MINUTES OF THE REGULAR MEETING MINUTES OF THE

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					                            MINUTES OF THE REGULAR MEETING
                           BOARD OF PUBLIC WORKS AND SAFETY
                          CITY OF HOBART, LAKE COUNTY, INDIANA
                                        May 5, 2010

Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:05 p.m. followed
by the Pledge of Allegiance and a Moment of Silence.

Roll Call: The following members were present: Mr. Snedecor, Mr. Ehrhardt and Mr. Lain. Also
present: Attorney DeBonis and Clerk-Treasurer Longer.

Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the
regular meeting of April 21, 2010 as presented. All aye, motion carried. (3-0)

Correspondence: There was no correspondence.

Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the claims lists
and payroll claims as presented. All aye, motion carried. (3-0)

Approval of Agenda: Mr. Snedecor requested the addition of a Proposal for a 3-month Stormwater
Collection System Flow Study for the Hobart Sanitary Board. Mrs. Longer asked that the order of the
Bid Awards under Unfinished Business be reversed to consider the Construction bids first. Motion by
Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the addition and the order changes as
noted. All aye, motion carried. (3-0)

Unfinished Business:

Review/HPD Recommendation: Request for Stop Sign: Robert Fugate, re: 3rd Place at Crestwood
Drive: Mr. Fugate was not present. Deputy Chief White provided a written statement regarding this
request, stating that the signage is not necessary and suggesting the local residents report repeat violators
to the Police Department. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to deny the request for a stop
sign at 3rd Place and Crestwood Drive. All aye, motion carried. (3-0)


Final Review: Order to Comply: Sheila (Bray) Janik, re: 768 Lincoln St.: Mr. Janik was present. Mr.
Hannigan stated the chimney has been installed but the siding to complete the job is on back-order so the
project is not complete. Motion by Mr. Snedecor, seconded by Mr. Lain, to continue this case for final
review at the June 2nd meeting of the Board. All aye, motion carried. (3-0)


Review: Order to Comply: Miholjka & Nikola Tomich, re: 1312 S. Lake Park Ave.: Mr. Tomich was
present. Mr. Hannigan stated the compliance issues are 2/3 complete. Mr. Tomich requested 2 additional
weeks to bring the property into compliance. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this
case for review at the June 2nd meeting of the Board and to extend the deadline for payment of the $1000
fine, previously imposed, to June 2, 2010. All aye, motion carried. (3-0)


Review: Order to Comply: Miholjka & Nikola Tomich, re: 1317 S. Lake Park Ave. Mr. Hannigan
stated the property is in full compliance and recommended dismissal. Mr. Tomich requested the Board
waive the $1000 fine previously imposed. Discussion followed as to the number of times the inspectors
had visited the property. Motion by Mr. Snedecor, seconded by Mr. Lain, to reduce the $1000 fine to
$100 with a payment deadline of June 30, 2010. All aye, motion carried. (3-0)
Board of Works Minutes: May 5, 2010              1
Update: Order to Comply: George Glagala, re: 3352 E. 74th Ave.: Mr. Hannigan stated the trailer has
been removed after permission being given by the daughter of the owner and he stated no further action is
required on this case. Discussion followed regarding plans for the building. Mr. Hannigan stated he will
continue to have discussions with the daughter as the owners are in nursing facilities. Motion by Mr.
Lain, seconded by Mr. Ehrhardt, to remove this item from the agenda. All aye, motion carried. (3-0)


Under Advisement: Bid Award for Construction re: Police / Court / Community Complex: Attorney
DeBonis briefly reviewed his Opinion and Recommendation letter regarding the Construction Contract
bids. Included in this letter is an overview of the bid proceedings; bid categories; bid alternates; the
choice of alternates recommended by city staff, the construction manager and the architect in discussions
with the administration; the apparent low bidders in each category; a review of bid defects; and
recommended actions. Attached to this letter is the complete bid tab and summary of the low bids
including the selected alternates prepared by the construction manager, and a letter from Gariup
Construction Co., as clarification of Bid Category #1 on Alternates #3 and #4.

Alternates recommended are the following:
        Alternate 1: Demolition of Classroom (East) wing including construction of additional parking on that site;
        Alternate 3: Building Façade Improvements
        Alternate 9: West Parking Lot Improvements
        Alternate 10: Alternate Security Systems SSI
        Alternate 11: Direct Digital Controls

The following is a list of apparent low bidders read into the record:

        Category #              Bidder Name, City/State                         Amount of Bid
        1 Site/Demo/Gen         Gariup Construction Co. Inc., Gary, IN          $2,089,000.00
        2 Ceiling/Drywall       Gough, Inc., Merrillville, IN                      616,660.00
        3 Alum/Glazing          Meyer Glass & Mirror Co.Inc., Mich. City, IN       135,000.00
        4 Flooring              Midwest Tile & Interiors, Mishawaka, IN            145,535.00
        5 Painting              Stan’s Painting & Decorating, Inc., Hobart, IN      74,600.00
        6 Fire Protection       Shambaugh & Son, L.P., Mishawaka, IN               104,355.00
        7 Mechanical            Keough Mechanical Corp., Merrillville, IN        1,614,042.00
        8 Electric/Tech.        Sargent Electric Company, East Chicago, IN       1,433,800.00
                Total Bids for All Categories including Alternates 1,3,9,10,11: $6,213,012.00

Attorney DeBonis reviewed the bid defects, including a bid recommended to be rejected due to being
received late, after the time for bid submittal had passed. The second defect was with the Gariup
Construction Co. bid and a requested correction from Gariup, and as the correction is due to a clerical
error, not a mistake in judgment, Attorney DeBonis recommends the allowance of the correction and
acceptance of the reformed bid by Gariup.

Attorney DeBonis also reviewed Resolution 2010-03 as distributed to the Board that sets out the
recommendations of the opinion and recommendation letter as presented.

Dion Katsouros, Skillman Corporation, and Bret Dodd, RQAW, thanked the Board for their opportunity
to work on this project and expressed confidence in the bidding process, the bids as received and
recommended, and looked forward to proceeding with the project as planned. The Board thanked the
both the construction manager and the architect for their extensive work that has brought the City to this
point.

Resolution 2010-03: A Resolution Determining the Lowest Responsible and Responsive Bidders and
Award of the Project Contracts for the Construction of the New Hobart City Court, Police Department

Board of Works Minutes: May 5, 2010                 2
and Community Center. The Resolution was read. Motion by Mr. Snedecor, seconded by Mr. Lain, to
approve Resolution 2010-03 as presented. Roll Call Vote taken. All aye, motion carried. (3-0)

Under Advisement: Bid Award for Asbestos Abatement re: Police / Court / Community Complex:
Attorney DeBonis reviewed his opinion and recommendation for award of contract based upon the
Board’s acceptance of Alternate Number 1 and presented an overview of Resolution 2010-04 as
distributed that sets out the recommendation of the opinion letter that Midwest Construction Services,
LLC is the lowest responsible and responsive bidder and that the contract be awarded to Midwest
Construction Services LLC for their total bid with Alternate 1 in the amount of $69,700.00.

Resolution 2010-04: A Resolution Determining the Lowest Responsible and Responsive Bidder and
Award of the Project Contracts for Asbestos Abatement at the New Hobart City Court, Police Department
and Community Center. The Resolution was read. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to
approve Resolution 2010-04 as presented. All aye, motion carried. (3-0)


New Business:

Consideration of HPD General Order 10-39: Policies, Procedures & Guidelines for Towing Services:
Deputy Chief White reviewed the proposed modifications to General Order 10-39, increasing some costs
while leaving the City of Hobart fee at the current rate as this can only be modified by Council Ordinance.
He noted, if approved, this new General Order would take effect immediately. Motion by Mr. Lain,
seconded by Mr. Ehrhardt, to approve HPD General Order 10-39 as presented. All aye, motion carried.
(3-0)


Request permission to pave easement: Joseph Leonard, re: 1102 State St.: Christina Zakarich,
girlfriend of Joseph Leonard was present and stated the pavement is to improve an area that is partially
gravel and in an area they park along the street and it would not obstruct any traffic signage. Discussion
followed regarding whether there was any green space being left in the area along the front and Ms.
Zakarich stated 5-6 feet would be grassy area. Mr. Ehrhardt discussed the need for a city-wide policy
regarding the paving of easements and suggested that the driveway be widened to accommodate
additional parking. Mr. Hannigan noted that the City ordinances may not permit the widening of the
driveway. Mr. Hannigan also suggested that the Asst. City Engineer be asked to review this request and
make a recommendation. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this case to the
May 19th meeting of the Board and requested the Asst. City Engineer provide a recommendation to the
Board regarding this request. All aye, motion carried. (3-0)


Proposal for 3-month Stormwater Collection System Flow Study: Tim Kingsland, HSD Coordinator,
stated the Hobart Sanitary District is interested in collecting this information to help resolve sanitary
issues in the Mundell area and this proposal is in the amount of $64,500. Attorney DeBonis noted this
study was discussed at a recent IDEM meeting to determine the source of possible infiltration of
stormwater into the sanitary sewers and the HSD Board will be asked to assume this agreement at their
regularly scheduled meeting later in May. Mrs. Longer stated that HSD President Bob Allen is aware that
the Board will consider this proposal tonight and encouraged approval so the flow study may begin as
soon as possible. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve and authorize the service
proposal of Gripp Inc. of Westfield, Indiana, for the three month collection system flow study and to
authorize the assignment of that proposal in a contract form to the Board of Sanitary Commissioners of
the City of Hobart at such time as it, by the enactment of a similar motion, accepts it. All aye, motion
carried. (3-0)




Board of Works Minutes: May 5, 2010             3
Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there
was no response.

Adjournment: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to adjourn the meeting. All aye, motion
carried. (3-0) The meeting adjourned at 5:07 p.m.


____________________________                                ______________________________
SECRETARY                                                   PRESIDING OFFICER




Board of Works Minutes: May 5, 2010         4

				
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