Options Analysis by KevinOHara

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									            Options                                    Handover   Completion
Proposal               Business case    Project plan
            analysis                                    report      report


           Business       Business
           process      requirements
           analysis     specification




                                        Project name
                       Options analysis (full)
                                                                                  Project Name – Options Analysis




Tips for completing templates
          –      Every section of the template should be addressed. If the section is not relevant to the
                 project, use ‘not applicable to this project’. This enables the project manager to tailor
                 the documentation to the needs of the project, while ensuring the knowledge areas of
                 project management have been addressed.

          –      For an overview of the concept phase of project management within the OnQ
                 methodology, please refer to the OnQ website ‘concept phase’.

          –      While deleting the guidance box streamlines the appearance of the document it is also
                 useful to save a version with all guidance intact. This allows you to review the guidance
                 again if any changes are required to the document, following review by other parties.

          –      Information can be presented in table form.

          –      This document should be managed in accordance with the Department of Transport and
                 Main Roads Recordkeeping Policy.

          –      Any appendices at the back of the document are tools to assist in documenting the
                 relevant information. The appendices have generally been developed for major projects
                 and may need to be tailored to the size and complexity of the project. It is important
                 therefore to take the time to determine which ones are relevant to the project. In order
                 for the approving officers to know that the appendices have been considered, use ‘not
                 applicable’ where appropriate, rather than just omitting or deleting an appendix.

          –      It could be useful to refer to a completed options analysis as an example of how to
                 complete this document.

          –      Templates should be completed in a language that is:
                    –    clear and easy to understand
                    –    pleasant to read
                    –    well-punctuated and grammatically correct.

          To delete this guidance text box, double mouse click in the left margin and then press delete.




Department of Transport and Main Roads        Generic OnQ template                                  Page 2 of 35
                                                                                  Project Name – Options Analysis




Document control sheet

Action statement
Date                Name                 Position              Action required                   Due date
                                                               (Review/Endorse/Approve)




Version history

 Version no.         Date                Changed by              Nature of amendment

                      dd/mm/yyyy                                 Initial draft.




Prepared by:          Name
Title:                Job title
Branch/District:      Branch/District
Division/Region:      Division/Region
Location:             Floor, street, city
Version no:           0.1
Version date:         dd mmmm yyyy
Status:               Initial Draft / Consultation Draft / Approved Document / Minor Revision / Major Revision
DMS ref. no:          DMS reference number
File/Doc no:          File number/document number


Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for
improvements, please contact:
Project Manager: Insert Project Manager's name here
Phone:                       Insert phone number here




Department of Transport and Main Roads         Generic OnQ template                                 Page 3 of 35
                                                                               Project Name – Options Analysis




Options analysis approval checklist

           Project governance is documented. Project customer, sponsor and manager have been
           identified and accept their responsibility.
           There are clear justifications for the project:
                    The real underlying problem to be addressed has been identified.
                    What the project is expected to achieve has been determined. (For example
                     potential costs and benefits based upon the current knowledge and
                     understanding).
                    The products or services to be delivered the have been clearly determined.
           The analysis and recommendation have involved the following process:
                    The investigations, research methodology and engagement for the options
                     analysis are clear.
                    There is a full discussion of each option, including strategic fit, SWOT, feasibility
                     cost or benefit, option specific risks, impacts, deliverables, assumptions,
                     dependencies and constraints.
                    A preferred option has been nominated including reasons or explanations
                     surrounding its selection.
                    There is a summary of the business process changes or the functional
                     requirements that will result. (functional requirements or business process
                     analysis is attached).
           Stakeholder analysis is appropriate taking into account the projects type and size.
           For major projects an internal and external communication strategy is attached.
           Scope is clearly defined. For example what will and will not be delivered.
           Internal and external impacts have been identified and mitigation strategies considered.
           A risk register is attached including assessment and control measures, for major
           projects a risk management plan is attached.
           There is a recommended plan to the next stage, that states resource and cost forecasts.




Department of Transport and Main Roads       Generic OnQ template                                Page 4 of 35
                                                                         Project Name – Options Analysis




Options analysis approval
In signing this approval:
          I agree that the document meets the standard required for the options analysis
           deliverable (requirements above).
          I understand the financial and other impacts associated with progressing to the
           business case stage.
          I authorise progression to the business case stage.

Project customer (accountable for ensuring the stated benefit(s) of the project to the
business have been measured and achieved)

Name

Position

Signature                                                              Date

Project sponsor (accountable for representing the organisation(s) delivering the project)

Name

Position

Signature                                                              Date


The following key stakeholders critical to the project’s success have endorsed this document.

Name

Position

Signature                                                              Date




Add further names as required




Department of Transport and Main Roads   Generic OnQ template                              Page 5 of 35
                                                                                                Project Name – Options Analysis




Contents

Executive summary .................................................................................................. 8

1          Introduction .................................................................................................. 9
1.1        Purpose of this document .............................................................................. 9
1.2        References .................................................................................................... 9
1.3        Definitions ...................................................................................................... 9

2          Governance ................................................................................................ 10
2.1        Project customer .......................................................................................... 10
2.2        Project sponsor ............................................................................................ 10
2.3        Project manager........................................................................................... 10
2.4        Governance structure .................................................................................. 10

3          Stakeholders .............................................................................................. 11

4          Project purpose.......................................................................................... 11
4.1        Background and current situation ................................................................ 11
4.2        Outcomes and benefits required .................................................................. 12
4.3        Links with the department’s objectives......................................................... 12

5          Scope of project ......................................................................................... 12
5.1        In scope ....................................................................................................... 12
5.2        Out of scope ................................................................................................ 13
5.3        Related projects ........................................................................................... 13
5.4        Constraints ................................................................................................... 13
5.5        Urgency ....................................................................................................... 13
5.6        Assumptions ................................................................................................ 14

6          Project procurement .................................................................................. 14

7          Operational handover ................................................................................ 14
7.1        Internal ......................................................................................................... 15
7.2        External ........................................................................................................ 15

8          Risks and issues ........................................................................................ 16
8.1        Risks ............................................................................................................ 16
8.2        Issues .......................................................................................................... 16

9          Business processes or functional requirements .................................... 16

10         Options analysis ........................................................................................ 17

Department of Transport and Main Roads              Generic OnQ template                                            Page 6 of 35
                                                                                                Project Name – Options A
								
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