Denver/Colorado Springs
Church of God
International Youth
Convention Trip Packet
June 28 – July 3, 2012
Servan
Denver/Colorado Springs • Jun. 28 – Jul. 3, 2012
To the leaders,
You are in our prayers as we make preparations for Servant Leadership Experience 2012. As always, we
have been praying this trip will be a milestone step in the spiritual journey of your students as they are
being the hands and feet of Christ while they serve. We are grateful you‟ve entrusted us with the
shepherding of your students. If there are ways we can support you as you plan for this experience, don‟t
hesitate to contact us.
This is your Preliminary Informational Packet. Information regarding programming themes and content,
leaders‟ meeting schedules and specific work site information will be provided as we get closer to the event
dates. This packet includes the following:
● Servant Leadership Overview
● Schedule for the Week (schedule is subject to change)
● Frequently Asked Questions
● General Work Project Information
● Suggested Packing List
● Rules and Policies (one form required for each ministry team; signed by leader)
● General Release and Hold Harmless Agreement (required of all participants)
● SL insurance Accept/Decline Form (one form required for each ministry team; signed by leader)
● Important Due Dates
Please visit our website www.servantleadershipexperience.com for additional information. The Resource
page will be of particular importance to you as leaders and includes promotional material, a leader‟s
checklist, a pre- and post- trip packet, forms and housing lists.
We suggest you send your students‟ parents all of the above information (with the exception of the Rules
and Policies and Due Dates sheets) along with any other additional information you feel they would want to
know. We ask that the parents contact you with any questions they may have. If you encounter a question
you don‟t know the answer to, please feel free to contact us at info@servantleadershipexperience.com
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SERVANT LEADERSHIP OVERVIEW
Servant Leadership Experience exists to help youth ministries around the world lead students down a path toward full
devotion to Christ. Servant Leadership provides both training and service opportunities to help high school and junior
high students live out the example of being a servant leader for Christ. We hope you will join us this summer as we
unite together to help others in need. Your students will be envisioned, equipped and empowered to live a life that
extends beyond their needs to meet the needs of others. They will experience firsthand the value of being a servant
leader and learn how to apply this value to their lives not just for one week, but potentially for every day of their lives.
Do nothing from selfish ambition or conceit, but in humility regard others as better than yourselves. Let
each of you look not to your own interests, but to the interests of others. Let the same mind be in you that
was in Christ Jesus. – Philippians 2:3-5
Who: Servant Leadership Experience is a ministry of Lead222, which is devoted to the mentoring,
training, and development of Christian leaders and students. Lead222 values the concept of servant
leadership, and provides Servant Leadership (SL) Experience to assist youth ministries who want to help
serve the physically, financially and emotionally challenged of our world as they build into their ministry
students the leadership values that will serve them for life.
What: An opportunity for youth leaders to bring their ministry groups to partner with existing service
programs to help others in need and also learn about what it means to be a servant leader. We begin each
day with a morning devotional and have evening sessions of worship and messages featuring teachers
who relate to the issues and concerns of today‟s servant leaders.
When: June 28 – July 3, 2012
Where: Denver/Colorado Springs, CO Area
Cost: For Church of God members, the cost is $335 per person. Price does not include
transportation. You will be responsible for transportation to and from Denver and/or
Colorado Springs, your host church and the worksites. Registration deadline is January 20,
2012.
For additional information, please visit www.servantleadershipexperience.com or email us at
info@servantleadershipexperience.com
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SL2012 WEEK AT A GLANCE Denverr,, CO
Denve CO
THURSDAY | FRIDAY | SATURDAY | SUNDAY | MONDAY | TUESDAY
7:15-8:00am BREAKFAST
8:15-9:30 8:15-9:30 8:15-9:00 8:15-9:30 Morning
AM Session AM Session AM Session AM Session
Team
Departure
Prepare & Depart for Project Prep/Depart
9:00-12:00
10am-4pm 10am-4pm Church 10am-4pm
Serving Serving Serving
Project Project Project
12:00-
9:30pm
Afternoon
Free Day
Team
Arrival
(Lunch
is
provided.)
4:00-6:45pm 4:00-
Clean Up, Break, Dinner 6:45pm
Clean Up,
5:45-6:45 (Dinner
Break, is
Dinner on your
Dinner
own.)
7:00-8:30pm
7:00-8:30pm 7:00-8:30pm Session III 7:00-8:30pm
Session I Session II Session IV
8:30-9:30 8:30-9:30 8:30-9:30 8:30-9:30
Team Time Team Time Team Time Team Time
9:30-10:45pm
Free Time
11:00pm – Lights Out
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WORK PROJECTS
When?
Each day, except for Sunday, during your stay, you will be involved in various work projects around the area
from 9:00 am until 3:30 pm. On Sunday your students will attend church in the morning and have free time
in the afternoon for your team to take in the local sights.
Where?
Your specific work project assignments will be confirmed to you 14 days in advance and will be sent to you
directly. Projects could either be physical or relational in nature – so they may include painting, cleaning,
light construction, etc and/or playing with, teaching or caring for children, etc. You will be responsible to
drive your teams to the worksites, so please plan for gas.
What about lunch?
Your teams will eat a sack lunch on the worksite each day, which will be prepared beforehand and given to
you after the morning session. You need to bring one large 48-quart cooler for every 10 people and two
reusable freezer packs for each cooler to keep lunches cool and fresh. Also, each student should bring a
water bottle for his or her own personal use.
Purpose
These work projects will serve churches and organizations in a lasting way, while giving your students a
hands-on opportunity to develop the servant leadership skills they are learning about during the sessions.
Students will get a clear understanding of the importance of flexibility and teamwork as they unite together
to accomplish a single task.
It is up to you as the leader to encourage your students to make the most out of these work projects. It will
be easy for your students to simply have fun and play around during this time. But our hope is for students
to view this as an opportunity to practice some of the leadership skills they are learning as they are
confronted with challenging tasks and situations. We also see this as an excellent opportunity for your
leaders and students to build a strong community with each other.
How many at a work site?
We will work with you to accommodate your groups‟ request. Be prepared to break your team up into work
groups of 10 to 15. You will be responsible for their transportation and providing group leaders (in a ratio of
one leader for every ten students, by gender).
Be prepared:
- Remember that you are a guest on these ministry work sites
- Keep a servant attitude – come ready to serve!
- Things may change, so be prepared to be flexible and patient
- Remember to bring refillable water bottles, sunscreen and hats for summer’s hot weather
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SUGGESTED PACKING LIST
Leaders: You need to bring one large 48-quart food cooler for every ten people and two reusable freezer
packs for each cooler. You will use these coolers to keep your lunches cool and fresh as you transport them
to the worksite every day.
Appropriate Dress: On this mission/serving trip your team will be representing LEAD222 and it would be
expected that students dress modestly – no short shorts or revealing tops, etc. Males must also always
wear a top, even at the work sites. Please advise your students of this requirement.
For Worksites:
Work gloves
Enough work clothes to last the week (old jeans, loose fitting t-shirts, etc)
Athletic shoes and socks
Sunglasses
Sunscreen
Refillable water bottle
Free Time:
Sweater or jacket for cool weather
Nice, casual dress clothes for the Free Day Time activity
Miscellaneous entertainment (Frisbees, balls, etc)
Acoustic guitars or other instruments welcome (please be sensitive to noise)
Disposable cameras
Money for Free Day Team Time activity, snacks and/or souvenirs; if desired.
Study and Reflection:
Bible
Journal
Pen or pencils
Hygiene and Toiletries:
Shower sandals
Soap
Washcloth
Toothbrush
Toothpaste
Deodorant
Shampoo
Towel
Medicines
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FREQUENTLY ASKED QUESTIONS
What is Servant Leadership Experience?
Servant Leadership Experience is a ministry of LEAD222. Devoted to the mentoring, training, and
development of Christian leaders and students, LEAD222 values the concept of servant leadership.
Servant Leadership Experience is geared toward youth ministries who want to help serve the physically,
financially and emotionally challenged of the world.
For more information visit www.servantleadershipexperience.com. For more information about
LEAD222 visit www.lead222.com or email us at info@lead222.com.
When and where will it take place?
Servant Leadership Experience has multiple event locations in 2012. The information contained within
this informational packet addresses the trip to the Denver/Colorado Springs, CO Area. This event kicks
off on Thursday, June 28th and concludes the following Tuesday, July 3rd. For a complete listing of all
2012 Servant Leadership Experiences visit www.servantleadershipexperience.com.
How do we get to our base camp and the work sites?
You will either be staying in host churches within the Denver/Colorado Springs area or an area hotel if
you decide to upgrade housing on your own. You will be responsible for all transportation between the
site venue and the host church (or hotel). All teams will be responsible for transportation to their work
sites. Do not plan on using public transportation to fill your transportation needs. You will need vehicles.
Please plan accordingly for gas expenses. In addition, you will also be taking one day for Team Time
Experience to explore all that the area has to offer. You have the freedom to choose and plan what to
do. Check out www.visitdenver.org/IYC for help with your planning.
How many adult leaders do we need to provide?
We are asking each group to bring a ratio of one adult leader for every 10 students. If you are bringing
male and female students, you must have accompanying leaders for each gender. A leader is expected
to be at least 18 years old, and someone who will come with a servant attitude.
How old must a student be to participate?
Servant Leadership is geared towards male and female junior high and high school students.
Are the work sites and base camp safe?
We will do our best to make sure all work sites and host base facilities are as safe as possible. However,
you should remind your students not to wander off alone and to always be aware of their surroundings.
What about medical emergencies?
There is no nurse on staff at Servant Leadership Experience. You are responsible for all medical
emergencies with your group. Please keep medical release forms with you at all times. At registration,
you will be given maps and phone numbers to the closest medical facilities.
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Can we leave the base camp during our free time?
Servant Leadership Experience has a „NO LEAVING CAMP‟ policy. Once students arrive, they should not
leave their host facility unless it is for their work projects or other SL sanctioned activities.
Can students be contacted while on this trip?
There will be no designated phone access. We would encourage you to discourage your students from
making contact with friends and family back home while on this trip.
What is your policy on drugs, alcohol and smoking?
No drinking or drugs (including tobacco) of any kind will be tolerated. We have a zero tolerance policy
and students will be sent home at your groups‟ expense.
Are restricted-diet foods available?
We will do our best to accommodate any special dietary needs. Please make this information available
when you pre-register, or as soon as you are aware that you have a special need.
Do I need to bring money?
Spending money may be needed for the Free Day Team experience, depending on what your group
chooses to do. Students may also want to bring extra money to buy snacks, souvenirs, etc.
What about insurance?
We ask each Servant Leadership team to provide proof of their churches‟ liability insurance. Each team
will have the option to purchase additional medical and accident coverage. International teams will also
be able to purchase additional liability coverage. The costs are very reasonable and the insurance
coverage is excellent. In this packet you find an 'Accept/Decline Insurance' form on page 12 which you
must complete, sign and send this form back to LEAD222 indicating whether you are purchasing this
additional insurance coverage or declining it. Additional information about cost, available coverage and
instructions for enrolling your team can be found at www.servantleadershipexperience.org/resources-2 .
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WORK SITE QUESTIONS
What will we be doing as work projects?
Our philosophy for work projects is to partner with existing ministry and service programs that are
already in operation and that will continue on after we leave. The needs of these ministries will dictate
which opportunities are available. These could include painting, stocking food pantries, serving the
homeless, working in children‟s programs, construction projects, sorting clothes, cleaning up, serving
the elderly and various other jobs. If your group has a preference of projects, we will do our best to
match up ministry serving teams‟ interests with the ministry opportunities available.
What do I need to bring?
In general, all work project tools will be supplied. If we identify any special needs as we get your project
set up, we will contact you with our recommendations for tools you may need to bring.
When will I know my work project assignment?
Your specific assignments will be confirmed to you 14 days in advance and will be emailed to you
directly.
How long are the work projects?
Your team will depart from the base camp at 9:00 a.m. and should return by 5:00 p.m. The time you
actually spend at the work project site will depend upon the travel time.
How far are the work sites from the base camp?
Work project sites will generally be within one hour‟s driving time.
Will my team be working together?
We will work with you to accommodate your groups‟ request. Be prepared to break your team into work
groups of 10 to 15. Again, you will be responsible for their transportation and providing a work site
leader.
Is lunch provided at the worksites?
Teams will be provided a sack lunch (sandwich or salad), including drinks. Each group needs to bring
one 48-quart cooler for every ten students and two reusable freezer packs for each cooler to keep
lunches cold. Extra drinking water is recommended for during the day, so bring refillable water bottles.
Bottled water will also be available.
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HOUSING QUESTIONS
Where do we stay?
Everyone attending Servant Leadership Experience will be housed in local churches and you will need to
bring sleeping bags and/or air mattresses to sleep on. Sleeping arrangements will resemble dormitory-
style accommodations, with males and females separated. You will be sleeping on the floor in
classrooms and/or church basements. There will most likely be limited (or no) access to showers.
Showers may or may not be located within your host church. We will try to provide you with the best
accommodations we can, but plan on roughing it. We will, however, eat together as a group as well as
meet together as a group for morning devotions and evening sessions.
You are also welcome to upgrade your housing on your own. If you are interested in that option, we can
provide a list of local accommodations where we may be able to get a discount.
Can I extend my stay?
No, we do not have the ability to provide you with accommodations either before or after the event
dates.
What do we need to bring?
Students should bring their Bibles and journals. Other considerations might include disposable
cameras, free-time entertainment (Frisbees, balls, etc), acoustic guitars or other instruments (please be
sensitive to noise), and whatever else they would like to bring that wouldn‟t impose on the rights of
others and that will fit into your vans. (Also see the “Suggested Packing List”).
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SERVANT LEADERSHIP RULES/POLICIES
SERVANT LEADERSHIP EXPERIENCE RULES/POLICIES
Our group understands and commits to the following:
- All sessions and meetings are mandatory. If there is a medical reason why a student cannot attend, please
notify the SL staff.
- If the need arises for a student to be counseled, please do not take a student out of sessions. Counseling
needs to take place before or after the programs, not during.
- Everyone will be housed in local churches and you will need to bring sleeping bags and/or air mattresses to
sleep on.
- No guys allowed in girls‟ sleeping area and no girls allowed in guys‟ sleeping area.
- No drinking or drugs, including tobacco of any kind. Servant Leadership has a zero tolerance policy and
students will be sent home at your group‟s expense.
- Each group is responsible for all transportation to and from the event, to and from work sites, and for the
Team Time Activity. Please plan accordingly for gas expenses and/or rental vehicles (if needed).
- Servant Leadership has a „No Leaving Base Camp‟ policy. Once students arrive at their host accommodations
they should not leave unless it is for a work project or the Team Time Activity.
- All scheduled times, including lights out, are to be followed by each group.
- Each team is responsible for all medical emergencies within their group as there is no nurse on staff at
Servant Leadership. Medical release forms need to be kept with the team leader at all times. At registration,
each team will be given maps and phone numbers to the closest medical facilities.
- If, due to illness, it becomes necessary for a student to remain behind at the host facility during the work
periods or other activities, a team leader (at least 19 years old) must stay with them and the SL staff
notified.
- Servant Leadership (or host facility) is not responsible for any lost or stolen items during any part of this trip.
Requirements:
- Each team must bring a minimum of one leader (19 years of age or older) for every ten students (per gender).
- All group members should come to the morning devotion ready to depart for their work projects.
- Participants are encouraged to combine daily worksite items into one backpack. Suggested items include:
cameras, work gloves, sunscreen, water bottle and hat.
- Each group needs to bring one large 48-quart cooler and two reusable freezer packs per 10 people for
lunches at the worksite. This requirement is for domestic SL trips only (US and Canada)
- Each student needs to bring a water bottle for use during the week.
- Students may want to bring additional money for the Team Time Experience or to purchase souvenirs or items
from local stores.
- All students must be in their assigned sleeping areas by designated times.
- Hold Harmless/Medical Release forms must be kept with you at all times. Before your arrival you must send a
copy of all forms to Servant Leadership.
I have read and understand all of the above, and take personal responsibility for my team.
Signed __________________________________________________ Date _________________
Please Print Name & Title: _______________________________________________________
Church Name (City and State): ___________________________________________________
One form required per team. Please complete, scan, and email to Gloria@Lead222.com
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GENERAL RELEASE/HOLD HARMLESS AGREEMENT
GENERAL RELEASE/HOLD HARMLESS AGREEMENT
Lead222 and Church of God General Release and Hold Harmless Agreement
I, _____________________________, desire to participate in various programs, events or activities (hereafter collectively referred
to as the “Activities”) operated or sponsored by LEAD222 United, Inc (hereafter collectively referred to as “LEAD222”) and
Church of God Ministries, Inc. (hereafter referred to as “CGM”).
I understand and acknowledge that LEAD222 and CGM will not allow me to participate in the Activities without my releasing and
holding LEAD222 and CGM harmless from any liability arising out of my participation in the Activities. I have investigated the
risks involved in my participation in the Activities and fully understand and assume such risks. Specifically, I understand and
acknowledge that I may suffer or experience among other things; personal injury or bodily damage, medical disabilities, loss or
theft of personal property, imprisonment, abduction, or even death.
I REQUEST THAT LEAD222 AND CGM ALLOW ME TO PARTICIPATE IN THE ACTIVITIES, AND IN CONSIDERATION THEREOF I AGREE
HEREBY TO RELEASE AND FOREVER DISCHARGE LEAD222 AND CGM, ITS OFFICERS AND DIRECTORS, ITS EMPLOYEES, AGENTS,
AND PARTIES VOLUNTEERING ON BEHALF OF LEAD222 AND CGM, AS WELL AS THE HOST CHURCHES FOR THIS TRIP FROM ALL
ACTIONS, CAUSES OF ACTION, INJURIES, CLAIMS, DAMAGES, COSTS OR EXPENSES OF ANY KIND GROWING OUT OF OR RELATED
TO ANY SUCH ACTIVITIES IN WHICH I PARTICIPATE. I UNDERSTAND THAT THIS IS A FULL AND COMPLETE RELEASE OF MY
PARTICIPATION IN ANY ACTIVITIES, REGARDLESS OF THE CAUSE THEREOF.
This agreement is binding on my heirs, successors, and personal representatives.
Dated: _________Print Name & Sign: __________________________________________________________________
(Participant)
Dated: _________Print Name & Sign: __________________________________________________________________
(Parent / Guardian)
Medical Treatment Authorization and Power of Attorney
In the event I suffer an injury or condition during my participation in the Activities, including transportation to and from the
Activities, which may endanger my life, cause disfigurement, physical impairment, or undue discomfort if medical treatment is
delayed and as the result of which I am unable, in the opinion of my leader ______________________ acting as an agent of
_________________________ (church name) to make an informed decision regarding such treatment, after said leader has
made every reasonable effort to call my emergency contacts, I hereby appoint my leader ___________________ acting as an
agent of _____________________ (church name) to make any and all decisions for me concerning my personal care, medical
treatment, hospitalization and health care. This power of attorney shall terminate when, in the opinion of my attending
physicians, I am competent to make informed decisions regarding the need for medical treatment.
Dated: _________Print Name & Sign: __________________________________________________________________
(Participant)
Dated: _________Print Name & Sign: __________________________________________________________________
(Parent / Guardian)
Permission to Use Photograph and/or Video
I grant to LEAD222 and CGM its representatives and employees, the right to take photographs and video of me in connection
with Servant Leadership Activities. I authorize LEAD222 and CGM its assigns and transferees to copyright, use and publish the
same in print and/or electronic format for the purpose of publicity, illustration, advertising, and Web content.
Dated: _________Print Name & Sign: __________________________________________________________________
(Participant)
Dated: _________Print Name & Sign: __________________________________________________________________
(Parent / Guardian)
Please have all participants complete this form. Scan and email forms to Gloria@Lead222.com
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SL INSURANCE ACCEPT/DECLINE FORM
Introduction
Lead222 not only looks toward providing meaningful, practical and excellent Servant Leadership experiences that will challenge,
excite and empower both you and your ministry, but we also want to ensure your team has a safe experience, and that in the
event something unfortunate and unplanned occurs, that both Lead222 and your team are prepared to act proactively.
Lead222 has general liability coverage for all events held within the United States, but we also ask teams with liability coverage
of their own to send us a certificate of liability for us to have on file. Lead222 does not provide any accident or medical coverage
but for the past several years we have teamed up with Gallagher Charitable International Insurance Services to help us fill this
need. We strongly encourage all teams to purchase this insurance for their participants. The rates are extremely reasonable and
Gallagher has an excellent track record with the processing of any claims. For international teams there is also an opportunity
for teams to purchase coverage that will include liability and evacuation coverage in addition to the medical and accident
insurance. Although we strongly recommend this insurance, you will be responsible for making your own decision. If you choose
not to purchase this insurance you will need to indicate that choice below.
Below are the next steps for domestic and international trips. Additional information regarding insurance coverage and FAQ‟s
along with instructions for signing up can be found at: www.servantleadershipexperience.org/resources-2.
Domestic Trips
Scan and email a copy of your liability coverage Certificate of Insurance to Gloria at Gloria@Lead222.com
Go to www.servantleadershipexperience.org/resources-2 and review the coverage descriptions for medical and accident
insurance
The cost is $.88 per person per day
Indicate your intention to either purchase or decline the purchase of this insurance and then sign, date and scan and email
this form to Gloria at Gloria@Lead222.com
International Trips
Scan and email a copy of your liability coverage Certificate of Insurance to Gloria at Gloria@Lead222.com
Go to www.servantleadershipexperience.org/resources-2 and review the coverage descriptions for liability, medical, accident
and evacuation insurance
The cost is $3.30 per person per day
Indicate your intention to either purchase or decline the purchase of this insurance and then sign, date and scan and email
this form to Gloria at Gloria@Lead222.com
I have read, reviewed and understand the above information and have decided for my team to do the following:
I will purchase the insurance available through Gallagher insurance for my team.
(Instructions to sign up are at: www.servantleadershipexperience.org/resources-2)
On behalf of my team I am declining to purchase this coverage and will make my own arrangements for
responding to any accidents or illnesses while at Servant Leadership
Signed __________________________________________________ Date _________________
Please Print Name & Title: _______________________________________________________
Church Name (City and State): ___________________________________________________
One form required per team. Please complete, scan, and email to Gloria@Lead222.com
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IMPORTANT MILESTONES & DUE DATES
The following is a list of important milestones and due dates associated with your Servant Leadership
experience. Adherence to this schedule will help our team to better serve you. Please let us know if there
will be a problem with meeting any of these deadlines. All forms can be scanned and emailed to
Gloria@Lead222.com.
Initial SL Trip Deposit January 20, 2012
$100 per person. Any pre-registration monies received will be applied to this deposit.
Please send your initial deposit to:
Lead222, 2413 W. Algonquin Road #143, Algonquin, IL 60102-9402
Second SL Payment March 15, 2012
$100 per person. Please send to:
Lead222, 2413 W. Algonquin Road #143, Algonquin, IL 60102-9402
Housing List April 30, 2012
Only one form required for each ministry team. This form is available to download at
www.servantleadershipexperience.org/resources-2
Rules and Policies Form April 30, 2012
Only one form required for each ministry team. This form is available to download at
www.servantleadershipexperience.org/resources-2
SL Insurance Accept/Decline Form April 30, 2012
Only one form required for each ministry team. This form is available to download at
www.servantleadershipexperience.org/resources-2
Final SL Trip Payment May 1, 2012
$100 per person. You will be sent an invoice showing payments received and final amount
due. Please send to:
Lead222, 2413 W. Algonquin Road #143, Algonquin, IL 60102-9402
Hold Harmless Forms May 20, 2012
Required of all participants attending. This form is available to download at
www.servantleadershipexperience.org/resources-2
Proof of Insurance May 20, 2012
Information regarding LEAD222‟s policy on both required and available insurance coverage can be
seen on our website at http://www.servantleadershipexperience.org/youth-leaders/
If you have questions regarding any of these due dates, or questions about any of the forms in general,
please contact us at info@servantleadershipexperience.com
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