bad debts be written off, specific details regarding the outstanding
debts must be disclosed.
34
Clause 213(4) requires that:
“A resolution or order writing off a debt to a council must:
(a) Specify the name of the person whose debt is being written off, and
(b) Identify the account concerned, and
(c) Specify the amount of the debt,
or must refer to a record kept by the council in which those particulars are recorded.”
Details have been provided below in a form compliant with Clause 213(4). It is
recommended that Council approves the write off of bad debts totalling $6,999.97 as
detailed in the table.
Debtor Date Debt Amount Description Comments
Reference Incurred
Sent to debt recovery, no forwarding
85731 March ‘07 $4,072.82 Rent - address available for letter of demand
to July ‘07 Chipping to be sent. Searches conducted on
Norton electoral rolls, rental data base and
Homestead electronic white pages but debt
collector unable to locate a new
address.
Sent to debt recovery - extensive
Holsworthy Jan ‘06 $2,927.15 Childcare searches conducted but no new
to Aug ‘06 Fees address could be found.
FINANCIAL IMPLICATIONS:
The amount of bad debts to be written off being $6,999.97 has been provided for in
Council’s provision for bad debts and will not therefore impact on budget.
RECOMMENDATION:
That Council:
1. Approve the write off of bad debts in the amount of $6,999.97 as detailed in the table
contained in the body of this report.
2. Council fix an amount of $2,000 above which debts to the Council may be written off
only by resolution of the Council and that Council authorise the General Manager
approval to write off bad debts up to $2,000.
35
SIGNED BY:
Julie Hately Farooq Portelli
Manager Financial Services Director
Governance & Financial Services
36
LIVERPOOL CITY COUNCIL
GOVERNANCE & FINANCIAL SERVICES REPORT
ORDINARY MEETING 23/06/2008
ITEM NO: GFSR 06 FILE NO: 2007/1892
SUBJECT: STATUTORY INVESTMENT REPORT MAY 2008
AUTHOR: JULIE HATELY - MANAGER FINANCIAL SERVICES
EXECUTIVE SUMMARY:
Council’s investment portfolio is balanced and diversified so as to achieve its policy
objective of maximising returns from authorised investments and minimising risk.
Council held investments with a Face Value of $87.6 million as at 31 May 2008. The
portfolio yield for May was 8.51% compared with the annualised UBSWA Bank Bill Index
of 8%.
This report details the balance of investments held at 31 May 2008 in a form compliant
with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government
(General) Regulation 2005 and Council’s Investment Policy at the time of entering into the
transaction.
It is recommended that the Council receive and note the report.
DETAILED REPORT:
Legislative Reporting Requirements
Clause 212 of the Local Government (General) Regulation 2005 requires that the
Responsible Accounting Officer must provide the council with a written report setting out
details of all money that the council has invested under Section 625 of the Local
Government Act 1993.
Council held $87.6 million in investments as at 31 May 2008 (refer Attachment A for
details). At the end of May, Council's portfolio consisted of funds under professional
management of $39.8m, $36.5m invested in various debt securities with maturity dates
ranging from 2 to 3 years, $6.8m under a loan/deposit set-off arrangement and $4.5m in
term deposits maturing within a year.
Council achieved 51 basis points above the benchmark return for the month of May.
37
It is widely anticipated there will be continuing uncertainty in the markets over the next six
to twelve months. Officers will continue to closely monitor the portfolio to ensure returns
are maximised while minimising exposure to risk.
As noted in previous reports, recent market events have resulted in six securities (Ashwell
Series 6A; the two Helium Capital Series; Obelisk Trust 2006-2; Momentum CDO Europe
2007-7 and the Enhanced Asset Series 34), currently held in Council's portfolio falling
below the requirements of the current Ministerial Investment Order, that is, their credit
rating has fallen below the recommended minimum credit rating of 'A'. However, it should
be noted that at the time of entering into these transactions they were in a form compliant
with all statutory requirements. Council is, and will continue to exercise due care and
diligence when considering selling or restructuring current investments that fall below
requirements of the Ministerial Investment Order.
Council continues to receive regular coupon interest payments from these products and to
date has not crystallised any cash losses. These investments were originally purchased
with the intent of holding until maturity at which time Council expects to receive full
payment of the face value, provided there are no defaults within the respective underlying
product portfolios.
Council officers will continue to monitor the portfolio for opportunities to minimise exposure
to risk and align Council's portfolio to the revised recommendations outlined in the Cole
Inquiry Report.
FINANCIAL IMPLICATIONS:
Market events during this financial year have been unprecedented and unpredictable and
have had a negative impact on Council's anticipated budget. These events combined with
Council's reduced holdings in general fund have resulted in lower than anticipated income
received from investments. The budget for income received from investments was reduced
at the March Quarterly Review.
RECOMMENDATION:
It is recommended that the Council receive and note the report.
SIGNED BY:
Julie Hately Farooq Portelli
Manager Financial Services Director
Governance & Financial Services
38
Attachment A
DETAILS OF INVESTMENT HELD AS AT 31 MAY 2008
Lodgement 12mth Rolling Number
Annualised % Face Value Market Value Financial Institution Rating
Date Average of Days
FUNDS MANAGERS
31-May-08 - - 8.00 $ 1,615,121 AMF AAA
1-Jun-08 - - 8.52 $ 38,248,365 LGFS AA-
$ 39,863,486
TERM DEPOSIT
27-Jan-08 28-Jul-08 183 8.38 2,196,977 2,260,969 NAB A-1+
27-Jan-08 28-Jul-08 183 7.85 4,647,158 4,770,495 NAB A-1+
23-May-08 23-Jul-08 61 7.97 4,500,000 4,510,327 Bank of Western Australia A-1+
$ 11,344,135 $ 11,541,790
Lodgement Reset Maturity Number Interest
Face Value Market Value Financial Institution Rating
Date Date Date of Days Rate %
Credit Linked Notes
20-Dec-05 04-Jun-08 04-Dec-08 1080 8.98 2,000,000 1,998,640 SHIELD Series 18 AAA
21-Mar-06 20-Jun-08 21-Mar-11 1826 8.90 2,000,000 1,941,160 Ashwell Series - 5A AA
21-Mar-06 20-Jun-08 21-Mar-11 1826 9.80 2,000,000 2,016,260 Ashwell Series - 6A A-
21-Jun-06 07-Jul-08 07-Apr-11 1751 8.43 500,000 350,025 Obelisk Trust 2006-2 A-
07-Jul-06 20-Jun-08 21-Sep-09 1172 9.18 1,500,000 1,498,905 Rembrandt Australia AA
15-May-07 30-Jun-08 30-Jun-12 1873 8.86 1,000,000 941,890 Momentum CDO Europe Ltd 2007/7 BBB
$ 9,000,000 $ 8,746,880
Asset Backed Securities Inv Group
03-May-06 10-Jun-08 07-May-09 1100 8.02 2,000,000 2,009,860 Resmic NMI Master A
14-Dec-06 21-Jul-08 20-Jul-10 1314 8.83 2,000,000 106,702 Helium Capital series 69 CCC-
14-Dec-06 21-Jul-08 20-Jul-10 1314 9.53 2,000,000 113,118 Helium Capital series 70 CCC-
20-Jun-07 20-Jun-08 20-Mar-12 1735 8.88 1,000,000 550,493 Enhanced Asset Series 34 B-
$ 7,000,000 $ 2,780,172
Mortgage Backed Securities Inv Group
17-Jul-06 21-Aug-08 22-Aug-11 1862 8.12 1,957,340 1,931,757 Emerald Reverse Mortgage AAA
17-Jul-06 21-Aug-08 22-Aug-11 1862 8.87 1,000,000 980,550 Emerald Reverse Mortgage A
02-Jul-07 21-Jul-08 21-Nov-11 1603 8.78 500,000 490,975 Emerald Reverse Mortgage 2007-1 A
$ 3,457,340 $ 3,403,282
Floating Rate Note Investment Group
30-Aug-06 11-Aug-08 10-Aug-10 1441 8.66 1,000,000 983,340 Investec Australia -
27-Sep-06 10-Jun-08 08-Mar-12 1989 9.15 2,000,000 1,862,680 Members Equity Bank BBB-
05-Sep-07 05-Jun-08 05-Dec-12 1918 8.19 500,000 478,812 ANZ Banking Group Ltd AA-
07-Nov-07 30-Jun-08 28-Nov-11 1482 8.15 500,000 490,304 Commonwealth Bank AA-
07-Nov-07 23-Jun-08 22-Jun-11 1323 8.11 500,000 485,085 Suncorp Metway A
13-Nov-07 18-Aug-08 16-Nov-10 1099 8.03 2,000,000 1,953,100 Westpac Bank AA-
14-Nov-07 11-Aug-08 09-Nov-12 1822 8.99 2,000,000 1,898,901 Bendigo Bank BBB
16-Nov-07 05-Jun-08 05-Mar-12 1571 8.19 1,500,000 1,436,436 ANZ Banking Group Ltd AA-
23-Nov-07 02-Jun-08 02-Jun-09 557 8.38 2,500,000 2,480,986 National Australia Bank AA-
29-Nov-07 16-Jun-08 15-Sep-10 1021 8.23 2,500,000 2,462,900 Suncorp Metway A
30-Nov-07 18-Aug-08 17-Aug-10 991 8.04 2,000,000 1,959,800 ANZ Banking Group Ltd AA-
$ 17,000,000 $ 16,492,344
$ 87,664,961 $ 82,827,954
TOTAL INVESTMENT AS AT 31 MAY 2008
Bench Mark 8.00%
Actual 8.51%
39
Performance by Category: Breakup of Restrictions:
Average Exceeding
Category Face Value Market Value Restriction Type Amount
Interest Benchmark
Off-set Facility 11,344,135 11,541,790 8.00% 0.00% External Restrictions – S94 $ 67,426,999
Managed Funds 39,863,486 39,863,486 8.50% 0.50% External Restrictions – Other $ 11,496,252
Direct Investment 36,457,340 31,422,678 8.67% 0.67% Internal Restrictions $ 8,466,735
Unrestricted $ 274,975
87,664,961 82,827,954 Total $ 87,664,961
Monthly Yield on Market Value - May 2008
8.51% 8.67%
8.50%
8.00% 8.00%
Off-set Facility Managed Funds Direct Investment
Bench Mark Actual
40
LIVERPOOL CITY COUNCIL
CITY STRATEGY REPORT
ORDINARY MEETING 23/06/2008
ITEM NO: STRA 01 FILE NO: 2007/2906
SUBJECT: TENDER FOR THE PROVISION OF WASTE
COLLECTION SERVICES (ST1221) AND TENDER FOR
THE PROCESSING OF RECYCLABLE RESOURCES
(ST1221A)
AUTHOR: ARVIND LAL - MANAGER SUSTAINABLE
ENVIRONMENT
EXECUTIVE SUMMARY:
As part of the Waste Avoidance and Resource Recovery Strategy, Council adopted to
change from the current waste collection system to a new 3 bin system after the
completion of the current contracts. Council resolved to call for tenders for the provision of
waste collection services (a system that provides separate bins for mixed solid waste,
organics and recyclables). Council also resolved to call for tenders for the processing of
recyclables resources.
The new collection system would also introduce recycling to all multi unit dwellings that
currently does not have recycling.
A Steering Committee was formed to oversee the preparation of the tender documents,
tendering process and to make recommendations to Council on the preferred tenderer for
the Provision of Waste Collection Services and the preferred tenderer for the Processing
of Recyclables.
Appropriate consultants were also engaged to assist in the preparation of the tender
documents for this process.
"Probity and Probity Advising Guidelines" published by the Independent Commission
Against Corruption (ICAC) was utilised for all probity matters of the tender process. In
accordance with ICAC guidelines, Council engaged a Probity Advisor and an independent
Probity Auditor to advise on probity issues and audit the tender process respectively.
The Tender for Waste Collection and the Tender for Recyclables Processing were called
separately and they are referred to as follows:
• ST1221 - Provision of Waste Collection Services (including collection of
recyclables and organics).
• ST1221A - Processing of Recyclable Resources.
41
Tenders for the two contracts closed at 3:00pm on Thursday 15 May 2008.
This report provides the details of the tender process, tender evaluation and makes
recommendations on a suitable contractor for ST1221 – Provision of Waste Collection
Services and a suitable contractor for ST1221A – Processing of Recyclable Resources.
DETAILED REPORT:
Background
On 28 November 2005, Council adopted a Waste Avoidance and Resource Recovery
Strategy which outlined Council’s direction to change from the current collection system to
a new 3 bin system after the completion of the current contracts. This system provides
separate bins for mixed solid waste, organics and recyclables.
The proposed 3 bin system is in line with the direction from the Department of
Environment and Climate Change (DECC), which requires councils to have a 3 bin system
for mixed solid waste, recycling and garden organics.
Through this contract, Council will be providing recycling services to all the residents in the
Local Government Area (LGA) including recycling service to all the multi unit dwellings that
do not have this service under the current contract.
Council at its meeting of 16 July 2007 adopted the recommendation to:
Enter into a procurement process to tender for a garbage collection service, a
recycling collection service, a garden waste collection service and a recycling
processing and marketing service.
Following the resolution of Council, a Steering Committee was formed to oversee the
preparation of the tender documents, tendering process and to make recommendations to
Council on the preferred tenderer for Provision of Waste Collection Services and the
preferred tenderer for the Processing of Recyclable Resources.
The Tender for Waste Collection and the Tender for Recyclables Processing were called
separately and they are referred to as follows:
• ST1221 - Provision of Waste Collection Services (including collection of
recyclables and organics).
• ST1221A - Processing of Recyclable Resources.
Probity Plan and Probity Process
In developing the Probity Plan and engaging appropriate consultants, Council utilised the
"Probity and Probity Advising Guidelines" published by ICAC. It was recommended in the
guideline that on large public sector tenders, the probity auditing function should be
different from the probity advising function.
42
As a result of this recommendation, Ken Davidson from Kevin T Fennell was engaged as
Probity Advisor to guide the Steering Committee through the tender and evaluation
process. The Probity Advisor also assisted Council in the development of the Probity Plan.
Further to the ICAC Guidelines, Bill Rock from IAB Services was also engaged (as the
independent Probity Auditor) to review the entire process and its compliance to the Probity
Plan and the relevant Local Government Tendering Regulations. The Probity Auditor’s role
was to provide a report to the General Manager and the Administrator outlining their
findings of the tender processes for both ST1221 and ST1221A.
STEERING COMMITTEE:
The Steering Committee on this project comprised:-
• Arvind Lal – Manager Sustainable Environment (Chairperson)
• Milan Marecic – Director City Strategy
• Tony Smith – Manager Procurement Services
• Brad Wiedersehn – Senior Contracts Administrator - Works
• Julie Hately – Chief Financial Officer
• Greg Freeman – Impact Environmental Consulting
Advisors
Impact Environmental Consulting was engaged to provide specialist advice in the area of
waste management and to assist in the preparation of the tender documents.
The Probity Advisor attended the Steering Committee meetings throughout the process
and assisted in the preparation of the Probity Plan and advised the Steering Committee on
all probity matters.
Maddocks Lawyers were engaged to review the tender documents and provide legal
advice throughout the tender process and during the evaluation process.
Probity Auditor
IAB Services was engaged as an independent Probity Auditor to review the process and
report directly to the General Manager and the Administrator their findings on the tender
process for both ST1221 and ST1221A
TENDER PROCESS:
For the purpose of the evaluation the Tender Steering Committee also acted as the
Tender Evaluation Committee.
Tender Evaluation Plans for both ST1221 and ST1221A were developed by the Steering
Committee and approved by the General Manager. The Tender Evaluation Plans were
finalised and approved prior to the release of the Request for Tender. The Tender
Evaluation Plans were then used to undertake the evaluation of all the conforming tenders
43
received. Copies of the Tender Evaluation Plans for ST1221 and ST1221A are provided
as attachments under separate cover.
Invitation to Tender
The Request for Tender was advertised in the Sydney Morning Herald on Tuesday 8,
Saturday 12 and Tuesday 15 April 2008. The copies of Request for Tender documents for
ST1221 and ST1221A were available to be collected from Friday 11 April 2008. Tenders
for the two contracts closed at 3:00pm on Thursday 15 May 2008.
Tender Briefing and Clarification
All potential tenderers were invited to attend tender briefings. The briefing sessions were
conducted as follows:
• ST1221 – Provision of Waste Collection Services at 10:00am on Thursday 24 April
2008.
• ST1221A – Processing of Recyclable Resources at 11:30am on Thursday 24 April
2008.
Presentations were made on the key aspects of the tenders by the Steering Committee
representatives and the potential tenderers were given an opportunity to ask questions
and clarify any aspects of the tender documents.
All the questions received on the day were compiled and written answers to these
questions were distributed to all the potential tenderers.
During the tender period, the potential tenderers were also given an opportunity to submit
questions and seek clarifications related to the tender. All questions received through this
process were compiled and written answers to these questions were sent to all the
potential tenderers.
Tenders Received
Tenders received were as follows:
1. For ST1221 – Provision of Waste Collection Services
• Transpacific Cleanaway Pty Ltd
• JJ Richards & Sons Pty Ltd
• Remondis Pty Ltd
• Visy Paper Pty Ltd
• SITA Australia Pty Ltd
2. For ST1221A – Processing of Recyclable Resources
• WSN Environmental Solutions
• Visy Paper Pty Ltd
Further details of the tender process are outlined in the Tender Evaluation Plans.
44
EVALUATION OF TENDERS:
The Request for Tender for both ST1221 and ST1221A required that the tender prices be
submitted in separate sealed envelopes which were to be opened after the evaluation and
scoring of the non price criteria for all the tenders. This was to ensure that the tendered
prices did not influence the scores for the non price criteria of the tenders.
The price envelopes of all the tenders received were securely locked away and not
opened until after the evaluation and scoring of all the non price criteria were completed.
The tenders were evaluated in accordance with the Tender Evaluation Plans for the
respective tenders and details of the evaluation process and outcomes are documented in
the Tender Evaluation Committee Reports for both ST1221 and ST1221A. The evaluation
process involved the following:
• Initial Cull and Conformity Check – All tenders received by the closing date and time
were checked and receipted. An initial review was conducted by the Evaluation
Committee to identify any tenders that did not comply with Council’s specified
requirements.
• Detailed Evaluation – During this stage detailed analysis of tenders were carried out
by the Evaluation Committee members. Each voting member of the Evaluation
Committee was required to read each tender and score each tender against the
evaluation criteria. The individual scores were discussed amongst the Committee
and an average score was determined for each tenderer against the evaluation
criteria. Respective weightings were applied to all the non price criteria.
• An Occupational Health and Safety Check was carried out on all the tenders
received.
• Tender Price envelopes were opened after the finalisation of scores for the non
price criteria. The tendered prices for each of the tenders received were evaluated
and scored separately.
• Financial Capacity Checks were carried out on only the preferred tenderers by
Kingsway Financial Assessments Pty Ltd who were engaged by Council to
undertake this exercise.
• Reference checks were carried out on the preferred tenderers.
Evaluation Committee Findings for ST1221 – Provision of Waste Collection Services
In the Request for Tender, Council requested for tenders on 7 year and 10 year terms.
Council also requested for two different options as follows:
• Option 1 – where 140L bins are to be provided for mixed solid waste for all single
unit dwellings in the LGA.
45
• Option 2 – where 140L bins are provided for mixed solid waste to single unit
dwellings with organic bins but 240L bins are provided to those dwellings that are
not provided with organic bins.
The evaluation process showed that JJ Richards & Sons Pty Ltd ranked the highest in all
the options for both 7 and 10 year terms.
Some of the stand-out features of the JJ Richards Tender were:
- Substantial Experience
- Demonstrated Capability
- Competitive Pricing
- Well thought out Community Education Program
- Superior Information Technology and Reporting Systems
- Strong endorsement from nominated Referees
Option 2 is the preferred option for Council as it provides larger 240L bins for mixed solid
waste for areas that are not provided with organic bins.
The annual costs of the contract based on the tendered price from JJ Richards and Sons
Pty Ltd for Option 2 are as follows:
• 7 Year Term - $8,167,078
• 10 Year Term - $7,538,903
For JJ Richards & Sons Pty Ltd, the annual cost difference between Option 2 for 7 year
term and Option 2 for 10 year term is $628,175. For Council to select the 10 year term with
Option 2, there will be a savings of $628,175 per annum and a saving of $6,281,750 over
the 10 year term of the contract.
The financial assessment of JJ Richards & Sons Pty Ltd was found to be satisfactory.
Details of the evaluation are provided in the Tender Evaluation Committee Report for
ST1221 provided as a confidential attachment under separate cover.
Evaluation Committee Findings for ST1221A – Processing of Recyclable Resources
In the Request for Tender, Council requested for tenders on 7 year and 10 year terms.
Visy Paper Pty Ltd ranked the highest for both 7 and 10 year terms.
Some of the stand-out features of the Visy Paper Pty Ltd Tender were:
- Substantial Experience
- Demonstrated Capability
- Competitive Pricing (An income for Council)
- Good Environmental benefit and community education program
- Superior infrastructure and facility
- Strong endorsement from nominated Referees
46
The annualised cost of this tender indicated that Council would receive an income of
$358,714 per annum for the delivery of the collected recyclables to Visy Paper Pty Ltd
facility. This figure is based on the current quantity of recyclables collected by Council.
With the introduction of recycling service to the multi unit dwellings, the quantity of
recyclables is likely to increase and hence increase Council’s income from recyclables as
well.
The financial assessment of Visy Paper Pty Ltd was found to be satisfactory.
Details of the evaluation are provided in the Tender Evaluation Committee Report for
ST1221A provided as a confidential attachment under separate cover.
Probity Clearance
As indicated earlier in this report, Council utilised the "Probity and Probity Advising
Guidelines" published by ICAC and engaged a Probity Advisor and a Probity Auditor.
The Probity Advisor attended all the Steering Committee and Evaluation Committee
Meeting and provided advice throughout the tender preparation and tender evaluation
process. The Probity Advisor, provided a clearance to the Chairperson indicating that they
were satisfied with the processes followed by Steering Committee in selecting the
recommended tenderers for both ST1221 and ST1221A.
An independent Probity Auditor undertook a review of the entire process in relation to the
compliance to the Probity Plan and the relevant Local Government Tendering Regulations.
The Probity Auditor provided a clearance to the General Manager and the Administrator
indicating that all aspects of the probity and tendering regulations were followed by the
Steering Committee in selecting recommended tenderers for both ST1221 and ST1221A.
FINANCIAL IMPLICATIONS:
ST1221 – Provision of Waste Collection Services
The award of the contract to JJ Richards & Sons Pty Ltd will cost Council approximately
$7,538,903 per year adjusted by an agreed formula for “Rise and Fall” based on
approximately 56,600 domestic waste services. The Rise and Fall formula takes into
account various industry related indices such as the fuel index, the Consumer Price Index
(CPI), wages, superannuation and payroll tax.
This contract will commence on 1 July 2009 (2009/2010 financial year) and will be funded
through Council's annual domestic waste management charge. The domestic waste
management charge is an annual charge based on reasonable cost of providing the
domestic waste service over time.
Award of this contract will introduce a 3 bin system which provides separate bins for mixed
solid waste, organics and recyclables and will also introduce recycling service to multi unit
dwelling that currently do not have recycling service.
47
The award of this contract will also contribute to a number of social and environmental
benefits. Every household including the multi unit dwellings will have access to recycling
service.
ST1221A – Processing of Recyclable Resources
The award of the contract to Visy Paper Pty Ltd will actually result in $358,714 of annual
income to Council based on 10,300 tonnes of recyclables and 3.5% contamination.
The quantity of recyclables will increase as a result of introduction of recycling services to
multi unit dwellings therefore the income will also increase. Further increase of income will
result from Council growth.
The income received from this contract will supplement the domestic waste charge.
RECOMMENDATION:
That Council:
1. Award Contract ST1221 – Provision of Waste Collection Services to JJ Richards &
Sons Pty Ltd for Option 2 for the period of 10 years in accordance with their tender
dated 9 May 2008.
2. Award Contract ST1221A – Processing of Recyclable Resources to Visy Paper Pty
Ltd for a period of 10 years in accordance with their tender dated 15 May 2008
subject to a parent company performance guarantee from Visy Industries Australia
Pty Ltd.
3. Authorise the General Manager, to negotiate with Visy Industries Australia Pty Ltd
(Visy Paper Pty Ltd’s parent company) to seek suitable guarantee for ST1221A –
Processing of Recyclable Resources.
4. Authorise the General Manager to sign all necessary contract documents and
execute them under the Common Seal of Council.
5. Advise the unsuccessful tenderers of Council's decision and thank them of their
submission.
6. Treat the attachments listed below as confidential in accordance with Section
10A(2)(d) of the Local Government Act 1993, because they contain commercial
information in relation to the tenders, the disclosure of which would be likely to
prejudice the commercial position of the tenderers if it was provided:
• Probity Auditor’s Report – Prepared by IAB Services
• Probity Advisor’s Report – Prepared Kevin T Fennell & Associates.
• Tender Evaluation Plan for ST1221 and ST1221A
• Tender Evaluation Committee Reports for ST1221 and ST1221A
48
SIGNED BY:
Arvind Lal Milan Marecic
Manager Director
Sustainable Environment City Strategy
Attachments: 1. Probity Auditors Report
2. Probity Advisors Report
3. Tender Evaluation Plan for ST1221
4. Tender Evaluation Committee Report for ST1221
5. Tender Evaluation Plan for ST1221A
6. Tender Evaluation Committee Report for ST1221A
(Attached Under Separate Cover)
49
LIVERPOOL CITY COUNCIL
CITY SERVICES REPORT
ORDINARY MEETING 23/06/2008
ITEM NO: SERV 01 FILE NO: 2007/0059
SUBJECT: DONATIONS AND SPONSORSHIP REPORT
AUTHOR: RENEE FITTLER - COMMUNITY DEVELOPMENT
FUNDING & NETWORK OFFICER
EXECUTIVE SUMMARY:
At the Council meeting held on 6 August 2007, Council adopted a new donations and
sponsorship program replacing the previous programs. The new program included the
establishment of the Financial Contributions Panel (FCP) comprising the General Manager
and three Directors to consider requests for financial assistance and to make
recommendations to Council for the allocation of available funding. These
recommendations are to be reported to Council each quarter for endorsement.
This report presents the funding recommendations made by the Financial Contributions
Panel at its 14 May 2008 meeting for Council's adoption.
DETAILED REPORT:
The Financial Contributions Panel met on 14 May 2008 and considered a range of funding
requests for Youth Donations, Sporting Donations and Corporate Sponsorship.
Youth Donations
One youth donation request was presented to the Financial Contributions Panel. This
application was initially assessed by the Community Planning team using the criteria
adopted by Council and was forwarded to the Liverpool Youth Council for comment. The
applicant is a current member of the Liverpool Youth Council. A summary of the request
and the Financial Contributions Panel's recommendation is shown in the table below.
Applicant Project name and description Amount FCP Comments
recommended
Samir Kinger To attend NSW Youth $100 for regional Recommended
Parliament representing the level activities for funding
electorate of Menai (includes (taking place within
areas of Holsworthy, Wattle NSW)
Grove, Moorebank from
Liverpool LGA)
Total recommended $100
50
Sporting Donations
Twelve sporting donations were presented to the Financial Contributions Panel. These
were initially assessed by the Liverpool City Sports Committee. A summary of the requests
and the Financial Contribution Panel's recommendations are included in the table below.
Applicant and Description of representative Amount FCP Comments
sport event recommended
Alexander Alexander is a local resident of State donation of Recommended
McMurray Heckenberg who represented $200 for full funding
Swimming NSW in the National Age
Swimming Championships
which was held in Brisbane
between the 9th – 13th April
2008
Corey Corey is a local resident of State donation of Recommended
Thomas- Prestons who represented $200 for full funding
Jennings NSW in the National Age
Swimming Swimming Championships
which will be held in Perth
between the 9th – 11th August
2008
Jorden Jorden is a local resident of State donation of Recommended
Thomas- Prestons who represented $200 for full funding
Jennings NSW in the National Age
Swimming Swimming Championships
which will be held in Perth
between the 9th – 11th August
2008
Kiarnie Kiarnie is a local resident of State donation of Recommended
Thomas- Prestons who represented $200 for full funding
Jennings NSW in the National Age
Swimming Swimming Championships
which will be held in Perth
between the 9th – 11th August
2008
Ryan Ainley Ryan is a local resident of Regional donation Recommended
Swimming Hinchinbrook who will be of $100 for full funding
swimming the English Channel
to be held in England in July
2008
Keiran Qaium Keiran is a local resident of State donation of Recommended
Swimming Holsworthy who represented $200 for full funding
NSW in the National Age
Swimming Championships
which will be held in Perth
between the 9th – 11th August
2008
51
Trudy Fuchs Trudy is a local resident of State donation of Recommended
Swimming Rossmore who swam at the $200 for full funding
Australian Age Championships
was held at Kawana Waters,
Queensland 14th April 2008
Aleksandar Aleksandar is a local resident Regional donation Recommended
Crnobrnja of Liverpool who will be of $100 for full funding
Soccer representing the under 14’s
Bankstown City Lion FC tour
to Russia from 21st to 28th
June 2008
Daniel Baker Daniel is a local resident of State donation of Recommended
Baseball Horningsea Park who will be $200 for full funding
representing NSW under 16’s
Baseball Team attending the
World Series Championships
in Japan July 08
Breanna Breanna is a local resident of State donation of Recommended
Evans Hinchinbrook who will be $200 for full funding
Softball representing Sydney
Redbacks Softball Team
attending New Zealand
Invitational Softball
Tournament from 25
September to 11 October 2008
Dean J Gould Dean is a local resident of National donation Recommended
Karate Ashcroft who will be of $500 for full funding
representing Australian JKF
Gojukai attending the 34th JKF
Gojukai International
Championships from 4 to 12
August 2008 in Fukuoka City,
Japan
Mohamed Mohamed is a local resident of National donation Recommended
Korhani Lurnea who will be of $500 for full funding
Tae Kwon Do representing Australian Tae
Kwon Do Team attending the
10th World Tae Kwon Do
Festival from 4th to 18th of
July 2008 in South Korea
Total recommended $2,800
52
Corporate Sponsorship
Four corporate sponsorship requests were presented to the Financial Contributions Panel.
A summary of the requests and the Financial Contribution Panel's recommendations are
included in the table below.
Applicant Project name and description Amount FCP Comments
recommended
Shrge Deepawali Festival (MELA) $2000 Recommended
Sanatan Northumberland Car Park, for funding
Dharm Liverpool subject to
Pratinibhi 19 October 2008 2008/2009
Sabha of budget approval
Australia This event is the main religious
festival for Hindu’s and aims to
promote religious and cultural
activities in Liverpool. Council’s
sponsorship benefits would
include pre-promotion and
event day branding
opportunities.
Iskcon Ratha Yatra – Festival of $2000 Recommended
Chariot for funding
Bigge Street, Liverpool subject to
5 July 2008 2008/2009
budget approval
This event aims to promote
cultural diversity within the
community. The event is a
walking street parade which
will include floats, singing and
dancing. Council sponsorship
benefits would include pre-
promotion and event day
branding opportunities.
Sydney Discover Wattle Grove and $500 Recommended
South West Holsworthy by Bike for funding
Area Health Lakeside Park, Wattle Grove subject to
Service – 28 September 2008 2008/2009
Health budget approval
Promotion This is a community
Service participation cycling event
including two led rides through
the suburbs of Wattle Grove,
Holsworthy and Hammondville.
Activities at the park include
bike safety checks and basic
bike skills. Council sponsorship
benefits would include pre-
promotion and event day
branding opportunities.
53
Syed Hassan 10th Annual Chand Raat Eid $2000 Recommended
Director Festival for funding
Chand Raat Whitlam Leisure Centre, subject to
Eid Festival Liverpool 2008/2009
2008 28 September 2008 budget approval
This is an annual event held on
the eve of the day prior to Eid-
ul-Fitr (the annual celebration
day ending the month of
Ranadan of Islamic
community. It is an open social
event where a variety of stalls,
childrens rides and
entertainment are arranged.
Council has previously
sponsored this event. Council
sponsorship benefits would
include pre-promotion and
event day branding
opportunities.
Total recommended $6500
FINANCIAL IMPLICATIONS:
The recommendations contained within this report for youth and sporting donations will be
funded from Council's 2007/2008 budget.
The current year's budget for corporate sponsorship has been fully spent. The requests
received are all for events that will occur during the 2008/2009 financial year. The
recommendations contained within this report for corporate sponsorship will be funded
from Council's 2008/2009 budget, subject to its adoption by Council.
RECOMMENDATION:
That Council adopts the Financial Contribution Panel's recommendations made at the 14
May 2008 meeting, as summarised in the table below:
Applicant Activity Amount
Samir Kinger To attend NSW Youth Parliament representing $100
the electorate of Menai (includes areas of
Holsworthy, Wattle Grove, Moorebank from
Liverpool LGA)
Alexander McMurray Alexander is a local resident of Heckenberg who $200
represented NSW in the National Age Swimming
Championships which was held in Brisbane
between the 9th – 13th April 2008
54
Corey Thomas- Corey is a local resident of Prestons who $200
Jennings represented NSW in the National Age Swimming
Championships which will be held in Perth
between the 9th – 11th August 2008
Jorden Thomas- Jorden is a local resident of Prestons who $200
Jennings represented NSW in the National Age Swimming
Championships which will be held in Perth
between the 9th – 11th August 2008
Kiarnie Thomas- Kiarnie is a local resident of Prestons who $200
Jennings represented NSW in the National Age Swimming
Championships which will be held in Perth
between the 9th – 11th August 2008
Ryan Ainley Ryan is a local resident of Hinchinbrook who will $100
be swimming the English Channel to be held in
England in July 2008
Keiran Qaium Keiran is a local resident of Holsworthy who $200
represented NSW in the National Age Swimming
Championships which will be held in Perth
between the 9th – 11th August 2008
Trudy Fuchs Trudy is a local resident of Rossmore who swam $200
at the Australian Age Championships was held at
Kawana Waters, Queensland 14th April 2008
Aleksandar Crnobrnja Aleksandar is a local resident of Liverpool who $100
will be representing the under 14’s Bankstown
City Lion FC tour to Russia from 21st to 28th
June 2008
Daniel Baker Daniel is a local resident of Horningsea Park who $200
will be representing NSW under 16’s Baseball
Team attending the World Series Championships
in Japan July 08
Breanna Evans Breanna is a local resident of Hinchinbrook who $200
will be representing Sydney Redbacks Softball
Team attending New Zealand Invitational Softball
Tournament from 25 September to 11 October
2008
Dean J Gould Dean is a local resident of Ashcroft who will be $500
representing Australian JKF Gojukai attending the
34th JKF Gojukai International Championships
from 4 to 12 August 2008 in Fukuoka City, Japan
Mohamed Korhani Mohamed is a local resident of Lurnea who will be $500
representing Australian Tae Kwon Do Team
attending the 10th World Tae Kwon Do Festival
from 4th to 18th of July 2008 in South Korea
Shrge Sanatan Dharm Deepawali Festival (MELA) $2000
Pratinibhi Sabha of
Australia
Iskcon Ratha Yatra – Festival of Chariot $2000
55
Sydney South West Discover Wattle Grove and Holsworthy by Bike $500
Area Health Service –
Health Promotion
Service
Syed Hassan 10th Annual Chand Raat Eid Festival $2000
Director
Chand Raat Eid
Festival 2008
SIGNED BY:
Simon Fox David Tuxford
Manager Director
Community Planning City Services
56
LIVERPOOL CITY COUNCIL
CITY SERVICES REPORT
ORDINARY MEETING 23/06/2008
ITEM NO: SERV 02 FILE NO: 2005/1561
SUBJECT: PLAN OF MANAGEMENT FOR BIGGE PARK
AUTHOR: BILLIE SANKOVIC - COORDINATOR SOCIAL PLANNING
EXECUTIVE SUMMARY:
At the Council meeting held on 17 March 2008, Council adopted a site specific plan of
management for Bigge Park for a period of three months so that a revised plan could be
prepared and submitted to Council.
This report submits to Council the revised site specific plan of management for Bigge Park.
The site specific plan of management for Bigge Park has been supplied under separate
cover.
DETAILED REPORT:
At the Council meeting held on 17 March 2008, Council adopted a site specific plan of
management for Bigge Park for a period of three months and requested that a revised plan
of management be prepared and submitted to Council. The revised plan of management
has now been prepared and is provided under separate cover. This plan:
• Strengthens the historical and heritage elements of the earlier plan
• Sets the scene for the development of Bigge Park as a key park for the city
centre as Liverpool develops into a regional city of Sydney
• Maintains the categorisation and management issues, objectives and targets
from the earlier plan
The revised plan provides a framework to guide the future management of this important
site. The plan will guide Council in the development and use of the site and ensure that
Council considers Bigge Park's historical and cultural significance as Liverpool develops
into a major regional city of Sydney.
The plan of management, which was adopted on 17 March 2008, had been previously
placed on public exhibition and a public hearing was held to enable the community to be
consulted. The revised plan does not differ substantially in terms of the proposals for future
management of the park. On that basis, it is not deemed necessary to re-exhibit the
revised plan.
57
FINANCIAL IMPLICATIONS:
There is no budget impact related to the adoption of the Plan of Management for Bigge
Park.
RECOMMENDATION:
That Council adopts the revised Plan of Management for Bigge Park, dated June 2008.
SIGNED BY:
Simon Fox David Tuxford
Manager Director
Community Planning City Services
Attachments: Plan of Management for Bigge Park - June 2008
(Attached Under Separate Cover)
58
LIVERPOOL CITY COUNCIL
ASSETS & INFRASTRUCTURE DELIVERY REPORT
ORDINARY MEETING 23/06/2008
ITEM NO: AIDR 01 FILE NO: 2007/0871
SUBJECT: TENDER WT1153 ROAD RECONSTRUCTION AT
KURRAJONG ROAD FROM CEDAR ROAD TO NAPIER
AVENUE, PRESTONS
AUTHOR: GUY VO - PROJECT ENGINEER S94 CONSTRUCTION
EXECUTIVE SUMMARY:
Provision has been made within the Council's S94 Contributions Plan (S94) to fund the
reconstruction of Kurrajong Road. Works are being progressively carried out, with two
stages completed in the current program.
This particular project provides for the full width road reconstruction of Kurrajong Road
from Cedar Road to Napier Avenue at Prestons. Work also incorporates all necessary
drainage and restoration work, and a roundabout at Wonga Road.
The project forms part of an ongoing program of work to upgrade this key collector road
and will complete the reconstruction from Napier Road through to San Marino Drive.
Lump Sum Tenders were invited through an open tender process to carry out this road
reconstruction project.
At the close of the tender period five tenders were received. Following detailed
assessment of the tenders, this report recommends that Council award this tender to Jay
and Lel Excavations Pty Ltd.
DETAILED REPORT:
As part of the planned upgrading of Council's road network necessitated by release area
development Council's S94 Contribution Plan makes provision for the reconstruction and
widening of Kurrajong Road between Cedar Road to Napier Avenue, Prestons.
The works comprise:
• Excavation, removal and disposal of existing road pavement
• Removal of existing pipe and pits
• Supply, lay and joint reinforced concrete pipes, pits, subsoil drainage lines
59
• Construct new roundabout at Wonga Road
• Pedestrian crossing
• Reinstatement of existing road pavement and disturbed areas
• Ancillary works.
Tenders were invited on 22 and 29 April 2008, and closed at 3 pm on Thursday 15 May.
Five (5) submissions were received from the following companies:-
Tenderers
Avoca Constructions
Cato Constructions
J&E Excavations
Jay & Lel Excavations
Nace Civil Engineering
EVALUATION OF TENDERS:
Tenders were evaluated by a steering committee in accordance with Council's Tendering
Policy and Procedures.
Following preliminary assessment of all tender submissions for compliance with the
requirements of the selection criteria and the tender document, a detailed assessment was
then carried out based on the advertised assessment criteria. It was determined that the
tender submitted by Jay and Lel Excavations Pty Ltd represents the best value for Council.
This firm has previously carried out similar work for Council and is considered capable of
satisfactorily carrying out this project.
Full details of the evaluation are held on file.
FINANCIAL IMPLICATIONS:
The S94 Contributions Plan provides funding for these works of $1,300,000 and funding
provision has been made for this project in the 2008/9 Budget.
The total estimated cost of this project is $1,263,288, which is made up as follows:
Tendered Price by Jay and Lel Excavations Pty Ltd (GST exclusive) $1,098,511
Project Management & Construction Contingencies $ 164,777
TOTAL Estimated cost $1,263,288
60
RECOMMENDATION:
That Council:
1. Accept the tender submitted by Jay and Lel Excavations Pty Ltd for the Lump Sum
Amount of $1,098,511 (GST exclusive) for Contract WT1153 Road Reconstruction
at Kurrajong Road from Cedar Road to Napier Avenue, Prestons.
2. Note that the Director, Assets & Infrastructure Delivery, in accordance with his
delegated authority, will finalise all details and sign the Letter of Acceptance for Jay
and Lel Excavations Pty Ld tender, giving it contractual effect.
SIGNED BY:
Bill Davison Jeff Organ
Manager Director
Land Development Assets and Infrastructure Delivery
Attachments: Location Plans
61
WONGA RD NAPIER AV
KURRAJONG RD
CEDAR RD