Sample of Book of Accounts by bso17301

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									                                                                      Finance Department
                                                          Balance Sheet Account Listing for Community

                                For questions on Balance Sheet account usage, please contact Financial Reporting at ext. 55811
Account       Balance Sheet                                                 Account Primarily
 Type            Category           Account Account Description                 Used By                                  Account Purpose
          Cash and Cash
Asset     Equivalents               001000   Petty Cash                    Finance / Bookstore   To record funds held as petty cash
          Cash and Cash
Asset     Equivalents               001100   Floats                        Finance / Bookstore   To record funds used as a cash float
                                                                                                 To record amounts owed to the university for goods and/or
                                                                                                 services sold to external customers. Not to be used for internal
Asset     Accounts receivable       001600   Accounts Receivable-General   Used by all areas     amounts owed/due between departments.
Asset     Accounts receivable       001612   A/R Amex-Cr Cards             CSBO                  To record American express credit card payments
Asset     Accounts receivable       001614   A/R Tuit-Stud Accts           Student Services      To record tuition fees owed to the university by students
Asset     Accounts receivable       001616   A/R Residence                 CSBO                  To record residence amounts owed to the university.
Asset     Accounts receivable       001625   Notes Receivable-Current      Finance / CSBO        To record the current portion of notes receivables
                                                                                                 To record notes receivable by the university (excludes current
Asset     Accounts receivable       001626   Notes Receivable              Finance / CSBO        portion)
                                                                                                 Amounts receivable from other Universities for the used text book
Asset     Accounts receivable       001630   A/R-Bookstore Web Buy Back    Bookstore             buy back program
Asset     Accounts receivable       002200   Stac/K Chq Clear-Man          Student Services      Clearing account for York issued refund cheques
Asset     Accounts receivable       002400   Stac/K Clear - Bk             Student Services      Clearing account for payments on student receivables
Asset     Accounts receivable       002500   Stac/K Clear - Inv'S          Student Services      To record student receivables from third party billings

Asset     Accounts receivable       002550   Stac Clear - US Education     Student Services      Clearing account for deposits from the US Education Department.
Asset     Accounts receivable       002600   Clearing - General            Used by all areas     General clearing account for payments
                                             Pmts to Natl Student Loans                          To ensure completeness of student deductions to forward to the
Asset     Accounts receivable       002750   SC                            Student Services      National Student Loans Service Center
Asset     Accounts receivable       002900   Clearing - Transfer           Used by all areas     General clearing account for payment transfers/refunds etc.
Asset     Accounts receivable       002901   Clearing-Bank Payments        Student Services      To record unidentifiable receivable payments
Asset     Accounts receivable       003000   Debt Allow-Student Accts      Student Services      To record bad debt allowance on student accounts
Asset     Accounts receivable       003100   Debt Allow - Gen              Used by all areas     To record bad debt allowance on accounts receivable
                                             Dbt Allow-Prkg Fines-
Asset     Accounts receivable       003300   Violation                     Used by all areas     To record debt allowance for parking fines and violations
                                                                                                 To record internal receivables. Balances should be zero at year-
Asset     Accounts receivable       004000   Inter-Fund Receivable         CSBO                  end.
                                                                                                 To record goods held in stock that the university has available for
Asset     Inventories               004100   Inventory                    Used by all areas      sale.
                                                                          SC-Technical           To record goods held in electric stores that the university has
Asset     Inventories               004110   Inventory - Stores Electric  Services               available for sale.
                                                                          SC-Technical           To record goods held in machinery stores that the university has
Asset     Inventories               004120   Invtry - Stores Machinery    Services               available for sale.
                                                                          SC-Technical           To record goods held in the machinery stores that the university
Asset     Inventories               004160   Inventory-Science Glass Shop Services               has available for sale.

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                                                                       Finance Department
                                                           Balance Sheet Account Listing for Community

Account     Balance Sheet                                                     Account Primarily
  Type         Category              Account Account Description                     Used By                             Account Purpose
Asset   Inventories                  004200 Inventory - Phys Plant WIP       Facilities           To record work in progress inventory for Facilities

                                                                                                  To record expenses that are paid for but the services/goods will
                                                                                                  not be received in the current fiscal year (i.e. they will be received
                                                                                                  in the following/future fiscal years). Examples of prepaid items
Asset       Prepaid expenses         004600   Prepaid Expenses               Used by all areas    include contracts, maintenance agreements and subscriptions.
                                                                                                  To record postage expenses that are paid for but the
                                                                                                  services/goods will not be received in the current fiscal year (i.e.
Asset       Prepaid expenses         004611   Prepaid - Postage Reply Env Postal Services         they will be received in the following/future fiscal years).

                                                                                                  To record GST amounts collected and/or the federal component
            Accounts payable and                                                                  of HST (5%) collected by the University on behalf of the federal
Liability   accrued liabilities      010601   GST/HST Collected (5%)         Used by all areas    government.
            Accounts payable and                                                                  To record HST amounts collected by the University on behalf of
Liability   accrued liabilities      010605   HST Collected (13%)            Used by all areas    the federal government.
            Accounts payable and                                                                  To record amounts owed by the university to external parties
Liability   accrued liabilities      010700   A/P-Gen                        Used by all areas    such as vendors, suppliers, creditors etc.
            Accounts payable and              A/P-Stud Hlthcare Fs-Yk                             To record amounts owed by the university for healthcare on
Liability   accrued liabilities      010701   Federa                         Student Services     STAC to York Federation of Students.
            Accounts payable and              A/P-Stud Hlthcare Fs-                               To record amounts owed by the university for healthcare on
Liability   accrued liabilities      010703   Graduate                       Student Services     STAC to graduate students
            Accounts payable and              A/P-Stud Hlthcare Fs-Legal &                        To record amounts owed by the university for healthcare on
Liability   accrued liabilities      010704   L                              Student Services     STAC to law students
            Accounts payable and                                                                  To record amounts owed by the university for healthcare on
Liability   accrued liabilities      010709   A/P-Stud HlthcareFs-Atkinson Student Services       STAC to Atkinson Student Council
            Accounts payable and                                                                  To record PST amounts collected and/or self-assessed by the
Liability   accrued liabilities      010720   AP-PST Self Assessment         Used by all areas    University and due to the Minister of Revenue.
                                                                                                  To record charges for goods and services received in the current
                                                                                                  fiscal year for which an invoice has not been received by fiscal
            Accounts payable and                                                                  year end (April 30) and which are not associated with a General
Liability   accrued liabilities      010800   Accruals                       Used by all areas    Purchase Order.
            Accounts payable and
Liability   accrued liabilities      010900   Holdbacks                      Facilities only      To be used by Facilities only.
            Accounts payable and
Liability   accrued liabilities      011404   Key/Card Deposits              Used by all areas    To record deposits by students/staff/faculty for lost keys or cards
            Accounts payable and
Liability   accrued liabilities      011406   Damage Deposits                Used by all areas    To record departments' damage deposits
                                                                                                  To record revenues received in the current fiscal year for goods
            Deferred contributions                                                                and/or services that are to be provided in the following/future
Liability   & income                 012000   Adv-Income Gen                 Used by all areas    fiscal years.


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                                                                        Finance Department
                                                            Balance Sheet Account Listing for Community

Account         Balance Sheet                                                 Account Primarily
 Type             Category           Account Account Description                  Used By                                   Account Purpose
                                                                                                  To record visa credit card revenues received in the current fiscal
            Deferred contributions                                                                year for goods and/or services that are to be provided in the
Liability   & income                 012100   Adv Income-Visa Credit Card Bookstore               following/future fiscal years.
                                                                                                  To record MasterCard revenues received in the current fiscal
            Deferred contributions                                                                year for goods and/or services that are to be provided in the
Liability   & income                 012101   Adv. Income-Master Card        Bookstore            following/future fiscal years.
                                                                                                  To record debit card revenues received in the current fiscal year
            Deferred contributions                                                                for goods and/or services that are to be provided in the
Liability   & income                 012102   Adv. Income-Debit Card         Bookstore            following/future fiscal years.
                                                                                                  To record revenues received in the current fiscal year for tuition
            Deferred contributions                                                                fees for courses that are to be provided in the following/future
Liability   & income                 012300   Adv Income Tuit                Used by all areas    fiscal years.
                                                                                                  To record CSBO revenues received in the current fiscal year for
            Deferred contributions                                                                goods and/or services that are to be provided in the
Liability   & income                 012410   Adv Income F/Serv-Yk           CSBO                 following/future fiscal years.
                                                                                                  To record student revenues received in the current fiscal year for
            Deferred contributions                                                                services/courses that are to be provided in the following/future
Liability   & income                 012500   Adv-Income Stud Accts          Student Services     fiscal years.
                                                                                                  To record York card revenues received in the current fiscal year
            Deferred contributions                                                                for services that are to be provided in the following/future fiscal
Liability   & income                 012501   Adv Income-York Card           CSBO                 years.

            Deferred contributions                                                                To record revenues received in the current fiscal year for gift
Liability   & income                 012600   Adv-Income Gift Certificates   Bookstore            certificates that are to be used in the following/future fiscal years.

            Deferred contributions                                                                To record ring deposit revenues received in the current fiscal year
Liability   & income                 012610   Adv-Income Ring Deposits       Bookstore            for rings that are to be provided in the following/future fiscal years.
            Deferred contributions                                                                To record unspent externally restricted grants and donations for
Liability   & income                 012690   Deferred Contributions         Used by all areas    research and other restricted purposes.




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