Sample Project Report for Oil Depot Management Student Project by tbi10658

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                                               PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                           Core
          WBS Element                                                WBS Definition                                                                                        Work Product      WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                   Deliverable
                                                                     All activities associated with developing the high-level requirements and sequencing for the
                                                                     integrated, enterprise-wide suite of initiatives is defined. The Enterprise Vision could begin on
                                                                     the fiscal year, and should be defining the vision for a point two years into the future. For
0.0       Enterprise Vision Stage
                                                                     example, the Enterprise Vision that is defined at the beginning of FY 2007 won’t be fully funded
                                                                     until the beginning of FY 2009. Near the end of the Enterprise Vision task the initiative that will
                                                                     be started in the given fiscal year will be roughly defined.
0.1              Enterprise Vision Stage Management                  All activities associated with the management and planning of the Enterprise Vision Stage.
                                                                     All activities associated with the development of required documentation for the Enterprise
0.1.1                   Enterprise Vision Stage Documentation
                                                                     Vision Stage.
                                                                     All activities associated with creation and development of the Five-Year Plan. The FY 2006 Five-
                                                                     Year Plan documents Federal Student Aid's progress in achieving FY 2006-2010 objectives,
                                                                     details future initiatives and establishes performance standards for measuring our success.
                                                                                                                                                                      Five-Year Strategic
0.1.1.1                         Develop Five-Year Strategic Plan     Starting with this edition, Federal Student Aid’s Five-Year Plan will be updated at the end of                          EV.010         N
                                                                                                                                                                      Plan
                                                                     each fiscal year. As the U.S. Government Accountability Office (GAO) has recommended, each
                                                                     edition will include measurable strategic objectives linked to Federal Student Aid’s day-to-day
                                                                     business processes and objectives.

                                                                     All activities associated with creation and development of the Human Capital Management
                                Develop Human Capital                                                                                                                      Human Capital
0.1.1.2                                                              Plan. This document outlines Federal Student Aid's staffing plan for providing the human                                EV.020         N
                                Management Plan                                                                                                                            Management Plan
                                                                     capital support required for delivering the TSV.

                                                                     All activities associated with creation and development of the Enterprise Vision Document. This
                                                                     document describes the envisioned Target State in terms of: target business process, target     Enterprise Vision
0.1.1.3                         Develop Enterprise Vision Document                                                                                                                           EV.030         N
                                                                     information architecture, target applications landscape, target technologies, target            Document
                                                                     organizational structure (including organizational roles mapped to business.

                                                                   All activities associated with creation and development of the Enterprise Sequencing Plan. The
                                                                   Enterprise Sequencing Plan is a living document that shows the sequence of investments and
                                                                                                                                                                       Enterprise
0.1.1.4                         Develop Enterprise Sequencing Plan operational activities that enable Federal Student Aid to move from its "current" state to its TSV.                       EV.040          Y
                                                                                                                                                                       Sequencing Plan
                                                                   Updated on a quarterly basis, this plan enables users to view where Federal Student Aid is at a
                                                                   given point in time.

                                                                     All activities associated with creation and development of the Acquisition Process Hand Book.
                                                                     This handbook provides an acquisition and contract monitoring framework for project managers
                                                                     (PMs), Contracting Officer’s Representatives (CORs), and other Federal Student Aid staff
                                                                     requiring assistance with one or more of the steps discussed within this document. It provides a
                                                                     step-by-step overview of the acquisition and contract monitoring process, but it does not replace
                                                                     the knowledge of the Contracting Officer (CO). Intended as a reference tool for preparing and
                                Develop Acquisition Process Hand     conducting common day-to-day acquisition and contract monitoring activities, it is not meant to Acquisition Process
0.1.1.5                                                                                                                                                                                      EV.050         N
                                Book                                 be an exhaustive discussion of each step of the process, but rather as a guide.                   Handbook

                                                                     Additional information on the acquisition process can be obtained from the Federal Acquisition
                                                                     Regulation (FAR) and the ED Acquisition Regulations (EDAR) or from the staff of the
                                                                     Acquisitions Management (AM) group.

                                                                     Acquisition document templates are included in the Acquisition Process Handbook.




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                                         PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                      Core
           WBS Element                                      WBS Definition                                                                                        Work Product          WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                              Deliverable
                                                            All activities associated with creation and development of the Annual Performance Plan. This
                                                                                                                                                                  Annual Performance
0.1.1.6                  Develop Annual Performance Plan    document lists all ongoing Federal Student Aid projects with their respective performance                                EV.060            N
                                                                                                                                                                  Plan
                                                            metrics and current and target measurements.
                                                            All activities associated with creation and development of the Records Management Guidance.
                                                                                                                                                                  Records
                         Develop Records Management         U.S. National Archives and Records Administration (NARA) compliant document created by
0.1.1.7                                                                                                                                                           Management            EV.070         N
                         Guidance                           U.S. Department of Education (ED) Records Management. Federal Student Aid Records
                                                                                                                                                                  Guidance
                                                            Management uses it to record and archive Federal Student Aid records (paper, emails, CDs).
                                                            All activities associated with creation and development of the Technology Standards and
                                                                                                                                                                  Technology
                         Develop Technology Standards and   Products Guide. Describes the Federal Student Aid enterprise-wide architecture standards.
0.1.1.8                                                                                                                                                           Standards and         EV.080         N
                         Products Guide                     The selected standards and products satisfy external requirements while enabling the
                                                                                                                                                                  Products Guide
                                                            integration of Federal Student Aid system applications.
                                                            All activities associated with creation and development of the Enterprise Operational Change
                                                                                                                                                                  Enterprise
                         Develop Enterprise Operational     Management and Configuration. This document defines Federal Student Aid’s enterprise
                                                                                                                                                                  Operational Change
0.1.1.9                  Change Management and              operational change management concepts related to operational change management,                                            EV.090         N
                                                                                                                                                                  Management and
                         Configuration                      enterprise events, configuration management and release management. It provides guidance to
                                                                                                                                                                  Configuration
                                                            individuals responsible for, or involved in, enterprise operational change management.
                                                            All activities associated with creation and development of the Critical Infrastructure Protection
                                                                                                                                                                  Critical Infrastructure
                         Develop Critical Infrastructure    (CIP) Questionnaire. This questionnaire is used to identify and prioritize those assets whose
0.1.1.10                                                                                                                                                          Protection (CIP)        EV.100        Y
                         Protection (CIP) Questionnaire     destruction or incapacitation would have a debilitating affect on the ED’s ability to carry out its
                                                                                                                                                                  Questionnaire
                                                            essential missions and functions.
                                                            All activities associated with creation and development of the Systems Integration and Testing
                                                            Process Guide. This document is focused on supporting systems and projects used in the
                         Develop Systems Integration and    development and execution of a comprehensive integration and testing program. To this end,            Enterprise Testing
0.1.1.11                                                                                                                                                                             EV.110            N
                         Testing Process Guide              this document contains information on understanding issues related to test planning roles,            Standards Handbook
                                                            responsibilities of the system testing organization, documentation requirements, and required
                                                            testing procedures and practices.
                                                            All activities associated with creation and development of the Production Readiness Review
                                                            Process Guide. The document defines the activities and the roles of all groups supporting the
                                                                                                                                                                  Production
                         Develop Production Readiness       government's decision to implement an application, release of an application, or information
0.1.1.12                                                                                                                                                          Readiness Review      EV.120         N
                         Review Process Guide               system. The Production Readiness Review (PRR) Process serves as the final, formal, and
                                                                                                                                                                  Process Guide
                                                            documented decision point before a new application or a significant release of an existing
                                                            application enters Federal Student Aid's production environment and is exposed to end-users.
                                                            All activities associated with creation and development of the IV&V Handbook. The
                                                            Independent Verification & Validation (IV&V) Handbook was developed to establish standards
0.1.1.13                 Develop IV&V Handbook                                                                                                                    IV&V Handbook         EV.130         N
                                                            and procedures for conducting IV&V reviews and system security assessments of IT systems
                                                            supporting Federal Student Aid.
                                                            All activities associated with creation and development of the Post-Implementation Review
                                                            Guide. The purpose of the Post Implementation Review (PIR) Process description is to                  Post-Implementation
                         Develop Post-Implementation
0.1.1.14                                                    establish guidelines and common procedures that define the objectives, activities and                 Readiness Review    EV.140           N
                         Review Guide
                                                            documentation required to perform a PIR on a project executed by the U.S. Department of               Guide
                                                            Education (ED), Office of Federal Student Aid.




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                                                     PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                                   Core
           WBS Element                                                     WBS Definition                                                                                       Work Product         WPG Code                 Acquisition Process     Comments
WBS #                                                                                                                                                                                                           Deliverable
                                                                           All activities associated with developing the business case, other necessary acquisition planning
1.0        Initiative Vision Stage                                         documents and high level requirements for the procurement of services and resources to build
                                                                           new IT solutions or improve existing IT assets.
                                                                           Management of all activities associated with data collection, analysis, and concept exploration
1.1                Program Management
                                                                           and development required to satisfy existing and emerging demand for services.

1.1.1                      Program Management Documentation                All activities associated with the development of documentation for the Initiative Vision Stage.
                                                                           All activities associated with Market Research, including collecting and analyzing information
                                                                           regarding the ability of the market to provide solutions in support of the Statement of Need.
                                                                           This process involves reviewing organizations with similar missions and problems as well as
1.1.1.1                              Strategic Market Research             various solution providers to identify:
                                                                           -Alternative solutions
                                                                           -Common business arrangements (e.g., terms and conditions, pricing)
                                                                           -Availability of small business or commercial company
                                                                           All activities associated with creation and development of the Initiative Vision Document. This
                                                                           document describes in detail Federal Student Aid’s stakeholder needs and business problems           Initiative Vision
1.1.1.2                              Develop Initiative Vision Document                                                                                                                              IV.010          Y
                                                                           to be addressed by the features or capabilities of the new Initiative, high-level business           Document
                                                                           processes, and system context of the envisioned solution.
                                                                           All activities associated with creation and development of the Business Use Survey. This
                                                                           document describes the Business Use Case Model. It includes Business Use Case Diagram(s), Business Use Case
1.1.1.3                              Develop Business Use Case Survey                                                                                                                                IV.020          Y
                                                                           list of Business Use Cases, with brief descriptions for each and an Actor(s)’ Catalog that Survey
                                                                           describes every actor in the Business Use Case Model.
                                                                           All activities associated with creation and development of the Business Use Case Specification.
                                     Develop Business Use Case             This document describes, in detail, the interaction between a business actor and the business        Business Use Case
1.1.1.4                                                                                                                                                                                              IV.030          Y
                                     Specification                         (Initiative). This interaction lists the business process workflow or sequence of actions a          Specification
                                                                           business performs to yield an observable result of value or service to a business actor.
                                                                        All activities associated with creation and development of the Business Architecture Document.
                                                                        This document provides a comprehensive overview of the architecturally significant aspects of
                                     Develop Business Architecture      the business from a number of different perspectives. These perspectives include the work               Business Architecture
1.1.1.5                                                                                                                                                                                               IV.040         Y
                                     Document                           process perspective, organizational perspective, and human resources perspective. The                   Document
                                                                        Business Architecture Document models each of these perspectives in the form of a business
                                                                        analysis model.
                                                                        All activities associated with creation and development of the Business Supplementary
                                                                                                                                                                                Business
                                     Develop Business Supplementary     Specification. This document captures non-functional, performance, quality of service, and
1.1.1.6                                                                                                                                                                         Supplementary        IV.050          Y
                                     Specification                      technical requirements relative to the business or Initiative as a whole. They are not readily
                                                                                                                                                                                Specification
                                                                        captured in Business Use Case Specifications.
                                                                        All activities associated with creation and development of the Requirements Specification. This
                                                                                                                                                                                Requirements
1.1.1.7                              Develop Requirements Specification document captures functional requirements in the form of declarative statements when use                                     IV.060          Y
                                                                                                                                                                                Specification
                                                                        cases are not used or projects are transitioning to use cases.
                                                                        All activities associated with creation and development of the Project Charter. The Project
                                                                        Charter identifies the project by identifying a need or problem. It outlines the project and covers
1.1.1.8                              Develop Project Charter                                                                                                                    Project Charter      IV.070          Y
                                                                        its scope, project objectives, project roles and responsibilities, project approach and project
                                                                        deliverables.
                                                                      All activities associated with creation and development of the Project Concept Document.
                                                                                                                                                                                Project Concept
1.1.1.9                              Develop Project Concept Document Document explaining the scope and purpose of a funding request, supported by alternative                                       IV.080          Y        Statement of Need (1)
                                                                                                                                                                                Document
                                                                      analysis and financial information.
                                                                     All activities associated with creation and development of the Government Project Mangement
                                                                     Plan. This document describes how Federal Student Aid addresses planning and scoping;
                                     Develop Government Project      governance; organizational change management; stakeholder management; requirements                         Government Project
1.1.1.10                                                                                                                                                                                             IV.100          Y
                                     Mangement Plan                  management; communications management; risk management; issues management; resource                        Management Plan
                                                                     management; quality management; performance management; status reporting; evaluation;
                                                                     and, closure for the project.
                                                                     All activities associated with creation and development of the Government Requirements
                                                                     Management Plan. This document describes the collaborative Federal Student Aid and                         Government
                                     Develop Government Requirements
1.1.1.11                                                             contractor’s process for developing and managing requirements, roles and responsibilities of               Requirements         IV.110          Y
                                     Management Plan
                                                                     those participating in the process, requirements artifacts, requirements types, requirements               Management Plan
                                                                     attributes, and traceability guidelines.
                                                                     All activities associated with creation and development of the Government Performance                      Government
                                     Develop Government Performance
1.1.1.12                                                             Management Plan. Documents explaining the scope and purpose of project in alignment with                   Performance          IV.120         N
                                     Management Plan
                                                                     U.S. Department of Education and Federal Student Aid Strategic goals.                                      Management Plan
                                                                           All activities associated with creation and development of the Government Risk Management
                                     Develop Government Risk               Plan. This document describes Federal Student Aid's approach for managing the risks                  Government Risk
1.1.1.13                                                                                                                                                                                             IV.130          Y
                                     Management Plan                       associated with a project. It details the risk management tasks that will be carried out, assigned   Management Plan
                                                                           responsibilities, and any additional resources required for the risk management activity.

                                                                           All activities associated with creation and development of the Government Risk List. This
1.1.1.14                             Develop Government Risk List          documents Federal Student Aid's list of known and open risks to the project, sorted in               Government Risk List IV.140          Y
                                                                           decreasing order of importance and associated with specific mitigation or contingency actions.




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                                        PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                     Core
           WBS Element                                        WBS Definition                                                                                      Work Product         WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                             Deliverable
                                                           All activities associated with creation and development of the Government Product Acceptance
                                                           Plan. This document describes how Federal Student Aid will evaluate the deliverable artifacts
                         Develop Government Product        from a project to determine if they meet a predefined set of acceptance criteria. It details these     Government Product
1.1.1.15                                                                                                                                                                             IV.150           N
                         Acceptance Plan                   acceptance criteria, and identifies the product acceptance tasks (including identification of the      Acceptance Plan
                                                           test cases that need to be developed) that will be carried out, and assigned responsibilities and
                                                           required resources.
                                                           All activities associated with creation and development of the Governement Quality Assurance
                         Develop Governement Quality       Plan. This document describes Federal Student Aid's view of how product, artifact, and process         Government Quality
1.1.1.16                                                                                                                                                                               IV.160         N
                         Assurance Plan                    quality are to be assured. It contains review and audit plans, and references a number of other        Assurance Plan
                                                           artifacts. It is maintained throughout the project.
                                                           All activities associated with creation and development of the Privacy Impact Assessment (PIA).
                         Develop Privacy Impact Assessment The Privacy Impact Assessment is used to identify if the system contains privacy information           Privacy Impact
1.1.1.17                                                                                                                                                                               IV.170          Y
                         (PIA)                             and lets the public users know what is collected and how it is secured. Information collected          Assessment (PIA)
                                                           may include Social security number, PIN, Address, Date of Birth etc.
                                                           All activities associated with creation and development of the Inventory Worksheet. This
                                                           inventory worksheet is used to classify a system as either a general support system (GSS) or a
1.1.1.18                 Develop Inventory Worksheet                                                                                                              Inventory Worksheet IV.180           Y
                                                           major application (MA), identify data sensitivities, and to ensure that the system has the
                                                           appropriate level of security.
                                                              All activities associated with creation and development of the Post-Implementation Review
                                                              Advance Package. The purpose of the Post-Implementation Review (PIR) Advance Package is Post-Implementation
                         Develop Post-Implementation
1.1.1.19                                                      to facilitate the first step in the PIR Process as defined in the Office of Federal Student Aid’s PIR Review Advance IV.190             N
                         Review Advance Package
                                                              process description. The first step in the PIR process is to assess mission needs and determine Package
                                                              project goals. This Advance Package provides an overview of the PIR process.
                                                              All activities associated with creation and development of the Communications Plan. This
                                                              document describes the communication objectives, the goals or program of work, the
                                                                                                                                                                  Communications
1.1.1.20                 Develop Communications Plan          stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                          IV.200          Y
                                                                                                                                                                  Plan
                                                              the communication means and patterns selected. Communications include all written, spoken,
                                                              and electronic interaction with all stakeholders.
                                                              All activities associated with creation and development of the Glossary. The Glossary defines
1.1.1.21                 Develop Glossary                                                                                                                         Glossary             IV.210          Y
                                                              important terms used by the project.
                                                              All activities associated with creation and development of the Transition Management Plan.
                                                              The Transition Management Plan includes all aspects of how the organization will shift from the
                         Develop Transition Management                                                                                                            Transition
1.1.1.22                                                      legacy system to the new system. This plan covers the responsibilities associated with                                   IV.220         N
                         Plan                                                                                                                                     Management Plan
                                                              maintenance and support to a new contractor from the development contractor. It addresses all
                                                              needs related to end-users.
                                                              All activities associated with developing the Change Request. This document describes the
1.1.1.23                 Develop Change Request               reason, scope and impacts of a request for a change in an existing or planned system (and           Change Request       IV.230         N
                                                              includes changes driven by the retirement of a phased-out system.)
                                                              All activities associated with producing the management plans for government resources.
1.1.1.24                 Human Resources Plan
                                                              Roles and responsibilities must be defined.
                                                              All activities associated with creation of the project schedule and key performance metrics to be
1.1.1.25                 Project Schedule, Scorecard
                                                              tracked through the program's life cycle.
                                                              All activities associated with creation and development of the Status Assessment. Weekly
1.1.1.26                 Develop Status Assessment            status reports listing the main activities performed on a project during the previous week,         Status Assessment    CL.010         N
                                                              activities planned for the next week, milestones met, issues and risks.
                                                              All activities associated with creation and development of the Government Monthly Scorecard.
                         Develop Government Monthly                                                                                                               Government Monthly
1.1.1.27                                                      This document captures the project health factors including schedule, cost, performance and                            CL.020            Y
                         Scorecard                                                                                                                                Scorecard
                                                              enterprise change events.
                                                              All activities associated with creation and development of the Contractor Monthly Scorecard.
                         Develop Contractor Monthly                                                                                                               Contractor Monthly
1.1.1.28                                                      This document captures the contractor's project health factors including schedule, cost,                                 CL.030         N
                         Scorecard                                                                                                                                Scorecard
                                                              performance and enterprise change events.
                                                              All activities associated with managing the termination of a decommissioned system or
                         Conduct Other Program
1.1.1.29                                                      equipment. The activities include planning, documenting, coordinating, and inspecting
                         Management Activities
                                                              decommissioned systems or equipment.
1.1.1.30                 Develop Lessons Learned              All activities associated with developing the Lessons Learned Document.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                            Core
             WBS Element                                               WBS Definition                                                                                          Work Product   WPG Code                     Acquisition Process         Comments
WBS #                                                                                                                                                                                                    Deliverable
                                                                       All activities associated with creation and development of the Exhibit 300. This funding request                                                     BC Formulation (3)
                                                                       document describes the business case for an investment, financials, performance measures,                                                             BC Approval (4)
1.1.1.31                        Develop Exhibit 300/Business Case                                                                                                              Exhibit 300    IV.090         N
                                                                       and Federal Enterprise Architecture (FEA) Service Reference Model (SRM) and Technical                                                                Update IGCE/BC (9)
                                                                       Reference Model (TRM) mappings.                                                                                                                      BC Refinement (12)
                                       Conduct Tactical Market         All activities related to defining and scoping the status quo and three (3) technically viable
1.1.1.32.1
                                       Research / Identify             alternatives.
                                       Alternatives
                                                                       All activities associated with collecting and evaluating program risk factors. Creating risk ranges
1.1.1.32.2                             Analyze Project Risks
                                                                       for key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.

                                                                       All activities associated with collecting and evaluating program benefits. Creating risk ranges
1.1.1.32.3                             Analyze Benefits
                                                                       for key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.

                                                                       All activities associated with collecting and evaluating program risk factors. Creating risk ranges
1.1.1.32.4                             Analyze Project Schedule
                                                                       for key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.

                                                                       All activities associated with collecting and evaluating program costs. Creating risk ranges for
1.1.1.32.5                             Analyze Costs
                                                                       key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.
                                       Analyze Financial Information   All activities associated with final modeling, creation of point estimates and time-phasing of
1.1.1.32.6                             (EA, CBA, ROI, NPV, IRR,        costs and benefits. Calculation of appropriate economic analysis metrics leading to a
                                       Payback Period, etc.)           recommendation.
1.1.1.32.7                             Define Program Measures         All activities associated with defining appropriate program measures.
1.1.1.32.8                             Develop EA Addendum             All activities associated with developing the EA Addendum.
                                       Develop Work Breakdown
1.1.1.32.9                                                             All activities associated with developing the project WBS.
                                       Structure (WBS)
                                                                       All activities associated with managing the termination of a decommissioned system or
                                Conduct Other Program
1.1.1.33                                                               equipment. The activities include planning, documenting, coordinating, and inspecting
                                Management Activities
                                                                       decommissioned systems or equipment.
1.1.1.34                         Develop Lessons Learned               All activities associated with developing the Lessons Learned Document.
1.2               Acquisition Management                               All activities associated with acquiring the identified solution.
1.2.1                     Procurement/Contract Management              All activities associated with awarding project-related contracts, grants, partnerships
                                 Complete Procurement
1.2.1.1                                                                All activities associated with generating purchase request to commit funds for initiative.                                                      Create Purchase Request (5)
                                 Authorization Request (PAR)
                                                                       All activities associated with assembling procurement team to produce, manage and evaluate
1.2.1.2                         Assemble Acquisition Team                                                                                                                                                              Assemble Acquisition Team (6)
                                                                       the solicitation and award of a contract to deliver the desired capability.
                                                                       All activities associated with developing the contract acquisition strategy and related
1.2.1.3                         Acquisition Planning                                                                                                                                                                      Acquisition Planning (10)
                                                                       documentation.
                                       Develop Acquisition             All activities associated with developing the Acquisition Plan. The Acquisition Plan documents                                                  Develop Acquisition Schedule
1.2.1.3.1
                                       Plan/Schedule                   the procurement strategy and the reasoning behind it.                                                                                                       (7)
                                                                       All activities associated with developing the Source Selection Plan. The Source Selection Plan
                                       Develop Source Selection        defines the process of determining who shall be awarded the contract. The plan will include the
1.2.1.3.2
                                       Plan                            method of evaluation, rules for the evaluation process, structure of the evaluation team and the
                                                                       evaluation factors.

                                                                       All activities associated with producing the following project documentation:
                                                                       Statement of Work (SOW) - The portion of a contract that describes the actual work, tasks, or
                                                                       specifications to be performed by the contractor. . Most work statements are of this type.

                                                                       Statement of Objectives (SOO) - A solicitation document where the Government describes the
                                                                       top-level objectives which offerors are required to support. It is used in solicitations instead of a
                                       Develop Work Statement          Government written Statement of Work (SOW) to maximize the flexibility afforded offerors to
1.2.1.3.3                                                                                                                                                                                                                  Work Statements (11)
                                       (SOW/SOO/PWS)                   propose innovative/cost effective approaches. The offeror should provide either a Performance
                                                                       Work Statement or Statement of Work in response to a solicitation containing a SOO. (The
                                                                       Government normally specifies the type of work statement.)

                                                                       Performance Work Statement (PWS) – Defines a service requirement in terms of outputs and
                                                                       the level of quality or standard to be the acceptable performance of those outputs. Used in
                                                                       performance-based acquisitions and can be used alone or in conjunction with a SOW.

                                                                       All activities associated with final approval of the purchase request, and the release of funds to
1.2.1.3.4                              Commit Funds
                                                                       execute the program.
1.2.1.3.5                              Develop Solicitation            All activities associated with producing the project Request for Proposal (RFP).                                                                Solicitation Development (14)




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                                                  PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                             Core
            WBS Element                                                WBS Definition                                                                                           Work Product   WPG Code                     Acquisition Process        Comments
WBS #                                                                                                                                                                                                     Deliverable
                                                                       All activities associated with a full review of the solicitation package by the Director of the
                                                                       Acquisitions Group, the Director of Contracts, the Director of Acquisition Policy and the
                                                                       Contracts team leads.
                                                                       Activities include:
                                                                        1. Assess the clarity of the requirements as described in the work statement.
                                                                        2. Review for proper terms and conditions.
                                                                           a. Is the Government properly protected?
                                                                           b. Is risk balanced between the Government and the contractor?
                                                                           c. Are there omissions or unnecessary clauses or provisions?
1.2.1.3.6                                CRB Review                     3. Assess clarity of proposal instructions and their consistency with selection criteria.                                                       Contract Review Board (15)
                                                                        4. Review for consistency between solicitation and acquisition plan and source selection plan.
                                                                        5. Assess whether there are requirements or terms that add costs with little purpose.
                                                                        6. Assess whether selection criteria will result in selection of the best value source in expedient
                                                                       manner.
                                                                           a. Do they assess what is meaningful?
                                                                           b. Do they discriminate between vendors?
                                                                           c. Do they result in longer proposal submission and evaluation times than necessary?
                                                                        7. Cross feed lessons learned across staff.
                                                                        8. Educate acquisition workforce.
                                                                       All activities associated with the distribution of solicitation documents to potential offerors.
                                                                       Depending on the Acquisition Strategy, the solicitation may be made available to all interested
1.2.1.3.7                                Issue Solicitation                                                                                                                                                               Solicitation Issuance (16)
                                                                       parties via Fed Biz Ops, to a few pre-qualified vendors, or to a selected three (3) to five (5) as is
                                                                       the case with GSA schedule orders or to one if sole source.
                                                                                                                                                                                                                        Evaluation Negotiation Phase
1.2.1.4                          Evaluate/Negotiate                    All activities associated with evaluating offeror proposals and negotiating with offerors.
                                                                                                                                                                                                                                    (17)
                                                                    All activities associated with evaluating the technical portion of vendor proposals. This includes
1.2.1.4.1                                Technical Evaluation       assembling the technical evaluation team, reading and evaluating each proposal, discussing
                                                                    results internally then finalizing and documenting results.
                                                                    All activities associated with evaluating the past performance component of vendor proposals.
                                                                    This includes assembling the evaluation team (both technical and contract personnel),
1.2.1.4.2                               Past Performance Evaluation
                                                                    evaluating past vendor performance, relating to proposed initiative, discussing results internally
                                                                    then finalizing and documenting results.
                                                                    All activities associated with evaluating the pricing component of vendor proposals. This
                                                                    includes assembling the evaluation team (both technical and contract personnel), reading and
1.2.1.4.3                               Price Evaluation
                                                                    evaluating each proposal, researching prices, performing cost estimates where needed,
                                                                    discussing results internally then finalizing and documenting results.
                                                                    All activities associated with identifying proposals that have a reasonable chance of being
1.2.1.4.4                               Establish Competitive Range
                                                                    selected for award of a contract.
                                                                    All activities associated with conducting substantive discussions with offerors after establishing
1.2.1.4.5                               Discussions with Vendors
                                                                    the competitive range.
                                                                    All activities associated with the soliciting final proposals and offers from vendors within the
1.2.1.4.6                               Final Revised Proposals Due
                                                                    competitive range.
                                                                    All activities associated with identifying, analyzing, and documenting final recommendations for
1.2.1.4.7                               Final Recommendations
                                                                    vendor selection.
                                                                    All activities associated with performing any other evaluation as determined by the source
1.2.1.4.8                               Other Required Evaluation
                                                                    selection plan.
                                                                    All activities associated with selecting the winning vendor, based on documented evaluation
1.2.1.5                          Select Vendor                                                                                                                                                                              Award Decision (19)
                                                                    criteria.
                                                                                                                                                                                                                           CRB/Price Negotiation
1.2.1.5.1                                Develop Decision Memo         All activities associated with documenting the award decision.
                                                                                                                                                                                                                            Memorandum (18)
1.2.1.5.2                                Award Contract                All activities associated with awarding the contract to the winning vendor(s).                                                                       Award Contract (20)
                                                                       All activities associated with developing the debrief package for non-awardees. The losing
                                                                                                                                                                                                                        Develop Contract Monitoring
1.2.1.5.3                                Develop Debrief Package       offerors are entitled to a debrief from the government, clarifying points and explaining the key
                                                                                                                                                                                                                               Strategy (22)
                                                                       decision rationale.
                                                                       All activities associated with producing the documentation necessary to provide contract
1.2.2                     Develop Contract Monitoring Strategy
                                                                       governance.
                                                                       All activities associated with relating business goals, business requirements and business
                                                                       drivers to the capabilities provided by the initiative. How does the initiative fit into Federal
                                                                       Student Aid business? The IBA defines the enterprise value streams, their relationships to all
                                 Develop Initiative Business
1.2.2.1                                                                external entities and other enterprise value streams, and the events that trigger instantiation. It is
                                 Architecture
                                                                       a definition of what the enterprise must produce to satisfy its customers, compete in a market,
                                                                       deal with its suppliers, sustain operations and care for its employees. It is composed of
                                                                       architectures, workflows and events.
                                                                       All activities associated with developing the application architecture on the basis of business
                                                                       requirements. This involves defining the interaction between application packages, databases,
                                 Develop Initiative Application        and middleware systems in terms of functional coverage. This identifies any integration
1.2.2.2
                                 Architecture                          problems, gaps in functional coverage, or necessity for various media. A migration plan is drawn
                                                                       up for systems which are at the end of the software life cycle or which have inherent
                                                                       technological risks.




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                                                  PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                          Core
             WBS Element                                              WBS Definition                                                                                         Work Product   WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                  Deliverable
                                  Develop Initiative Technology       All activities associated with placing the initiative in context with other technology investments.
1.2.2.3
                                  Architecture                        Common standards are defined. The initiative is categorized and assigned a classification.
                                  Develop Initiative Information      All activities associated with data modeling and the analysis and design of the information in the
1.2.2.4
                                  Architecture                        system, concentrating on entities and their interdependencies.
                                  Develop Initiative Organization     All activities associated with defining the organizational structure with regards to the initiative.
1.2.2.5
                                  Architecture                        How does this initiative affect the organization of Federal Student Aid?
                                  Develop Initiative Communications   All activities associated with coordinating investments in communications infrastructure by the
1.2.2.6
                                  Implementation Plan                 various agencies, which include the Federal Student Aid as well as local agencies and entities.
                                                                      All activities associated with identifying how the system will operate. Who are the users and
                                  Develop Initiative Concept of
1.2.2.7                                                               stakeholders, what are the inputs, what are the outputs, what does the initiative do and how
                                  Operations
                                                                      does it do it?
                                                                      All activities associated with organizing the integration activities associated with the initiative,
1.2.2.8                           Develop Integration Plan
                                                                      including roles, responsibilities, activities and time frames.
                                  Complete Critical Infrastructure
1.2.2.9                                                               All activities associated with completing the Critical Infrastructure Protection Survey
                                  Protection Survey
                                  General Support System and Major    All activities associated with identifying if program is a General Support System and categorizing
1.2.2.10
                                  Applications Inventory Form         and submitting to Federal Student Aid's Application inventory
1.2.2.11                          Update Project Management Plan      All activities associated with updating the Project Management Plan.
                                                                      All activities associated with developing the Quality Assurance Surveillance Plan (QASP), which
                                                                      is used to make sure that systematic quality assurance methods are used in administration of
                                  Develop Quality Assurance           the contract. The QASP details how and when the Government will survey, observe, test,
1.2.2.12
                                  Surveillance Plan                   sample, evaluate, and document contractor performance according to the Work Statement.
                                                                      The Government's QASP and the contractor's Quality Control Plan (QCP) work together to
                                                                      ensure project performance standards are met.
                                  Designate Contracting Officer's
1.2.2.13                                                              All activities associated with designating the Contracting Officer's Representative (COR).
                                  Representative (COR)
1.2.2.14                          Complete Initiative Security        All activities associated with documenting how the government will govern security issues.
1.2.2.14.1                               Complete SIP Survey          All activities associated with documenting how the government will conduct the SIP Survey.
                                                                      All activities associated with documenting how the government will protect sensitive and
                                         Complete Privacy Impact
1.2.2.14.2                                                            personal information. How will contractors be monitored? How will information be handled and
                                         Assessment
                                                                      managed? Will access to information be restricted?
1.2.3                      Review and Approve Contractor WBS          All activities associated with approving the contractor WBS submitted by the awardee.
1.2.4                      Review and Approve Contractor Schedule     All activities associated with approving the contractor schedule submitted by the awardee.
                                                                      All activities associated with integrating the contractor schedule submitted by the awardee and
1.2.5                      Integrate Gov and Contractor Schedules
                                                                      that submitted by the government.




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                                                 PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                            Core
          WBS Element                                                 WBS Definition                                                                                        Work Product      WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                    Deliverable
                                                                      All activities associated with defining functional requirements that address both the business
2.0       Definition Stage                                            and technical solutions. The effort will produce a high-level functional design and a detailed
                                                                      solution design that will guide work in the Construction and Validation Stage.
                 Detailed Functional, Technical, Security, and        All activities associated with developing detailed functional, technical, and security
2.1
                 Solution Requirements                                requirements.

                                                                      All activities associated with describing the functional characteristics based on stakeholders’
2.1.1                    Develop Detailed Functional Requirements     needs. This includes using functional flow diagramming as a representative structured analysis
                                                                      process, and translating the needs into a sequenced and traceable functional architecture.

                                                                      All activities associated with defining design solutions to identify systems that will satisfy the
                                                                      requirements baseline. Synthesis translates the requirements, as set in context by the
2.1.2                    Develop Detailed Technical Requirements
                                                                      Functional Architecture, into the design architecture, consisting of the Physical Architecture with
                                                                      its associated technical requirements.
                                                                      All activities associated with developing information and physical security policies and
2.1.3                    Develop Detailed Security Requirements
                                                                      procedures relating to the system.
                                                                      All activities associated with developing information and physical security policies and
2.1.4                    Develop Detailed Solution Requirements
                                                                      procedures relating to the system.
                                                                      All activities associated with designing detailed functional and technical components of the
2.2              Functional & Technical Design
                                                                      system.
2.2.1                    Develop high level and detailed functional   All activities associated with designing functional aspects of the system.
2.2.2                    Develop high level and detailed technical    All activities associated with designing technical aspects of the system.
                                                                      All activities associated with producing, delivering, and reviewing Federal Student Aid
                                                                      programmatic documentation and contractor documentation deliverables. It includes managing,
                                                                      coordinating, editing, scheduling, auditing, and assembling documents and review packages
2.3              Documentation
                                                                      necessary to the functioning of the program. It also includes acquiring, writing, assembling,
                                                                      reproducing, packaging, and shipping the data. It includes the activities involved in converting
                                                                      data from contractor format into government format, and reproducing and shipping the data.

2.3.1                    Develop/Update Plans                         All activities associated with developing or updating documentation during the Definition Stage.
                                                                      All activities associated with developing the Requirements Change Management Plan. This
                                                                                                                                                                            Requirements
                                Develop Requirements Change           document describes the collaborative Federal Student Aid and contractor’s process for
2.3.1.1                                                                                                                                                                     Change            DF.010          Y
                                Management Plan                       developing and managing changes to requirements, requirements types, requirements
                                                                                                                                                                            Management Plan
                                                                      attributes, and traceability guidelines.
                                                                      All activities associated with developing the Contractor Project Management Plan. This
                                                                      document describes how the contract engagement (the project) will be managed. It includes
                                Develop Contractor Project                                                                                                            Contractor Project
2.3.1.2                                                               the project charter, the project management approach, scope, work breakdown structure                                   DF.020          Y
                                Management Plan                                                                                                                       Management Plan
                                                                      (WBS), responsibility assignments, the system or software development plan, the high-level risk
                                                                      assessments and plan, communications plan, and the performance measurement plan.
                                                                      All activities associated with developing the Contractor Requirements Management Plan. This
                                                                      document describes the collaborative Federal Student Aid and contractor’s process for                 Contractor
                                Develop Contractor Requirements
2.3.1.3                                                               developing and managing requirements, roles and responsibilities of those participating in the        Requirements      DF.030          Y
                                Management Plan
                                                                      process, requirements artifacts, requirements types, requirements attributes, and traceability        Management Plan
                                                                      guidelines.




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                                         PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                         Core
           WBS Element                                        WBS Definition                                                                                        Work Product           WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                 Deliverable
                                                           All activities associated with developing the Contractor Performance Measurement Plan. This              Contractor
                         Develop Contractor Performance
2.3.1.4                                                    document describes the measurement goals, the associated metrics, and the primitive metrics              Performance            DF.040          Y
                         Measurement Plan
                                                           to be collected in the project to monitor its progress.                                                  Measurement Plan
                                                           All activities associated with developing the Contractor Risk Mangement Plan. This document
                         Develop Contractor Risk Mangement details how to manage the risks associated with a project. It details the risk management tasks          Contractor Risk
2.3.1.5                                                                                                                                                                                    DF.050          Y
                         Plan                              that will be carried out, assigned responsibilities, and any additional resources required for the       Management Plan
                                                           risk management activity.
                                                           All activities associated with developing the Contractor Risk List. This document lists the known
                                                           and open risks to the project, sorted in decreasing order of importance and associated with
2.3.1.6                  Develop Contractor Risk List                                                                                                               Contractor Risk List   DF.060          Y
                                                           specific mitigation or contingency actions. Government Risk List information is not shared
                                                           completely.
                                                           All activities associated with developing the Contractor Quality Assurance Plan. This document
                         Develop Contractor Quality        provides a clear view of how product, artifact, and process quality are to be assured. It contains       Contractor Quality
2.3.1.7                                                                                                                                                                                    DF.070          Y
                         Assurance Plan                    review and audit plans, and references a number of other artifacts. It is maintained throughout          Assurance Plan
                                                           the project.
                                                              All activities associated with developing the Architecture Plan Requirements. The technical
                                                              architecture plan should provide detailed insights into the architecture definition and application
                                                              design phases of a contractor’s development lifecycle method. The technical architecture plan
                         Develop Architecture Plan
2.3.1.8                                                       should demonstrate that the contractor will develop architecture and design artifacts that            Architecture Plan      DF.075          Y
                         Requirements
                                                              capture the by detail necessary to provide Federal Student Aid with substantive information
                                                              regarding the proposed solution, allowing Federal Student Aid to evaluate quality and
                                                              adherence to the architecture models and other provided technical guidance and constraints.
                                                              All activities associated with developing the System Use Case Survey. This document
                                                              describes the System Use Case Model. It includes System Use Case Diagram(s), list of System           System Use Case
2.3.1.9                  Develop System Use Case Survey                                                                                                                                    DF.080          Y
                                                              Use Cases, with brief descriptions for each and an Actor(s)’ Catalog that describes every actor       Survey
                                                              in the System Use Case Model.
                                                              All activities associated with developing the System Use Case Specification. This document
                         Develop System Use Case              describes, in detail, the interaction between an actor and the system. This interaction lists the     System Use Case
2.3.1.10                                                                                                                                                                                   DF.090          Y
                         Specification                        flow of events or sequence of actions a system performs that yields an observable result of           Specification
                                                              value to an actor.
                                                              All activities associated with developing the System Supplementary Specification. The System
                                                                                                                                                                    System
                         Develop System Supplementary         Supplementary Specification document captures design constraints and infrastructure,
2.3.1.11                                                                                                                                                            Supplementary          DF.100          Y
                         Specification                        availability, reporting, security, quality, legal or regulatory requirements and non- functional
                                                                                                                                                                    Specification
                                                              requirements.
                                                              All activities associated with creation and development of the Requirements Specification. This
                                                                                                                                                                    Requirements
2.3.1.12                 Update Requirements Specification    document captures functional requirements in the form of declarative statements when use                                     IV.060          Y
                                                                                                                                                                    Specification
                                                              cases are not used or projects are transitioning to use cases.
                                                              This document describes the objectives and scope of data management and outlines the
                                                                                                                                                                    Data Management
2.3.1.13                 Develop Data Management Plan         primary activities for the project's data management processes, and how these processes are                                  DF.110          Y
                                                                                                                                                                    Plan
                                                              executed.
                                                              All activities associated with developing the Data Migration Plan. This document explains what
                                                              data migration is, what steps are involved, and what common problems and risks one might
2.3.1.14                 Develop Data Migration Plan                                                                                                                Data Migration Plan    DF.120          Y
                                                              encounter on the data migration segment of the project. This document outlines a practical
                                                              roadmap to assist with the management of the data migration segment of the project.
                                                              All activities associated with creation and development of the Glossary. The Glossary defines
2.3.1.15                 Update Glossary                                                                                                                            Glossary               IV.210          Y
                                                              important terms used by the project.
                                                              All activities associated with developing the Information Technology Contingency Plan. This
                                                                                                                                                                    Information
                         Develop Information Technology       plan documents which critical business functions need to be resumed and in what order, what
2.3.1.16                                                                                                                                                            Technology             DF.130          Y
                         Contingency Plan                     technical components are affected in the case of a disaster, and the key individuals who should
                                                                                                                                                                    Contingency Plan
                                                              be familiar with their duties under the plan.
                                                              All activities associated with developing the Software Architecture Document. This document
                                                              provides a comprehensive architectural overview of the system, using a number of different
                         Develop Software Architecture                                                                                                              Software Architecture
2.3.1.17                                                      architectural views (to include use case diagrams) to depict different aspects of the system. It is                         DF.140           Y
                         Document                                                                                                                                   Document
                                                              intended to capture and convey the significant architectural decisions that have been made on
                                                              the system.
                                                              All activities associated with developing the Master Test Plan. This document provides a central
                                                              artifact to govern the planning and control of the test effort. It defines the general approach that
2.3.1.18                 Develop Master Test Plan                                                                                                                  Master Test Plan        DF.150          Y
                                                              will be employed to test the software and to evaluate the results of that testing, and is the top-
                                                              level plan that will be used by managers to govern and direct the detailed testing work.

                                                              All activities associated with developing the IV&V Report. This document records the result of
2.3.1.19                 Develop IV&V Report                  the IV&V performed during the Definition stage of the project. The Quality Assurance program          IV&V Report            DF.160         N
                                                              at Federal Student Aid tailors the IV&V process based on the needs of the project.
                                                              All activities associated with developing the Implementation Plan. This document describes the
                                                              planned procedures for releasing the new system or system module to production. It lists:
2.3.1.20                 Develop Implementation Plan          deployment goals; critical success factors; deployment tasks; resources, and tools; task and     Implementation Plan DF.170                  Y
                                                              resource dependencies; task responsibilities and timelines for completion; and significant risks
                                                              and contingency plans.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                          Core
           WBS Element                                                WBS Definition                                                                                  Work Product          WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                  Deliverable
                                                                      All activities associated with developing the System Security Plan. Document that describes
                                                                      general system information such as its Federal Information Processing Standards (FIPS) 199
2.3.1.21                         Develop System Security Plan         categorization, type of data processed, points of contact, system environment, applicable       System Security Plan DF.180           Y
                                                                      Federal laws and guidelines, and sensitivity of information processed by the system. Includes
                                                                      the Management, Operational, and Technical controls required for the system.
                                                                  All activities associated with developing the Configuration Management Plan. The purpose of
                                                                  the Configuration Management (CM) Plan is to provide an overview of the organization,
                                 Develop Configuration Management                                                                                                     Configuration
2.3.1.22                                                          activities, overall tasks, and objectives of CM for an initiative. It addresses: baseline work                            DF.190          Y
                                 Plan                                                                                                                                 Management Plan
                                                                  products, describes the mechanism to track and control changes/change requests, and the
                                                                  mechanism to establish and maintain baseline integrity.
                                                                      All activities associated with developing the Integrated Baseline Review Report. TThe
                                                                      Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                                      the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                                      process is an opportunity to ensure that the scope of work identified in the Statement of
                                                                      Objectives has been incorporated into the contractor’s plan to execute the contract or task

                                                                    The briefing package contains several documents, which together form the Performance
                                 Develop Integrated Baseline Review Measurement Baseline. These documents include:                                                    Integrated Baseline
2.3.1.23                                                                                                                                                                                    DF.200          Y
                                 Report                             · Work Breakdown Structure (WBS)                                                                  Review Report
                                                                    · WBS Dictionary
                                                                    · Earned Value Management (EVM) System Description
                                                                    · Organizational Breakdown Structure (OBS)
                                                                    · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                                    · Responsibility Assignment Matrix (RAM)
                                                                    The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                                    Integrated Baseline Review.
                                                                   All activities associated with creation and development of the Communications Plan. This
                                                                   document describes the communication objectives, the goals or program of work, the
                                                                                                                                                                      Communications
2.3.1.24                         Update Communicatons Plan         stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                          IV.200          Y
                                                                                                                                                                      Plan
                                                                   the communication means and patterns selected. Communications include all written, spoken,
                                                                   and electronic interaction with all stakeholders.
                                                                   All activities associated with creation and development of the Transition Management Plan.
                                                                   The Transition Management Plan includes all aspects of how the organization will shift from the
                                                                                                                                                                      Transition
2.3.1.25                         Update Transition Management Plan legacy system to the new system. This plan covers the responsibilities associated with                                   IV.220         N
                                                                                                                                                                      Management Plan
                                                                   maintenance and support to a new contractor from the development contractor. It addresses all
                                                                   needs related to end-users.
                                                                   All activities associated with developing the Change Request. This document describes the
2.3.1.26                         Update Change Request             reason, scope and impacts of a request for a change in an existing or planned system (and          Change Request        IV.230         N
                                                                   includes changes driven by the retirement of a phased-out system.)
                                                                   All activities associated with updating the Exhibit 300/Business Case. This funding request
                                                                   document describes the business case for an investment, financials, performance measures,
2.3.1.27                         Update Business Case
                                                                   and Federal Enterprise Architecture (FEA) Service Reference Model (SRM) and Technical
                                                                   Reference Model (TRM) mappings.
                                                                   All activities associated with creation and development of the Status Assessment. Weekly
2.3.1.28                         Status Assessment                 status reports listing the main activities performed on a project during the previous week,        Status Assessment     CL.010         N
                                                                   activities planned for the next week, milestones met, issues and risks.
                                                                   All activities associated with creation and development of the Government Monthly Scorecard.
                                                                                                                                                                      Government Monthly
2.3.1.29                         Government Monthly Scorecard      This document captures the project health factors including schedule, cost, performance and                           CL.020             Y
                                                                                                                                                                      Scorecard
                                                                   enterprise change events.
                                                                   All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                      Contractor Monthly
2.3.1.30                         Contractor Monthly Scorecard      This document captures the contractor's project health factors including schedule, cost,                                 CL.030         N
                                                                                                                                                                      Scorecard
                                                                   performance and enterprise change events.
                                                                   All activities associated with managing the termination of a decommissioned system or
                                 Conduct Other Program
2.3.1.31                                                           equipment. The activities include planning, documenting, coordinating, and inspecting
                                 Management Activities
                                                                   decommissioned systems or equipment.
2.3.1.32                         Develop Lessons Learned           All activities associated with developing the Lessons Learned Document.
                                                                      All activities associated with building, testing, and validating the solution. Transforming
3.0        Construction and Validation Stage                          specifications developed in the Definition Stage into an executable solution and validating
                                                                      solution functionality to ensure it meets or exceeds business and technical requirements.

                                                                      All activities associated with business and administrative planning, organizing, directing,
3.1               Program Management                                  coordinating, controlling, and approval actions designed to accomplish overall program
                                                                      objectives.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                              Core
          WBS Element                                               WBS Definition                                                                                        Work Product          WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                      Deliverable
                                                                    All activities associated with developing the strategy for implementing and executing the overall
                                                                    program.

                                                                    All activities associated with planning, authorizing, and managing all actions and activities that
                        Program Planning, Authorization,
3.1.1                                                               must be accomplished for successful program construction and validation, which includes
                        Management and Control
                                                                    preparation of the acquisition strategy and program planning documents, and the project-
                                                                    specific input to agency-level planning documents, such as the Department of Ed Acquisition
                                                                    Plan. It also This includes all activities required to ensure that all cost, schedule, performance,
                                                                    and benefit objectives are met.
                                                                    All activities associated with awarding, issuing, modifying, monitoring, and managing project-
                                                                    related contracts, grants, partnerships, Cooperative Research and Development Agreements,
3.1.2                   Contract and Grant Management
                                                                    Interagency Agreements, Foreign Partnerships, Memoranda of Understanding, and
                                                                    Memoranda of Agreements.
                                                                    All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                                    This document describes how Federal Student Aid addresses planning and scoping;
                        Update Governement Project Management       governance; organizational change management; stakeholder management; requirements
3.1.3
                        Plan                                        management; communications management; risk management; issues management; resource
                                                                    management; quality management; performance management; status reporting; evaluation;
                                                                    and, closure for the project.
                                                                    All activities associated with developing the Program Management Documentation for the
3.1.4                   Program Management Documentation
                                                                    Construction and Validation Stage.
                                                                    All activities associated with developing the Contractor Project Management Plan. This
                                                                    document describes how the contract engagement (the project) will be managed. It includes
                               Develop Contractor Project                                                                                                           Contractor Project
3.1.4.1                                                             the project charter, the project management approach, scope, work breakdown structure                                       DF.020          Y
                               Management Plan                                                                                                                      Management Plan
                                                                    (WBS), responsibility assignments, the system or software development plan, the high-level risk
                                                                    assessments and plan, communications plan, and the performance measurement plan.
                                                                   All activities associated with developing the Implementation Plan. This document describes the
                                                                   planned procedures for releasing the new system or system module to production. It lists:
3.1.4.2                        Develop Implementation Plan         deployment goals; critical success factors; deployment tasks; resources, and tools; task and           Implementation Plan DF.170            Y
                                                                   resource dependencies; task responsibilities and timelines for completion; and significant risks
                                                                   and contingency plans.
                                                                   All activities associated with creation and development of the Communications Plan. This
                                                                   document describes the communication objectives, the goals or program of work, the
                                                                                                                                                                          Communications
3.1.4.3                        Develop Communications Plan         stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                              IV.200          Y
                                                                                                                                                                          Plan
                                                                   the communication means and patterns selected. Communications include all written, spoken,
                                                                   and electronic interaction with all stakeholders.
                                                                   All activities associated with developing the Plan of Action & Milestones Report (POA&M). This         Plan of Action &
                               Develop Plan of Action & Milestones
3.1.4.4                                                            report addresses and tracks all weaknesses identified by audits, assessments, reviews and              Milestones Report     CV.020         N
                               Report (POA&M)
                                                                   evaluations.                                                                                           (POA&M)
                                                                   All activities associated with developing the Maintenance and Operations Plan. This plan
                                                                   documents all ongoing activities necessary to operate and maintain the system in good
                               Develop Maintenance and             functioning condition. This plan includes a description of the resources required and their            Maintenance and
3.1.4.5                                                                                                                                                                                         CV.140          Y
                               Operations Plan                     responsibilities, operational procedures for system startup and restart, backup and recovery,          Operations Plan
                                                                   system archiving, and job scheduling. In addition, this plan addresses any training required by
                                                                   the user community in order to use the system.
                                                                   All activities associated with developing the Production Readiness Review Report. The report
                                                                                                                                                                          Production
                               Develop Production Readiness        records the result of the performance readiness review that is performed during the ‘validation’
3.1.4.6                                                                                                                                                                   Readiness Review      CV.150          Y
                               Review Report                       component of the Construction and Validation stage. It is the final Risk Assessment briefing and
                                                                                                                                                                          Report
                                                                   checklist document before the system goes live.
                                                                    All activities associated with developing the Integrated Baseline Review Report. TThe
                                                                    Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                                    the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                                    process is an opportunity to ensure that the scope of work identified in the Statement of
                                                                    Objectives has been incorporated into the contractor’s plan to execute the contract or task

                                                                  The briefing package contains several documents, which together form the Performance
                               Develop Integrated Baseline Review Measurement Baseline. These documents include:                                                          Integrated Baseline
3.1.4.7                                                                                                                                                                                         DF.200          Y
                               Report                             · Work Breakdown Structure (WBS)                                                                        Review Report
                                                                  · WBS Dictionary
                                                                  · Earned Value Management (EVM) System Description
                                                                  · Organizational Breakdown Structure (OBS)
                                                                  · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                                  · Responsibility Assignment Matrix (RAM)
                                                                  The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                                  Integrated Baseline Review.
                                                                    All activities associated with developing the Change Request. This document describes the
3.1.4.8                        Develop Change Request               reason, scope and impacts of a request for a change in an existing or planned system (and             Change Request        IV.230         N
                                                                    includes changes driven by the retirement of a phased-out system.)




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                               Core
           WBS Element                                              WBS Definition                                                                                          Work Product         WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                       Deliverable
                                                                    All activities associated with creation and development of the Transition Management Plan.
                                                                    The Transition Management Plan includes all aspects of how the organization will shift from the
                                Develop Transition Management                                                                                                               Transition
3.1.4.9                                                             legacy system to the new system. This plan covers the responsibilities associated with                                       IV.220         N
                                Plan                                                                                                                                        Management Plan
                                                                    maintenance and support to a new contractor from the development contractor. It addresses all
                                                                    needs related to end-users.
                                                                    All activities associated with updating the Exhibit 300/Business Case. This funding request
                                                                    document describes the business case for an investment, financials, performance measures,
3.1.4.10                        Update Business Case
                                                                    and Federal Enterprise Architecture (FEA) Service Reference Model (SRM) and Technical
                                                                    Reference Model (TRM) mappings.
                                                                    All activities associated with creation and development of the Status Assessment. Weekly
3.1.4.11                        Develop Status Assessment           status reports listing the main activities performed on a project during the previous week,             Status Assessment    CL.010         N
                                                                    activities planned for the next week, milestones met, issues and risks.
                                                                    All activities associated with creation and development of the Government Monthly Scorecard.
                                Develop Government Monthly                                                                                                                  Government Monthly
3.1.4.12                                                            This document captures the project health factors including schedule, cost, performance and                                CL.020            Y
                                Scorecard                                                                                                                                   Scorecard
                                                                    enterprise change events.
                                                                    All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                            Contractor Monthly
3.1.4.13                        Develop Contractor Monthly Report   This document captures the contractor's project health factors including schedule, cost,                                     CL.030         N
                                                                                                                                                                            Report
                                                                    performance and enterprise change events.
                                                                    All activities associated with managing the termination of a decommissioned system or
                                Conduct Other Program
3.1.4.14                                                            equipment. The activities include planning, documenting, coordinating, and inspecting
                                Management Activities
                                                                    decommissioned systems or equipment.
3.1.4.15                        Develop Lessons Learned             All activities associated with developing the Lessons Learned Document.
                HW/SW Design, Development, Procurement, and         All activities associated with designing, developing, or procuring hardware and software
3.2                                                                 configuration items, developing prototypes at the development facility, and the resulting
                Production
                                                                    integration, testing, assembly, checkout, and production.
                                                                    All activities associated with detailed design, fabrication, assembly, and checkout of all
                         Conduct Hardware Design and                Hardware Configuration Items (HWCIs) of the initial unit(s) including all necessary security
3.2.1
                         Development                                considerations. A HWCI is an aggregation of hardware that is designated for configuration
                                                                    management and treated as a single entity in the configuration management process.
                                                                    All activities associated with the detailed design, prototyping, development, and unit-level
                                                                    checkout of all Computer Software Configuration Items (CSCIs) including all necessary security
3.2.2                    Conduct Software Design and Development
                                                                    considerations. A CSCI is an aggregation of software, or any of its discrete portions that satisfies
                                                                    an end use function and has been designated for configuration management
                                                                    All activities associated with development site integration, assembly, and checkout of hardware,
                                                                    software, system security, and telecommunications components. This includes interface
                         Conduct HW/SW Integration, Assembly,
3.2.3                                                               materials and parts required for the in-plant integration and assembly into the system within
                         Test and Checkout
                                                                    suppliers’ facilities, and all materials and parts or other interfacing equipment furnished by the
                                                                    integrating agency or contractor.
                                                                    Engineering activities involved in taking the development system to production. This includes
3.2.4                    Perform Production Engineering
                                                                    developing and maintaining production process documentation.
                                                                    All procurement associated with the project including electronic equipment and project material
                                                                    not included in other engineering and construction contracts (e.g., Commercial Off-the-Shelf
                                                                    (OTS) or Non-Developmental Items [NDI]). This includes procurement of hardware and
                                                                    software for technology refreshment.
                         Procure Commercial Off-the-Shelf (COTS)
3.2.5                                                               All activities associated with full-scale production necessary to fulfill quantity requirements for
                         and Non-Developmental Items (NDI) Items
                                                                    solution implementation. This includes all activities related to contractor-conducted testing
                                                                    performed on each end item before it leaves the factory to verify that the end item conforms to
                                                                    applicable specifications, and is free from manufacturing defects. It also includes any non-
                                                                    recurring production start-up costs associated with the production of the solution (e.g., facility
                                                                    expansion or construction, retooling or production equipment acquisition or modification, etc.).

                                                                    All technical and management activities associated with a specific solution that concentrates on
                                                                    the definition, design, and application of the whole system throughout the program life cycle.
                                                                    These activities include planning, directing, and controlling a totally integrated engineering effort
                                                                    of a solution.
3.3             Systems Engineering
                                                                    Systems engineering consists of such functional disciplines as requirements definition and
                                                                    allocation; analysis, design, and integration; value engineering; supportability, maintainability,
                                                                    and reliability engineering; quality assurance; interface management; configuration
                                                                    management; human factors; security; safety engineering; and specialty engineering.

                                                                    All activities associated with planning, managing, supporting, executing, and maintaining system
                                                                    engineering processes and work, which includes the following:
                                                                    · Preparing the Systems Engineering Management Plan (SEMP), specification tree, the program
                                                                    risk analysis, the decision control process, system planning, technical performance
3.3.1                    Perform System Engineering Management      measurement, technical reviews, subcontractor and vendor reviews, work authorization, and
                                                                    technical documentation control.
                                                                    · Measuring and improving the effectiveness and efficiency of system engineering processes.
                                                                    · Integrating technical planning to provide program management with specific guidance and
                                                                    direction on how to execute a requirement-based and structurally managed program.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                         Core
        WBS Element                                                  WBS Definition                                                                                         Work Product   WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                 Deliverable
                                                                     All activities associated with transforming the performance requirements of a final
                                                                     Requirements Document into specifications and a preferred solution configuration. This system
                                                                     engineering effort, which is applicable to each component of the solution throughout the
                                                                     program life cycle, includes developing and maintaining design criteria, and preparing and
                                                                     maintaining system-level data flows, block diagrams, change proposals, and documentation
                                                                     trees. It includes the following activities:
                                                                     · Requirements management activities to identify and manage the requirements that describe
                                                                     the desired characteristics of the system. The Requirements Management process defines,
                      Perform System Requirements and                collects, documents, and manages all requirements, including the complete requirements set
3.3.2
                      Definition                                     consisting of the MNS, the iRD and final Requirements Document (fRD), and the system and
                                                                     procurement specifications.
                                                                     · Risk management activities to identify and analyze the uncertainties of achieving program
                                                                     objectives and develop plans to reduce the likelihood and consequences of those uncertainties.
                                                                     Risk management is applied throughout the acquisition management life cycle to: 1) identify
                                                                     and assess risk areas; 2) develop and execute risk mitigation or elimination strategies; 3) track
                                                                     and evaluate mitigation efforts; and 4) continue mitigation activity until risk is eliminated or its
                                                                     consequences reduced to acceptable levels.
                                                                     · Life cycle engineering to identify and manage requirements for system life cycle attributes
                                                                     including real estate management, deployment and transition, integrated logistics support,
                                                                     All activities associated with the overall analysis, design, test, and integration of the solution,
                                                                     (e.g., hardware system, software, facility, and telecommunications ). This includes design,
                                                                     integrity, test and analysis, intra- and inter-system compatibility assurance (interface
3.3.3                 Perform Analysis, Design, and Integration      identification, analysis, and design), and the integration and balancing of reliability,
                                                                     maintainability, producibility, safety, and survivability. Design includes allocating functions to
                                                                     appropriate elements (e.g., hardware, software, telecommunications, user functions, services,
                                                                     facilities, etc.), and presenting prepared design information at identified design reviews.
                                                                     All activities associated with analyzing current designs verses alternative designs in order to
                                                                     quantify the value added and cost reduction of alternative architectures. It also includes trade
3.3.4                 Perform Value Engineering                      studies to analyze a series of design alternatives and recommend the most balanced (cost,
                                                                     reliability, testability, supportability, survivability, compatibility, and producibility) technical
                                                                     solutions among a set of proposed viable solutions.
                                                                     All engineering activities and analyses undertaken during solution development as part of the
                                                                     engineering and design effort, to assist in complying with supportability and other logistics
                                                                     support objectives.

                                                                     All activities associated with supportability analyses to identify how to most cost effectively
                                                                     support the system over its entire life cycle.
                      Execute Supportability, Maintainability, and
3.3.5
                      Reliability Engineering Activities
                                                                     All maintenance planning activities associated with measuring the ability of an item or solution to
                                                                     be retained at or restored to a specific condition of readiness.

                                                                     All activities associated with reliability engineering, defined as the engineering process required
                                                                     to examine the probability of a solution performing its mission adequately over the intended
                                                                     period of time and under expected operation conditions.
                                                                     All activities associated with planning, establishing procedures, administering examinations and
                                                                     tests required during procurement, production, receipt, storage, and issue that are necessary to
                                                                     develop the solution in accordance with identified standards and specifications. It includes:
                                                                     · Integrity of analyses activities to validate those analyses that provide the required level of
                                                                     fidelity and accuracy in a timely manner. An Analysis Management Plan that outlines the details
                                                                     of the various analysis methods and tools is either generated or incorporated into the Integrated
                                                                     Program Plan (IPP).
3.3.6                 Execute Quality Assurance Program              · Validation and verification activities to determine that the system and process requirements are
                                                                     correct and have been met and that the system is ready for use in the operational environment
                                                                     for which it is intended (i.e., that the system requirements are unambiguous, correct, complete,
                                                                     consistent, operationally and technically feasible, and verifiable). There are two categories of
                                                                     verification: test and assessment. Test is the disciplined and controlled subjection of the system
                                                                     requirements to conditions that replicate operations in a real or simulated action. Assessment
                                                                     includes analysis, demonstration, inspection, and verification by similarity, validation of records,
                                                                     simulation, and review of design documentation.
                                                                     All activities associated with establishing and maintaining consistency of a product’s
                                                                     performance, functional, and physical attributes with its requirements, design, and operational
                                                                     information throughout its life. This includes the establishment, monitoring, and administration
3.3.7                 Perform Configuration Management               of change control procedures, including collecting, processing, distributing, and tracking
                                                                     modification request forms; establishment and administration of change control boards, and
                                                                     formal audits to compare product to documentation. It also includes configuration management
                                                                     of hardware, software, facilities, data, interfaces, tools, and documentation.

                                                                     All activities associated with integrating (as a comprehensive technical and engineering effort)
                                                                     human capabilities and limitations with equipment (hardware and software), systems,
3.3.8                 Conduct Human Factors Activities
                                                                     procedures, jobs, facilities, environments, staffing, training, personnel, and organizational
                                                                     management, for safe, comfortable, and effective human-system performance.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                              Core
          WBS Element                                              WBS Definition                                                                                          Work Product         WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                      Deliverable
                                                                   All engineering activities and tasks associated with security policy, requirements, and issues
                                                                   (e.g., information security, physical security, and personnel security).

                                                                   Information security evaluates the vulnerability of the system to unauthorized access and use,
                                                                   or susceptibility to sabotage, and assesses the ability of the system to survive a security threat in
                                                                   the expected operational environment. The Federal Student Aid is also obligated to protect
                                                                   proprietary information to which it has access.
3.3.9                   Perform Security Assessments
                                                                   Physical security applies to Federal Student Aid operations and activities, and to supporting
                                                                   infrastructure such as communications, sensors, and information processing. In addition,
                                                                   physical security applies to the staffed facilities, which the Federal Student Aid leases, owns,
                                                                   and operates.

                                                                   Personnel security applies to all Federal Student Aid positions and Federal Student Aid
                                                                   contractor positions (inclusive of persons employed as or by contractors, subcontractors, or
                                                                   consultants).
                                                                   All activities associated with developing the Develop Security Risk Assessment and Mitigation
                                                                   Plan. The document provides a security assessment of the security controls of the Federal
                                                                                                                                                                  Security Risk
                              Develop Security Risk Assessment     Student Aid system and determines the extent to which the controls are implemented correctly -
3.3.9.1                                                                                                                                                           Assessment and                CV.030          Y
                              and Mitigation Plan                  operating as intended and producing the desired outcome with respect to meeting the system
                                                                                                                                                                  Mitigation Plan
                                                                   security requirements and a plan to mitigate findings. The security assessment also includes a
                                                                   list of any recommended corrective actions.


                                                                   All activities associated with developing the Develop Security Certification and Accreditation
                                                                   Memos. The document describes the C&A results for the system. Certification is a
                                                                   comprehensive assessment of the management, operational, and technical security controls in
                                                                   a general support system (GSS) or major application (MA) to determine the extent to which the
                                                                   controls are implemented correctly, operating as intended, and producing the desired outcome
                                                                   with respect to meeting the security requirements for the system. Certification directly supports
                                                                                                                                                                           Security Certification
                              Develop Security Certification and   accreditation by providing authorizing officials with important information necessary to make
3.3.9.2                                                                                                                                                                    and Accreditation      CV.040        Y
                              Accreditation Memos                  credible, risk-based decisions on whether to place GSSs/MAs into operation or continue their
                                                                                                                                                                           Memos
                                                                   current operation. Accreditation is the authorization and approval granted to a GSS/MA to
                                                                   process in an operational environment.

                                                                   The decision is made on the basis of a certification by designated technical personnel, normally
                                                                   the Designated Accreditation Authority (DAA), that the system meets pre-specified
                                                                   management, operational, and technical requirements for achieving adequate security.


                                                                   All activities associated with planning, conducting, and documenting, throughout the acquisition
                                                                   management life cycle, to identify, classify, analyze, and assess hazards. It also includes
                              Perform System Safety Engineering
3.3.10                                                             measures to mitigate hazards or reduce risk to an acceptable level, verification that mitigation
                              Management
                                                                   measures are incorporated into product design and implementation, and assessment of
                                                                   residual risk.
                                                                   All activities associated with specialty engineering in order to analyze system requirements,
                                                                   functions, solutions, and/or interfaces using specialized skills and tools. These activities assist
                                                                   in the derivation of requirements, synthesis of solutions, selection of alternatives, and validation
                                                                   and verification of requirements.

                                                                   Electromagnetic Environmental Effects (E3) analyzes the system for susceptibility and/or
                                                                   vulnerability to electromagnetic fields or capability to generate such fields that might interfere
                              Perform Other System Engineering
3.3.11                                                             with other systems. It identifies sources of interference, and the means for correction within the
                              Specialties
                                                                   levels prescribed by law, program requirements, spectrum management, or recognized
                                                                   standards. E3 is composed of Electromagnetic Interference (EMI) and Electromagnetic
                                                                   Compatibility (EMC).

                                                                   Hazardous Materials Management/Environmental Engineering determines environmental
                                                                   impacts at deployment sites and during operations, including both environmental impacts on the
                                                                   system and system impacts on the environment during all phases of the product life.

                                                                   All activities associated with producing, delivering, and reviewing Federal Student Aid
                                                                   programmatic technical documents and contractor technical documentation deliverables. It
                                                                   includes managing, coordinating, editing, scheduling, auditing, and assembling documents and
3.4            Technical Documentation                             review packages necessary to the functioning of the program. It also includes acquiring, writing,
                                                                   assembling, reproducing, packaging, and shipping the data. It includes the activities involved in
                                                                   converting data from contractor format into government format, and reproducing and shipping
                                                                   the data.
                                                                   All activities associated with the development and updating of Technical Documentation for the
3.4.1                   Technical Documentation
                                                                   Construction and Validation Stage.




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                                        PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                       Core
           WBS Element                                        WBS Definition                                                                                      Work Product           WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                               Deliverable
                                                              All activities associated with developing the Solution User Manual. The document describes in
3.4.1.1                  Develop Solution User Manual         detail the user/system interaction facilities offered by the system, which allow the users to       Solution User Manual CV.010           Y
                                                              leverage the system functionality in support of their business processes.

                                                              All activities associated with developing the Data Migration Plan. This document explains what
                                                              data migration is, what steps are involved, and what common problems and risks one might
3.4.1.2                  Develop Data Migration Plan                                                                                                              Data Migration Plan    DF.120         Y
                                                              encounter on the data migration segment of the project. This document outlines a practical
                                                              roadmap to assist with the management of the data migration segment of the project.
                                                              All activities associated with developing the Information Technology Contingency Plan. This
                                                                                                                                                              Information
                         Develop Information Technology       plan documents which critical business functions need to be resumed and in what order, what
3.4.1.3                                                                                                                                                       Technology                 DF.130          Y
                         Contingency Plan                     technical components are affected in the case of a disaster, and the key individuals who should
                                                                                                                                                              Contingency Plan
                                                              be familiar with their duties under the plan.
                                                              All activities associated with developing the Master Test Plan. This document provides a central
                                                              artifact to govern the planning and control of the test effort. It defines the general approach that
3.4.1.4                  Develop Master Test Plan                                                                                                                  Master Test Plan      DF.150          Y
                                                              will be employed to test the software and to evaluate the results of that testing, and is the top-
                                                              level plan that will be used by managers to govern and direct the detailed testing work.
                                                              All activities associated with developing the Unit Test Plan. This plan describes the overall
                                                              approach for unit testing. This plan will detail what will be tested, the modules that will be tested,
3.4.1.5                  Develop Unit Test Plan                                                                                                                      Unit Test Plan        CV.050       N
                                                              general functionality of what will be tested, test cases and give details of the test environment.
                                                              This plan must be included in the Master Test Plan or in another document.
                                                              All activities associated with developing the Integration Test Plan. This plan describes the
                                                              overall approach for integration testing. This plan will detail the approach to perform
                                                              Component Interface Testing and/or Subsystem Testing. It describes plans for testing software
3.4.1.6                  Develop Integration Test Plan                                                                                                               Integration Test Plan CV.060        Y
                                                              systems; organizational structure with roles and responsibilities; types of testing; test
                                                              environment to be used for the testing; identifies at a high level tests to be performed; and,
                                                              provides schedules for test activities.
                                                              All activities associated with developing the System Test Plan. This plan describes the overall
                                                              approach for system testing. This plan will cover functional, performance, regression, security,
3.4.1.7                  Develop System Test Plan             508 and intersystem testing. It describes plans for testing software systems; organizational           System Test Plan    CV.070          Y
                                                              structure with roles and responsibilities; types of testing; test environment to be used for the
                                                              testing; identifies at a high level tests to be performed, and provides schedules for test activities.
                                                              All activities associated with developing the User Acceptance Test Plan. This plan describes
                                                              the overall approach for user acceptance testing. It describes plans for testing software
                                                                                                                                                                  User Acceptance
3.4.1.8                  Develop User Acceptance Test Plan systems; organizational structure with roles and responsibilities; test environment to be used for                            CV.080          Y
                                                                                                                                                                  Test Plan
                                                              the testing; identifies at a high level tests to be performed, and provides schedules for test
                                                              activities.
                                                              All activities associated with developing the User Acceptance Test Support Plan. This plan
                         Develop User Acceptance Test                                                                                                             User Acceptance
3.4.1.9                                                       describes the overall approach for the contractor supporting Federal Student Aid during the                                CV.090          Y
                         Support Plan                                                                                                                             Test Support Plan
                                                              user acceptance test phase.
                                                              All activities associated with developing the Test Suites and Test Scripts. Test suites (cases,
                                                              scenarios, procedures and scripts) must be created for each phase of testing. It will be the
                                                              contractor’s responsibility to also create test suites for User Acceptance Testing unless
                                                              otherwise stated in the contract.
                                                              Test Suite: One or more test scenarios for a system under test, where the post condition of one
                                                              test is often used as the precondition for the next one. Multiple Test Suites can be grouped to
                                                              form end-to-end Business Scenarios to represent the core functional transactions of the
                                                              system. The same Test Suite may be used for one or more E2E Business Scenarios.
                                                                                                                                                                  Test Suites and Test
3.4.1.10                 Develop Test Suites and Test Scripts Test Scenarios: A grouping of test cases based on some element of commonality within the                                 CV.100            Y
                                                              system, such as user interfaces, system interfaces, and reporting. Complex applications will        Scripts
                                                              require multiple test scenarios.
                                                              Test Case/ Test Procedure: A document specifying a sequence of actions for the execution of
                                                              a test case. Each row or step specifies an action, a required precondition, any unique input
                                                              values required for the step, the expected result, space in the document to record the actual
                                                              results and a pass/fail score. A Data Sheet containing preconditions, a set of input values,
                                                              expected results and post execution condition accompanies each test case. A Test Case may
                                                              be used in one or more Test Suites.
                                                              Test Script: A document specifying a sequence of actions for the execution of test to be
                                                              All activities associated with developing the Test Data. The document will detail the data
                                                              required to perform test efforts. All sources of data will be listed including production data,
3.4.1.11                 Develop Test Data                                                                                                                        Test Data              CV.110          Y
                                                              generated data, random data for stress or load testing, data generated from data conversion,
                                                              etc.
                                                              All activities associated with developing the Test Readiness Review Checklist. A list that will
                                                              help to ensure that the subsystem or system under review is ready to proceed into formal test.
                         Develop Test Readiness Review                                                                                                            Test Readiness
3.4.1.12                                                      The TRR assesses test objectives, test methods, and procedures, scope of tests, and safety                                 CV.120          Y
                         Checklist                                                                                                                                Review Checklist
                                                              and confirms that required test resources have been properly identified and coordinated to
                                                              support planned tests.
                                                              All activities associated with developing the Test Metrics. Metrics from each Test Phase, Unit,
3.4.1.13                 Develop Test Metrics                 (upon request) Integration, System and User Acceptance Testing will be created and presented        Test Metrics           CV.130          Y
                                                              to Federal Student Aid.




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                                                    PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                                 Core
           WBS Element                                                 WBS Definition                                                                                         Work Product         WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                         Deliverable
                                                                       All activities associated with developing the IV&V Report. This document records the result of
3.4.1.14                           Develop IV&V Report                 the IV&V performed during the Definition stage of the project. The Quality Assurance program           IV&V Report          DF.160         N
                                                                       at Federal Student Aid tailors the IV&V process based on the needs of the project.
                                                                       All activities associated with developing the System Test Summary Report. This report gives a
                                                                       summarization of the system test phase of the project. The report includes support materials on
                                   Develop System Test Summary                                                                                                         System Test
3.4.1.15                                                               software version, deviations from those areas that were agreed to in the System Test Plan,                                  CV.160          Y
                                   Report                                                                                                                              Summary Report
                                                                       gives an overall assessment of the product that was tested and gives an overall status of the
                                                                       incidents found during the system test.
                                                                       All activities associated with developing the User Acceptance Test Summary Report. This
                                                                       report gives a summarization of the user acceptance test phase of the project. The report       User Acceptance
                                   Develop User Acceptance Test
3.4.1.16                                                               includes support materials on software version, deviations from those areas that were agreed to Test Summary                CV.170          Y
                                   Summary Report
                                                                       in the User Acceptance Test Plan, gives an overall assessment of the product that was tested    Report
                                                                       and gives an overall status of the incidents found during the user acceptance test.
                                                                       All activities associated with developing the Defect Report/Test Status Report. This report gives
                                   Develop Defect Report/Test Status                                                                                                          Defect Report/Test
3.4.1.17                                                               information related to the disposition of the test phase. Details included would be data from the                           CV.180          Y
                                   Report                                                                                                                                     Status Report
                                                                       defect management phase of testing.
                                                                       All activities associated with developing the Defect Impact Analysis Report. This statement will
                                   Develop Defect Impact Analysis                                                                                                             Defect Impact
3.4.1.18                                                               give impact information on defects and detail what needs to be corrected and how long the                                   CV.190          Y
                                   Report                                                                                                                                     Analysis Report
                                                                       development team will take to correct the defect.
3.5             System Test and Acceptance                             All activities associated with testing the system, in accordance with the testing documentation.
                                                                       All activities associated with contractor conducted testing (e.g., factory acceptance testing)
                                                                       performed during the system development process to verify that the new system is operating
                                                                       properly in order to achieve government acceptance.

                                                                       These are conducted to demonstrate that all engineering design and development activities are
                                                                       complete, and that the system will meet specifications, security certification, and authorization
                                                                       criteria. Development test and evaluation includes contractor and in-house activities associated
3.5.1                    Conduct Unit Testing                          with this effort, e.g., software validation and verification, and system and software access
                                                                       controls. It includes all support activities (e.g., technical assistance, maintenance, labor,
                                                                       material, support elements and testing spares, etc.) required during this phase of testing are
                                                                       included.

                                                                       It also includes the development and construction of those special test facilities, test simulators,
                                                                       test beds, and models required to perform developmental tests in order to verify the design and
                                                                       reliability of the system or subsystem.
                                                                       All activities associated with tests and evaluations conducted to assess the prospective system’s
                                                                       utility, operational effectiveness, operational suitability, and logistics supportability (including
                                                                       compatibility, interoperability, reliability, maintainability, logistics requirements, security
                                                                       administration, etc.). It includes all support activities (e.g., technical assistance, maintenance,
3.5.2                    Conduct Integration Testing
                                                                       labor, material, support elements and testing spares etc.) required during this phase of testing.

                                                                       All activities associated with development and construction of those special test facilities, test
                                                                       simulators, test beds, and models required for performance of the operational tests.
                                                                       All activities associated with independent tests and evaluations conducted by organizations
                                                                       other than the developer in a realistic environment to confirm the operational readiness
3.5.3                    Conduct User Acceptance Testing
                                                                       (suitability and effectiveness of the system to satisfy requirements) of Federal Student Aid
                                                                       systems. It also includes all support activities.
                                                                       All activities associated with acquiring test and measurement equipment, support and handling
                                                                       equipment, support facilities, initial spares and repair parts, and the training required to support
3.6             Logistics Support
                                                                       and maintain the system or portions of the system through the complete delivery of the solution,
                                                                       but not directly engaged in the performance of the system mission.
                                                                       All planning activities associated with fulfilling the requirements to provide logistics support to
3.6.1                    Conduct Logistics Support Planning
                                                                       the solution.
                                                                       All activities associated with the development and delivery of initial training for Federal Student
                                                                       Aid and contractor personnel. This includes contractor provided costs associated with specific
3.7             Initial Training
                                                                       training. Training costs include course conduct (including instructor and facilities costs) and
                                                                       materials.
                                                                       All activities associated with the development and delivery of initial training for Federal Student
                                                                       Aid and contractor personnel. This includes contractor provided costs associated with specific
3.7.1                    Develop Initial Training
                                                                       training. Training costs include course conduct (including instructor and facilities costs) and
                                                                       materials.
                                                                       All activities associated with developing the Training Plan. This document lists the training to be
3.7.1.1                            Develop Initial Training Plan       provided or arranged for Federal Student Aid end-users and support staff, including:                Training Plan           CV.200          Y
                                                                       prerequisites, courses, course curricula, and attendees.
                                                                       All activities associated with the development of initial training for Federal Student Aid and
                                   Develop Training Course and
3.7.1.2                                                                contractor personnel. This includes contractor provided costs associated with specific training.
                                   Materials
                                                                       Costs include course development (including instructor and facilities costs) and materials.




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                                          PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                  Core
          WBS Element                                       WBS Definition                                                                                           Work Product   WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                          Deliverable
                                                            All activities associated with the delivery of initial training for Federal Student Aid and contractor
3.7.1.3                 Coduct Training                     personnel. This includes contractor provided costs associated with specific training. Training
                                                            costs include course conduct (including instructor and facilities costs) and materials.
                                                            Travel cost, including per diem, to and from sites to perform any type of Construction and
3.8            Travel
                                                            Validation work or training.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                      Core
          WBS Element                                              WBS Definition                                                                                       Work Product    WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                              Deliverable
                                                                   All activities required to deploy the solution, including program management, physical
4.0       Implementation Stage
                                                                   integration, functional integration, site planning and preparation through commissioning.
                                                                   All activities associated with business and administrative planning, organizing, directing,
4.1             Program Management                                 coordinating, controlling, and approval actions designed to accomplish overall program
                                                                   objectives.
                                                                   All activities associated with Program Control, Business and Administrative activities such as
                                                                   planning, organizing, directing, coordinating, estimating, scheduling, and controlling, and
                                                                   approval actions designed to accomplish overall program objectives.

                                                                   It includes all activities required to plan, authorize, and manage all actions and activities that
                                                                   must be accomplished for program implementation, including preparing project-specific input to
                        Program Planning, Authorization,           agency-level planning documents, such as the Department's Acquisition Plan. This also
4.1.1                                                              includes all activities associated with security control and all activities for ensuring that all
                        Management and Control
                                                                   estimating, cost, schedule, performance, and benefit objectives are met.

                                                                   It also includes all deployment planning activities required to support the deployment of the
                                                                   solution. It includes development and dissemination of deployment planning information to
                                                                   regional and site personnel; tailoring the in-service review (ISR) checklist template; developing
                                                                   action plans and briefing package to obtain In-Service Decision; conducting stakeholder
                                                                   meetings; tracking performance and updating plans
                                                                   All activities associated with awarding, issuing, modifying, monitoring, and managing project-
                                                                   related contracts, grants, partnerships, Cooperative Research and Development Agreements,
4.1.2                   Perform Contract Management
                                                                   Interagency Agreements, Foreign Partnerships, Memoranda of Understanding, and
                                                                   Memoranda of Agreements.
                                 Program Management                All activities associated with developing the Program Management Documentation for the
4.1.3
                                 Documentation                     Implementation Stage.
                                                                   All activities associated with developing the Change Request. This document describes the
                                       Update Project Change
4.1.3.1                                                            reason, scope and impacts of a request for a change in an existing or planned system (and         Change Request     IV.230         N
                                       Request
                                                                   includes changes driven by the retirement of a phased-out system.)
                                                                   All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                                   This document describes how Federal Student Aid addresses planning and scoping;
                                       Update Government Project   governance; organizational change management; stakeholder management; requirements
4.1.3.2
                                       Management Plan             management; communications management; risk management; issues management; resource
                                                                   management; quality management; performance management; status reporting; evaluation;
                                                                   and, closure for the project.
                                                                   All activities associated with developing the Contractor Project Management Plan. This
                                                                   document describes how the contract engagement (the project) will be managed. It includes
                                       Update Contractor Project                                                                                                   Contractor Project
4.1.3.3                                                            the project charter, the project management approach, scope, work breakdown structure                                DF.020          Y
                                       Management Plan                                                                                                             Management Plan
                                                                   (WBS), responsibility assignments, the system or software development plan, the high-level risk
                                                                   assessments and plan, communications plan, and the performance measurement plan.
                                                                   All activities associated with creation and development of the Communications Plan. This
                                                                   document describes the communication objectives, the goals or program of work, the
                                       Update Communications                                                                                                       Communications
4.1.3.4                                                            stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                      IV.200          Y
                                       Plan                                                                                                                        Plan
                                                                   the communication means and patterns selected. Communications include all written, spoken,
                                                                   and electronic interaction with all stakeholders.




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                                 PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                             Core
           WBS Element                                 WBS Definition                                                                                    Work Product          WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                     Deliverable
                                                       All activities associated with developing the Integrated Baseline Review Report. TThe
                                                       Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                       the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                       process is an opportunity to ensure that the scope of work identified in the Statement of
                                                       Objectives has been incorporated into the contractor’s plan to execute the contract or task

                                                       The briefing package contains several documents, which together form the Performance
                         Develop Integrated Baseline   Measurement Baseline. These documents include:                                                    Integrated Baseline
4.1.3.5                                                                                                                                                                        DF.200          Y
                         Review Report                 · Work Breakdown Structure (WBS)                                                                  Review Report
                                                       · WBS Dictionary
                                                       · Earned Value Management (EVM) System Description
                                                       · Organizational Breakdown Structure (OBS)
                                                       · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                       · Responsibility Assignment Matrix (RAM)
                                                       The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                       Integrated Baseline Review.
                                                       All activities associated with creation and development of the Transition Management Plan.
                                                       The Transition Management Plan includes all aspects of how the organization will shift from the
                         Develop Transition                                                                                                              Transition
4.1.3.6                                                legacy system to the new system. This plan covers the responsibilities associated with                                  IV.220         N
                         Management Plan                                                                                                                 Management Plan
                                                       maintenance and support to a new contractor from the development contractor. It addresses all
                                                       needs related to end-users.
                                                       All activities associated with developing the Plan of Action & Milestones Report (POA&M). This    Plan of Action &
                         Develop Plan of Action &
4.1.3.7                                                report addresses and tracks all weaknesses identified by audits, assessments, reviews and         Milestones Report     CV.020         N
                         Milestones Report (POA&M)
                                                       evaluations.                                                                                      (POA&M)
                                                       All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                       This document describes how Federal Student Aid addresses planning and scoping;
                                                       governance; organizational change management; stakeholder management; requirements
4.1.3.8                  Update Business Case
                                                       management; communications management; risk management; issues management; resource
                                                       management; quality management; performance management; status reporting; evaluation;
                                                       and, closure for the project.
                                                       All activities associated with creation and development of the Status Assessment. Weekly
4.1.3.9                  Develop Status Assessment     status reports listing the main activities performed on a project during the previous week,       Status Assessment     CL.010         N
                                                       activities planned for the next week, milestones met, issues and risks.
                                                       All activities associated with creation and development of the Government Monthly Scorecard.
                         Develop Government                                                                                                              Government Monthly
4.1.3.10                                               This document captures the project health factors including schedule, cost, performance and                          CL.020             Y
                         Monthly Scorecard                                                                                                               Scorecard
                                                       enterprise change events.
                                                       All activities associated with creation and development of the Contractor Monthly Scorecard.
                         Develop Contractor Monthly                                                                                                      Contractor Monthly
4.1.3.11                                               This document captures the contractor's project health factors including schedule, cost,                                CL.030         N
                         Scorecard                                                                                                                       Scorecard
                                                       performance and enterprise change events.
                                                       All activities associated with managing the termination of a decommissioned system or
                         Conduct Other Program
4.1.3.12                                               equipment. The activities include planning, documenting, coordinating, and inspecting
                         Management Activities
                                                       decommissioned systems or equipment.
4.1.3.13                 Develop Lessons Learned       All activities associated with developing the Develop Lessons Learned Document.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                     Core
          WBS Element                                              WBS Definition                                                                                       Work Product   WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                             Deliverable
                                                                   All engineering activities in support of the delivery of service, to include development of
                                                                   modifications, documentation, testing, and configuration management. It includes the
4.2            Second Level Engineering
                                                                   evaluation, prototype, test and implementation of technology refresh initiatives, as well as
                                                                   Federal Student Aid and contractor staffing as applicable.
                                                                   All activities associated with configuration management, maintenance, and control of the
                                                                   operational baseline of Federal Student Aid systems and leased services by authorizing and
                                                                   releasing all modifications of systems, subsystems, component equipment, and software
4.2.1                   Configuration Management                   programs to operational systems and facilities. It includes ensuring that appropriate
                                                                   documentation is developed and delivered to establish and maintain the system/service
                                                                   baseline. It also includes reviewing and analyzing initial contractor specifications and design to
                                                                   ensure conformance with government requirements.
                                                                   All activities associated with establishing and maintaining security policies and procedures for
                                                                   FSA systems and subsystems, including assessing information security capabilities and levels
                                                                   of effectiveness for all operational FSA systems. It includes supporting the analysis and
                                                                   prioritization of appropriate security measure enhancements or upgrades for all operational
4.2.2                   Information System Security                FSA systems, and verifying and analyzing security features incorporated in new or modified
                                                                   systems. It also includes administering the security of software development and distribution
                                                                   platforms, and for the physical security of software development systems, analyzing source and
                                                                   impact of incursions or attempted incursions, and determining necessary corrective response
                                                                   and implementing corrections.



                                                                   All activities associated with conducting the Security, C&A and Post-Implementation Evaluation.
                                                                   Report documenting the results of the Security, Certification and Accreditation (C&A) and Post
                                                                                                                                                                   Security, C&A, and
                                  Develop Security, C&A, and Post- Implementation Evaluation. The purpose of the report is to review and ensure that each general
4.2.2.1                                                                                                                                                            Post-Implementation IM.040          Y
                                  Implementation Evaluation        support system's and major application's security controls are implemented and/or documented
                                                                                                                                                                   Evaluation
                                                                   in compliance with the U.S. Department of Education, U.S. Office of Management and Budget
                                                                   (OMB), and National Institute for Standards and Technology (NIST) guidance.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                              Core
          WBS Element                                              WBS Definition                                                                                           Work Product        WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                      Deliverable
                                                                   All activities associated with producing, delivering, and reviewing Federal Student Aid
                                                                   programmatic technical documents and contractor technical documentation deliverables. It
                                                                   includes managing, coordinating, editing, scheduling, auditing, and assembling documents and
4.3            Technical Documentation                             review packages necessary to the functioning of the program. It also includes acquiring, writing,
                                                                   assembling, reproducing, packaging, and shipping the data. It includes the activities involved in
                                                                   converting data from contractor format into government format, and reproducing and shipping
                                                                   the data.
                                                                   All activities associated with developing and updating Technical Documentation for the
4.3.1                   Develop Technical Documentation
                                                                   Implementation Stage.
                               Develop Data Conversion Execution   All activities associated with developing the Data Conversion Execution Report. This report              Data Conversion
4.3.1.1                                                                                                                                                                                         IM.010          Y
                               Report                              documents the results of the data conversion and/or migration activities.                                Execution Report
                                                                   All activities associated with developing the Release Version Description Document. Primary              Release Version
                               Develop Release Version
4.3.1.2                                                            configuration control document used to track and control versions of software and hardware               Description         IM.020          Y
                               Description Document
                                                                   being released to implementation, testing, or final operational environment.                             Document
                                                                   All activities associated with developing the Release Notes. Any technical notes that
4.3.1.3                        Develop Release Notes                                                                                                                        Release Notes       IM.030         N
                                                                   accompany the release of the system and are needed for ongoing maintenance.
                                                                   All activities associated with developing the IV&V Final Report. This report documents the final
4.3.1.4                        Develop IV&V Final Report           results of the Independent Validation & Verification (IV&V) process, detailing all findings and          IV&V Final Report   IM.050          Y
                                                                   “lessons learned”.
                                                                   All activities associated with developing the Post Implementation Verification Plan. This plan
                               Develop Post Implementation                                                                                                                  Post Implementation
4.3.1.5                                                            describes the overall approach for testing once a system is moved to production. The plan most                               IM.060
                               Verification Plan                                                                                                                            Verification Plan
                                                                   include details on First Live Batch Testing and Post Implementation Support Period Testing and
                                                                   All roles and responsibilities, high level tests to be performed and schedules directing,
                                                                   theactivities associated with business and administrative planning, organizing,for testing.
4.4            Infrastructure Support                              coordinating, controlling, and approval actions to support second level engineering processes
                                                                   and work.
                                                                   All activities associated with efforts to maintain, modernize, and relocate the buildings,
                        Conduct Utilities, Building and Grounds
4.4.1                                                              structures, roads, grounds, and support equipment in support of the Implementation Stage. It
                        Upkeep and Maintenance
                                                                   includes recurring costs of utilities (i.e., water, electric, gas, oil, etc.).
                                                                   All activities associated with efforts to maintain, upgrade, or modify operational and
                                                                   administrative communications services required to sustain the operation and maintenance of
4.4.2                   Procure Telecommunications
                                                                   the Federal Student Aid facilities in support of the Implementation Stage. It also includes leases
                                                                   and other recurring telecommunication costs.
                                                                   All activities associated with efforts to modernize and upgrade buildings, structures, roads, and
                        Conduct Building and Infrastructure
4.4.3                                                              support equipment including providing necessary information technology and utility upgrades,
                        Modernization and Improvements
                                                                   and accessibility.
                                                                   All activities associated with providing physical security for a facility or system including security
4.4.4                   Conduct Physical Security
                                                                   guards, fencing, cipher locks, etc. It also includes upkeep and maintenance of these items.
                                                                All activities associated with satisfying environmental, energy conservation, occupational safety
                                                                and health, and hazardous materials laws and regulations for the program and its products.
               Environmental and Occupational Safety and Health
4.4.5                                                           This includes Environmental Impact Statements, Assessments, and Due Diligence Audits,
               Compliance
                                                                design reviews for energy conservation and employee safety elements, and Occupational
                                                                Safety and Health (OSH) and other related activities.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                     Core
          WBS Element                                             WBS Definition                                                                                      Work Product     WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                             Deliverable
                                                                  All activities associated with the development and delivery of initial, refresher, and attrition
                                                                  training for implementation personnel. This includes contractor provided costs associated with
4.5            Implementation Training
                                                                  specific training. Training costs include course conduct (including instructor and facilities costs)
                                                                  and materials.
                                                                  All activities associated with the development and delivery of initial, refresher, and attrition
                                                                  training for implementation personnel. This includes contractor provided costs associated with
4.5.1                   Training Plan
                                                                  specific training. Training costs include course conduct (including instructor and facilities costs)
                                                                  and materials.
                                                                  All activities associated with developing the Training Plan. This document lists the training to be
4.5.1.1                          Develop Training Plan            provided or arranged for Federal Student Aid end-users and support staff, including:                 Training Plan   CV.200          Y
                                                                  prerequisites, courses, course curricula, and attendees.
                                                                  All activities associated with the development of implementation training for Federal Student Aid
                                                                  and contractor personnel. This includes contractor provided costs associated with specific
4.5.2                   Develop Training Course and Materials
                                                                  training. Costs include course development (including instructor and facilities costs) and
                                                                  materials.
                                                                  All activities associated with the delivery of implementation training for implementation
4.5.3                   Conduct Training                          personnel. This includes contractor provided costs associated with specific training. Training
                                                                  costs include course conduct (including instructor and facilities costs) and materials.
                                                                  Travel cost, including per diem, to and from sites to perform any type of Support and
4.6                     Travel
                                                                  Improvement work or training.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                              Core
           WBS Element                                                WBS Definition                                                                                       Work Product         WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                      Deliverable
                                                                      All activities required for the Support and Improvement Stage, including directly operating,
5.0        Support and Improvement Stage                              providing maintenance functions (both scheduled and unscheduled), and furnishing technical
                                                                      and logistics support for maintenance of systems, sub-systems, services or equipment.

                                                                    All administrative activities associated with planning, organizing, managing, and directing actions
5.1              Program Management
                                                                    required in support of operating and maintaining the solution.
                                                                    All activities associated with planning, authorizing, and managing all actions that must be
                                                                    accomplished for operation and maintenance of the solution. This includes preparing project-
                         Program Planning, Authorization,
5.1.1                                                               specific input to agency-level planning documents. It also includes activities associated with
                         Management and Control
                                                                    security control, as well as activities required to ensure that all cost, schedule, operational
                                                                    performance, and benefit objectives are met.
                                                                    All activities associated with awarding, issuing, modifying, monitoring, and managing solution-
5.1.2                    Perform Contract Management                related contracts, such as logistics contracts, service management contracts, equipment repair
                                                                    contracts, and maintenance contracts.
                                                                    All activities associated with developing the Program Management Documentation for the
5.1.3                    Program Management Documentation
                                                                    Construction and Validation Stage.
                                                                    All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                                    This document describes how Federal Student Aid addresses planning and scoping;
                                                                    governance; organizational change management; stakeholder management; requirements
5.1.3.1                         Update Business Case
                                                                    management; communications management; risk management; issues management; resource
                                                                    management; quality management; performance management; status reporting; evaluation;
                                                                    and, closure for the project.
                                                                    All activities associated with developing the Plan of Action & Milestones Report (POA&M). This Plan of Action &
                                Develop Plan of Action & Milestones
5.1.3.2                                                             report addresses and tracks all weaknesses identified by audits, assessments, reviews and           Milestones Report       CV.020         N
                                Report (POA&M)
                                                                    evaluations.                                                                                        (POA&M)
                                                                      All activities associated with developing the Post-Implementation Review Report. The Post-
                                                                      implementation Review (PIR) Report is generated during the Support & Improvement stage.
                                                                      This report is intended for:
                                Develop Post-Implementation           · Exploring a project’s Return on Investment (ROI) by examining the differences between              Post-Implementation
5.1.3.3                                                                                                                                                                                        SI.020           Y
                                Review Report                         estimated versus actual investment costs and benefits.                                               Review Report
                                                                      · Providing a set of recommendations that can be used as the basis for improvements in the
                                                                      investment management process. Wherever ROI falls short of the expected goals, “lessons
                                                                      learned” are provided that could be implemented for future efforts.
                                                                      All activities associated with developing the Maintenance and Operations Plan. This plan
                                                                      documents all ongoing activities necessary to operate and maintain the system in good
                                Develop Maintenance and               functioning condition. This plan includes a description of the resources required and their          Maintenance and
5.1.3.4                                                                                                                                                                                         CV.140          Y
                                Operations Plan                       responsibilities, operational procedures for system startup and restart, backup and recovery,        Operations Plan
                                                                      system archiving, and job scheduling. In addition, this plan addresses any training required by
                                                                      the user community in order to use the system.
                                                                      All activities associated with developing the Change Request. This document describes the
5.1.3.5                         Develop Change Request                reason, scope and impacts of a request for a change in an existing or planned system (and            Change Request       IV.230         N
                                                                      includes changes driven by the retirement of a phased-out system.)
                                                                      The Operational Analysis (OA) document is a periodic assessment of cost, performance, and
                                                                      risk trends of operational assets over time and is essential for minimizing ownership costs and
                                                                      the impact of performance problems. OA enables maintenance of operational assets at the
                                                                      right size and condition to support Federal Student Aid’s performance goals and the service
                                Develop Operational Analysis                                                                                                               Operational Analysis
5.1.3.6                                                               needs. The primary objective is to minimize ownership cost by controlling labor costs and                                 SI.030          Y
                                Document                                                                                                                                   Document
                                                                      improving how the asset performs its intended function. OA also determines why problems
                                                                      arose and how savings were realized as the basis for “lessons learned” that can be applied to
                                                                      other investment programs or overall Federal Student Aid investment planning and control
                                                                      processes.
                                                                      All activities associated with creation and development of the Status Assessment. Weekly
5.1.3.7                         Develop Status Assessment             status reports listing the main activities performed on a project during the previous week,          Status Assessment    CL.010         N
                                                                      activities planned for the next week, milestones met, issues and risks.
                                                                      All activities associated with creation and development of the Government Monthly Scorecard.
                                Develop Government Monthly                                                                                                                 Government Monthly
5.1.3.8                                                               This document captures the project health factors including schedule, cost, performance and                             CL.020            Y
                                Scorecard                                                                                                                                  Scorecard
                                                                      enterprise change events.
                                                                      All activities associated with creation and development of the Contractor Monthly Scorecard.
                                Develop Contractor Monthly                                                                                                                 Contractor Monthly
5.1.3.9                                                               This document captures the contractor's project health factors including schedule, cost,                                  CL.030         N
                                Scorecard                                                                                                                                  Scorecard
                                                                      performance and enterprise change events.
                                                                      All activities associated with managing the termination of a decommissioned system or
                                Conduct Other Program
5.1.3.10                                                              equipment. The activities include planning, documenting, coordinating, and inspecting
                                Management Activities
                                                                      decommissioned systems or equipment.
5.1.3.11                       Develop Lessons Learned                All activities associated with developing the Lessons Learned Document.
5.2              Software and Hardware Maintenance/Modifications      All activities associated with maintenance and modification of hardware and software.
5.2.1                   Perform Software and Hardware                 All activities associated with maintenance of hardware and software.
                        Perform Software/Hardware/Process             All activities associated with implementation of modifications to in-service hardware, software,
5.2.2
                        Modifications                                 and processes.
                                                                      All non-maintenance activities associated with directly operating or monitoring the solution. This
5.3              Systems Operations                                   includes computer operations, system administration, system security administrators,
                                                                      information security assessments, audits, etc.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                       Core
          WBS Element                                             WBS Definition                                                                                          Work Product   WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                               Deliverable
                                                                  All activities associated with on-the-job training, attrition training, and refresher training of
                                                                  personnel who directly operate, maintain, or provide support functions of the solution. This
5.4            In-Service Training
                                                                  includes contractor provided costs associated with specific training. Training costs include
                                                                  course conduct (including instructor and facilities costs).
                                                                  All activities associated with the development of a plan for refresher and attrition training for In-
5.4.1                   Develop Training Plan                     Service personnel. This includes contractor provided costs associated with specific training.
                                                                  Training costs include course conduct (including instructor and facilities costs) and materials.
                                                                  All activities associated with the development of refresher and attrition training for Federal
                                                                  Student Aid and contractor personnel. This includes contractor provided costs associated with
5.4.2                   Develop Training Course and Materials
                                                                  specific training. Costs include course development (including instructor and facilities costs) and
                                                                  materials.
                                                                  All activities associated with the delivery of refresher and attrition training for Federal Student
                                                                  Aid and contractor personnel. This includes contractor provided costs associated with specific
5.4.3                   Coduct Training
                                                                  training. Training costs include course conduct (including instructor and facilities costs) and
                                                                  materials.
                                                                  All activities associated with business and administrative planning, organizing, directing,
5.5            Infrastructure Support                             coordinating, controlling, and approval actions to support second level engineering processes
                                                                  and work.
                                                                  All activities associated with efforts to routinely maintain, modernize, and relocate the buildings,
                        Conduct Utilities, Building and Grounds
5.5.1                                                             structures, roads, grounds, and support equipment. It includes recurring costs of utilities (i.e.,
                        Upkeep and Maintenance
                                                                  water, electric, gas, oil, etc.).
                                                                  All activities associated with efforts to maintain, upgrade, or modify operational and
                                                                  administrative communications services required to sustain the operation and maintenance of
5.5.2                   Procure Telecommunications
                                                                  the Federal Student Aid facilities. It also includes leases and other recurring telecommunication
                                                                  costs.
                                                                  All activities associated with efforts to modernize and upgrade buildings, structures, roads, and
                        Conduct Building and Infrastructure
5.5.3                                                             support equipment including providing necessary information technology and utility upgrades,
                        Modernization and Improvements
                                                                  and accessibility.
                                                                  All activities associated with efforts to provide physical security for a facility or system including
5.5.4                   Conduct Physical Security                 security guards, fencing, cipher locks, etc. It also includes upkeep and maintenance of these
                                                                  items.
                                                                  All activities associated with depot level support to Federal Student Aid prime mission
5.6            Logistics Support
                                                                  equipment and associated support equipment.
                                                                  All engineering activities in support of the delivery of service, to include development of
                                                                  modifications, documentation, testing, and configuration management. It includes the
5.7            Second Level Engineering
                                                                  evaluation, prototype, test and implementation of technology refresh initiatives, as well as
                                                                  Federal Student Aid and contractor staffing as applicable.
                                                                  All activities associated with configuration management, maintenance, and control of the
                                                                  operational baseline of Federal Student Aid systems and leased services by authorizing and
                                                                  releasing all modifications of systems, subsystems, component equipment, and software
5.7.1                   Configuration Management                  programs to operational systems and facilities. It includes ensuring that appropriate
                                                                  documentation is developed and delivered to establish and maintain the system/service
                                                                  baseline. It also includes reviewing and analyzing initial contractor specifications and design to
                                                                  ensure conformance with government requirements.
                                                                  All activities associated with creation and development of the Annual Self Assessment and the
5.7.2                   Annual Self Assessment
                                                                  required documentation.
                                                                  All activities associated with creation and development of the Annual Self Assessment. The
                                                                  security assessment report contains: (i) the results of the security assessment (i.e., the
                                                                  determination of the extent to which the security controls are implemented correctly, operating
                                                                  as intended, and producing the desired outcome with respect to meeting the security                    Annual Self
5.7.2.1                        Conduct Annual Self Assessment                                                                                                                            SI.010         N
                                                                  requirements for the system); and (ii) recommendations for correcting efficiencies in the security Assessment
                                                                  controls and reducing or eliminating identified vulnerabilities. The security assessment report is
                                                                  part of the final accreditation package along with the updated system security plan and plan of
                                                                  action and milestones.
                                                                  All activities associated with maintaining software license currency for assemblers, compilers,
5.7.3                   Procure/Renew Software Licenses           code libraries, and Commercial-off-the-Shelf (COTS)/Commercially Available Software
                                                                  systems.
                                                                  Travel cost, including per diem, to and from sites to perform any type of Support and
5.8            Travel
                                                                  Improvement work or training.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                              Core
          WBS Element                                               WBS Definition                                                                                        Work Product          WPG Code                 Acquisition Process   Comments
WBS #                                                                                                                                                                                                      Deliverable
                                                                    All activities associated with disposal management, dismantling/demolition/removal, restoration,
6.0       Retirement Stage                                          degaussing or destruction of storage media, and salvage of decommissioned equipment,
                                                                    systems, or sites.
                                                                    All activities associated with managing the termination of a decommissioned system or
6.1             Program Management                                  equipment. The activities include planning, documenting, coordinating, and inspecting
                                                                    decommissioned systems or equipment.
                                                                    All activities associated with developing the Program Management Documentation for the
6.1.1                   Program Management Documentation
                                                                    Retirement Stage.

                                                                    All activities associated with developing the Integrated Baseline Review Report. TThe
                                                                    Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                                    the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                                    process is an opportunity to ensure that the scope of work identified in the Statement of
                                                                    Objectives has been incorporated into the contractor’s plan to execute the contract or task

                                                                    The briefing package contains several documents, which together form the Performance
                                                                    Measurement Baseline. These documents include:                                                        Integrated Baseline
6.1.1.1                 Develop Integrated Baseline Review Report                                                                                                                               DF.200          Y
                                                                    · Work Breakdown Structure (WBS)                                                                      Review Report
                                                                    · WBS Dictionary
                                                                    · Earned Value Management (EVM) System Description
                                                                    · Organizational Breakdown Structure (OBS)
                                                                    · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                                    · Responsibility Assignment Matrix (RAM)
                                                                    The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                                    Integrated Baseline Review.

                                                                    All activities associated with developing the Change Request. This document describes the
6.1.1.2                 Develop Change Request                      reason, scope and impacts of a request for a change in an existing or planned system (and             Change Request        IV.230         N
                                                                    includes changes driven by the retirement of a phased-out system.)
                                                                    All activities associated with developing the retirement plan of the initiative. Document
                                                                                                                                                                          System Retirement
6.1.1.3                 Develop System Retirement Plan              describing the system retirement strategy, the system disposal strategy, the solution retirement                            RE.010          Y
                                                                                                                                                                          Plan
                                                                    requirements list, and the data/documentation plan.
                                                                    All activites associated with developing the plan for the disposal of the initiative. Documents the
                                                                    data that needs to be preserved when the system is disposed of, the timeline for the disposal
                                                                                                                                                                          System Disposal
6.1.1.4                 Develop System Disposal Plan                activities, the software components and data to be preserved, the equipment and software                                    RE.020          Y
                                                                                                                                                                          Plan
                                                                    disposal plan, and the archival of lifecycle products. The overall plan should contain a security
                                                                    component.
                                                                    All activities associated with creation and development of the Status Assessment. Weekly
6.1.1.5                 Develop Status Assessment                   status reports listing the main activities performed on a project during the previous week,           Status Assessment     CL.010         N
                                                                    activities planned for the next week, milestones met, issues and risks.
                                                                    All activities associated with creation and development of the Government Monthly Scorecard.
                                                                                                                                                                          Government Monthly
6.1.1.6                 Develop Government Monthly Scorecard        This document captures the project health factors including schedule, cost, performance and                              CL.020             Y
                                                                                                                                                                          Scorecard
                                                                    enterprise change events.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

                                                                                                                                                                                                      Core
          WBS Element                                                  WBS Definition                                                                                    Work Product   WPG Code                  Acquisition Process      Comments
WBS #                                                                                                                                                                                              Deliverable
                                                                All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                  Contractor Monthly
6.1.1.7               Develop Contractor Monthly Scorecard      This document captures the contractor's project health factors including schedule, cost,                                CL.030         N
                                                                                                                                                                  Scorecard
                                                                performance and enterprise change events.
                                                                All activities associated with managing the termination of a decommissioned system or
                      Conduct Other Program Management
6.1.1.8                                                         equipment. The activities include planning, documenting, coordinating, and inspecting
                      Activities
                                                                decommissioned systems or equipment.
6.1.1.9               Develop Lessons Learned Document          All activities associated with developing the Lessons Learned Document.
                                                                All activities associated with disposal management, dismantling/demolition/removal, restoration,
6.2            Retirement and Disposal                          retirement, degaussing or destruction of storage media, and salvage of decommissioned
                                                                equipment, systems, or sites.
6.2.1                 Execute System Retirement Plan            All activities associated with executing the System Retirement Plan.
6.2.2                 Execute System Disposal Plan              All activities associated with executing the System Disposal Plan.
                                                                All activities associated with satisfying environmental, energy conservation, occupational safety
                                                                and health, and hazardous materials laws and regulations for the program and its products.
                      Environmental and Occupational Safety and
6.2.3                                                           This includes Environmental Impact Statements, Assessments, and Due Diligence Audits,
                      Health Compliance
                                                                design reviews for energy conservation and employee safety elements, and Occupational
                                                                Safety and Health (OSH) and other related activities.
                                                                All activities associated with planning end-state environmental assessments and cleanup,
6.2.3.1                        Plan Environmental Activities
                                                                abatement, and disposal of hazardous materials as stipulated by laws and regulations.
                                                                       All activities associated with conducting end-state environmental assessments and cleanup,
6.2.3.2                        Conduct Environmental Activities
                                                                       abatement, and disposal of hazardous materials as stipulated by laws and regulations.

6.3            Contract Closeout                                       All activities associated with planning the closeout of the relevant contracts                                                            Contract Close-Out (29)
                        Verify all contractual deliverables and        All activities associated with verifying all contractual deliverables and reports have been
6.3.1
                        reports have been received and accepted        received and accepted.
6.3.2                   Retrieve and verify to inventory all GFP and   All activities associated with retrieving GFP and GFI and verifying GFP and GFI inventory.
                        Retrieve all contractor access to              All activities associated with identifying and de-activating contractor access to Government
6.3.3
                        Government facilities and systems              facilities and systems.
                        Document final contractor evaluation within
6.3.4                                                                  All activities associated with documenting contractor performance.
                        30 days of contract completion
                                                                       All activities associated with disposing of or providing system related data to Federal Student
6.3.5                   Perform Data Transfer and Disposal
                                                                       Aid.
                                                                       Travel cost, including per diem, to and from sites to perform any type of Retirement work or
6.4            Travel
                                                                       training.




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