Rental Rates and Hours 2009
based on a minimum 3 hour booking
Burgoyne Room & Interactive Centre:
Weekdays $ 15.00/hour
Evenings (5:30-9:30) and Weekends $ 25.00/hour
*Rental includes tables, chairs and use of kitchen (non-cooking).
Note: The Burgoyne Room is available from October to April during regular operating hours and up to 9:30 p.m.
May through September, the room is only available from 5:30 – 9:30 p.m.
Refreshments:
Coffee – 100 cups, prepared $50.00
Coffee – 35 cups, prepared $25.00
Coffee or tea (one pot) $10.00
Bottled water/juice/pop $ 1.00 per person
Equipment Rental Fees:
LCD Projector and computer $150.00
LCD Projector only $ 50.00
Overhead Projector $ 10.00
Slide Projector $ 10.00
TV/VCR $ 10.00
Platform Stage $ 10.00
Lecturn $ 5.00
Flip Chart (includes paper/markers) $ 5.00
Microphone and Stand $ 5.00
Wooden Easel $ 5.00
** Food menus are available. Please inquire at time of booking
** All rates are subject to applicable taxes
Use of the Welland Canals Centre’s furniture, including tables and chairs is included with the
costs of facility rental. The WCC ensures the facility is clean and set up according to the floor
plan submitted. We also take down and clean the facility after your event at no extra charge.
The WCC’s equipment is only for indoor use. Please confirm equipment needs upon booking.
Furniture:
-Rectangular Tables with seating for 6-8 people. (linens extra)
-Round Tables with seating for 6-8 people. (linens extra)
-Stackable chairs (up to 100)
Services:
-Telephones
-Photocopying and Faxing (service charges do apply)
Rental Contract for Meetings and Group Events
Name: Event Date:
IMPORTANT
Please read this contract carefully before signing. By signing you agree to follow the
Welland Canals Centre’s facility rental policies completely and take full responsibility for
ensuring all members of your party are aware of the same policies. Failure to do so may
result in loss of all or part of your deposit.
BOOKINGS & CONFIRMATION
1. A reservation is not confirmed until a signed contract, a damage/cleaning deposit* and 50% of
the rental fee is received.
2. The remaining balance of the rental fee must be paid 30 days prior to the event. A
reminder/invoice will be mailed to you in advance of this time.
3. 10 days prior to your event the Welland Canals Centre Hospitality Coordinator will contact you to
review the arrangements for your event and policies contained in this contract.
*DAMAGE/CLEANING DEPOSIT
A damage/cleaning deposit in the form of a separate cheque equal to the total rental fee is required at
the time the contract is signed. This cheque will not be cashed and will be returned, in its entirety, to
the renter upon completion of the rental event if:
-The Welland Canals Centre facility incurs no damage during your event due to either fire or
breakage
-No Welland Canals Centre property is lost or stolen during your event
-The renter returns the facility to the state in which it is found
-Your event does not exceed its allotted time frame
-No prohibited items are used during your event*
TABLE, CHAIR RENTALS
The Welland Canals Centre provides a limited number of chairs for indoor use only. Please discuss your
requirements for room set up upon time of booking. The Welland Canals Centre does not provide
tables and chairs for outdoor use. Therefore, if you require them for your event you must rent them
from a local supplier or we will arrange on your behalf. If it is not possible for rented equipment to be
delivered during your event set up time, you are required to arrange a suitable delivery time with the
Hospitality Coordinator. If a signature is required at the time of delivery the Hospitality Coordinator
will sign to acknowledge delivery but not specify quantities delivered.
TRASH REMOVAL
Indoor/Outdoor: Trash receptacles and recycling bins are provided. Please place all garbage and
recyclables in the proper containers and the Welland Canals Centre staff will remove them after your
event.
CANCELLATION POLICY
If a room rental is cancelled more than 30 days in advance of the rental date, the deposit cheque will be
returned but 15% of the total rental fee will be retained to cover administrative costs. If a rental is
cancelled 21 days or less in advance of the rental date the deposit cheque will be returned, but 50% of
the total rental fee will be retained by the Welland Canals Centre.
The Welland Canals Centre is an education and tourism facility. Please keep this in mind when planning
your event. We request you keep your event as low impact as possible and that all guests show respect
for the exhibits and public that may be visiting. As a result, the Welland Canals Centre operates within
unique guidelines. Please agree to the following guidelines by initialing the following:
__*I understand that rice, confetti, fires, grills and inflatable play areas are strictly prohibited on the
premises. Should I be found to use any of the above a $100 fee will be deducted from my deposit.
__I understand that the Welland Canals Centre is a smoke free environment. Smoking is strictly
prohibited.
__I understand that all alcoholic beverages are prohibited without a Special Occasions Permit issued
from the LCBO and will be strictly supervised. If alcohol is served it must be by a Smart Serve Certified
Attendant.
__I understand that nothing will be taped, stapled or tacked to the walls, windows or any other surfaces
in any areas of the Welland Canals Centre, including the exterior of the building.
__I understand that all furniture and equipment provided by the renter must be removed at the end of
the rental period. Any items left at the Welland Canals Centre for seven (7days) after the event such
as tables, flatware, plates, linens etc. will become the property of the Welland Canals Centre.
__I understand that all renters must leave the rental space in the same condition as it was provided.
Renters will also leave the facility at the time specified on their contract. Last minute requests for
extensions to rental times cannot be accommodated.
__I understand that event organizers and their visitors will have access to the room(s) they have booked
as well as the hallways connecting the rooms to the washrooms and fire exits during the rental hours.
The exhibits galleries and gift shop are open to the public during regular business hours. All other areas
will be closed to renters.
__Clients and persons attending their event must abide by the directions of the Welland Canals Centre
staff members during the rental period.
__I understand that the kitchen in the Burgoyne Room is available by request for storing cold foods in
the refrigerator and heating and preparing other food. NO cooking of foods is allowed on the premises.
__I understand that the clean up should be done within the hours specified on the booking form for
“Event Start” and “Event Ends”, not in addition to these hours.
Facilities to be rented:____________________________________________________________
Amount: $____________________ Date:____________________
I, the undersigned, have read and agree to the facility rental guidelines as set forth in this
contract.
Name:________________________________________________________________________
Address:______________________________________________________________________
City:________________________________ Province:____________ Postal Code:___________
Phone:______________________________ Cell:_____________________________________
Caterer:_______________________________________________________________________
Event Start:__________________________ Event Ends:_______________________________
Credit Card #: ___________________________________ Expires: _______________________
Signature:____________________________ Date: ___________________________________
Please fax or mail the rental contract to:
Welland Canals Centre
P.O. Box 3012
1932 Welland Canals Parkway
St. Catharines, ON
L2R 7C2
Fax: 905-984-6910
Phone: 905-984-8880
Revised January 19, 2009