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Introduction - AIS Home - CERN

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					                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                 1




      AIS group meeting 23-6-2006


                               After James’ departure

                                    Status POW 2006




                                                                    IT-AIS
                       CERN – European Organization for Nuclear Research
                       Administrative Information Services
Group meeting June 2006                                                                           2




 General considerations
     The section is currently staffed with 4 people (incl. James)
     The scope of this area will increase with the merge of CFU functionality into Qualiac
      end 2006 - begin 2007.
     In a steady state situation 4 FTE’s should be sufficient to cover the scope
     On the medium term (2/3 years ahead), we need to review our strategy concerning
      BAAN. Replacing/upgrading BAAN will be a major undertaking.

     James’ post returns to AIS
     We have the authorization to open two Career path D staff posts

     ‘small’ sections are not viewed favourably by management




                                                                                              IT-AIS
                     CERN – European Organization for Nuclear Research
                     Administrative Information Services
                                                                                                                                    HR
Group meeting June 2006                                                                                                                      3


Changes:                                                                    ORACLE*HR, E-Recruitment, Training (CTA),
    CET, HRT, CFUTK, SMT                                                           Payroll, (& Pension Fund)


                    Decision Support                                        Count of CERN Id Status Code
                                                                            Organic Unit     FELL PJAS STAF TECH USAS Grand Total
                                                                            IT-AIS                          3                   3


                                        Projects & Contracts
                                                                            IT-AIS-EB             1      2  6
                                                                                                            5       1           9
                                                                                                                               10
                                                                            IT-AIS-F              1         3                   4




                                                               E-Business
                                                                            IT-AIS-FFLP           1         7
                                                                                                            6                   8
                                                                                                                                7
                                                                            IT-AIS-FLP                      3
                                                                                                            4 JAMES             4
                                                                                                                                3
                                                                            IT-AIS-HR                    1  4   1               6
                                              Projects
           People


                           Money




                                                                            IT-AIS-MDS            1         3                   4
                           Money




                                                                            IT-AIS-PM             3      2  3
                                                                                                            4       2     JOZEF11
                                                                                                                               10
                                                                            Grand Total           6      5 26
                                                                                                           27
                                                                                                           25   1   3          40
                                                                                                                               41
                                                                                                                               42
                                                   Contracts




                                                                               Finance, Purchasing, Import/Export, Internal distribution,
                                                                               Finance, Purchasing, Import/Export, Internal distribution,,
                                                                                          BAAN, and treasury management
                                                                                 BAAN, and treasury management, Contract Follow Up



                           Foundation                                          EDH, Personnel management tools for experiment
                                                                              secretariats, users office, and divisional secretariats


                                                                   Project Progress Tracking,
                                                                 Project Progress Tracking, EVM,
                                                                  Contract Follow Up
                                                                            EVM, APT
                                                                     Contract Follow Up, APT

                    Shared data, shared functions like AisEvent, AisMedia, AisLogin, CRA: PLUS
                    apps gesloc, gescle, visits, roles, supplier management, CERN structure. etc..

                                                                                                                                        IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                 4



 More on changes
  The changes will take place on the 1st of October.
  Wim will be in charge of the merged section.
  Jurgen will replace James as deputy group leader
   (as of 1-10-2006).


                                at this point….
                          Any QUESTIONS?????


                                                                    IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                 5



 Status 2006

  Short overview 2006 situation
        What was done until now
        What is planned to happen




                                                                    IT-AIS
                 CERN – European Organization for Nuclear Research
                 Administrative Information Services
Group meeting June 2006                                                                                                6




 MDS Major Points 1st Half 2006
     EXTERNAL (user visible)
          Integration of HRT-PIE into HRT
          Support of new contract policy (4+2) in SMT.
          Dosimeter Records
          Revised MAPS reports due to changes in MAPS form.
          Information Center v1.1 for HRT & CET
          Sharing of Virtual Units
          Scheduling of Reports (production expected 1st half of July).
          Automatic extraction of access rights for HRT-PIE (GLIMOS, TL & DTL)
          Enhanced Access & Safety reports + made available for the HRT-PIE community.
          Enhancements to Career Overview and Graph reports.
          Much enhanced query performance for pluri-annual queries (CET).
          Cross-referencing of EDH document creators and CET expenditure (done via IC).
          Various other minor requests that have come in (Remedy and other sources…)
     INTERNAL
          Major code clean up, removal of deprecations and obsolete stuff, elimination of run-time dependencies of
           other databases (some work remains for 2nd half of 2006).
          Packaging of HRT & CET in single WAR file (dependant on code clean up).
          Migration of CET & HRT data extractions to Oracle v10 (cost based optimizer).
          New extraction mechanism (ART batch runner), replacement of Avatar, error handling and fault tolerance of
           data extractions.
          Refactoring of ART column selection mechanism (no longer relying on cookies).
          Automated Daily Builds for improved QA.




                                                                                                                  IT-AIS
                 CERN – European Organization for Nuclear Research
                 Administrative Information Services
Group meeting June 2006                                                                                     7




 MDS Major Points 2nd Half 2006
     EXTERNAL (user visible)
          5 yearly review decisions…?
          CFU impact on the CET application…?
          New / refactored CFU reports.
          Consistent use of project names (short and not so short ones are currently mixed). Needs
           primarily extraction changes.
          HRT & CET Desktop.
          General overhaul to ensure consistent use of column labels etc.
          Review and update the HRT & CET public web pages.
          Information Center Enhancements (sharing of reports etc...)
          Various requests from the departments…
                Budget Summary, Termination Check sheet, Exchange Rate improvements in CET etc. etc…
     INTERNAL
          Complete code clean-up and packaging.
          Reporting (tools & practices) study.
          XML based LOV screens.
          Application Monitoring for HRT & CET.
          Refactoring of HRT & CET automatic access extractions (still using old CFRLA tables).
          Automated Testing
     And probably some more…


                                                                                                        IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                                   8



 FLP Major Points 1st Half 2006
 Baan                                          Qualiac
  Decentralised picking for raw material       New buyer routing rules & purchasing
    stores                                        pool
  Simplified screen for self service           Emails on goods reception, automatic
  Stores ‘dashboard’ for SLA monitoring          avis de passage, enhanced EDH
    in Baan                                       feedback
  Baan webtop stability, change of
    support to Germany                          IBAN
  Relance automatique                          Treasury to Qualiac interface running
                                                  regularly
 Punchout                                       Handling of 15.10 (exoneration of TVA)
  Farnell ramping up. Controls in place        Web designer & Archivage courses
    (lost, undelivered…)                        Fiche de Transfert
  Bossard live (June)                          Migration to E7
  Radiospares live (May)                       Imposition Interne
                                                Qualiac Projet (aka CFU)
 Other
  EDH Doc return of PC equipment
  Treasury support moved to D. Jouve          Return of Ivica!


                                                                                     IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                           9



 FLP Major Points 2nd Half 2006

 Qualiac
          Archivage
          CFU project
          Facture electronique revisited
          ? XML data transfer with customs
          ? Reorganisation of transport services
  Baan
        Service Pack migration
        FI enhancement requests
  Punchout
        Paper & IT supplies (Distrilec, Guilbert, Lyreco, Angst & Pfister)
        Controls & monitoring
        Uniform document & multi-catalogue search
                                                                              IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                10



 Foundation Major Points 1st Half 2006
  CRA production 11 March
  Tax certificates
  IBAN support
  A lot of maintenance due to PIE integration last year +
   CRA production this year
  Telephone conferences recharging
  Support for Audio Conferencing request




                                                                    IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                    11



 Foundation Major Points 2nd Half 2006
  AisEvent rewrite
  CRA phase 2, including SOAP interface and automatic
   account expiration
  New functionality for visits service + addition of Globe
   events and exhibitions
  EPFL stagiaire for frameworks
  Ongoing:
        Maintenance
        Security: Policies/Auditing, ISO17799/27001, security scans,




                                                                        IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                                                    12


                          PM Major Points 1st Half 2006
  APT
                   Monthly releases (1.17… 1.22)
                   crosstab: complete rewrite, extra dimensions, comparison Medium Term Plan,
                    snapshots…
                   batch transfers to HR for personnel costing
                   help to Confluence, Wily Technology Introscope, Summary Layer performance
  EGEE
                   Financial Module (Internal Cost Claim & FormC)
                   EGEE II site, ETICS…
  EVM
                   Build procedure, performance chart + EVM Summaries screen modifications, access
                    restriction: PV changes only by DPO, Finance Committee reports
  ILC
                   prototype
  CFU
                   review and refactoring (dramatic reduction of reports, database objects, Designer
                    modules)
                   integration of CFU Stores
                   preparation for the Qualiac release E9_01 (arriving end of June)




                                                                                                        IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                                                 13



                          PM Major Points 2nd Half 2006
  APT
                     Crosstab: charts
                     Virtual Structures
                     Discuss with PH
                     Discuss with Group leaders on data entry, automatic propagation of changes
                     EVM, Indexation, APT data over time, Scenario’s, …
  EGEE
                   Further EU projects
  ILC
                   ???
  CFU
                   finish integration of CFU Stores
                   load DRs into Qualiac, prepare customized DR screen, testing, migration of CFU
                    reports
                   prepare specification for the new DR document in EDH
                   Contract Workspace ...

                                                                                                     IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                                            14



 HR: Major Points 1st Half 2006
 Existing Applications / Services:
                                       1 13             14
  Oracle HR: cleanup for On Demand: 30-50% objects dropped; New card system APIs
                              22                                  8
  Payroll: new reports; bank accounts move; Fellows Associates Students 5YR
  GAD: continuing refactoring                                                    40
  E-Recruitment: internal candidates, internal VNs, look and feel, list of jobs+ 5 upgrades!
  Leave Management System: simulated balance, balance reset check list, home leave
  SIR: 2nd set of courses for ATLAS – more than 2300 courses since March

 New Applications / Services:                                                 18
  AIS Monitor: test system
                              central services (Oracle ApEx)
  Person Search utility for 116
  Pension Fund: Personal Data matching and cleanup tool (Oracle ApEx)
  Pre-Registration Tool: 17 companies, 34 contracts, 200 employees (Oracle ApEx)
                              BusObj CTA                 ERT        GAD
  CERN Training Application 2: first months and first review from users
                             OHR          LMS           PRT          SIR
 + the usual maintenance and support business (232 logs since 1st January 2006)




                                                                                                IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                           15




 HR: Major Points 2nd Half 2006
 New Applications / Services:
  Pension Fund: OHR data matching and cleanup; Pension Calculations package
  AIS Monitor: full implementation depending on tests results
  PRT for Users Office: extend PRT functionalities to Users and Institutes

 Maintenance / Enhancement of existing Applications / Services:
  Oracle HR: Remaining cleanup; Move to standard APIs; CEMLI exercise
  Payroll: Staff 5YR (October for January 2007), various enhancements
  E-Recruitment: new look and feel implementation; EDH-ERT interface v2
  Leave Management System: leave year bookclosing refactoring
  SIR: IT, CMS and general safety courses (habilitation électrique etc)




                                                                               IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                    16



 EDH: Major Points 1st Half 2006
     New Workflow Engine Selection
     Support (1003 Remedies)
     SCRUM Training + Practice
     EDH Documents
        New: Accident Declaration, Audio Conference, Child Allowance
        Changed: e-MAPS, Overtime, Shipping + Transport Reqs.
  Links: HR Costings  APT
                     EDH  Outlook
  Tools: Document Recovery Tool
                     JMX Monitoring Tools
                                                                        IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                17



 EDH: Major Points 2nd Half 2006
  New Workflow Engine Implementation
  JBoss + Linux Migration
  New Documents
        Travel Request, Staff Appointment PAF, …
  e-MAPS (again!)
  EDH Generic Document
        User Check-List + Other ‘simple’ documents
  Improved User Interface
        Dynamic Controls + New Layout

                                                                    IT-AIS
                CERN – European Organization for Nuclear Research
                Administrative Information Services
Group meeting June 2006                                                                          18




 Two last points…….
 1.AIS Barbeque
  1st week of September?!
       (have not managed to reserve Prevessin site yet, but will announce date next week….)



 2.Bonnes Vacances



                                                                                              IT-AIS

				
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