GAHANNA
YWCA School Age Child Care Program
2009-2010
Tuition Contract
________________________________________________________________________________________________
My child, __________________________, has been enrolled in the YWCA School Age Child Care Program, Monday through Friday.
A non-refundable $45.00 registration fee per family per school year is due at registration.
A tuition amount of $ _______________ per month has been established. PM Only Title XX
Payment method: □ EZ-EFT/checking/draft □ EZ-EFT/credit card
(Debit & check cards NOT recommended)
Payment #1 due at #2 #3 #4 #5 #6 #7 #8 #9
due dates registration 9/25/09 10/30/09 11/27/09 12/30/09 1/29/10 2/26/10 3/26/10 4/30/10
Parent/Guardian please read and initial the following:
___________ I understand that late or unpaid account balances will be charged a $25.00 late payment fee.
___________ I understand that a late or unpaid account balance, including all late fees, must be paid in full by the next Friday or my
child may not attend the program.
___________ I understand that EZ-EFT accounts with non-sufficient funds are subject to a $25.00 non-sufficient fund (NSF) fee and
a $25.00 late payment fee and will automatically be added to the EZ-EFT account balance. The unpaid account
balance and all late fees must be paid in full by the next Friday or my child may not attend the program.
Monthly payments are due on the last business Friday of the month. Monthly tuition amount remains the same each month, even if
one or more weeks in the month have less than 5 school days or school is not in session due to holidays, breaks or teacher
professional days. Monthly tuition amount remains the same each month regardless of non-attendance due to illness, vacation,
other absences or program cancellations or delays due to emergency conditions. Monthly tuition payments are non-refundable and
not transferable unless approved by Program Director. After a second non-sufficient fund (NSF) occurrence on an EZ-EFT account,
the monthly payment option may be determined by the program director, on a case by case basis. Failure to pay on any non-
sufficient EZ-EFT funds may result in termination of services.
A participant dismissed from the program for non-payment will be wait listed and allowed to return to the program only after all
account balances and all late fees have been paid in full and if space is available.
A late pick-up fee may be charged for pick-ups after 6:00 PM (See Program Handbook).
A $5.00 tracking fee may be charged for parent/guardian non-notification of a child’s absence (See Program Handbook).
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For Fall Registration: The 1 monthly tuition payment (Payment #1) is refundable only if the child is withdrawn from the program prior
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to August 1 . After August 1 if a child is withdrawn before school starts (8/26/09), Payment #1 is refundable at 50%. After school
starts (8/26/09), Payment #1 is NOT refundable. See below for Withdrawal from Program policies.
Withdrawal from Program: From the start of school in the fall through the end of September, all contracts remain in effect and no
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refunds will be given. Notification of withdrawal from the program in subsequent months must be received by the 16 of the month to
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be in effect by the 1 of the next month. If notice of withdrawal is not given by the 16 of the month, half of the next monthly payment
is required. After Payment #9 in April, all contracts remain in effect for the remainder of the current school year and no refunds will
be given. See Withdrawal from Program procedure on Page 8 of the Program Handbook. A child may be re-enrolled if space is
available. A $25.00 re-enrollment fee is charged each time a re-enrollment occurs within the same school year. A new tuition
contract and EFT Authorization are required at time of re-enrollment.
Subsidized Funding for Child Care (Title XX): Participants must sign this contract indicating the co-payment amount due. The co-
payment is due each month and paid in full regardless of the number of weeks attended during the month. The co-payment is due on
the last business Friday of the month for the next month. Pro-rating of any co-payments determined by the YWCA. The registration
fee is $20.00 per family. A Form 310 must be current for a child to be placed or remain in the program under Title XX. A child may
participate in the program while the parent/guardian is in the process of obtaining Title XX benefits or if the Form 310 has expired, by
paying the full tuition rate for the child until a current Form 310 is issued. Title XX participants may attend the program only on the
days and times indicated on the Form 310. Excessive absenteeism may result in termination of services.
I understand that no care is offered on snow days and on early release days due to emergency conditions. Children in the program
will be dismissed according to the information parents have provided the school office on the Emergency Card. The YWCA School
Age Child Care program may not be listed on the school Emergency Card as an emergency release contact.
I verify that I have read and agree to this Tuition Contract. I also have read and understand the Tuition Policy Explanation as
presented.
I assume the financial responsibilities of this contract, including all tuition payments and any fees that may be incurred in this
program.
_______________________________________________________________ ____________________
Parent/Guardian Signature Date