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Agenda Item No. __________ FRESNO COUNTY EMPLOYEES’ RETIREMENT ASSOCIATION BOARD OF RETIREMENT Alan Cade, Jr., Chair Eulalio Gomez, Vice Chair Michael Cardenas Nick Cornacchia Vicki Crow James E. Hackett Steven J. Jolly Phil Larson Roberto L. Peña John P. Souza Retirement Administrator Ronald S. Frye, Alternate DATE: May 6, 2009 TO: Trustees, Board of Retirement FROM: Roberto L. Peña Retirement Administrator SUBJECT: Mandatory Furlough Programs On March 24, 2009, the Board of Supervisors confirmed the decision of the County Administrative Officer to activate Personnel Rule 12, Section 12060 – Mandatory Furlough in Fiscal Year 2009-10 and future fiscal years for certain bargaining units and non-elected department heads, management (including Senior Management) and unrepresented employees. I have attached a copy of the Board of Supervisors’ Agenda Item and Personnel Rule 12 for your reference. Please note the composition and representation of FCERA’s staff is as follows: 1. Office Assistants and Account Clerks, Bargaining Unit 12,represented by SEIU 535 2. Accountants (excluding the Supervising Accountant), Bargaining Unit 19, represented by ICE 3. Supervising Account Clerk II, Bargaining Unit 36, represented by SEIU 535 4. Retirement Coordinators, Retirement Coordinator Supervisor, Administrative Secretary, Supervising Accountant and Systems and Procedures Analyst, Unrepresented 5. Assistant Retirement Administrator and Retirement Benefits Manager, Senior Mgt 6. Retirement Administrator, Department Head In my discussions with the County’s Personnel Department, it was noted that those FCERA County employees who are mandated by Personnel Rule 12, require your Board’s approval to implement Mandatory Furlough as they are governed by your separate and independent Board. I strongly believe that adopting the mandatory furlough policy for FCERA’s staff illustrates our understanding of the difficulties with the current financial and budgetary times and our willingness to collaborate on tackling such issues while at the same time would show solidarity with the County’s budget issues. On the other hand, at this time I do not support the notion of a reduced work week currently in the preliminary stages of discussion at the County, or the closing of the office to the public as discussed in the attached Board of Supervisors Agenda Item. 1111 H Street, Fresno, CA 93721, Tel 559.457.0681 Fax 559.457.0318 Agenda Item No. __________ In addition, some staff may also have the option to participate in the voluntary furlough program which was adopted by the County several years ago. Under this program, employees may request up to 120 hours of unpaid leave per year with the loss of pay spread over 26 pay periods. Department Heads are mandated to establish the maximum amount of hours that could be taken by employees within their respective departments based on workload needs. I have always set the limit at 80 hours after consultation with FCERA’s management group. Historically, three to five FCERA staff elected to participate in the program. I will continue to allow up to 80 hours of voluntary furlough, which is in addition to the mandatory furlough, for eligible employees. I have directed FCERA staff to comply with the requirements of the various furlough requirements as identified by the County. As we currently understand the program, the mandatory unpaid leaves will be implemented as follows: 1. Bargaining Unit 12 will take 40 hours of unpaid leave with a reduction to their pay at the time of the absence. 2. Bargaining Units 19 and 36 are not mandated to take furlough at this time. 3. Unrepresented, Senior Management, and Department Heads are mandated to take 40 hours of furlough, but may elect to have the deduction spread over 26 pay periods or taken when the unpaid leave is recorded on the timesheet. Today, I am requesting your Board to ratify my decision to participate in the mandatory furlough program or other unpaid leave program presented by the County of Fresno, with the exception of a reduced work week or office closure, which I will bring back to your Board for discussion at the time the County, finalizes their decision on this matter. I am available to answer any questions. Thank you. 1111 H Street, Fresno, CA 93721, Tel 559.457.0681 Fax 559.457.0318
"Item 21 050609 Mandatory Furlough Memo"