Sample Letter Solicitation for Funding by rpr69227

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									         National Association of Veterans’ Research
           and Education Foundations (NAVREF)
                      www.navref.org

                      Barbara F. West
                     Executive Director
                     bwest@navref.org

            AMSUS Sustaining Members Meeting

                     February 16, 2005

NAVREF
                Introduction

          Background about NAVREF
          Background about VA-Affiliated Nonprofits
          Relevant Issues
          Questions




NAVREF
   National Association of Veterans’
 Research and Education Foundations
              (NAVREF)

Mission: To promote high quality management and
communication among the VA-affiliated nonprofit
research and education corporations (NPCs) and to
pursue issues at the government level that are of
interest to its members.
Vision: Provide VA with a nationwide network of
efficient and well run nonprofits that are responsive
to the needs of VA’s own research and education
objectives.

NAVREF
         NAVREF Programs

      Education – Conferences, web site, timely
       newsletters, staff expertise and consultants
      Oversight – Work with VA, Congress and
       individual nonprofits to ensure appropriate
       oversight and compliance
      Advocacy – Lobby for the annual VA R&D
       appropriation as well as issues specific to NPCs


NAVREF
         VA-Affiliated NPCs
          Authorized by Congress in 1988
           Codified at 38 USC 7361-7368


                      Purpose:
  Provide each VA medical center with authority to
      establish a “flexible funding mechanism
     for the conduct of approved research and
          education at the medical center.”



NAVREF
                         Oversight
 Nonprofits generally
        Internal Revenue Service
        Department of Labor
        State and local government agencies
        Federal agencies and regulations governing research and education
        CPA accountant and AICPA guidance
        CPA auditor and FASB regulations
        OMB Circulars

  Additional NPC oversight:
      Congress, especially VA Oversight Subcommittee
      Inspector General
      Comptroller General (GAO)
      VA Office of General Counsel
      VA Nonprofit Oversight Board
      VA NPC Program Office
      VA regulations specific to the nonprofits as well as research and
       education, human resource management, safety, conduct and ethics
      Board of directors including medical center director, chief of staff and
       associate chiefs of staff for research and education.
NAVREF
            Facts and Figures
         88 Active VA-Affiliated NPCs nationwide

                       Revenues
         (based on reports submitted June 2004)

        Range: $10,000 to about $35 million
        Total Revenues: $185.2 million
        55% from private industry and nonprofits
        45% from non-VA government grants
        Less than 1% from grants for education

NAVREF
         NPC Expenditures
 IRB and Other Compliance Activities
 Research Facilities Construction and
  Renovation
 Scientific Conferences
 Research Equipment
 Seed and Bridge Funding
 Medical Education and Training



NAVREF
    Federal Ethics Regulations
           5 CFR 2635
  Subpart B – Gifts from Outside Sources
  §2635.202 General standards
  (a) General prohibitions. Except as provided
  in this subpart, an employee shall not, directly
   or indirectly, solicit or accept a gift:
        (1) From a prohibited source; or
        (2) Given because of the employee‟s
             official position

NAVREF
         NPC Solicitation and
            Acceptance
Title 38  Subchapter IV – Research
  and Education Corporations
  §7364 General Powers
  (a) A corporation established under this
  subchapter may –
  (1) accept gifts and grants from, and
  enter into contracts with, individuals and
  public and private entities solely to carry
  out the purposes of this subchapter;
NAVREF
VA Office of General Counsel
        1996 Opinion
“. . . the rules pertaining to gifts from
„prohibited sources‟ and gifts solicited or
accepted because of an employee's
official position are not applicable to gifts
from research corporations” provided that
the gifts further VA research or education.


NAVREF
                     INCORRECT Method to Request Scientific
Bad Sample           
                          or Medical Education Support
                          On VA letterhead
                         In a VA envelope and using VA postage

  Letter             

                     
                          Enclosing a self addressed “Official Business” VA envelope for any
                          response
                          Using and/or referring to your VA position or title in the letter

             February 16, 2005

             Mr. Donald A. Donor
             Director, Government Accounts
             Biotech Pharmaceuticals and Medical Devices
             1234 East Greene Street
             Trenton, New Jersey 12345

             Dear Mr. Donor:

             It was a pleasure to meet you at the recent American Diabetes Association conference
             last week. At this time, I am writing on behalf of the Internal Medicine Service at the
             VA Medical Center in Silicon Valley, California, to request a contribution of $1,500 to
             pay for lunch during upcoming training that I will be conducting for hospital staff
             on diabetes management.

             As you may recall, I am a full time VA physician specializing in the treatment of veterans
             with diabetes. There is an urgent need at this medical center to train more clinicians in
             diabetes management. By allowing us to provide a nice lunch, your contribution will
             greatly enhance attendance at our April 24 program.

             My secretary will handle the catering arrangements, so please make your check out to
             me and mail it to: Ms. Marion S. Staff (171), Internal Medicine Service, VA Medical
             Center, Silicon Valley, CA 98765.

             If you have questions or need additional information, do not hesitate to contact me.

             Sincerely,

             Elliot D. Investigator, MD
NAVREF       Chief, Internal Medicine
             Silicon Valley VAMC
             (222) 333-3333
                       Correct Method for NPC to Request Scientific
                               or Medical Education Support
Good Sample                
                           
                                On Nonprofit Letterhead
                                Use nonprofit envelope; nonprofit pays postage
                               Enclose nonprofit return envelope for response

   Letter     February 16, 2004

              Mr. Donald A. Donor
              Director, Government Accounts
              Biotech Pharmaceuticals and Medical Devices
              1234 East Greene Street
              Trenton, New Jersey 12345

              Dear Mr. Donor:

              I am writing on behalf of the Silicon Valley VA Research and Education Foundation
              (SVVAREF) to request a contribution in the amount of $1500 for the general support of an
               approved training seminar on diabetes management that VA will be conducting in April.
              Elliot D. Investigator, MD, Chief, Internal Medicine at the VA Medical Center in Silicon
              Valley, recently mentioned to me that Biotech Pharmaceuticals and Medical Devices has
              an interest in such training.

              Diabetes is highly prevalent among veteran patients, and it is important to ensure that the
              clinical staff of the Silicon Valley VA Medical Center is current on the latest treatments. We
              are also inviting diabetes health care providers from the community to attend this training
              session. I have attached the preliminary program. We would be pleased to acknowledge
              your contribution in our final conference program.

              SVVAREF is a 501(c)(3) nonprofit organization established and operated in accordance
              with 38 USC 7361 to support research and medical education at the Silicon Valley VA
              Medical Center. Our Federal ID number is 00-1234567. A copy of our IRS notification of
              tax-exempt status is enclosed. Please make your check out to Silicon Valley VA Research
              and Education Foundation and mail it to:

                     Sarah Donation
                     Executive Director
                     Silicon Valley VA Research and Education Foundation
                     P.O. Box 12345
                     Silicon Valley, CA 98765.

              If you have questions or need additional information, please contact me at 123-333-1234. Thank you
              for considering our request.

              Sincerely,


              Sarah Donation
NAVREF        Executive Director

              Enclosure (1) - Program
         NPC Expenditures
  All NPC expenditures must benefit VA
  research or education or support the
  business operations of the NPC.

    Research - Projects must be VA-approved
    Education - Activities must be VA approved
     and benefit either VA employees or VA
     patients and their families


NAVREF
   Business Meeting Policy
A  meeting with
  an incidental
  meal – OK
 A meal in
  search of a
  meeting –
  NOT OK
NAVREF
         Federal Ethics Regulations
            5 CFR 2635 (con’t)
§2635.807 Teaching, speaking and writing
  (a) Compensation for teaching, speaking or
  writing. Except as permitted by paragraph
  (a)(3) of this section, an employee, including
  a special Government employee, shall not
  receive compensation from any source other
  than the Government for teaching, speaking
  or writing that relates to the employee‟s
  official duties.

NAVREF
          Contacts with NPCs
      List of NPCs interested in being
      contacted by industry representatives
        Sample Training Materials –
         Notice to Sales Representatives




NAVREF
           NAVREF
  National Association of Veterans’ Research and
        Education Foundations (NAVREF)
                 www.navref.org

                 Barbara F. West
                Executive Director
                bwest@navref.org
                  301-229-1048
         5018 Sangamore Road, Suite 300
               Bethesda, MD 20816



NAVREF

								
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