Systems Analysis Forms


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									This document may be used by a business in determining the need for providing
additional job training to one or more employees. This document includes several
factors that a business should consider in deciding whether or not to provide the
additional training. These factors include whether the law mandates the additional
training, approaches to satisfying the training needs, the risks and benefits of providing
the training, complexity of the training, team factors, and the requirements necessary for
training. This document can be used by small businesses or other entities that want to
determine whether they need to provide additional training to employees.
[Instruction: This template may be used by a variety of businesses. When you apply this
framework for systems analysis to your own situation, you should expect that some factors will not
apply. Of course, any particular factor that is critically important in one industry may be
irrelevant or unimportant in another industry.]

Purpose: To determine if a task should be trained. The first four sections are used to determine if it should
be trained. The last two sections will be of aid in selecting the type of training. Depending upon the task,
not all questions require an answer.

    1. Is the task mandated by law, requirements of your business, or safety factors?

            a. Does the task fall under the requirements of OSHA?

            b. Is this training necessary in order to achieve an important goal of your business?

            c. If the training does not occur, what is the likelihood that someone may be injured, or that
               a person/party will be damaged? What is the likelihood of a serious physical or economic

[Instruction: A "yes" answer to any of the above strongly suggests a need for the training.]

    2. What are approaches to satisfying the need for employees with this training?

            a. Providing the training to existing employees.

            b. Hiring new workers who already have this training/experience.

            c. Can this training be done on-the-job?

            d. Is there another solution that, for other reasons (efficiency, cost, speed, etc), suggests that
               not providing training makes good business sense.

    3. What are the risks and benefits to providing--or not providing--this training?

            a. Increase in risk of accidents?

            b. Cost of providing training (or hiring already-trained new employees)?

            c. Risk and costs of lawsuits if training is not given?

            d. Possibly faster, more efficient, etc. work done if training is provided?

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    4. How complex is the task/training, and what is the need for having trained employees?

            a. How often each day/week/year is the task performed?

            b. How much time does it take to perform this task while untrained?

            c. How much time once the training has occurred?

            d. How critical is the task to the overall work that is being performed?

            e. How complicated or difficult is the task?

[Instruction: More complicated and essential tasks call for adequate training? Less essential and
simpler tasks may be addressed by other methods.]

    5. Team Factors:

            a. Is the task one that is usually done by an individual, or, does it involve multiple workers?

            b. Is the task one, distinct, item?

            c. Or, does it really involve multiple tasks that need to be coordinated?

[Instruction: These factors will usually have only a small or nonexistent impact on whether or not
to provide training. However, if training IS to be provided, the above factors will be important
considerations in determining what methods of training will and will not be successful.]

    6. What are the requirements for a necessary training?

            a. What are the prerequisite abilities, skills, and experience that is needed to perform the
               task? (E.g., basic math skills, English comprehension, physical strength, foreign
               language ability, etc.)

            b. What is the minimum level of competence that you will expect from a worker that is
               given the needed training?

            c. What are the performance requirements of the task?

            d. How will you be able to determine if the training was successful? (I.e., what differences
               will there be – after training--between successful and unsuccessful workers?)

            e. What are the costs of providing a needed training?

                     i. Are there less-expensive options?

                            1. What are the downsides (if any) to these lower-cost options?

© Copyright 2012 Docstoc Inc.                                                                  3

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