"ISM Internal Audit Report"
ISM Internal Audit Report Auditor: Scott Anacker-Temporary Vessel Manager Date: February 28, 2007 Vessel: Horizon Anchorage Audit Objective: Periodic audit of vessel’s Safety Management System for ISM compliance. On Wednesday, February 28, 2007, and ISM internal audit was conducted aboard the Horizon Anchorage. The objective of the audit was to gather evidence to assess the vessel’s Safety Management System and compliance the International Safety Management Code (SOLAS res. A.741 (18)). General Comments: The audit took place while vessel moored at APM terminal in Tacoma, WA The Chief Engineer was taking bunkers. The Master was able to navigate comfortably through company’s Policy and Procedures. Master was familiar with ISMS structure, role of DP, and Master’s overriding authority. Policy and Procedures had been updated with the latest revisions. All recommended publications were aboard vessel. SOPEP manual had been updated including Emergency Contact Directory. Master familiar with CAR system. Injury and Accident Investigations on file to back up CAR reports. Drug Training for Officers completed on 2/18/07 Last OPA notification drill done 1/2/07 Self audit by vessel conducted on 11/15/06. Vessel understands new internal audit sheet will be used for next audit. Maintenance Meetings conducted and on file Crisis Response drill conducted as per procedures. Last drill 2/25/06. Reviewed personnel binder with Chief Mate. Permanent Officers all had annual physical on record. Chief Engineer and Electrician had EPA refrigerant certificate on file. A couple of Vessel Familiarization Sheets missing required signatures. Work permit system in use and be carried out by officers and crew. Ballast log up to date. Chief Mate utilized electronic file to track all tank sources, dates, etc. Garbage Log up to date. MRN’s concerning plastic removals in Tacoma up to date. PRO orders reviewed. Each port new orders are written and old orders retained on file. Bridge found in good order. Master’s Standing Orders signed. Key Operations signed by all deck officers where required. Master/Pilot conference sheets utilized and on file. Third Mate is in charge of conducting orientation of all new crew members. Orientation developed specifically for vessel. Departmental Voyage Safety Meetings held by all departments each voyage. MSDS sheets readily available to all departments through use of Departmental MSDS binders. Each Department has developed their own specific Safety Work Rules to supplement Company Policy guidelines. Chief Engineer sufficiently utilized Maximo to produce list of Critical Items and demonstrate PM schedule was up to date. Reviewed ORB. Vessel using 2/05 ORB. Vessel reminded to note all entries using same unit capacities. Required to make entry concerning sludge ROB at end of each voyage. OWS is operated only in NPZ after receive notification from Bridge. Maintenance tracked in Maximo. MSD Placard properly attached to equipment. Repairs tracked in Maximo. Key Operations not signed off by Engineering Officers. Engineer Night Orders written every port stay and copies on file. Interview conducted with all Galley Personnel. Personnel familiar with Galley fixed and portable fire equipment. Familiar with MSDS. Reviewed DP and vessel Safety and Environmental Policy. Galley crew felt they could routinely participate in vessel safety meetings and their opinion would be considered. Garbage Policy Posted in Garbage Room. Bosun interviewed. Reviewed use of grease schedule, PPE, work permits. Bosun is in charge of garbage disposal at sea. Disposal of batteries and florescent light done in Tacoma. Policy posted no issues found. Discussed DP and Vessel Safety and Environmental Policy. Electrician interviewed in his workshop. Reviewed DP and Vessel Safety and Environmental Policy. Reviewed use of Freon Log. Electrician noted that there is no policy regarding sending recovery (evacuated Freon) bottles ashore. He has not had to do this while aboard but would send ashore with MRN. List of Interviews: Officers Master Bill Fransen CM Brad Goodwin C/E Dan Caswell 1 A/E Bob Millar Unlicensed Bosun Dan Fleehearty Elec Kevin McCaugh Wiper Mohamad Nasher Steward Amanda Suncin Cook Pat Durnin Utility Rene Caballero Non-Conformities: None Observation -Duty Assignments for key operations not acknowledged by some of Engine Dept -A couple of Vessel Familiarization forms were not signed completely -ORB entries for sludge ROB at end of voyage required -ORB entries need to be made in uniform units Verification: Verification of corrective action on past CARs was conducted. Corrective action deemed to be satisfactory for all closed CARs. CAR system utilized aboard vessel. Opportunities for improvement: 1. Utilize CAR system for near misses. Best Practices: 1. Good Orientation Program for new crew members 2. Master/Pilot conference form use 3. MSDS material available to all crew members 4. Informal departmental voyage safety discussions Conclusion: The Horizon Anchorage’s officers and crew demonstrated a pro-active approach to safety management. Crew members agreed that the Master and other officers were dedicated to safety of the ship and of the crew. A strong safety culture exists on board.