charter by keralaguest



1.1   Vision and Mission of St Andrew’s School

      St Andrew’s School is a religious school, founded on an Anglican ethos. We are inspired by our faith in
      God, and are a people of hope, imagination and commitment. St Andrew’s School is a place of learning
      where acceptance and belonging prevails. We value the unique richness of every individual member of
      the school community.

      In a dynamic and stimulating environment, we provide an education of body, mind and spirit. We
      educate for life. We help young people to become happy, confident and competent people of hope and
      personal integrity, with a deep sense of justice and compassion, and with this a sense of social
      responsibility to transform the world around them.

      We are united around a set of values that shape our vision and practice of education.

1.2   Key Values of St Andrew’s School

      1.2.1   The ethos of the school
                The ethos of the school is underpinned by values. We are a Christian school which
               recognises the multi-faith aspect of our school community, and so all learners are encouraged
               to appreciate and develop their own faiths and to respect the faiths of others more deeply. We
               embrace the full Constitution of South Africa. We foster caring and other sound healthy family

      1.2.2    Society and nation building
               Pupils participate in community service that encourages them to show compassion for those in
               need, commitment to the wider environment, to be responsible self-disciplined citizens and
               effective decision makers.

      1.2.3   A multicultural, non-racial and non-sexist learning environment

      1.2.4   A learning environment in which all members of our diverse community are
              encouraged to understand, accept and respect each other to foster hope for the

      1.2.5   The school community
               The school community is one in which there is a commitment to a shared vision, effective
               communication, respect, courtesy and caring in order to form a basis for the partnership
               between parents, pupils, teachers, management and support staff.

      1.2.6    Holistic education
               Holistic education is one that develops the spiritual, social, emotional, intellectual and physical
               potential of the pupil by developing life skills and fostering growth of the individual and the
               community through the academic, extramural and other elements of the school curriculum.

      1.2.7    Personal success and educational excellence
               The notion of personal success and educational excellence refers to the potential of each child
               being reached academically, extramurally and spiritually. It refers to the dedication of our
               teachers and parents to providing educational resources and support so that our pupils
               develop a love for learning. Our notion of educational excellence includes the encouragement
               of both critical and divergent thinking. Our notion of personal success also includes the
              school’s dedication to develop the personal and professional capacity of its teachers and
              support staff.

      1.2.8    Pupil-centred education
              Pupil-centred education focuses on the individual's needs and abilities, and allows diversity to
              be recognised within a spirit of discipline and acceptance, without compromising the integrity of
              the School.

1.3   Commitment of Members of St Andrew’s School

      To give effect to these values and objectives all staff, pupils and parents make a commitment to abide
      by and support the policies as adopted and as amended by the Board of Governors.
      The St Andrews’s Charter does not replace but informs the Code of Conduct and rules and policies of
      St Andrew’s School. All members of the St Andrew’s School community are entitled to due process as
      outlined in the Code of Conduct and school rules and policies. This commitment in no way negates the
      individual's rights as enshrined in the constitution of our country.

      1.3.1    Management and staff of the School shall be committed to:

          Instilling into each individual pupil a sound spiritual and moral attitude, based on
                               the values of love, justice, compassion, respect, care, acceptance and tolerance.

          Developing in each individual pupil a strong sense of self and the value of

      Developing a curriculum of excellence.

      Setting the highest standards of work and behaviour for all pupils.

      Protecting the dignity of all who are a part of our school community.

      Creating a loving and caring environment for the pupils.

      Fostering strong communication with parents as the basis for close cooperation.

      Conducting ourselves in accordance with the Code of Professional Conduct of
                     the South African Council for Educators.
      Being heard by parents and pupils.

      Listening to parents and pupils and understanding any concerns raised.

      Providing the appropriate time and place for full and confidential discussion.

      Establishing reasonable expectations for solving any issues or problems.

      Establishing a written action plan for any proposed or agreed solution.

      Reporting and reviewing the action plan.

      Providing an opportunity to a parent or pupil to work towards a solution.

      Recognising that:

                        Parents have a depth of experience with the pupil.
                    Parental and teacher perspectives may justifiably differ.

                    Parents have multiple time commitments.

1.3.2   Parents/Guardians shall be committed to: Helping and encouraging children to develop strong spiritual and moral values. Taking an active and supportive interest in the School's aspirations. Taking an active interest in children's work and progress and in this regard
                          attending parents' meetings. Supporting the values, authority and discipline of the school. Ensuring children abide by the school rules. Reading and committing themselves to the relevant policy documents that
                          pertain to them at this school. Being heard by teachers. Listening to teachers. Holding discussions with pupils at a time and place that permits full and
                                  confidential exploration of issues:

                               Concerns will be directed at the teacher only.

                               The issue / problem will be articulated clearly and fully.

                               Teachers will be afforded the opportunity to work
              towards a                              solution, which will require sufficient time. Recognising that:

                    Teachers are trained professionals.

                    Teachers' perspectives may differ from parents'.

                    Teachers have multiple time commitments.

1.3.3   Pupils shall be committed to:
                 Supporting and abiding by the Code of Conduct of St Andrew’s School:

1.3.4   CODE OF CONDUCT OF ST ANDREW’S SCHOOL Accepting accountability for all our actions
                  (which would include accepting legitimate disciplinary actions taken against us as
               being necessary) Behaving decently in a manner that will not bring ourselves or our school
                          into disrespect
                          (which would include behaving responsibly and not endangering the safety,
               welfare and rights of others; as well as complying with instructions from School     officials
               and with the general rules of the School

      Treating others as we ourselves would like to be treated
                         (which would include maintaining sound relations with others at school, being
               courteous and respecting the dignity and self-worth of others)

      Having respect for property no matter to whom it belongs
                       (which would include respecting and caring for the property of the school and

      Completing and executing learning activities and assignments to the best
                                     of our ability and co-operating with our teachers
                         (which would include demonstrating a positive attitude towards the opportunity to
                       learn and being diligent in our efforts to learn; as well as being punctual and
               observing the timekeeping practices of the school)

      Applauding and sharing in the achievements of other pupils/colleagues

      Rendering commitment and loyalty to the school and its ethos

      Striving for excellence in all that we do

      Being honest in all our dealings

      Valuing the community in which we work and live

1.4    The absence of a specific guideline in this St Andrew’s Charter does not relieve an individual of his or
      her responsibility to behave in what would be considered a fair and reasonable manner in all situations
      related to the school.


      The Bishop of the Diocese of Bloemfontein for the time being shall be the Visitor of the School.
       The traditional role of the Visitor is to inspect the School and to report to the Diocesan Standing
       Committee from time to time. The Visitor may, if he so wishes, attend Board meetings ex
       officio with the right to vote.


3.1   The Board of Governors shall consist of:

      3.1.1    The Rector of St Matthias, Welkom, ex officio.
      3.1.2    The Head Teacher, the Deputy Head Teacher, the School Business Manager and
                      the current Chairperson or Deputy Chairperson of the PTA, all ex officio.
      3.1.3 One representative of the whole school staff (i.e. academic, administrative,        support
       and Village), elected by the St Andrew’s School Welkom Staff Forum.
      3.1.4 One priest and two communicant members of the Anglican Church of South Africa,
             appointed by the Diocesan Standing Committee every three years.
      3.1.5 Three additional members, all of whom shall be parents or guardians themselves,
                      elected by the parents or guardians every three years.
      3.1.6 Three additional members appointed by the Board of Governors.
      3.1.7    Two pupil representatives, namely the President and Vice-President of the School
                     Council, elected by the pupils and academic staff of the school.
      3.1.8 Extra members (without voting rights) may be co-opted for the duration of a
       particular project or exercise for a period to be determined by the Board of      Governors.

3.2   The term of office of Board members shall be three years. After a term, a              member may
      be elected / appointed for a further term of three years.

3.3   Only the elected, appointed and ex officio members shall have the right to            vote.

3.4   Should a vacancy occur among the Members of the Board of Governors, the body or person
      which made the original appointment shall be informed of the vacancy and          shall, within
      the time of one school term, cause the vacancy to be filled for the unexpired period whether by
      appointment or election.

3.5   At its first ordinary meeting in each year and thereafter as often as may be necessary the
      Board of Governors shall elect one of its members as Chairperson and one as Vice

3.6   The Vice Chairperson shall carry out the powers and duties of the Chairperson when the
      Chairperson is absent and, when the Vice Chairperson is also absent such powers and duties
      shall be carried out by any other Member who has been designated acting Chairperson.


4.1   The Board shall be the preserver and guardian of ethos of the school (its history; what it
      presently is, in all respects, and what it stands for; what it wishes to be in the future). This is its
      core and over-riding function and duty.

4.2   As such, the primary function and responsibility of the Board shall be

      4.2.1   the good governance and ordering of the school,

      4.2.2   and the maintenance and further development of its facilities,

      so as to provide

      4.2.3   an environment conducive to the delivery of quality education,

      4.2.4 and the continuation of the school ethos through all of these, as well as through the
       appointment and actions of the Headteacher and all staff.

4.3   In pursuance of this, the Board shall have the following functions and duties:

      4.3.1 At the first Board meeting of the year, to elect the Chairperson and Vice-
       Chairperson, and arrange for the election and/or appointment of the members of                  the
       Board when necessary.
4.3.2   To appoint the Head Teacher and the School Business Manager (Bursar), subject
              to ratification by the Diocesan Trust Board, as well as ratify any appointments
         made by the Head Teacher.

4.3.3   To preserve and develop the mission statement of the School;

4.3.4   To evaluate and support the Head Teacher in his/her management of the school;

4.3.5   To approve the Head Teacher’s proposals for the curriculum;

4.3.6   To preserve and develop institutional policy in order to guide the Head Teacher in
             running the school;

4.3.7   In conjunction with the Head Teacher, to develop and manage a strategic plan for
               the school;

4.3.8   To promote the best interests of the School and strive to ensure its development
              through the provision of equality for all learners at the School;

4.3.9   To approve any extraordinary disciplinary measures;

4.3.10 To preserve and develop a code of conduct for learners, teachers and parents at
             the School;

4.3.11 To support the Head Teacher, Teachers and other staff of the school in the
             performance of their professional functions, maintain contact with the School, and
           where necessary form and co-ordinate the activities of one or more administrative
        committees (for example administrative committees on buildings, transport and

4.3.12 To hold meetings with parents, learners, teachers and other staff at the School
         when necessary;

4.3.13 To render a report on its functions and duty and activities to the parent body of the
      School annually;

        4.3.14    To set up a standing Finance Sub-Committee.

                    Members shall be
                                      School Business Manager (Chair),
                                      School Head Teacher,
                                      School Deputy Head Teacher,
                                      Two additional members appointed by the Board,
                                     who are appointed because of their particular
                                        financial expertise and experience and who may
                                              or may not be current members of the Board.

                   Any other member of the Board may attend a Finance
                                 Sub-Committee Meeting with the right to speak but not to
                                     vote.                 This Finance Sub-Committee shall meet at least once per
                       school term, report to every Board meeting, and report-
                         back to the parent body annually on the financial status of
                   the school.

4.3.15 To approve the recommendations of the Finance Sub-Committee, as
          reported, by majority decision, at least quarterly to the Board of
                    Governors, regarding the following:                The financial policy of the School;                Compiling and reviewing the annual budget;                Annual recommendations regarding School Fees;                 Setting the remuneration to be paid to teachers and other
                       staff employed by the Board of Governors as well as their
                      terms and conditions of employment subject to the
                                Educators Employment Act, 1994, and the Labour
                         Relations Act, 1995;                Enforcing the payment by parents of school fees;                Taking responsibility for the capital improvement policy;               Loaning money on behalf of the School on such terms
                         and conditions as it may deem fit;                Administering the finances of any bursary funds;               Making and withdrawing investments in the name of the
                         School or the School fund;       Utilising the School’s funds for the purpose of realizing its
                      objectives;        Opening and maintaining a banking account;         Approving the keeping of records of funds received and
                                spent by the School and of its assets, liabilities and
                             financial transactions and, as soon as practicable, but not
                       less than three months after the end of the financial year,
                            drawing up annual financial statements;        Ensuring that all audit findings and recommendations are
                              implemented;        With the Trustees, where appropriate, making all
                                      professional appointments of accountants,
      auditors,                                    lawyers, medical practitioners et alia whenever
      necessary                                and engaging them whenever their services are
      required                                 in the School and its affairs;

                  Administering and controlling the School’s property,
                                       buildings and grounds occupied by the School, including
                                         the hostels;

                  Obtaining and alienating movable and immovable
                                           property in conjunction with the Trustees and subject to
                                     their approval.

4.4   A quorum for the meetings of the Board of Governors shall be at least two thirds of the

4.5   Any Governor failing to attend two consecutive meetings of the Board without leave of absence
      and unable satisfactorily to account therefore shall cease to be a Governor forthwith.

4.6   The Board shall appoint a secretary or secretaries upon such terms and conditions, as it may
      deem fit, but such person or persons shall not be members of the Board and will have no vote.

4.7   The Board shall meet at least once per school term.


5.1   The function of the Executive Committee (Excom) is to deal with issues requiring immediate
      Board input, input which cannot wait for the next Board meeting. It therefore meets only when
      needed and usually very briefly.

5.2   As the Executive Committee of the Board of Governors, its members are all current Board
             Board Chair (with a casting vote), who will chair the Executive Committee,
             Board Deputy Chair, who will be the Deputy Chair of the Executive Committee,
             School Head Teacher,
             School Deputy Head Teacher
             The Rector of St Matthias,
             Another Board member appointed annually by the Board.

5.3   The six members of the Executive Committee should consist of at least two “school”
      representatives, at least one “parent” representative, and at least one “diocesan”

5.4   Any other member of the Board may attend an Executive Committee meeting with the right to
      speak but not to vote.

5.5   A quorum is five, of the six, members.

5.6   At the first Board meeting of the year, the Board will appoint the sixth member of the Executive

6.1   The Board of Governors, subject to the approval of the Diocesan Trust Board, shall appoint the
      Head Teacher. He or she shall be a communicant in good standing, preferably of the Anglican
      Church of Southern Africa, or of some other Christian denomination approved by the Diocesan

6.2   The Head Teacher, in accepting his or her appointment, acknowledges his or her commitment
      to continue the ethos of the school through all his or her actions. Moreover, he or she thereby
      acknowledges his or her acceptance that any changes to the ethos must be brought before and
      finally ratified by the Board who are its custodians.

6.3   The Head Teacher is ultimately responsible for the day-to-day running of the School and for the
      entire curricular and extra-curricular programme (academic, spiritual, physical, cultural and
      social); curriculum development; disciplinary policy and implementation of this; appointment,
      evaluation and termination of services of staff; maintenance and the provision of necessary
      resources; and the development and management of a strategic plan for the school, which
      would include developing and managing a marketing strategy for the School. He or she is also
      responsible for the School day and calendar, and for the appointment and leadership of the
      School Management Team.

6.4   The Head Teacher shall present to the Board, at least quarterly, a written, appropriately
      detailed report on his or her current performance regarding the responsibilities outlined
      particularly in 6.2 and 6.3 above.

6.5   Although decisions relating to the curriculum are not the function of the Board, the Board may,
      however, discuss the curriculum with the Head Teacher and make recommendations
      concerning various aspects of it.

6.6   The Head Teacher shall not engage in any other work or accept any other paid office or
      employment without the written permission of the Board.

6.7   The Board may terminate the services of the Head Teacher, in terms of the provisions of any
      relevant Act currently in force, in pursuance of a resolution being passed at a special meeting
      duly convened for the express purpose of considering the matter, such resolution being
      affirmed by a two-thirds majority of the members of the entire Board with the Chairperson
      having a casting vote. (The recommendation for termination must come from the Executive


7.1   The School Management Team is led, chaired and appointed by the Head Teacher (in the
      capacity as CEO) and consists of the school’s senior management, including the Deputy Head,
      the Business Manager (Bursar), the Directors of Academics and Sport, the PRO, and the
      Boarding House Guardian. Other representatives of school management may from time to
      time be appointed to the School Management Team, either in a temporary or permanent
7.2    The School Management Team is responsible for the day-to-day operations of the school
       including the entire curricular and extra-curricular programme (academic, spiritual, physical,
       cultural and social); curriculum development; disciplinary policy and implementation of this;
       evaluation of staff; maintenance and the provision of necessary equipment; and the
       development and management of a strategic plan for the school, which would include
       developing and managing a marketing strategy for the School. It is also responsible for the
       School day and calendar, and for the continuation of the school ethos through all its actions.

7.3    Membership of the School Management Team may, at the discretion of the Head Teacher and
       in consultation with the Executive Committee of the Board of Governors, be terminated with
       immediate effect.


       The Diocesan Bishop shall appoint a chaplain who will usually be the Rector of St Matthias.


9.1.   A Public Relations Officer may be appointed by the Board of Governors. Subject to the
       authority of the Head Teacher, he or she will be responsible for raising funds for School
       projects from donors approved by the Board. The PRO will be responsible also for all
       communications with the media and with School publications. He or she will communicate with
       the parent body unless the subject matter refers to fees or major announcements on the policy
       of the Board, which will be undertaken by the Chairperson in consultation with the Head

       (It seems that this position is separate and different from the “school” marketer/PRO – the part-
        time position presently carried out by Tish Goodwin – and I wonder whether such a Board
        PRO is really necessary? CJ)


10.1   The Board of Governors shall hold ordinary meetings as often as the Chairperson may decide
       but not less than four times each year; the meetings shall take place at the School or wherever
       the Chairperson shall designate. Each member shall receive not less than three weeks’ written
       notice of an ordinary Meeting and twenty four hours’ notice of an extraordinary meeting.

10.2   An extraordinary meeting of the Board may be called by the Secretary at any time on
       instructions from the Chairperson, or his or her nominee or at the written request of any three
       members of the Board. At least twenty-four hours’ written notice of an extraordinary meeting
       shall be given and such notice shall specify the business of the meeting.

10.3   The inadvertent failure to give such notice to any member shall not invalidate the proceedings.

10.4   Proper minutes of all meetings of whatever nature shall be kept and sent to each Board

       A member of the Board of Governors is not liable for any debt, damage or loss incurred by the
       School unless he/she acted without authorization, or with malicious intent and can therefore be
       held responsible for such debt, damage or loss.


       The Board of Governors is a body corporate which is represented by the Chairperson ex officio
        or, when necessary, by another member of the Board of Governors nominated by the Board of


       A member of the Board shall be disqualified whenever he or she:

13.1   has, in terms of the South African Schools Act, become disqualified to serve as a member, or is
       for any other reason not entitled to serve as such;

13.2   has, without the permission of the Board been absent from two consecutive meetings of the
       Board; or

13.3   has, in connection with his/her services as a member received any compensation whatsoever
       (excluding bona fide traveling expenses as approved by the Chairperson and Head Teacher of
       the Board)..


       The Board may delegate to any one of its members, or any committee established by it, such
        authority, powers and duties as it may deem fit.


15.1   There shall be five Trustees, appointed by the Board of Governors, whose Chairperson shall be
       ex officio the Registrar of the Diocese of Bloemfontein, and no business conducted by them
       shall be valid without the presence of the Chairperson or his or her nominee and at least two

15.2   All the School’s assets, movable and immovable, shall be vested with the Trustees of the
       School for the time being, to be held by them in trust for the School and to be dealt with in such
       manner as the Board may authorize or direct.

15.3   The Trustees, when so authorized or directed shall represent the School in:

       15.3.1 The giving or taking of immovable property;

       15.3.2 The letting or hiring of immovable property;

       15.3.3 The mortgaging of immovable property;

       15.3.4 Instituting or defending any legal actions by or against the School.
15.4   All documents required to be signed by the Trustees shall be deemed to be valid if signed by
       the Diocesan Registrar as Chairperson of the Board of Trustees and by one other Trustee.


       In the event that the Board of Governors for any reason ceases to exist as such, while there are
        still assets of the School vested in the Trustees, for the time being all those assets, movable as
        well as immovable, shall remain vested in the said Trustees until such time as they in their
        discretion consider that there is no reasonable prospect of a Board of Governors again being
        established, consider that there is no reasonable prospect of the School’s continuing or being
        revived as an independent educational organization, functioning in terms of the Constitution as
        amended from time to time. The said Trustees shall then, in those circumstances, be entitled
        at their discretion to transfer all the said assets of the School as held by them to the Trustees of
        the Diocese of Bloemfontein of the Anglican Church of Southern Africa, subject to their
        obtaining consent of the Diocesan Standing Committee and the Diocesan Trusts Board of the
        said Diocese of Bloemfontein to such transfer. The said Trustees of the Diocese shall then
        continue to hold those assets in full ownership subject only to the provision of the Constitution
        of the said Diocese and to such conditions as the Diocesan Standing Committee and/or the
        Diocesan Trusts Board may decide, provided that as far as possible the said assets shall be
        used only for educational purposes under the control of the said Diocese of Bloemfontein.


       The Board may, by a majority of not less than two-thirds of the Members present at any quorate
        meeting of the Board, repeal, alter, amend or modify any provision of this Constitution or make
        additional provisions thereto, providing that notice of not less than one calendar month, before
        the date of the meeting, be sent to each member of the Board, stating the date of the meeting
        and the provision or provisions to be addressed.

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