BUSINESS SERVICES
GOALS AND OBJECTIVES
2002-03
May 29, 2002
CIS PROJECT
May 29, 2002
CIS Project
• Go live with General Ledger, Projects
Accounting, Accounts Payable, Purchasing,
and Fixed Assets July 1, 2002
• Go live with Payroll January 1, 2003
• Go live with Accounts Receivable and Cash
Receipting between March 2003 and June
2003
May 29, 2002
• Implement new account code system July 1,
2002
• Provide in-house training on the new
account code system
• Business Services’ staff will continue to
attend all required training provided by
Datatel, ACS, and NCCCS
May 29, 2002
• Implement electronic purchase requisitions
• As project manager,
– Coordinate and distribute training information
and schedules for the College
– Attend project manager meetings and participate
in weekly conference calls
May 29, 2002
– Assist instruction and student services in testing
and implementing their applications
– Host periodic meetings to evaluate, plan, and
coordinate the necessary steps for successful
implementation
May 29, 2002
FINANCIAL OPERATIONS
May 29, 2002
Maintain Financial Integrity
• Review and strengthen internal controls
• Receive a “clean audit” for fiscal year
2002-03
May 29, 2002
Complete Implementation of the
Budget Segment of SPOL
• Code distribution by unit
• Refine budget reports
• Establish methodology of downloading
financial data into SPOL
May 29, 2002
PURCHASING AND
INVENTORY
May 29, 2002
Purchasing and Inventory
• Review and possible implementation of E-
Procurement
• Perform capitalization and recalculation of
value of fixed assets including depreciation
• Incorporate expansion of Shipping and
Receiving, Mail Room, and Central Stores
May 29, 2002
Purchase New Software Systems
• Package tracking system
• Processing bulk mail
May 29, 2002
Mail Boxes
• Plan implementation of assigning box
numbers to each department and incorporate
these box numbers on college
correspondence and interoffice mail
May 29, 2002
Bookstore
• Purchase a point-of-sale textbook
management system
• Strengthen accounting and inventory
controls
• Improve customer service
May 29, 2002
COMPUTER SERVICES
May 29, 2002
Expand Technology Training
• Create Web-Page on the Intranet to
– Promote and facilitate training opportunities for
faculty and staff
– Post College policies and procedures relating to
information technology
May 29, 2002
Computing Environment
• Migrate administrative computing system
(IIPS) to the Computer Information System
(CIS) known as Colleague
• Create networking and wide area network
for the North Campus
• Populate North Campus with the required
computer equipment and peripherals
May 29, 2002
Other Enhancements
• Ensure the Help Desk is always manned to
handle urgent calls more expeditiously
• Provide feedback on continuing Help Desk
issues
• Create “virtual suggestion box” on the
Intranet
May 29, 2002
PARKING
May 29, 2002
Parking
• Provide consistent coordination of parking
assignments
• Continue working with the Maintenance
Department
May 29, 2002
NORTH CAMPUS
May 29, 2002
Services at the North Campus
• Business Office
• Shipping, Receiving, and Mailroom
• Bookstore
• Computer Technical Support
• Parking Services
May 29, 2002