HAINES BOROUGH, ALASKA
PUBLIC FACILITIES
P.O. BOX 1209
HAINES, AK 99827
(907) 766-2257 * FAX (907) 766-2256
8/3/09
Facilities Manager Monthly Report for July
Work effort by area:
Facilities General 14%
Public Works 11%
Construction Phase 1 Roads 3%
Construction Young Road Water Tank 13%
Construction Portage Cove Harbor 20%
Water/ Sewer 15%
Ports and Harbors General 2%
Other Construction 13%
PC Restrooms/ Dock 3%
Letnikof Boarding Float 6%
Capitol Projects Summary
Chilkat Center Pedestrian Bridge: PND has redesigned the project as a Laminated Beam wood structure with the
roof addition as an alternate. RFP was sent out 8-3-09 with final completion date of 11-2-09.
Sheldon Museum Alarm Upgrades: Fire alarm system bid with the low price being submitted by Juneau Electric.
The borough is awaiting information from the contractor to complete final documents to move forward with
construction.
Barnett Drive Pump Station: After a review of the design, CE2 engineers have been instructed to move forward with
final design and issue the construction drawings for the project. We anticipate early August for final drawings and
getting the project out for RFP. CE2 is currently working with Scott Bradford on EPA requirements which will be
completed before final pump station design.
Letnikof Boarding Float Project: Tamico Inc. has floats being manufactured at this time. Submittals on materials
and equipment are being reviewed by PND. The anticipated start date for work is Sept. 23rd. Tamico has been
notified we will have them install piling for the Boarding Float.
Lily Lake Waterline: Engineering effort for the water line replacement continues to move forward. The short term
goal is gain maximum points for a Municipal Matching Grant and complete the project in the 2010 construction
season. We are on track and anticipate submitting approved for construction drawings with the application on Aug.
3rd.
Mosquito Lake Boiler Replacement: Project has been on hold pending funding. Low bid for the project was
$208,257. Cost reductions through value engineering estimates project at $165,000 for completion.
EPA Compliance Project: CE2 Engineers has sent the first draft of the Haines Borough Operation and Maintenance
manual for Wastewater Treatment for review. Scott Bradford is reviewing the document and working with CE2 to
make changes before submitting the manual to EPA. We anticipate submitting the manual in August.
Public Works Shop Improvements: RFP has been advertised to complete work on PW Shop. This includes
concrete floor and enclosing remaining bays. There is good response on this project.
Senior Center Range: A new range has been ordered for the Senior Center. We anticipate delivery and installation
in August.
Portage Cove Harbor Construction Progress 7/15/09 Contractor: Western Dock and Bridge
Portage Cove Harbor Construction is moving forward on schedule with no significant delays or issues to date. PND
Engineers has an inspector on site to observe and approve construction tasks.
Phase 1 of the project is under way with the following work being completed or substantially complete at this time.
Mobilization is complete 100%
Uplands site work is substantially complete at 95%
Phase 1 Demolition work is complete 100%
Construction of Temporary approach dock is complete 100%
Approach Dock construction including Pile Driving, Pile Caps, Deck and Rails substantially complete at 75%
Boat Grid Pile and Cap replacement substantially complete at 80%
Contract Pay estimate #1 was submitted by the contractor (Western Dock and Bridge). After a review of the request
by PND Engineering, it has been submitted and paid to Western Dock and Bridge. Stock Piled Materials are on site in
Haines and have been inspected by engineers. Materials are paid at 85% and will be paid in full after installation.
Pay Estimate #1
Original Contract Amount 4,395,100.00
Amount Earned Job to Date 345,000.00
Stock Piled Materials 557,237.98
Total Earned to Date 922,237.98
Two change orders have been approved for construction in addition to the original contract amount.
Change Order 001: Per owners request install 6 additional Fender Piling at boat grid as directed by engineers.
Net change to contract amount will be an increase of $20,230 for a total of $4,415,330
Change Order 002: Demolish and rebuild uplands section of approach dock per engineer’s direction.
Net change to contract amount will be an increase of $31,801 for a total of $4,447,131
Construction Start 6/1/09, days 60, completion date 12/1/09, days to go 125.
Street Improvements Phase 1 Progress Report 8/1/09 Contractor: Southeast Roadbuilders Inc.
Project is 40% complete with no significant delays; SERoad has requested a 15 day extension to the contract. The
following work is complete or substantially complete.
Clearing and Grubbing 100%
Curb and Gutter removal, Culvert removal 100%
Unclassified Excavation 25%
Culvert and Catch Basin installation 100%
Water and Sewer installations 100%
Contract Pay Estimate #1 has been submitted and reviewed. Payment has been made to Southeast Roadbuilders.
Pay Estimate #1
Original Contract
Amount 1,058,157.00
Amount Earned Job to
Date 359,092.00
Extra
Work 25,101.56
Total Earned to Date 384,193.56
Three change orders have been approved for this work
Change Order 001: Purchase two additional Catch Basins missed on original engineering. Net change to
contract amount will be an increase of $7,000 for a total of $1,065,157
Change Order 002: Install drains rock and tile per engineer’s drawings. Net change to contract amount will be
an increase of $22,270 for a total of $1,087,427
Change Order 003: Install additional culvert per engineers instructions on 4th street and differing site conditions
incurred on FAA Road. Net change to contract amount will be an increase of $3,379.31for a total of $1,090,806.31
Change of Condition notices 7
Construction start 4/27/09, construction days 95, completion date 9/15/09, days to go 46
Young Road Water Tank Progress Report 8/1/09 Contractor: Shearer and Associates
Project is moving forward on schedule with no significant delays or issues to date. Construction Management is being
done by Haines Borough. The following work is complete or substantially complete.
Mobilization is substantially complete at 90%
Sub grade, foundation and slab complete 100%
Tank erection including floor and roof substantially complete 95%
Skyline Tank Insulation substantially complete 95%
Young Road Tank Insulation 30%
Contract Pay Estimate #1 has been submitted and approved. Request includes mobilization costs, materials stored
on site and labor to date. Total paid to date is 90% for work completed and materials on site.
Pay Estimate #1
Original Contract
Amount 638,876.74
Amount Earned to Date 271,929.74
Stockpiled Materials 225,000.00
Total Earned to Date 496,929.74
No Change Orders have been issued to date. Currently our schedule is to begin filling water tank 7/27/09. This
should take approximately 7 days, followed by tank insulating after testing. The tank will be filled and inspected by
8/6/09.
Construction Start 6/1/09, construction days 60, completion date 9/1/09, days to go 30.
Public Works Summary (Bruce Smith)
Temporary Toilets have been moved and installed at PC Dock. Work included trenching and support for services
th
July 4 Preparation completed including street sweeping, and other tasks provided for Public Works
Howsers Water Leak Repair: Two inch water line failure
Lily Lake: Clear and Brush right-of-way in preparation for surveying including locates for valves and culverts.
Skyline Water Issues: review engineering solutions for frozen water lines.
Hazardous Waste Collection: Manage and oversee waste collection project. Report available from Carson Dorn for
event.
2nd Avenue Asphalt Patch: Material removed from around Man hole and prepped for repaving.
Preparation for Fair: Grading, water roads and fairgrounds, support as requested from fair, signs etc. required for
event.
Capitol Projects Support: As required provided support for all construction projects
In addition to the above events Public Works completed normal duties including water service installations, grading
and watering roads, assist with projects listed above when required. Vehicle and equipment maintenance, parks and
recreation duties also maintained. Review of building and ROW permits completed. The crew has been short during
the month due to various circumstances. A detailed list of work has been submitted by Bruce Smith.
Water and Sewer Summary (Scott Bradford)
Normal department duties during the month will be included in Water/ Sewer Monthly report. In addition, Scott
provided oversight and support for the Young Road Water tank project. A large part of this work was managing water
supply required to fill new tank. Other work outside normal duties included working with Carson Dorn on Lily Lake
Line engineering, CE2 Engineers on Compliance issues, Final inspections and reviews for Young road Tank project.
Regards,
Brad Maynard
bmaynard@haines.ak.us
Public Facilities Director