Get documents about "NH TAX COLLECTORS' ASSOCIATION
Document Sample
71st ANNUAL CONFERENCE INVITATION
October 14th – October 16th, 2009
The Balsams Grand Resort Hotel, Dixville Notch, NH
July, 2009
Dear Tax Collectors and Friends,
You are hereby invited to the New Hampshire Tax Collector Annual Conference and Meeting. The
Conference will be held at the Balsams Grand Resort Hotel in Dixville Notch, NH starting Wednesday,
October 14th and ending on Friday, October 16th. The Annual Meeting will be held on Thursday,
October 15th, 2009 at 1:15 pm during which time By-law changes and officers will be voted on.
(See enclosed)
This year’s agenda looks to be very educational with sessions on tax collector recommended policies
and procedures as well as legal issues regarding rights as an appointed and elected official. We will also
be holding user group sessions again this year with our software vendors. We will have guest speakers
that will be covering topics such as banking industry changes and VISA credit card regulations. Also as
a reminder bring any questions, comments or concerns you may have to share during the any of the
sessions.
Our Annual Conference is a great time to network with other tax collectors, make new friends while
meeting up with old friends and take advantage of the wealth of professional knowledge present at our
conferences. The Conference also gives us the opportunity to meet vendors who offer products and
services that are tailored to our profession. Please join us again this year to expand our knowledge and
enjoy each others company!
Accompanying this letter you will find the Conference Registration form, Hotel registration form,
Commuter Meal registration form (used only for those commuting & not staying at the hotel), a
Tentative Agenda and Scholarship information. The Convention and Hotel registration forms are due by
September 14th. While Scholarship forms and Commuter Meal forms are due September 1st. Each
form must to be returned to different addresses so please be aware of that when returning them.
The Balsams Grand Resort offers rooms that can accommodate single and double occupancy. Rooming
with others can make this networking experience even more enjoyable.
If you have any questions, please feel free to contact me or other executive board members. We are
looking forward to seeing you all at the 71st Annual Conference!
Desiree L. Mahurin
Conference Coordinator
PO Box 251, Hill, NH 03243
Phone :(603)934-3951 Email: hilltwnclk@comcast.net
NH TAX COLLECTORS’ ASSOCIATION
71ST ANNUAL CONFERENCE
The Balsams Grand Resort Hotel, Dixville Notch, NH
Wednesday, October 14 – Friday, October 16, 2009
TENTATIVE AGENDA
Wednesday October 14
10:30 am - 11:30 am New Collector’s Round Table
Cheryl-Ann Bolouk, CTC, Gail Lavallee, CTC & Marcia Shackford, CTC
Noon - 1:15 pm Lunch
1:15 pm Welcoming Remarks
1:30 pm - 4:00 pm Tax Collectors: What We Do and How To Do It
Education Committee; Don Borror- DRA;
Bernard Campbell, Esquire- Beaumont & Campbell
2:30 pm -3:00 pm Vendor Break
Thursday October 15
9:00 am - 9:45 am Banking: Before and After Stimulus
Commissioner Kevin Clougherty - DRA
9:45 am -10:00 am Vendor Introductions
10:00 am -10:30 am Vendor Break
10:30 am – Noon VISA Credit Card Regulations and The Convenience Fee Program
Paul P. Bazylak, Sr. Account Executive|US Client Sales|VISA Inc.
Noon -1:15 pm Lunch
1:15 pm - 2:00 pm Annual Meeting
2:00 pm - 4:00 pm User Group Session- Monthly Balancing –MS 61
Education Committee/Association Members
Friday October 16
9:00 am – 9:30 am Legislative Update
Jill Hadaway, CTC- Legislative Chairman
9:30 am – 11:00 am What are our Legal Rights as Appointed and Elected Officials?
Bernard Campbell, Esquire – Beaumont & Campbell
Paul Sanderson, Esquire – Local Government Center
NEW HAMPSHIRE TAX COLLECTORS’ ASSOCIATION
SEVENTY-FIRST ANNUAL CONFERENCE
OCTOBER 14, 15, 16, 2009
CONFERENCE REGISTRATION FORM
NAME: TITLE:
MAILING ADDRESS:
TOWN/CITY: STATE: ZIP:
TELEPHONE - DAY: EVENING:
EMAIL: ________________________________________
GUEST/SPOUSE: Please check here if new collector ___
*****REGISTRATION FEE: $30.00 PER PERSON*****
The registration fee must be paid by each Collector, deputy, and their guests who plan to attend.
This registration fee covers costs for speakers & entertainment! Send to the address below.
REGISTRATION FEE ($30.00 per person)
LATE REGISTRATION FEE ($20.00 per person received after 9/14/09)
PLEASE INCLUDE CHECK FOR TOTAL OF: $
ANY REGISTRATION RECEIVED AFTER SEPTEMBER 14, 2009 WILL BE ASSESSED AN
ADDITIONAL $20.00 FEE – Late registrations create much more work and additional accommodation
planning.
Please indicate whether you will be commuting or staying at the hotel:
COMMUTER ___________ STAYING ____________
If you are commuting, meal tickets will be available to purchase through the hotel with their conference
registration.
MAKE CHECK PAYABLE TO: NHTCA
AND MAIL TO: Local Gov’t Center
PO Box 617
Concord, NH 03302-0617
Contact at Local Government Center = Christian Pearsall at 603-224-7447 ext. 153
*****PLEASE RETURN THIS FORM BEFORE SEPTEMBER 14, 2009*****
If payment is received after 9/14/09 a late fee of $20 will be billed to you and
may affect your registration to the conference.
HOTEL RESERVATIONS FOR “OVERNIGHTERS” (INCLUDING MEALS) ARE TO BE SENT
DIRECTLY TO THE BALSAMS GRAND RESORT HOTEL
Commuter Meal Form
NEW HAMPSHIRE TAX COLLECTORS’ ASSOCIATION
Wednesday, October 14, 2009 – Friday, October 16, 2009
Name:__________________________________________________
Address:________________________________________________
City/State/Zip:___________________________________________
Home Phone#___________________________________________
Work/Cell Phone #_______________________________________
E-mail:_________________________________________________
Breakfast: $24 per person, per day (Inclusive of Tax and gratuity)
______ Thursday ______ Friday = Total $____________
Lunch: $32 per person, per day (Inclusive of Tax and gratuity)
______Wednesday ______ Thursday = Total $____________
Dinner: $59 per person (Inclusive of Tax and gratuity)
______Wednesday = Total $____________
Thursday Reception and Banquet: $94 per person (Inclusive)
Reception and dinner banquet_______ Thursday = Total $____________
Please specify Your Thursday Banquet Dinner Choice:
___Filet of Beef ___Herb Crusted Chicken ___Baked Haddock ___Roasted Vegetable Lasagna
Please List any special meal requests due to allergies/diets:_______________________
_________________________________________________________________________
_________________________________________________________________________
Reservations must be received by Wednesday, September 30, 2009.
If your meals are paid for using an official Government form of payment,
you will be exempt from the 9% State Room and Meals tax.
PLEASE CHARGE THE MEALS TO: or ______Check Enclosed (payable to: The BALSAMS Grand Resort)
Name on card: ___________________________________________________ Expires: _____/_____
Address and Telephone number_______________________________________________CW2 #_______
MC VISA DISC
or AM EX
SEND E-MAIL CONFIRMATION: YES NO ______________________________________________
MAIL or FAX TO: Reservations Department
Route 26, 1000 Cold Spring Road, Dixville Notch, New Hampshire 03576
Hotel Telephone: 603-255-3400 • Continental US: 800-255-0600 • FAX: 603-255-4221
NEW HAMPSHIRE TAX COLLECTORS’ ASSOCIATION
Wednesday, October 14, 2009 – Saturday, October 17, 2009
Before making a definite request for accommodations (# of rooms, # of people, arrival and departure dates), carefully read The
BALSAMS 2009 deposit policy. Call toll-free if you have any questions.
RESERVATIONS DEADLINE: September 14, 2009
(Reservations will still be taken after reservation deadline, on space available basis)
PLEASE RESERVE:
#____ Double Rooms @ $234.74 per person, per night –Taxable
#____ Single Room @ $296.84 per night – Taxable
#____ Double Rooms @ $217.35 per person, per night -Tax-Exempt*
#____Single Room @ $274.85 per night – Tax Exempt*
RATES: Full American Plan (Breakfast, Lunch & Dinner) with all accommodations, complete use of all facilities, and Hotel
services including golf green fees. Rates do not include rental of equipment, including golf carts, or incidentals.
SERVICE CHARGE: A 15% service charge is added to all room rates. This provides a minimum gratuity for our dining room
and housekeeping personnel. In addition, various other staff do receive portions of the service charge through incentive programs.
Additional tipping for particularly friendly and outstanding service is at the guest's discretion. Service charges do not cover the bell
staff, doormen, or cocktail staff. It is customary to reward their superior service as it is rendered.
TAX: 9% added to both room rates and the service charge to cover NH Room and Meals tax. Reservations paid for using an
official Government form of payment will be exempt from the 9% State tax.*
DEPOSIT POLICY: A deposit of one night’s stay per room made payable to The BALSAMS and this completed reservation
form are required on all reservations. The deposit will be credited only to the last night of your reservation. Please note, the deposit
will be forfeited and will not be credited to your account should you arrive a day or more late or depart a day or more early from your
scheduled reservation. For deposit refund, a written cancellation notice is required 7 days prior to scheduled arrival.
PAYMENT POLICY: Cash, personal check, Discover, MasterCard, American Express, Visa.
CHECK-IN/CHECK-OUT/DRESS CODE POLICY: On the day of arrival, room availability cannot be guaranteed until
after 4:00 PM. On the day of departure, check-out time is Noon. Guests staying at least two nights are invited to use all facilities all
day on the days of arrival and departure. Throughout the day, guest attire is informal. For dinner in the dining room the maitre d’
hotel will require jackets for men and evening attire for ladies. Ties are optional.
ROOMS TO BE OCCUPIED BY:
First Name: _________________ Last Name: ________________ Arrival: ____/____ Departure: ____/___
First Name: _________________ Last Name: ________________ Arrival: ____/____ Departure: ____/___
Special Room Requests:________________________________________________________________________
**Please Specify Your Thursday Banquet Dinner Choice: ___Filet of Beef ___Herb Crusted Chicken
___ Baked Haddock or ___Roasted Vegetable Lasagna
Special Meal Requests: for Allergies/Diets: Example: Vegetarian, Vegan or Severe Allergy: _____________________
PLEASE CHARGE THE DEPOSIT TO:
Name on card: ___________________________________________________ Expires: _____/_____
Address and Telephone number_______________________________________________CW2 #_______
MC VISA DISC
or AM EX
SEND E-MAIL CONFIRMATION: YES NO ______________________________________________
MAIL or FAX TO: Reservations Department
Route 26, 1000 Cold Spring Road, Dixville Notch, New Hampshire 03576
Hotel Telephone: 603-255-3400 • Continental US: 800-255-0600 • FAX: 603-255-4221
NEW TAX COLLECTORS TAKE NOTE
The NHTCA is offering an all expenses paid “scholarship” for one new Tax Collector to
attend the Seventieth Annual Conference at the Balsams Grand Resort Hotel in Dixville
Notch. This offer is open to all collectors who have taken office since the last Fall
Convention and provides a great opportunity to attend your first convention even if your
town/city did not include this event in your budget! Simply detach this form, fill in your
name, town, mailing address and send to:
Brenda LaPointe, CTC or fax to Brenda @ 569-8167
Town of Wolfeboro
PO Box 629
Wolfeboro, NH 03894-0629
DEADLINE: BEFORE AUGUST 15, 2009.
NAME__________________________________________________________________
ADDRESS______________________________________________________________
MUNICIPALITY_________________________________________________________
Note – Reimbursement for expenses will be made upon payment confirmation of
conference attendance (copy of check tendered as payment).
