Technical Education and Skills Development Authority
TESDA PEG PMS-OPES WORKSHEET
Workload Distribution Matrix
OUTPUT VERIFIABLE INDICATOR # HRS
Program, Projects, Activities, Tasks Desc-
iption ORD ROD FASD TTI EO
1. School-Based
a. Responding to LOI/Query
b. Screening apllication
c. Curriculum review
d. Ocular/TEP inspection
e. Documentation/ processing of UPTRAS
transactions
f. Entertaining complaint
g. TVET provider visitation
h. Receiving TMS reports
i. Recording TMS reports
j. Reporting TMS outputs
k. Maintaing Registry of Trained Manpower
l. Maintaining Registry of TVET Programs
m. Profiling of TVET Providers
n. Maintaining Registry of Accredited TVET
Trainers
o. Custody of UPTRAS documents
2. TVET Credentialing
a. Receiving SO application
b. SO processing action
c. Releasing approved SO
d. Filing SO documents
e. Receiving CAV requests
f. CAV-3 processing action
g. Releasing signed CAV
h. Filing CAV copies
i. Maintaining registry of employed Manpower
3. TQCS
a. Receiving CA application
b. Scheduling assessments
c. Coordinating assessment
d. Releasing CA packages
e. Administering CA
f. Correcting CA instrument
g. Documenting CA outputs and RWACs
h. Reviewing CA outputs/reports
i. CA documents custody
j. RWAC processing action
k. Release of approved COC
l. Maintaining Registry of certified Manpower
m. Maintaining Registry of accredited CA
venues/centers
n. Maintaining Registry of Accredited
Assessors
Page 1 of 33
Technical Education and Skills Development Authority
TESDA PEG PMS-OPES WORKSHEET
Workload Distribution Matrix
OUTPUT VERIFIABLE INDICATOR # HRS
Program, Projects, Activities, Tasks Desc-
iption ORD ROD FASD TTI EO
4. Enterprise-Based
a. Briefing on AP/LP/DTS
b. Entertaining LOI/queries on
AP/LP/DTS/Dualized TVET
c. Receiving EBT applications
d. Screening applications
e. EBT application processing action
f. Curriculum review
g. Conducting ocular inspection of EBT
delivery sites
h. Recommending approval of EBT
applications
i. Release of approved AP/LP/DTS
certificates
j. Ratification of AP/LP contracts
k. AP/LP site visits
l. Receiving EBT reports
m. Recording EBT reports
n. Reporting EBT outputs
o. Custody of EBT records
p. Profiling EBT-cooperating companies
q. Profiling of EBT/DTS programs
r. Profiling of DTS educational
establishments
s. Preparing EBT certificates of completion
t. Profiling of EBT-enabled manpower
5. Community-Based TESD Activities
a. Area (C/M/B) focalship assignment
b. Profiling of City/Municipality/Barangay
c. Determining C/M/B TESD priorities
d. Profiling LGU-based training centers/TESD
partners
e. Monitoring of LGU/NGO-based training
outputs
f. Coordinating local LMI gathering with
CTEC/PESO counterpart
g. Coordinating with local employers,
recruiters, training providers, funding
institutions
h. Receiving communications from LGUs
i. Entertaining LGU requests for assistance
j. Preparing LGU training certificates
k. Preparing/reviewing CBTED project proposals
l. Documenting CBTED practices
m. Maintaining network of CBTED actors
6. TVET delivery and Support
a. Maintaining electronic database from
NMIS 01-C
b. Registering TVET enrollees in TAS/TC
c. Administering aptitude test instruments
Page 2 of 33
Technical Education and Skills Development Authority
TESDA PEG PMS-OPES WORKSHEET
Workload Distribution Matrix
OUTPUT VERIFIABLE INDICATOR # HRS
Program, Projects, Activities, Tasks Desc-
iption ORD ROD FASD TTI EO
d. Seeking job vacancies and opportunities by
maintaining TAS-TC-Industry-LGU linkage
e. Marketing TAS/TC programs
f. Planning/packaging TVET program offerings
g. Planning TVET lessons and classroom
management
h. Delivering TVET instruction
i. Conducting institutional assessment of
trainees
j. Review of curriculum
k. Evaluation and rationalization of TAS
l. Providing TAS/TC career guidance and job
programs placement services
m. Documenting TAS/TC outputs and practices
n. Reporting TAS/TC outputs and practices
o. Conduct of Graduate Tracer Studies
p. Conduct/administration of service area TNO
survey questionnaires
q. Formulation and delivery of values education
modules
r. Formulation and delivery of entrepreneurial
competency and values module
s. Organizing/coordinating conduct of extension
TVET programs
t. Delivering technical assistance services to
partner capability buil-up programs
7. Scholarship Administration
a. Maintaining registry of TESD scholars by type
& no.
b. Administering scholarship prequalification
instrument
c. Documentation and processing of
scholarship training MOAs and vouchers
d. Organizing and conduct of TESD "Scholars'
Rites"
e. Monitoring and evaluation of scholarship
progress and outcomes
8. SM & A and Networking
a. Representing the PO in inter-agency
projects/activities
b. Writing PO Newsletter materials and press
releases
c. Facilitating publication of PO Newsletter/
press releases
d. Providing SM & A services as forum speaker
and resource person
e. Covering PO airtime in radio and tv broadcasts
f. Acting as official PO spokesperson
9. Managing (P-O-L-C) PO Operation
a. Gathering/submission of Provincial TESD plan
Page 3 of 33
Technical Education and Skills Development Authority
TESDA PEG PMS-OPES WORKSHEET
Workload Distribution Matrix
OUTPUT VERIFIABLE INDICATOR # HRS
Program, Projects, Activities, Tasks Desc-
iption ORD ROD FASD TTI EO
inputs
b. Coordinating TESD Planning, situationer inputs
with DTI, NEDA, PPDO, DOLE counterparts
c. Participate in the conduct of Area-Industry
study and Provincial Skills Priority
determination
d. Encode data into PO Factbook
e. Keeping custody of TESD monitoring and
evaluation documents
f. Integrating and consolidating TAO inputs
g. Facilitating 'write shop' for PTESD Plan, Area-
Industry studies, TESD Situationer and TESDA-
PO Factbook
h. Providing accession and repertorial services
to PO-Planning literature
i. Manning the PO/TAS 'SFT' Matching Facility
j. Maintaining the PO "Quick Stats" database
k. Providing Program Focalship services
l. Providing Functional Unit Supervision
m. Participating in 'ManCom' deliberation and
decision-making activities
n. Providing Secretariat service to the Provincial
TESD Committee
o. Documenting and submitting individual Activity
Report after completing each and every field
work covered by O.B. slips/Travel Order
10. GASS
a. Monitoring Daily Attendance of PO Personnel
b. Reporting monthly updates on man-hours/man-
days earned and lost
c. Processing and control of leave application
and availment
d. Maintaining and updating 201files of PO
personnel
e. Documenting and processing claims on
employee welfare and privileges scheme
f. Providing daily housekeeping functions for the
PO
g. Preparing the PO Annual Procurement
Program
h. Purchasing of PO supplies and materials
requirements
i. Providing custodianship and security of PO
assets and inventories
j. Physical counting and reporting of PO
inventories
k. Rendering financial analysis services of PO
budget sourcing and expense transactions
l. Documenting and controlling PO admin and
finance transactions
m. Signing PO administration and finance
Page 4 of 33
Technical Education and Skills Development Authority
TESDA PEG PMS-OPES WORKSHEET
Workload Distribution Matrix
OUTPUT VERIFIABLE INDICATOR # HRS
Program, Projects, Activities, Tasks Desc-
iption ORD ROD FASD TTI EO
documents
n. Providing cashiering and special disbursement
services
o. Depositing cash/check collections covered by
O.R.
p. Liquidating PCF and cash advances
q. Overseeing payment of PO accounts to
suppliers and various claimants
r. Reporting of PO financial transactions to RO
and COA
s. Operation and maintenance of PO service
vehicle
t. Transporting of PO human and physical
resources
u. Rendering liaison and messenger services
v. Reporting and settlement of PO vehicle
service expenditures
w. Providing PO central records management
services
11. QMS and Institutional Development
a. Participating in the annual formulation of
PO/TAS Work and Financial Plan
b. Formulating and implementing Quality Function
Deployment and setting performance targets
c. Monitoring progress accomplishments of WFP
targets
d. Monthly and quarterly performance review
and semestral performance assessments
e. Facilitating accomplishment of semestral
performance appraisal reports
f. Maintaining the PO/TAS customer service desk
g. Maintaining the PO/TAS Customer Feedback
System
h. Maintaining the PO Grievance Settlement and
Complaint Management System
i. Collating and analyzing the Customer Service
Tracer inputs
j. Maintaining and facilitating the PO 'Quick
Response' facility
k. Administering and reporting Customer
Satisfaction survey and results
l. Programming and allocation of personal and
professional development program slots to PO
personnel
m. Implementing quality improvement programs
on key PO processes
Page 5 of 33
Technical Education and Skills Development Authority
TESDA PEG PMS-OPES WORKSHEET
Workload Distribution Matrix
OUTPUT VERIFIABLE INDICATOR # HRS
Program, Projects, Activities, Tasks Desc-
iption ORD ROD FASD TTI EO
Page 6 of 33
Technical Education and Skills Development Authority
TESDA PEG PMS-OPES WORKSHEET
Workload Distribution Matrix
OUTPUT VERIFIABLE INDICATOR # HRS
Program, Projects, Activities, Tasks Desc-
iption ORD ROD FASD TTI EO
Page 7 of 33
PMS OUTPUT TABLE
NAME OF TESDA WORK GROUP: _______________________________
MFO FUNCTION OUTPUT PERFORMANCE INDICATOR POINTS OPERATIONAL DEFINITION
DS 1. Updating of TESD Plans
a. Preparation of survey qstnr Survey instrument No. of survey questionnaire 16 survey questions covering all aspects/data needed for updating of the TESD Plan
b. Gathering TESD Plan inputs Respondent reply No. of respondents 1 Survey questionnaire administered/interview conducted
c. Consolidating TESD Plan Summary report No. of report 8 Summary of responses gathered from the survey for reference during the TESD planning
inputs
d. Coordinating TESD Planning TESD planning conducted No. of Planning conducted 1 Planning participated by all stakeholders
with partners (1 point x Actual No. of Hours incurred in the planning)
e. Writing TESD Plan Updated TESD Plan No. of TESD Plans 24 TESD Plan ratified by CDO
f. Distribution of TESD Plan TESD Plan copy No. of copies distributed Copies distributed to all concerned
2. Providing Secretariat Services to PTESDC Agenda items/folders No. of Agenda items/folders 4 Agenda folder distributed to PTESDC members 1 week before meeting
PTESDC
Policy Proposal No. of Policy proposals 24 Policy proposals submitted to PTESDC
PTESDC Resolutions No. of Resolutions 16 Resolutions approved by PTESDC
PTESDC Minutes of Meeting No. of Minutes of Meeting 16 Minutes approved
3. Mapping of Skills Competencies
a. Data gathering Data from respondents No. of hours spent per respondent 1 Actual No. of hours spent per respondent
b. Preparation of Skills Skills Competency Map No. of Skills Competency Maps 8 Competency Maps available in the City/Municipality
Competency Map
4. Mapping of TVET capacities TVET Capacity Maps No. of TVET Capacity Maps 8 TVET Capacity Maps updated
5. Organization of Networks Network organized No. of Network organized 24 Actual No. of Functional Networks
6. Submission of monthly Monthly Accomplishment Report No. of monthly Accomplishment report submitted 8 Reports submitted to RO within time frame set by RO
accomplishment
thru MoNET
7. Updating LMIS LMIS Report No. of LMIS reports 8 Quarterly updated LMIS available at PO
8. Development of GAD Programs Program proposals No. of Program proposals 24 Program proposals submitted
9. Tracking of TVET Graduates Graduate Tracer Study No. of Graduate Tracer respondents 1 Accomplished Graduate Tracer Questionairet submitted to RO
10. Generating TVET Investment MOA forged No. of MOA 10 MOA signed by both parties
SSSD 1. Competency Assessment and
Certification
a. Review AC/AA Application Reviewed Application documents No. of applications 0.5 Application reviewed after receipt of documents
documents
b. Conduct AC inspection Actual conduct of AC inspection No. of inspections conducted 4 Inspection conducted after receipt of documents
c. Prepare report Inspection report No. of reports 8 Inspection report if complying or with defeciencies
d. Release AC/AA Accreditation Certificate No. of certificates 0.1 Acreditation Certificate released to applicant
Accreditation Certificate
e. Coordinating Assessment Call/Action Slip No. of Call/Action Slip 0.17
f. Conduct assessment Competency Assessment supervised No. of report on the assessment 8 Reports prepared for the PO
g. Process RWAC RWAC report No. of reports 4 Reports submitted to RO
h. Release NC/COC NC/COC No. of NC/COC issued 0.05 NC/COC released to applicant
i. Maintain Registry of Certified Database No. of records updated 0.08 Database updated monthly
Manpower
j. Maintain registry of Database No. of records updated 0.08 Database updated monthly
accredited ACs/AAs
k. Conduct compliance audit Audit report No. of AC audited 4 Audit Report closed
2. Program Registration
a. Review documentary Application Status Slip No. of applications 0.5 Documents reviewed upon submission of application
requirements
b. Review Curriculum Application Status Slip No. of applications 8 Curriculum reviewed within prescribed time frame
c. Conduct occular inspection List of difficiencies for compliance No. of applications 4 Occular Inspection conducted within prescribed time frame
d. Prepare report Inspection report No. of report 4
e. Release CoPR CoPR No. of certificates 0.1 CoPR released to applicant
f. Conduct Compliance Audit Audit Report No. of programs audited 8 Audit report closed
g. Maintain Registry of TVET Database No. of records updated 0.08 Database updated monthly
Progrms
h. Maintain Registry of Database No. of records updated 0.08 Database updated monthly
Accredited TVET trainers
i. Maintain Registry of Database No. of records updated 0.08 Database updated monthly
Trained/Graduates by
program/type of training
STP 1. Monitoring of TVET delivery Consolidated Enrollment report No. of Enrollment Report 4 Enrollment report submitted thru MoNET
Consolidated Graduate report No. of Gradduate Report 4 Graduate report thru MoNET
2. Scholarship Program
Administration
a. Administration of Examination conducted No. of Examination conducted 16
prequalification exam
b. Processing of exam results Examination Results No. of Examinee/applicant 0.08
b. Documentation and MOA No. of MOAs signed 10 MOA signed by all concerned
processing of scholarship training
MOAs and vouchers
c. Maintainance of Registry of Database No. of records updated 0.08 Database updated monthly
TESD scholars by type & No.
d. Preparation of billing Billing Documents No. of Billings prepared 4 Billing documents forwarded to RO
documents
e. Processing of payments Payment vouchers No. of vouchers processed 2 Checks release to training provider
3. Conducting Career Profiles being utilized for career guidance
Guidance/YP4SC
a. Scheduling of CG/YP4SC Schedule No. of Schedules 0.17
b. Administration of YP4SC YP4SC administered No. of YP4SC administered 0.5
c. Processing of results Profile No. of Profiles
d. Preparation of reports Report No. of Reports
e. Conduct training for Guidance Training conducted No. of Training conducted
Councilor
4. SM & A and Networking
a. Representing the PO in inter- Projects/activities implemented No. of Projects/activities implemented
agency
projects/activities
b. Writing PO Newsletter Articles No. of Articles
materials and
press releases
c. Facilitating publication of PO Newsletter/press release No. of Newsletter/press release Newsletter published; press release submitted
Newsletter/
press releases
d. Providing SM & A services as Recorrida/Career caravan No. of Recorrida/Career caravan Recorrida/Career Caravan conducted
forum
speaker and resource person
e. Covering PO airtime in radio Radio/TV guestings No. of Radio/TV guestings Airtime free of charge
and tv
broadcasts
f. Develop advocacy materials advocacy materials No. of advocacy materials Materials available at PO
g. Printing/reproduction of AM AM copies No. of copies
5. Capability Building of Partners Capability Building/Training/Forum No. of capability building/trainings/forums Conducted with cost sharing scheme
conducted Terminal Report prepared/submitted
6. TVET Credentialing
a. Receiving SO application Special Ordder No. of Special Ordder SO issued to training provider
b. SO processing action
c. Releasing approved SO
d. Filing SO documents
e. Receiving CAV requests CAV No. of CAV CAV issued to applicant
f. CAV-3 processing action
g. Releasing signed CAV
h. Filing CAV copies
i. Maintaining registry of Database No. of Database maintained Database updated and maintained monthly
employed
Manpower
7. Responding to LOI/Query LOI/Queries replies No. of LOI/query responded
written queries No. of written queries Query responded within 15 days including walk-in clients
walk-in clients No. of walk-in clients Query responded immediately
GASS 1. Monitoring Daily Attendance of Daily Time Record No. of Daily Time Record DTR updated monthly
PO
Personnel
2. Reporting monthly updates on Man-hour/man-days utilization report No. of Man-hour/man-days utilization report Monthly reports submitted to RO on time
man-hours/man-days earned
and lost
3. Processing and control of leave Leave Application No. of Leave Application Leave application properly recorded
application and availment
4. Maintaining and updating 201 Updated 201 files No. of Updated 201 files 201 files updated monthly
files of PO
personnel
5. Documenting and processing Request acted upon No. of Request acted upon Employee satisfaction
claims on
employee welfare and privileges
scheme
6. Purchasing of PO supplies and Purchase request No. of Purchase request Purchases made on time according to existing rules & regulations
materials
requirements
7. Providing custodianship and Memorandum Receipt No. of Memorandum Receipt MR updated periodically
security of
PO assets and inventories
8. Physical counting and reporting Physical Inventory Report No. of Physical Inventory Report Inventory conducted within prescribed period
of PO
inventories
9. Rendering financial analysis Allotment and Obligation No. of Allotment and Obligation ALOBs properly recorded
services of
PO budget sourcing and
expense
transactions
10. Processing of Disbursement Vouchers No. of Vouchers Payments released to claimants
Vouchers
11. Depositing cash/check Deposit slip No. of Deposit slip Deposits made within prescribed time frame
collections
covered by O.R.
12. Liquidating PCF and cash Liquidation Report No. of Liquidation Report Liquidation reports made within prescribed period and with complete documents
advances
13. Reporting of PO financial Financial Report No. of Financial Report Reports submitted to RO and COA within prescribed time frame
transactions to
RO and COA
ICB 14. Formulating Work and Financial WFP No. of WFP WFP strictly implemented
Plan
15. Formulating Individual PTW No. of PTW PTW acceptable to all concerned
Performance target
16. Monthly and quarterly Performance Review No. of Performance Review Performance religiously monitored
performance review
and semestral performance
assessments
17. Facilitating accomplishment of Performance appraisal No. of Performance appraisal PA done smoothly
semestral
performance appraisal reports
18. Maintaining the PO Grievance Grievance Acted No. of Grievance Acted Satisfaction of all concerned
Settlement
and Complaint Management
System
19. Maintaining and facilitating the QRT No. of QRT QRT operational
PO 'Quick
Response facility
20. Administering and reporting CSF No. of CSF
Customer
Satisfaction survey and results
21. Programming and allocation of Staff Dev't. Programs No. of Staff Dev't. Programs Employee satisfaction
personal and
professional development
program slots to
22. Implementing quality QMS instlled No. of QMS installed QMS operational
improvement
programs on key PO processes
Assessment and Certification Processed application Number of Evaluation Reports Contents: Findings and recommendations
Assessment and Certification Ocular Inspection conducted Number of Inspection Reports Content: findings and recommendations
Assessment and Certification Accreditation Certificates Number of Certificates Signed and confirmed
Assessment and Certification Orientation conducted Number of Persons Assessment process & responsibilities explained
Assessment and Certification Reviewed application Number of Evaluation Reports Contents: Findings and recommendations
Assessment and Certification Assessor's Training conducted Number of Persons TESDA approved training design
Assessment and Certification Accredited Assessors Number of Assessors Assessors issued ID and accreditation certificates
Assessment and Certification Assessors' Conference conducted Number of Conference Responsibilities and accountabilities discussed
Assessment and Certification Moderation conducted Number of Batches Assessors calibrated, assessment tools and process reviewed and improved
Assessment and Certification Schedule of Assessment Number of Schedules Assessors confirmed appointments and TESDA approved schedule
Tools include rating sheets, assessors/ candidates guide, assessment contract and self
Assessment and Certification Assessment Tools released Number of Assessment Tools assessment guide
Assessment and Certification Competency Assessment conducted Number of Persons Assessment procedures implemented and CARs released
Assessment and Certification Assessment activities observed Number of Reports Documentation of what transpired during the conduct of assessment in the AC
Registry of Workers Assessed & Certified
Assessment and Certification (RWAC) Number of Reports Submission of RWAC and other documents required by TESDA
Assessment and Certification NC or CoC released Number of NCs / CoCs Correctly numbered and initialed
Assessment and Certification Database Number of Databases Types of database: Certified workers profile, AAC and competency assessors profiles
Assessment and Certification NC/CoC authenticated/replaced Number of NCs / CoCs RWAC used as basis for authentication
Assessment and Certification Queries and complaints resolved Number of Queries/Complaints Assessment and certification related queries and complaints properly addressed
Assessment and Certification Receipt of payment Number of Receipts Payment and remittances from individuals and AC Managers
Assessment and Certification Assessment Report Number of Reports monthly summary of workers assessed and certified
Program Registration and
Accreditation Queries responded Number of Clients Client queries responded appropriately and checklist of requirements provided
Program Registration and
Accreditation Orientation conducted Number of Orientation Registration/accreditation requirements explained
Program Registration and Registration/Accreditation documents
Accreditation received Number of Documents Content: Documentary requirements of the program registration/accreditation
Program Registration and Content: Completeness, authenticity and validity of submitted documents; and compliance
Accreditation Evaluation Report Number of Reports to TR/accreditation requirements
Program Registration and
Accreditation Curriculum review facilitated Number of Evaluation Reports Content: Compliance to the Competency-based training delivery system and the TR
Program Registration and
Accreditation Ocular Inspection conducted Number of Inspection Reports Content: Compliance/Non compliance to the TR/accreditation requirements
Program Registration and
Accreditation CoPR/Accreditation issued Number of CoPRs/Certificates Content: Qualification title and level of program: includes KASH programs
Program Registration and
Accreditation Training Provider's Reports received Number of Reports Enrollment and Terminal reports received
Program Registration and
Accreditation Database Number of Databases 3 Types of database: Training graduates profile, TVET providers and Trainors profiles
Program Registration and
Accreditation Compliance Audit conducted Number of Reports Signed and submitted
TVET Credentialing Special Order/CAV application reviewed Number of Applications Completeness and validity of submitted requirements determined
TVET Credentialing SO/CAV released Number of SOs/CAVs Signed and sealed certificates
TVET Credentialing Registry of SO/CAV released Number of Registry Filing and listing of persons and schools provided with SO/CAV
Social Marketing & Advocacy Social Marketing Materials developed Number of SMM Include: tarpaulins, fliers, brochures, streamers
Social Marketing & Advocacy SM Info materials disseminated Number of Groups Groups include: Barangays, schools, trainees, trainors, CGMs, industry partners
Social Marketing & Advocacy Recorrida conducted Number of Recorrida Recorrida includes: PGMA barangay visits, and servisyo muna
Social Marketing & Advocacy Forrum/Conferences conducted Number of Conferences/Forum Include: TVI Administrators, Trainors and Assessors conferences/fora
Social Marketing & Advocacy TESDA represented Number of Programs include: Inter-agency and industry activities
Scholarship Administration Prequalification assessment conducted Number of Persons Include: PESFA, IMP and PGMA-TWSP
Scholarship Administration Registry of Scholars Number of Registry Include: type of sholarship & scholar's profiles
Scholarship Administration Monitoring Reports Number of Reports Include: What and where enrolled/employed
Scholarship Administration Issuance of Scholars allowance Number of Scholars Payroll of allowance signed
Capability Build-Up of Partners Curriculum Developers Number of Batches CB-Curriculum Development Course with 25 participants
Capability Build-Up of Partners CBLM Developers Number of Batches CBLM Development Course with 25 participants
Capability Build-Up of Partners TM/AM training facilitated Number of Batches TM and AM programs with 25 participants
Capability Build-Up of Partners Trainors assessment facilitated Number of Batches Assessment at NC level
Capability Build-Up of Partners LEP orientation Number of Orientations LEP concept explained to TVIs
Capability Build-Up of Partners QMS Orientation Number of Batches QMS concepts and component explained
Capability Build-Up of Partners Certified Trainors Number of Qualified Trainors TQ/AQ trainors profile uploaded
TESD Planning Data inputs to NTESD Plan Number of Reports Include: Local TVET situationer
TESD Planning TESD Policies/Plan Number of Resolutions PTESDC resolutions approved
TESD Planning Labor Market Studies Number of Reports Content: Regional/District LMI profile
Project Implementation
A. GASS
1. Personnel Records Monthly Attendance Monitored the daily attendance of PO personnel Includes absences and tardiness,
half-day/undertime
Leave credits Leave credit balances per month As shown in the Employee Leave
Card of each personnel
Bundy cards Complete and duly signed by every employee, Time-in and time-out indicated
per month
Application for Leave Processed and duly approved by the PD To be accomplished by every employee
Notice of Step Increment, Updated as of the applicable date, month & year Approved by the Head of Office
Notice of Salary Adjustment
201 File Updated as of the current year Includes credentials of an employee
Travel Order, Personnel Pass Assigned TO number and recorded in the logbook To be accomplished by any official/
Maintained records of Personnel Pass employee before travelling, going out
on official business
2. Communication Memorandum Number of memos To/For another official or employee
within the organization
Office Order Number of Office Orders Informing other officials/employees
of trainings, designations, creation
of committees, reassignments
Letter Number of letters and invitation letters For other Government Agencies,
Private Individuals/Companies
3. Recruitment of personnel Personnel Requisition Slip Submitted to the Regional Offices for action Information on vacancies and set
deadline of when to be filled-up
Applications of qualified Review credentials and indicate rate for each By the Personnel Officer, noted by
applicants criteria PSB Chair and Members
Interview of qualified applicants Rated each applicant through the Interview By the Personnel Selection and
Assessment Form Promotion Board, asking related
questions in accordance with the
position applied for
Individual Assessment Form, Computed ratings of each applicants By the PSB Secretariat, approved
Comparative Assessment Form by the PSB Chair and members
4. PRAISE Loyalty Awards Number of loyalty awardees By the administrative officer
Model Employee Nominees Number of model employee nominees By the administrative officer
5. Procurement Canvassing of supplies, Prices determined from each supplier Shown in the Abstract of Canvass,
materials and equipment certified by the Bids and Awards
Committee
Purchase of supplies and Procured in accordance with the approved By the designated Supply Officer, with
materials Annual Procurement Program of the PO approval of the Provincial Director
Issuance of supplies Given to requesting official and employee By the Supply Officer, upon request
of the official and employee
Report of Accountibility for Submitted to the Regional Office with accurate By the designated supply officer
Accountable Forms information
Report of Supplies and Reported and updated per month Referred from the Requisition and
Materials Issued Issue Slip
6. Finance Monthly, Quarterly and Submitted to the Regional Office on or before the By the designated financial analyst,
Year-End Financial Reports set deadline noted by the Provincial Director
Disbursement vouchers Certified as to the completeness of supporting Valid claims, all Funds
documents, Cash availability (101, 102, SSP, TPF)
Work and Financial Plan Submitted to the Regional Office Programs, Projects, and Activities of
the Provincial Office
Remittances Remitted to institutions such as the GSIS, HDMF, Includes premiums and loan
Philhealth, LBP, and NHMFC on or before the repayments
deadline
Monthly Payroll Accurate figures reflected Salaries, deductions and net pay of
officials and employees
Payroll re: Clothing Allowance, Accurate figures reflected By the personnel unit, certified by the
PIB, Mid-year/Year-end Bonus administrative officer and approved by
the PD
Checks Number of checks prepared By the Disbursing Officer
Cash and check deposits Cash deposited at the Bureau of Treasury, By the Disbursing Officer
Checks deposited to corresponding payee's
account
Report of Collections and Prepared monthly By the Disbursing Officer
Deposits
Issuance of Official Receipt Given to every paying client Signed by the Disbursing Officer
Advice of Checks Issued and Accurate information on checks prepared for Signed by designated bonded officials,
Cancelled the day for every account submitted to the nearest LBP branch
Liquidation of Petty Cash Fund Liquidated promptly with complete supporting By the bonded official/employee and
and Cash Advances documents disbursing officer
7. Budget Budget Proposal Submitted to the Regional Office Done every year, containing all
programs and activities of the office
Obligation of valid claims Assigned obligation number and expense code By the designated financial analyst
indicated, recorded
Statement of Cumulative Submitted to the Regional Office on or before the By the designated financial analyst
Allotment, Obligations and set deadline
Balances
8. General Services Maintenance of the office Cleanliness of the office By the General Services Unit
premises
Maintenance of service vehicle Cleanliness and operation properly checked By the designated driver
Messengerial tasks Official documents transmitted/submitted to By the General Services Unit
concerned office
9. Institutional Capacity QMS implementation Number of quality improvement programs on key Includes adoption of 5S
Development Service PO processes
Staff development programs Number of staff sent to local and foreign training Implemented by personnel unit
availed
Grievance Settlement and Complaints and other issues discussed Composed of selected officials/
Complaint Management System employees within the province
Customer Service Information regarding TESDA services given to By provincial office personnel
external clients
B. PROVINCIAL OPERATIONS
1. TVET Policies, Plans and TESD Plans Number of TESD plans formulated/updated Guidelines on programs and activities
Information to be conducted
TVET Situationer Number of situationer reports published Report on programs and activities
conducted
TVET Financing Increase in private and LGU investments in TVET
2. TVET Credentialing Processing of CAV CAV authenticated and signed
Manpower Registry Maintained and updated daily
3. TVET Delivery and Support Electronic database Maintained and updated
TVET enrollees in TAS/TC Number of enrollees registered
TAS/TC programs Number of programs marketed
TVET Program Offerings Number of program offerings planned/packaged
TVET instruction TVET instruction delivered
Curriculum Number of curriculums reviewed
Capability build-up programs Number of capability build-up programs
Graduate Tracer Study Number of Graduate Tracer Studies conducted
Entrepreneurial competency Number of modules formulated/delivered
and values module
4. Scholarship Administration Registry of TESD scholars Number of scholars registered For PGMA-TWSP, PGMA FAST
under LEP
Prequalification instrument Number of prequalification instruments
administered
5. School-Based UTPRAS transactions Number of institutions registered and accredited
TVET Providers Number of TVET providers profiled
Registry of Accredited TVET Number of accredited TVET Trainers
Trainers
TMS reports and outputs Number of TMS reports recorded and TMS
outputs reported
6. Assessment Report of Workers Assessed Submitted to the Regional Office monthly By the assessment focal
and Certified
Release of approved COC Number of approved COCs released For certified workers, especially
maritime
Registry of Accredited Number of accredited assessors By the assessment focal
Assessors
Registry of Accredited CA Number of accredited CA venues/centers By the assessment focal
venues/centers
Registry of Certified Manpower Number of certified manpower By the assessment focal
Competency Assessment Number of assessments conducted/adminstered By the provincial focal, accredited
assessor in the province
TVET POLICIES, PLANS, AND Gathering /submission of Provincial No. of TESD Plan inputs
INFORMATION TESD plan inputs
Coordinating TESD Planning, situationer No. of Situationer inputs gathered from diff
inputs with DTI, NEDA, PPDO, DOLE agencies
Counterparts
Initiate the conduct of Area-Industry No. of Area Study and PSP identified
Study and Provincial Skills Priority
determination
Update data PO Factbook No. of Factbook Updated
Initiate the conduct of TESD Monitoring No. of TESD Monitoring and evaluation study
and evaluation study
keeping custody of TESD Monitoring No. of TESD Monitoring and evaluation documents
and evaluation documents
Facilitating writeshop for PTESD Plan, Area- No. of workshops facilitated
Industry studies, TESD Situationers
and TESDA-PO Factbook
Maintaining/updating PO Quickstats No. of quickstats manual updated
database
Providing Secretariat Service to the PTESD No. of meetings
Committee
TVET Standards and Systems
1. Assessment & Certification Recording Assessment Tools received No. of Assessment Tools Received
from RO
Updating List of Available Assmt Tools No. of List updated
keeping custody of assessment tools No. of Assessment Tools
Receiving application for Assmt. & Cert. No. of applications received
Scheduling Assessments No. of assessment scheduled
Assigning Assessors No. of assessors assigned to conduct assmt.
Supervise conduct of Assessment No. of assessment supervised/administered
Preparing periodic report of RWAC No. of RWAC reports
Prepare COCs/NCs of certified candidates No. of Certificates prepared
Releasing of approved NC's/COCs No. of certificates released
Evaluating application for Accreditation of No. of applications
Assessors
Evaluating application for Accreditation of No. of applications
Assessment Centers
Updating and Manage Database of No. of databases updated/managed
Assmt. & Certification
Facilitate the conduct of Assessment No. of Assessment Methodology 1 sessions
Methodology 1 conducted
Facilitate the AQ accreditation of Assessors No. of Assessors qualified as AM1
Reviews MOAs between TAC and Avs No. of MOAs reviewed
SUPPORT SERVICES TO
TVET PROGRAM
DELIVERY
1. School Based No.
Receiving application for UTPRAS Registration of applications received
Responding to query No. of queries responded to
Conduct initial evaluation of documents No. of documents evaluated
Schedule conduct of inspection No. of schedules prepared
Identify composition of Inspection Team No. of inspection team assigned
Conduct inspection No. of inspection conducted
Documentation/processing of inspection No. of reports prepared
results
Submission of recommendation for registration No. of registration reports recommended to PD
to PD
Forwarding the recommendation to Regional No. of applications recommended for RD's approval
Office for RDs approval
Updating/Managing database for UTPRAS No. of database maintained
Facilitate the conduct of Trainors' Methodology No. of TM1 sessions conducted
Facilitate the TQ accreditation of Trainors No. of Trainors accredited
2. TVET Credentialing Receiving Special Order Application No. of special orders application received
Process Special Order Application No. of special orders processed
Releasing approved Special Order No. of special orders released
Filing of Special Orders documents No. of special orders filed
Receiving CAV request No. CAV received
Processing/validating CAV request No. of CAV validated
Releasing of CAV to DFA's carrier No. of CAV released to DFA's carrier
Filing of CAV copies No. of CAV filed
3. ENTERPRISE - BASED
Conduct orientation on DTS/KASH No. of orientations conducted
Entertaining queries on DTS/KASH No. of queries responded to
Receiving application on DTS No. of applications received
Evaluating application on DTS No. of DTS applications reviewed
Conduct on site inspection No. of on site inspection conducted
Recommending approval of DTS applications No. of DTS applications recommended for RDs approval
N
Receiving approved Certificates of Accreditation o. of Certifiates received from RO
N
Releasing approved Certificates of Accreditation o. of Certificates released
Receiving application for accreditation on No. of KASH application received
KASH
Evaluating application for KASH No. of KASH application evaluated
Conduct on site inspection No. of on site inspection conducted
Approving of KASH applications No. of KASH applications approveds
Releasing approved certificates of accreditationNo. of certificates received
Preparing periodic report for EBT No. of reports submitted
Updating and Managing of EBT Databases No. of databases updated/managed
4. Technology Based Community Gathering of Policies/Guidelines in the No. of Policies/guidelines gathered
Training Program implementation of TBCTP
Briefing on implementation of TBCTP No. of Briefing Sessions conducted
implementation to TTIs/TVIs/LGU
Profiling of TBCTP providers No. of profiles
Monitoring of TBCTP providers No. of providers/programs monitored
Preparing periodic report for TBCTP No. of reports prepared
Maintaining/Updating database of TBCTP No.of database maintained
5. Social Marketing and Avocacy Provision of Career Guidance Services No. of Career Guidance Services and JPS
and Networking on TVET and job placement services
Delivery Conduct of Graduate Tracer Studies No. of tracer studies
Conduct of Career Caravans No. of carrer caravans
Representing PO in various inter-agency No. of meetings attended
meetings/activites
Writing PO articles for Regional newsletter No. of articles submitted for publication
Facilitating publication of articles to local No. of articles submitted for publication
newspapers/tabloids
Acting as resource speaker and resource No. of events attended as resource speaker
person
Attending radio/local tv interviews No. of radio programs/tv intervviews attended
6. Scholarship Administration
PESFA/PGMA-TWSP PGMA-TWSP
Receiving of coupons from Central Office
Distribution of coupons to Congressmen
Receiving of billing from TVIs
Reviewing of billing documents
Recommend for payment to RO
Receiving payment from RO
Releasing of checks to TVIs
PMS OUTPUT TABL
TESDA 4B
MFO FUNCTION OUTPUT
DS 1. Updating of TESD Plans
a. Gathering TESD Plan inputs Respondent reply
b. Consolidating TESD Plan inputs Summary report
c. Coordinating TESD Planning with partners TESD planning conducted
d. Writing TESD Plan Updated TESD Plan
e. Printing/reproduction of TESD Plan TESD Plan copy
2. Providing Secretariat Services to PTESDC PTESDC Agenda items/folders
Policy Proposal
PTESDC Resolutions
PTESDC Minutes of Meeting
3. Mapping of Skills Competencies Skills Competency Map
4. Mapping of TVET capacities TVET Capacity Maps
5. Organization of Networks Network organized
6. Submission of monthly accomplishment Monthly Accomplishment Report
thru MoNET
7. Updating LMIS LMIS Report
8. Development of GAD Programs Program proposals
9. Tracking of TVET Graduates Graduate Tracer Study
10. Generating TVET Investment MOA forged
SSSD 1. Competency Assessment and Certification
a. Review AC/AA Application documents Reviewed Application
documents
b. Conduct AC inspection Inspection report
c. Release AC/AA Accreditation Certificate Accreditation Certificate
d. Coordinating Assessment Assessment Scheduled
e. Process RWAC RWAC report
f. Release NC/COC NC/COC
g. Maintain Registry of Certified Manpower Database
h. Maintain registry of accredited ACs/AAs Database
i. Conduct compliance audit Audit report
2. Program Registration
a. Review documentary requirements Application Status Slip
b. Review Curriculum Application Status Slip
c. Conduct occular inspection Inspection report
d. Release CoPR CoPR
e. Conduct Compliance Audit Audit Report
f.Maintain Registry of TVET Progrms Database
g. Maintain Registry of Accredited TVET Database
trainers
h. Maintain Registry of Trained/Graduates Database
by program/type of training
STP 1. Monitoring of TVET delivery Enrollment report
Graduate report
2. Scholarship Program Administration
a. Administration of prequalification exam Examination conducted
b. Documentation and processing of MOA
scholarship training MOAs and vouchers
c. Maintainance of Registry of TESD Database
scholars by type & No.
d. Preparation of billing documents Billing Documents
e. Processing of payments Payment vouchers
3. Conducting Career Guidance/YP4SC
a. Scheduling of CG/YP4SC Schedule
b. Administration of YP4SC YP4SC administered
c. Processing of results Profile
d. Preparation of reports Report
e. Conduct training for Guidance Councilor Training conducted
4. SM & A and Networking
a. Representing the PO in inter-agency Projects/activities implemented
projects/activities
b. Writing PO Newsletter materials and Articles
press releases
c. Facilitating publication of PO Newsletter/ Newsletter/press release
press releases
d. Providing SM & A services as forum Recorrida/Career caravan
speaker and resource person
e. Covering PO airtime in radio and tv Radio/TV guestings
broadcasts
5. Capability Building of Partners Capability
Building/Training/Forum
conducted
6. TVET Credentialing
a. Receiving SO application Special Ordder
b. SO processing action
c. Releasing approved SO
d. Filing SO documents
e. Receiving CAV requests CAV
f. CAV-3 processing action
g. Releasing signed CAV
h. Filing CAV copies
i. Maintaining registry of employed Database
Manpower
7. Responding to LOI/Query LOI/Queries replies
written queries
walk-in clients
GASS 1. Monitoring Daily Attendance of PO Daily Time Record
Personnel
2. Reporting monthly updates on Man-hour/man-days utilization
man-hours/man-days earned and lost report
3. Processing and control of leave Leave Application
application and availment
4. Maintaining and updating 201 files of PO Updated 201 files
personnel
5. Documenting and processing claims on Request acted upon
employee welfare and privileges scheme
6. Purchasing of PO supplies and materials Purchase request
requirements
7. Providing custodianship and security of Memorandum Receipt
PO assets and inventories
8. Physical counting and reporting of PO Physical Inventory Report
inventories
9. Rendering financial analysis services of Allotment and Obligation
PO budget sourcing and expense
transactions
10. Processing of Disbursement Vouchers Vouchers
11. Depositing cash/check collections Deposit slip
covered by O.R.
12. Liquidating PCF and cash advances Liquidation Report
13. Reporting of PO financial transactions to Financial Report
RO and COA
ICB 14. Formulating Work and Financial Plan WFP
15. Formulating Individual Performance target PTW
16. Monthly and quarterly performance review Performance Review
and semestral performance assessments
17. Facilitating accomplishment of semestral Performance appraisal
performance appraisal reports
18. Maintaining the PO Grievance Settlement Grievance Acted
and Complaint Management System
19. Maintaining and facilitating the PO 'Quick QRT
Response facility
20. Administering and reporting Customer CSF
Satisfaction survey and results
21. Programming and allocation of personal and Staff Dev't. Programs
professional development program slots to
PO personnel
22. Implementing quality improvement QMS instlled
programs on key PO processes
PMS OUTPUT TABLE
TESDA 4B
PERFORMANCE INDICATOR POINTS
No. of respondents
No. of report
No. of Planning conducted
No. of TESD Plans
No. of copies
No. of Agenda items/folders
No. of Policy proposals
No. of Resolutions
No. of Minutes of Meeting
No. of Skills Competency Maps
No. of TVET Capacity Maps
No. of Network organized
No. of monthly Accomplishment report
submitted
No. of LMIS reports
No. of Program proposals
No. of Graduate Tracer study
conducted
No. of MOA
No. of applications
No. of report
No. of certificates
No. coordination conducted
No. of reports
No. of NC/COC issued
No. of Database updated/maintained
No. of Database updated/maintained
No. of AC audited
No. of applications
No. of applications
No. of report
No. of certificates
No. of programs audited
No. of Database updated/maintained
No. of Database updated/maintained
No. of Database updated/maintained
No. of Enrollment Report
No. of Gradduate Report
No. of Examination conducted
No. of MOAs signed
No. of Database updated/maintained
No. of Billings prepared
No. of vouchers processed
No. of Schedules
No. of YP4SC administered
No. of Profiles
No. of Reports
No. of Training conducted
No. of Projects/activities implemented
No. of Articles
No. of Newsletter/press release
No. of Recorrida/Career caravan
No. of Radio/TV guestings
No. of capability
building/trainings/forums
No. of Special Ordder
No. of CAV
No. of Database maintained
No. of LOI/query responded
No. of written queries
No. of walk-in clients
No. of Daily Time Record
No. of Man-hour/man-days utilization
report
No. of Leave Application
No. of Updated 201 files
No. of Request acted upon
No. of Purchase request
No. of Memorandum Receipt
No. of Physical Inventory Report
No. of Allotment and Obligation
No. of Vouchers
No. of Deposit slip
No. of Liquidation Report
No. of Financial Report
No. of WFP
No. of PTW
No. of Performance Review
No. of Performance appraisal
No. of Grievance Acted
No. of QRT
No. of CSF
No. of Staff Dev't. Programs
No. of QMS installed
OPERATIONAL DEFINITION
Survey questionnaire administered/interview conducted
Report used as reference
TESD Plan ratified by CDO
Copies distributed to all concerned
Agenda folder distributed to PTESDC members 1 week before meeting
Policy proposals submitted to PTESDC
Resolutions approved
Minutes approved
Competency Maps available in the City/Municipality
TVET Capacity Maps updated
Functional Networks
Reports submitted to RO within time frame
Quarterly updated LMIS available at PO
Program proposals submitted
Graduate Tracer Study updated
MOA signed by both parties
Application reviewed within 2 days after receipt of documents
Inspection conducted within 5 days after receipt of documents
Acreditation Certificate released to applicant
Reports submitted to RO
NC/COC released to applicant
Database updated monthly
Database updated monthly
Audit Report closed
Documents reviewed upon submission of application
Curriculum reviewed within prescribed time frame
Occular Inspection conducted within prescribed time frame
CoPR released to applicant
Audit report closed
Database updated monthly
Database updated monthly
Database updated monthly
Enrollment report submitted thru MoNET
Graduate report thru MoNET
MOA signed by all concerned
Database updated monthly
Billing documents forwarded to RO
Checks release to training provider
Profiles being utilized for career guidance
Newsletter published; press release submitted
Recorrida/Career Caravan conducted
Airtime free of charge
Conducted with cost sharing scheme
Terminal Report prepared/submitted
SO issued to training provider
CAV issued to applicant
Database updated and maintained monthly
Query responded within 15 days including walk-in clients
Query responded immediately
DTR updated monthly
Monthly reports submitted to RO on time
Leave application properly recorded
201 files updated monthly
Employee satisfaction
Purchases made on time according to existing rules & regulations
MR updated periodically
Inventory conducted within prescribed period
ALOBs properly recorded
Payments released to claimants
Deposits made within prescribed time frame
Liquidation reports made within prescribed period and with complete
documents
Reports submitted to RO and COA within prescribed time frame
WFP strictly implemented
PTW acceptable to all concerned
Performance religiously monitored
PA done smoothly
Satisfaction of all concerned
QRT operational
Employee satisfaction
QMS operational