CSA 7 – Boulder Creek

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					CSA 7 – Boulder Creek
YOUR SANITATION FACILITY
    Facility Includes the Following
• Five Pump Stations
    – Total of 10 pumps
•   16,553 feet of collection lines
•   4,415 feet of force main
•   Leach field
•   Treatment Plant
    –   2 Blowers
    –   Clarifier/Sedimentation Tank
    –   Equalization Tank
    –   Wastewater Filtration system
    –   Sand Filter System
Options for CSA7
     May 6, 2003 Board Meeting
• Due to objections to raising rates, rates were not increased
  for fiscal year ‘03/04.
• This resulted in CSA7 not having sufficient funds to
  operate, maintain and repair the sewer system to RWQCB
  standards.
• Requested by Board of Supervisor’s to report back with
  alternatives for operation of CSA7
• Includes private Billing and Operation and Maintenance
• Reported back to Board in November with a proposed
  Billing contract and a Request for Proposals (RFP) for
  Operation of the system
               CHOICES
• Private billing and private operation of
  system with no County involvement
• Private billing with County operation of
  system
• Bill on Tax roll with County operation of
  system
  CONTRACT FOR BILLING
• Bi-monthly billing included with water bill
• Sewer service will no longer be billed on
  tax roll
     RFP FOR OPERATIONS
• Sent RFP to 6 Companies and Advertised
• Two Responded
  – ECO Resources declined to submit a proposal due to
    the remote location of facility
  – California American Water (Cal-Am) submitted a
    proposal
  – Cal-Am’s proposal is contingent upon needed capital
    improvements being completed
  – County wants same capital improvements be completed
    to stop spills and eliminate threat of fines from
    Regional Water Quality Control Board
        ESTIMATED COST OF NEEDED
          CAPITAL IMPROVEMENTS

• Force Main Replacement : $800,000
• Control Panel Replacements: $15,000
• Replace Standby Generators: $25,000
• Effluent Filter Rehab: $20,000
• Equalization Tank Repair/Replacement $80,000
• Rebuild Pump Station 5: $100,000
TOTAL ESTIMATED COST=$1,000,000+
       WHY FUND CAPITAL
        IMPROVEMENTS
• State Water Board is threatening fines of up to
  $700K due to spills in CSA7
• State will not negotiate in lieu of fine for fixing
  the problem
• Infrastructure is old and needs to be fixed now
• If infrastructure is not maintained, eventually State
  will not only fine the CSA but issue a cease and
  desist order to stop the use of the sewer system.
      Cost of Loan

 $1Million @5% over 30years
Approximately $25/month/parcel
              or
  Single payment w/out loan
Approximately $3800 per parcel
        How To Pay for Capital
           Improvements?
• Assessment District            • Pay for Capital
   – Property owners submit        Improvements without
     petition w/over 60% support   Assessment District
   – Fund hiring bond counsel,     – County increases annual fees
     engineer & bond underwriter
                                     to pay for CIP over time
     through CSA
                                     assuming can get loan for
   – Board adopts resolution of
                                     CSA 7
     intention
   – Engineer develops cost        – Property owners pay one
     estimate & cost/parcel          time fee of $3,800 per parcel
   – Goes to vote                    for Capital Improvements to
                                     be completed
   – If approved, construct
     project
   – After 30 years assessment
     ends
   OTHER $ SAVING ISSUES
• In winter, storm flow is entering sewer system and
  overloading treatment plant
• In order to prevent spills, hauling wastewater from
  plant which costs $$$
• Will video sewer lines and smoke test to find
  source of stormwater entering system
• Homeowners with storm drains tied to sewer will
  be required to stop this practice
• Less stormwater in system will reduce the cost to
  treat effluent, including the cost to haul
RESULTS OF FLOW STUDY
           FEE STRUCTURE
• Fees for services need to be restructured in order
  to be in proportion to the cost of service for each
  customer classification: Single Family
  Dwelling(SFD), Condominiums (Condos) and
  Commercial
• Hired Consultant to Look at water use for SFD’s
  and Condos for all CSA’s
• Winter Month Flows are Industry Standard for
  Sewer Use
• Base Fees on Average Use for Each Residential
  Category (SFD, Condo). Business is metered.
           Boulder Creek County Service Area No. 7 - Sewer System
                                 Sewer Use


                                                     Average         Total
       User Group            No. of      User         Usage         Usage
                             Users       Name
                                                   cubic feet/mo (HCF/year)

Single Famly Dwellings        97                       740            8613.6

Condominiums                  164                      400            7872.0

Business                       1      Pool             41.3            495.0

Business                       1      Restaurant       62.5            750.0

           Totals             263                                   17,730.6
Proposed 2004/2005 Budget
                                    Boulder Creek County Service Area No. 7 - Sewer System
                                          2004/05 Recommended Fees and Revenues

                                                          Fees

                                      2003/04 Existing Fees                            2004/05 Proposed Fees
       Classification      Fixed        Units          Volume Rate        Fixed         Units        Volume          Units
                           Rate                          ($/HCF)          Rate                        Rate

Single Family Dwellings    $833.75       $/yr.               -            $1,446.46     $/yr.            -              -
Condominiums               $833.75       $/yr.               -              $979.43     $/yr.            -              -
Businesses                $290.99        $/yr.            $7.33             $429.98     $/yr.            $11.45      $/HCF

                                                         User Revenues

                                                                         2003/04       2004/05               Increase/
       User Group          No. of         2003            User           Existing     Proposed              (Decrease)
                           Users          Flow            Name            Charge       Charge
                                         (HCF/yr.)                        ($/yr.)       ($/yr.)       ($/yr.)            (%)

Single Famly Dwellings      97            8,613.6                           $80,874     $140,307       $59,433           73%

Condominiums                164           7,872.0                          $136,735     $160,626       $23,891           17%

Business                     1              495.0 Pool                       $3,919          $6,096      $2,177          56%

Business                     1              750.0 Restaurant                 $5,788          $9,015      $3,227          56%

           Totals           263         17,730.6                           $227,317     $316,044       $88,727           39%
Boulde r Cre e k CS A 7
2004/ 05P re limina ry Budge t

E xpe nditure s
                                 2003/2004          2003/2004   e/a's            2004/2005   CAL AM
Service                          Recommended Amount Approved Amount              Recommended Proposal

Treatment Plant M &O                         $140,000    $123,888   $134,987          $160,460    $205,600
Pump Station M&O                              $50,000     $35,320    $35,191           $38,710
Sewer Line M&O                                $14,000      $9,000    $12,000           $13,223
Utilities and Chemicals                       $45,000     $45,000    $45,000           $45,000     $45,000
Leach Field M&O                                 $1,000     $1,000     $1,000            $1,000      $1,000
Pumps and Motors Replacement                  $10,000      $8,000     $8,000            $8,000      $8,000
Accounting and Auditing Fees                     $500       $500       $550             $1,000      $1,000
Rate Study                                      $0.00          $0      $822                 $0          $0
Engineering                                 $2,000.00      $2,000     $7,000            $4,000      $4,000
Lab Testing                                 $3,500.00      $3,500     $3,500            $3,500      $3,500
Replace Blowers                                 $0.00          $0         $0                $0          $0
Trench Repair                               $5,000.00      $1,000     $1,000            $5,000      $5,000
Permits                                                                                 $2,000      $2,000
Billing                                                                                 $3,500      $3,500
3590 Subtotal                             $271,000.00    $229,208   $249,050          $285,393    $278,600

Replace Control Panel                           $0.00                                       $0
Standby Generator                               $0.00                                       $0
Capital Replacement Reserve                 $5,028.00         $0                            $0
Cathodic Protection                                                                     $3,000      $3,000
Pump Panels                                 $5,000.00          $0                      $19,786     $19,786
Reroof Treatment Plant                     $10,000.00          $0                       $5,000      $5,000
Structures and Improvements                 $1,500.00      $1,500       $1,500          $1,500      $1,500
6610 Subtotal                              $21,528.00      $1,500       $1,500         $29,286     $29,286

Contingencies                                   $0.00     $25,033          $0           $1,365      $1,365

Total                                     $292,528.00    $255,741   $250,550          $316,044    $309,251


R e ve nue

Beginning Fund Balance                          $0.00      $3,392    $25,354                $0
Interest                                        $0.00                  ($100)                 0
Service Charges                           $275,895.92    $217,609   $225,296           $300,933
Other Income                                $4,000.00     $25,033                             0
Commercial Revenue                         $12,632.00      $9,707                        15111
                                          $292,527.92    $255,741   $250,550          $316,044
                                                             2004/2005 SEWER FEES


                       3500.00



                                                                                    2983
                       3000.00




                       2500.00
$/YEAR/CONNECTION...




                                                                                                                      CSA 2
                                                                                                                      CSA 5
                       2000.00
                                                               1799.48                                                CSA 7
                                                                                                                      CSA10

                                                   1446.46                                                            CSA20
                       1500.00
                                                                                                                      CSA57
                                          1249.9
                                                                                                                      DAVENPORT SEWER


                       1000.00   887.62                                                     882.6
                                                                                                         834.78



                        500.00




                          0.00
                                 CSA 2    CSA 5    CSA 7       CSA10                CSA20   CSA57   DAVENPORT SEWER

				
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