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					Course:     SU104 - Selection of Chapter
            Officers & Holding Chapter
            Meetings
Instructor: Debbie Peabody
Time:       SUN 1055-1140
Location: Chancellor Room
            Renaissance Waverly
Prereq:     SU103
LOCAL OFFICER
  ELECTIONS/
 SELECTIONS
KEY POINTS
 Officer selection is essential for
   local chapter success
 Officers guide local members
 Student officer growth contributes
  exponentially to chapter growth
 Local officers should assume a
  great deal of responsibility
 Advisors guide rather than be the
  focal point
      OFFICER ATTRIBUTES
 Professional actions and appearance
 Proper etiquette
 Ability to communicate
   • Writing
      • Emails
      • Meeting minutes
      • Agendas
      • Letters
   • Public speaking
      • Conversations
      • Listening
 Parliamentary procedure skills
 Ability to conduct opening and closing ceremonies
        DETERMINE OFFICES
 Number of members represented?
 Will each school program area have an officer team?
 Will there be one officer team for the entire school?
 Will the team be representative
  of all programs?
 Number of officers may be more
  or less than the suggested six.
OFFICER POSITIONS
          President
          Vice President
          Secretary
          Treasurer
          Parliamentarian
          Reporter
          Optional Vice Presidents
           • Class Periods
           • Standing Committees
                 PRESIDENT
 Presides over chapter      Strong student
  meetings                   Responsible
 Offers unbiased opinions   Well-spoken
  and judgments              Good communication
 Able to work with others    skills
   • Provides encouragement  Well-liked
   • Offers information
   • Delegates tasks
 Working knowledge of
  parliamentary procedure
 Represents SkillsUSA in
  school/community
  functions
           VICE PRESIDENT
 Informed enough to function in absence of president
 Conducts program planning
 Assists the parliamentarian and president before
  meetings
 Supervises committees
 Responsible
 Good communication skills
 Take/follow directions
 Technical knowledge
 Underclass student?
                 SECRETARY
   Assists in setting agenda for meetings
   Keeps all chapter records and meeting minutes
   Records chapter minutes
   Counts votes at meetings
   Fulfills chapter correspondence
   Good attention to detail
   Responsible
   Follow directions
   Organizational skills
   Keyboarding skills
               TREASURER
   Keeps records of income and expenses
   Collects dues from members
   Pays approved bills
   Provides bills for annual dues
   Prepares financial statements
   Counts and deposits money
   Presents report at chapter meetings
REPORTER
     Establishes and
      maintains media
      relations
     Writes articles
     Prepares and
      distributes news
      releases
       PARLIAMENTARIAN
 Holds chapter authority and serves a consultant
  for procedural matters
 Knowledge of parliamentary procedure and
  laws
 Calls attention to incorrect use of parliamentary
  procedure
ADDITIONAL VICE PRESIDENTS
             Conducts program planning
             Supervises committees
             Responsible
             Good communication skills
             Take/follow directions
             Underclass students?
             Vice president for program
              area periods
             Vice president for standing
              committees
QUALIFICATION PROCESS

           Application Form
           Recommendation Form
           Past SkillsUSA involvement
           Interview
OFFICER SELECTION PROCESS
   Determine officer positions
   Election by position or officer team
   Qualification process
   Nominations vs. individual aspirations
   Interviews
   Campaigning
   Selection/Election Day
CAMPAIGNING

      Determine length of
       time
      Where is it “legal” to
       campaign?
      Campaign speeches
                 INTERVIEWS
 Potential Interviewers
   •   Fellow CTSO advisors
   •   Administrators
   •   Counselor
   •   Former officers
   •   Alumni
   •   County office personnel
   •   Advisory Committee members
 Schedule before or after school
 List of questions to ask each candidate
INTERVIEW QUESTIONS
   INTERVIEW QUESTIONS
 Name five qualities that will make you a good
  officer and explain them.
 What leadership positions have you held?
 Are you willing to participate in community
  service projects?
 Do you have any suggestions for community
  service projects for our chapter?
 How has SkillsUSA impacted your high school
  career?
   INTERVIEW QUESTIONS
 Why do you want to be an officer?
 What qualities do you possess that will make
  you a good leader?
 What are your personal goals?
 What officer/leadership positions have you held
  in other organizations?
 What program area are you enrolled?
 What do you hope to contribute to this chapter?
 Can you give examples of your dependability?
    INTERVIEW QUESTIONS
 How will you handle to work load of an officer and your
  school work? Do you have time to commit to your role
  as an officer?
 How would you convince someone to join SkillsUSA?
 How would you reprimand/discipline a member?
 How do you propose we raise money this year?
 If you witnessed someone drinking alcohol at a
  SkillsUSA function, how would you handle it?
 What are your life goals? Career pathway and interests?
    INTERVIEW QUESTIONS
 What does SkillsUSA mean to you?
 Discuss your previous experiences in extracurricular
  activities and sports.
 What are three goals our chapter can achieve this
  year?
 List two recruiting ideas for our chapter this year.
 Tell us about something you have failed at and how
  you overcame the failure.
 What positive skills will you bring to the officer
  team?
   INTERVIEW QUESTIONS
 How long have you been a member of
  SkillsUSA?
 Do you consider yourself a team player?
  Define team player.
 What community service/volunteer activities
  have you been a participant?
 What are your goals for the future?
 Describe the position you are applying for?
 Describe yourself in five words.
ELECTION/SELECTION DAY
   Before first meeting of the year
   During one of the last meetings of the year
   Speeches
   Ballots prepared
HOLDING CHAPTER
   MEETINGS
HOLDING CHAPTER MEETINGS
 Make it Fun!
 Set day and time
 Announce meetings
  • School announcements
  • Flyers
     o Outside of classrooms
     o At each classroom station
  • In class announcements
 Follow the predetermined agenda
 Start and end at a specified time
         SET THE AGENDA
 Agenda meeting – mandatory attendance
   Advisor, president and secretary
   All officers
 Use officers to
  brainstorm
 Agenda template
AGENDA TEMPLATE
                   Opening
                   Roll call
                   Minutes from last meeting
                   Reports
                   Business
                   Announcements
                   Program
                   Ceremonies
                   Closing ceremony
                   Entertainment or social activity
ASK CD: Chapter 8, Resources and Templates,
 Sample SkillsUSA Chapter Meeting Agenda
             MAKING IT FUN!
   Wear SkillsUSA attire
   Show a slide show from previous activities
   Bring a friend
   Guest speakers
   Offer extra credit
   Field trips
   Music/Dancing
   Pathway/Class spotlight
   Points system to earn graduation cords
   Home football game tailgate party
               MAKING IT FUN!
   Food at the end of the meeting
   Games
   General meeting then breakout to pathways
   Drawings/Door prizes/Raffle
   Social activities
   Keep track of attendance for participation in:
       Social activities
       Competition
       Drawings
       Free conference attendance
       Field trips
      TIPS FOR SUCCESSFUL
            MEETINGS
 Make sure a meeting is needed.
 Are members present?
 Was a written agenda developed
  beforehand?
 Prepare materials and set up room.
 Make sure everyone has done
  preparations.
 Post and use meeting ground rules.
 Use techniques to ensure everyone participates.
 Follow up, record decisions and assign actions.
COMMITTEE MEETING
  LEADER ROLES

            Facilitator
            Note-taker
            Flip chart recorder
            Timekeeper
            Peacekeeper
   KEEP MEETINGS MOVING
 Use open-ended questions, “Why do you have
  concerns?”
 Direct conversation flow so everyone
  participates
 Use flip chart or whiteboard to list ideas
 Keep the group aware of goals and time frame
 Generate options (brainstorm and categorize)
 Record decisions and progress made
 Allow conflict, intervene if group gets heated
 Choose best option, put group action behind it!
             OFFICER ELECTION
                RESOURCES
   ASK CD, Chapter 6: Elect and Train
    SkillsUSA Officers
          Overview of Officer Elections and Training
          Officer Candidate Filing Forms


   Advisor Training Modules from SkillsUSA
    website – linked from ASK CD
          http://www.skillsusa.org/educators/change2.shtml
             CHAPTER MEETING
ASK CD
                RESOURCES
     Parliamentary Procedure Reference Cards
     Sample Meeting Agenda
     Minute Taker Form and Sample Secretary’s Minutes
     Treasurer’s Report Form and Sample Treasurer’s Report
     Committee Report Form
     Chapter Meeting Poster
Advisor Training Modules from SkillsUSA.org – linked from
  ASK CD
  skillsusa.org/educators/change2.shtml
Leveraging Your Leadership With Effective Meetings
JumpStart!
SkillsUSA.org
  skillsusa.org/educators/chapmanage4.shtml
        GREAT RESOURCES
 SkillsUSA Leadership Handbook
 Advisor’s Success Kit
   Chapter 3: Establish a New
               SkillsUSA Chapter
   Chapter 6: Elect and Train SkillsUSA
               Officers and Leaders
   Chapter 8: Plan and Conduct SkillsUSA Meetings
 Robert’s Rules of Order, Newly Revised
 Parliamentary Procedure at a Glance
 www.skillsusa.org

				
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