Options Handover Completion
Proposal Business case Project plan
analysis report report
Business Business
process requirements
analysis specification
Project name
Project plan (full)
Project Name – Project Plan
Tips for completing templates
– Every section of the template should be addressed. If the section is not relevant to the
project, use ‘not applicable to this project’. This enables the project manager to tailor
the documentation to the needs of the project, while ensuring the knowledge areas of
project management have been addressed.
– For an overview of the development phase of project management within the OnQ
methodology, please refer to the OnQ website ‘development phase’.
– While deleting the guidance box streamlines the appearance of the document it is also
useful to save a version with all guidance intact. This allows you to review the guidance
again if any changes are required to the document, following review by other parties.
– Information can be presented in table form.
– This document should be managed in accordance with the Department of Transport and
Main Roads Recordkeeping Policy.
– Any appendices at the back of the document are tools to assist in documenting the
relevant information. The appendices have generally been developed for major projects
and may need to be tailored to the size and complexity of the project. It is important
therefore to take the time to determine which ones are relevant to the project. In order
for the approving officers to know that the appendices have been considered, use ‘not
applicable’ where appropriate, rather than just omitting or deleting an appendix.
– It could be useful to refer to a completed handover/completion report as an example
of how to complete this document.
– Templates should be completed in a language that is:
– clear and easy to understand
– pleasant to read
– well-punctuated and grammatically correct.
To delete this guidance text box, double mouse click in the left margin and then press delete.
Department of Transport and Main Roads Component OnQ template Page 2 of 22
Project Name – Project Plan
Document control sheet
Action statement
Date Name Position Action required Due date
(Review/Endorse/Approve)
Version history
Version no. Date Changed by Nature of amendment
dd/mm/yyyy Initial draft.
Prepared by: Name
Title: Job title
Branch/District: Branch/District
Division/Region: Division/Region
Location: Floor, street, city
Version no: 0.1
Version date: dd mmmm yyyy
Status: Initial Draft / Consultation Draft / Approved Document / Minor Revision / Major Revision
DMS ref. no: DMS reference number
File/Doc no: File number/document number
Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for
improvements, please contact:
Project Manager: Insert Project Manager's name here
Phone: Insert phone number here
Department of Transport and Main Roads Generic OnQ template Page 3 of 22
Project Name – Project Plan
Project plan approval checklist
Project governance is documented. Project customer, sponsor and manager have been
identified and accept their responsibility.
There are clear justifications for the project:
the real underlying problem to be addressed has been identified
what the project is expected to achieve has been determined. (For example
potential costs and benefits based upon the current knowledge and
understanding).
the products or services to be delivered, and how they specifically address the
have been clearly determined.
Community engagement planner (if required) is attached with comprehensive
information on stakeholders, responsibilities and Interest or context, engagement and
findings).
Background details include (in summary format if possible):
who initiated the project and how
the real underlying problem to be addressed
current situation (problems, needs or opportunities)
the products or services that will be delivered
potential costs and benefits based upon the current knowledge and
understanding the history of the project
any other initiatives carried out previously to address related issues.
The scope outlined in the business case is confirmed or updated. Any scope creep is
noted.
Internal and external impacts, and possible mitigation strategies, are identified.
The business case investigations, research methodology and engagement are clear.
The risk management plan is attached (including environmental, cultural heritage,
political and safety risks).
The issues management plan is included where appropriate.
The broad strategy to deliver the project is clear.
Adequate project controls are included (inc integration, scope, time, cost, quality, HR,
communication, risk and procurement management.
Environmental management, cultural heritage management and safety are addressed.
Operational issues asset transfer or ownership, commissioning, handover support,
maintenance, warranty and management strategies identified.
Project performance measurement and product benefits realisation are clear.
The costs incurred to date are identified. (preparation of options analysis, and project
proposal).
Functional requirements or business process analysis. attached (summary of the
business process changes or the functional requirements).
Department of Transport and Main Roads Generic OnQ template Page 4 of 22
Project Name – Project Plan
Financial impact analysis (developed to corporate finance standards) attached,
including cash flows, estimated costs of each phase, contingencies, financial
indicators and expected year for programming of fund.
Funding source is clear.
The recommendation is clear for example reason why the project should proceed to the
next stage and identify the impacts of not proceeding.
Deliverables
Appendix A – project scope
Appendix B – project schedule
Appendix C – project budget, estimate & cash flow
Appendix D – human resource managem