Loews Miami Beach Hotel
Miami, Florida
March 5, 2010
Space
Agreement
Looking to hire for a clinical or academic/research position? Looking to sell your practice? Find what
you’re looking for at the American Academy of Dermatology’s Career Fair. Meet face-to-face with
potential candidates at this unique networking opportunity on Friday, March 5, 2010 in Miami, FL.
The Career Fair is held in conjunction with the AAD’s Annual Meeting, the largest dermatologic gathering
each year. It is a separate program from the Academy’s Technical Exhibits and pre-registration for this
program is required for booth space.
General Information Registration
General Information Registration
Location Step 1 Complete Space Application with payment
Loews Miami Beach Hotel information online at www.aad.org/careerfair.
1601 Collins Avenue Application must be submitted by
Miami Beach, Florida 33139 January 15, 2010.
Set-Up of Booth and Check-in Space is limited and will be assigned on a first
Friday, March 5, 2010 3:30pm – 5:00pm come first serve basis. Registration may close
prior to January 15, 2010 in the event space is
Exhibition Date
sold out.
Friday, March 5, 2010 5:00pm – 7:00pm
Step 2 Within two to three weeks of receiving space
Tear-Down of Booth
application and payment, AAD will send an
Friday, March 5, 2010 7:00pm – 7:30pm
acknowledgement e-mail verifying application
acceptance or wait list status.
Important Dates to Remember
Step 3 After acceptance has been received, log onto
Space Application and Payment Due
www.aad.org/careerfair to enter practice
January 15, 2010
and opportunity descriptions on or before
Practice and Opportunity Description Due January 15, 2010.
January 15, 2010
Step 4 An official confirmation packet will be mailed to
Confirmation Packet with Booth Assignments Mailed accepted applicants in February, 2010 to include:
January 31, 2010 booth number, rules, shipping information, and
space layout.
For More Information
Member Resource Center Registration Fees
American Academy of Dermatology $350 AAD Members or Employers exhibiting in the
930 East Woodfield Road, Schaumburg, IL 60173 Technical Exhibits during the 2010 Annual Meeting
Phone: (866) 503-SKIN (7546) $650 Non-AAD Members or Employers not exhibiting in the
Fax: (847) 240-1859 Technical Exhibits during the 2010 Annual Meeting
E-mail: mrc@aad.org
The price of the booth space includes:
• One (1) 6 ft. skirted table
• Two (2) chairs
• WiFi Access
Assignment of Space Rules and Regulations
Accepted applicants will receive an e-mail acknowledgement A comprehensive list of rules, regulations, and booth
to verify their registration status. An official written information will be mailed in the official confirmation packet
confirmation of assigned space for the Academy will be to accepted employers in early February, 2010. All matters
mailed early February, 2010. Because space may not be and questions not specifically covered by these rules and
available to accommodate all applicants, space assignments regulations or outlined in the employer confirmation packet
will be made on a first come first serve basis. are subject to the decision of the Academy. Employers agree
to comply with all subsequent reasonable rules adopted by
In the event space for the 2010 Career Fair is sold out,
the Academy.
employers will automatically be placed on a wait list. As long as
space is available, the Academy will continue to make space
assignments on a periodic basis until January 15, 2010. If no
Booth Activities
space is available after January 15, 2010 employers on Employers are permitted to make informational presentations
the wait list will be refunded the full amount. After space regarding the services, benefits, and current job openings.
assignments have been made, employers agree to accept Under no circumstances may employer marketing activities
relocation to other comparable space if the Academy deems take place outside the booth space whether in or around the
such a relocation to be necessary or appropriate. The Academy Loews Miami Beach Hotel, or the hotel properties. Those not
reserves the right to rearrange the floor plan at any time. purchasing booth space will not be permitted to distribute
materials at the Career Fair.
Cancellation Policy Contests and Drawings
Notification of an employer’s decision to cancel space must
Prize contests, awards, drawings, raffles or lotteries of any
be sent in writing on company/practice letterhead to the
kind held at any time or place within the auspices of the
Academy, Attention: Career Fair, via certified mail (return
meeting are not permitted. Attendees may not be registered
receipt requested). The date of cancellation shall be the date
for drawings, raffles or lotteries, which might be conducted
that the Academy received the written cancellation. If an
after the Annual Meeting. Gaming devices of any description
employer does not cancel their space in writing and does not
are not permitted in the exhibit hall.
occupy their booth space on-site, the employer will be liable
for 100% of the registration fee and no refund will be granted.
Giveaways and Promotional Items
The Academy requests compliance with all applicable
Space Cancellation Policy Dates
industry, state and federal regulatory and governmental
Full Refund by November 15, 2009
agency guidelines (AMA, PhRMA, OIG, FDA, FCC, FTC,
50% of Total Booth Fees Retained by Academy AdvaMed, etc.).
November 16 through January 15, 2010
Acceptable giveaways should primarily entail a benefit
No Refund After January 15, 2010 to patients, be related to the physician’s work, and
should not be of substantial value. Giveaways may
Booth Information only be distributed from the exhibitor’s booth, and may
not be mailed to attendees after the meeting or delivered
Employers are allowed to bring a table-top display to fit one
to outside locations during the meeting. Prize contests,
(1) 6 ft. table and literature (brochures, handouts, and flyers).
awards, drawings, raffles, lotteries, or gaming activities are
Signs or easel backs, tablecloths/banners to drape are permitted.
prohibited. The Academy, in its sole discretion, shall have
Hanging signs/truss on a ceiling, back wall, either side of the right to prohibit the distribution of any samples it deems
the booth, or directly in front of the booth is prohibited. Pull objectionable or otherwise inappropriate. Examples of
up displays from the floor and the use of projectors and items that will not be approved are shirts, cameras, sports
screens or projecting images onto a wall, is also prohibited. equipment, pocket knives, coupons, musical tapes/CDs,
Electrical access for laptop computers or other devices will umbrellas and hats, balloons, or perishable food items.
not be provided. Please have a fully charged laptop battery This is not an all-inclusive list. See Rules & Regulations for
if you plan to use these items at your booth. complete list.
The hall is not open for set-up until 3:30pm on Friday,
March 5, 2010.
Shipping Participation in the 2010 Career Fair does not provide
The Academy will provide shipping information for access to the Academy’s meeting, educational sessions, or
employers to ship their materials to and from the event. Technical Exhibit Hall. Career Fair badges are only good for
It’s highly advised that materials be shipped directly to an the day of the Career Fair, Friday, March 5, 2010.
employer’s hotel. The Academy will not be responsible for Employers must pick-up their badges during employer
lost materials. Additional information on shipping directly to check-in, Friday, March 5, 2010 from 3:30pm-5:00pm.
Career Fair site will be provided in the confirmation packet,
Hotel Information
scheduled to mail early February, 2010.
If you are attending the AAD Annual Meeting as an attendee
Badges & Badge or an exhibitor in the Technical Exhibits, book your hotel
accommodations with your Annual Meeting registration.
Distribution
Employers will receive up to four (4) name badges for their Those not attending the AAD Annual Meeting as an
representatives. Changes to name badges will only be attendee or an exhibitor in the Technical Exhibits and
made onsite. require assistance obtaining a hotel room for the duration
of the Career Fair can find housing information and forms
All representatives of companies/practices must register and online at www.aad.org/careerfair.
wear the official employer’s badge of the Career Fair for
admission to the Career Fair exhibit site and for the duration
of the event. Infants and children under the age of 16 are
not allowed into the Career Fair at any time including
set-up, tear-down, or during event hours. This policy is to
ensure the safety of registrants’ children. Your support and
compliance are appreciated.
Loews Miami Beach Hotel
Miami, FL
March 5, 2010
Register today at
www.aad.org/careerfair
American Academy of Dermatology
930 East Woodfield Road
Schaumburg, Illinois 60173
Toll-free: (866) 503-SKIN (7546)
Fax: (847) 240-1859
Web: www.aad.org
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