Donor Thank You Letter
This document may be used by a charity, organization, group,
etc., which has received a monetary gift or a donation of goods
from an individual. It provides a template for a "thank you"
letter, as well as general advice of what a letter should and should
not contain.
ALL INFORMATION AND FORMS ARE PROVIDED “AS IS” WITHOUT ANY WARRANTY,
EXPRESS, IMPLIED, OR OTHERWISE, INCLUDING AS TO THEIR LEGAL EFFECT AND
COMPLETENESS. They are for guidance and should be modified to meet your needs and the
laws of your state. Use at your own risk. Docstoc and anyone who participated in providing or
modifying any form is not creating or entering into an Attorney-Client relationship. Docstoc
© Copyright 2012 Docstoc Inc. does not provide legal advice. The information and forms are not a 1substitute for the advice of
your own attorney.
[Instruction: A thank you letter should follow some general guidelines, some of which are outlined,
below. Obviously, your own letter will be modified, to reflect the nature of your organization's
work.]
1. When addressing the letter, do Not send it to "Donor" or "Recipient." Address it to the actual
donor.
2. Let the donor know that you are aware of the size and nature of his or her gift. (E.g., "Thank
you for your donation of 200 baseballs." is better than "Thank you for your generous gift.").
3. Don't be too aggressive in immediately asking for another donation.
4. Do invite this donor to stay involved in your organization's activities and/or mission.
5. Express appreciation for the donation, and try to state it in a few different ways throughout
the letter.
6. Explain how the gift has been/is being used by your organization.
Below is a sample letter
Dear Mike,
I wanted to write on behalf of the Smith High School baseball team, to thank you for your
donation of baseballs, gloves, and especially for your gift of $1,000.
As you know, our baseball team has finished first or second in league play over the past
two (2) years, and this success was threatened by the school's decision to reduce the athletic
budget for the coming year. Due to your generosity, we will now be able to provide gloves to all
our players, and we will have enough baseballs to last the entire season. The money you gave us
was used to repair the field lights, which has made it possible to continue having night games.
All of this would not have been possible without your help!
When I told our team about your gift, they found it hard to find the words that would
properly express their appreciation. But we all want to give you an open invitation any time you
want to stop by the clubhouse before or after a game, I know the players will want to thank you
in person.
This has been a difficult economic time for all of us, and of course public schools are no
exception. It is no exaggeration to say that, without generous and giving people like you, it
would not be possible to field our baseball team this season – at least, not without seriously
compromising on the quality of the experience of these student-athletes. As a coach of these fine
boys and girls, I again want to personally thank you, and want to make sure you know how much
your help has meant to all of us.
With appreciation,
[signature]
John Jones, Head Baseball Coach
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