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					                                                                                                                                                       Validation Tool



                                                          Validation Review Checklist
An RTO is committed to ensuring that their training and assessment processes and products reflect current industry processes, and incorporate best practice. As
such, An RTO is committed to the ongoing review and continuous improvement of their training and assessment materials. To achieve this, An RTO utilises a
number of tools, including informally gathered feedback, and formal reviews. These reviews are conducted across the policies, systems and resources being used.

The attached tool is designed to critically analyse all training and assessment materials associated with a unit and / or qualification. This tool has been developed
to ensure best practice as a training organisation, and also to incorporate compliance with the Australian Qualifications Training Framework (AQTF) –Essential
Standards for Registration, primarily AQTF Standards 1.1, 2.1 and 2.3.

Internal best practice recommends that in addition to the annual moderation meetings, targeted validation of training & assessment materials quarterly based
upon feedback collected is undertaken.

This tool is not designed to replace open feedback channels between trainers / assessors and the RTO support team. It is expected that all RTO personnel will share
feedback regularly, and any urgent issues identified will be acted upon in a timely manner, not postponed until the next validation / moderation meeting.


How to Use This Tool
     The Administrator, in consultation with Trainers / Assessors to determine the unit or unit cluster to be reviewed.
     Collect all feedback received relevant to that unit. Feedback may be in the form of:-
                                Evaluation Forms                                                                 Diary notes
                                Minutes of meetings                                                              Evidence of industry consultation
                                Email correspondence
     Gather all training and assessment materials used for the unit. These are to be distributed to the Trainers / Assessors prior to the meeting.
     Collect a random sample of completed assessments for this unit, ideally for at least three students, and preferably assessed within the last 3 months.
     The Administrator is to answer the review questions in relation to “Qualification Level Review” prior to the meeting.
     Trainers / Assessors are to answer the “Unit Level Review – Pre-Meeting” prior to the meeting, and bring this completed document to the meeting.
     The Administrator is to conduct the “Unit Level Review – In Meeting” review during the meeting, incorporating feedback from the “Qualification Level
      Review” and the “Unit Level Review – Pre-Meeting.”
     Once the review process is completed – a summary of items to be rectified are to be noted to the summary page of this tool.
     Once these items have been completed the Administrator and Manager will sign off and file this tool.


Doc Ref: TRAF059                                                                    Original Issue: 20.06.07                                               Page 1 of 6
Issue Number: 02                                                                    Current Issue: 20.06.08
                                                                                                                         Validation Tool


                                                 Summary Information

Unit/s (Code & Name): ___________________________________________________________________________________________________________

Review Date: ____________________________________________________________________________________________________________________

Review Team: ___________________________________________________________________________________________________________

_______________________________________________________________________________________________________________________
                    Recommendation / Findings Summary                             Who will make   By when   Completed (signed off
                                                                                   the changes               by Administrator &
                                                                                                              Manager) & filed
Qualification Level Review




Unit Level Review




Doc Ref: TRAF059                                                  Original Issue: 20.06.07                                   Page 2 of 6
Issue Number: 02                                                  Current Issue: 20.06.08
                                                                                                                                              Validation Tool


                                                                     Qualification Level
Documentation examined ( tick) & identify version number and title of document examined
    Packaging rules                                                     Student induction manual
    Training & Assessment Strategy                                      Evaluation forms
    Promotional material                                                Other relevant documents(specify):
    Training plan / project plan

                                                      CRITERIA                                                      REVIEW FINDINGS &
                                                                                                                    RECOMMENDATIONS
Has the Learning & Assessment strategy for this qualification been reviewed                         Y/N       Recommendations:
within the last 12 months?

Have the target group(s) and their training needs been adequately identified and documented within the Does
the Learning / Assessment strategy?                                                           Y/N

Has documented feedback from industry and participant groups been considered in
developing / amending the Learning / Assessment strategy?                                           Y/N

Does the Learning / Assessment strategy identify support mechanisms available
to participants?                                                                                    Y/N

Are opportunities for RPL and Credit transfer provided to the participant?                          Y/N

Are the core and elective units identified clearly?                                                 Y/N
                                                                                                              Who will make the changes:
Are delivery methods flexible to meet client needs?                                                 Y/N

Does the structure of the qualification allow for unit clustering?                                  Y/N       By when:

Have learning pathways for students been identified?                                                Y/N       (this information needs to be transferred
                                                                                                              to the Summary Information page)
Are the materials consistent when examined as a whole? (terminology, layout etc)                    Y/N


Doc Ref: TRAF059                                                                   Original Issue: 20.06.07                                       Page 3 of 6
Issue Number: 02                                                                   Current Issue: 20.06.08
                                                                                                                                        Validation Tool




                                                        Unit Level Review – Pre Meeting
Documentation examined ( tick) & identify version number and title of document examined
    Promotional material                                               Assessment matrix
    Training & Assessment Strategy                                     Assessment tools
    Session plan(s)                                                    Marking key / answer guide
    Participant guide / learner materials                              Evaluation forms
    Training plan / project plan                                       Other relevant documents(specify):

                                                   CRITERIA                                                             REVIEW FINDINGS &
                                                                                                                        RECOMMENDATIONS
Have critical aspects of evidence and range statements from the training                                         Recommendations:
package been incorporated?                                                                                 Y/N

Have the Unit Requirements for this unit been reviewed with the last 12 months?                            Y/N

Is training and assessment load appropriate to AQF level for this unit?                                    Y/N

Does the Intranet and Learning-Assessment Materials Register accurately reflect the
latest version of all documents relating to this unit? Are latest versions being used?                     Y/N

Is the assessment process valid, fair, reliable and flexible?

Does the assessment process provide sufficient evidence to determine competency?                           Y/N

Does the assessment process ensure evidence is authentic & current?                                        Y/N

Are alternative assessment methods offered? (This refers to reasonable
adjustment for special needs). Are alternative assessment methods documented?                              Y/N

Are the assessment tools and assessment matrix accurately aligned?                                         Y/N

Are marking keys available for assessors to use? Are they current?                                         Y/N

Doc Ref: TRAF059                                                                     Original Issue: 20.06.07                               Page 4 of 6
Issue Number: 02                                                                     Current Issue: 20.06.08
                                                                                                                                                      Validation Tool

Are assessment tools written in plain English with clear instructions?                                        Y/N

Are all elements of competency trained and assessed?                                                          Y/N

Are their any anomalies, misleading information, omissions, and errors in                                     Y/N
assessment tools / resources / texts / other materials?

Is feedback to students provided and documented?                                                              Y/N

Do the resources adequately cover the unit content?
(is it deep enough, omissions, errors etc – refer to mapping is it accurate?)                                 Y/N

Do the resources make allowance for industry specific requirements?
(i.e. a variety of industry specific handouts/ newsletters, case studies etc)                                 Y/N

Do the materials clearly explain what the student is required to do?                                          Y/N

Is presentation and layout appropriate (eg sufficient white space)                                                  Who will make the changes:
footers, headers, version numbers, used standard template etc)                                                Y/N

Are the standard format session plans being used?                                                             Y/N   By when:

Is there a checklist of items required by the trainer and student?                                            Y/N   (this information needs to be transferred to
                                                                                                                    the Summary Information page)
Does the session plan incorporate a variety of strategies & / or learning activities?                         Y/N

Are handouts, Powerpoint / OHT’s in the standard format?                                                      Y/N

Does the trainer manual include additional “backup” optional activities / strategies
to cater for individual student needs?                                                                        Y/N

Are all documents version controlled?                                                                         Y/N




Doc Ref: TRAF059                                                                        Original Issue: 20.06.07                                          Page 5 of 6
Issue Number: 02                                                                        Current Issue: 20.06.08
                                                                                                                                            Validation Tool




                                                       Unit Level Review – In Meeting
Documentation examined ( tick) & identify version number and title of document examined
    Promotional material                                                Assessment matrix
    Training & Assessment Strategy                                      Assessment tools
    Session plan(s)                                                     Marking key / answer guide
    Participant guide / learner materials                               Evaluation forms
    Training plan / project plan                                        Other relevant documents(specify):

                                                  CRITERIA                                                        REVIEW FINDINGS &
                                                                                                                  RECOMMENDATIONS
Has the Pre-Meeting Review been discussed and documented, including                                         Recommendations:
any changes to be made?                                                                               Y/N

Have critical aspects of evidence and range statements from the training
package been incorporated?                                                                            Y/N

Are alternative assessment methods offered? (This refers to reasonable
adjustment for special needs). Are alternative assessment methods documented?                         Y/N

Is there enough information in the Trainer’s Guide to assist the trainer?
(hours of study, duration, structure, delivery mode etc)
                                                                                                            Who will make the changes:
Are there other available resources that should be given to students?                                 Y/N

Has an Assessment Record Sheet been created / used for this unit?                                     Y/N
                                                                                                            By when:
Or: Has evidence been kept on the students file?
                                                                                                      Y/N
                                                                                                            (this information needs to be transferred
                                                                                                            to the Summary Information page)




Doc Ref: TRAF059                                                                Original Issue: 20.06.07                                        Page 6 of 6
Issue Number: 02                                                                Current Issue: 20.06.08

				
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