The Kent People’s Trust
Trustees’ Report and Financial Statements
31 December 2007
Registered charity number 1081345
Registered Office
Kent Police
Force Headquarters
Sutton Road
Maidstone
Kent
ME15 9BZ
Patrons
Mr Alan Willett CMG. Lord-Lieutenant of Kent
Mr Michael Fuller QPM. Chief Constable of Kent
Rev. Michael Nazir Ali, Bishop of Rochester
The Kent People’s Trust
Contents
Legal and Administrative Information 2
Trustees’ Report 4-9
Report of the independent examiner to the Trustees 10
Statement of financial activities 12
Balance sheet 13
Notes to the accounts 14-18
1
LEGAL AND ADMINISTRATIVE INFORMATION
The Kent People’s Trust is an independent registered Charity incorporated on the 29th
June 2000. The Trustees serving during 2007 were as follows:
Elected Members
Gillian Ford Chairman
Graham Hadfield Deputy Chairman
Andrew Wells
Ex-Officio Members
Michael Fuller Chief Constable, Kent Police
Ann Barnes Chair, Kent Police Authority
Amanda Cottrell/Nigel Wheeler High Sheriff of Kent
Founder Members
Civil Service Insurance Society Kevin Holliday
Human Resources Group Julie Askew/Laura King
Invicta Radio Neill Webster/Neville Dack
Kent County Council Mike Hill/Stuart Beaumont
Medway Council Angela Prodger
Network Rail Andrew Munden
SAGA Aynsley Jardin/Janet Thompson
Spirit & Bride Trust Rev Eric Delve
Kent Regional Newspapers Lesley Findlay
Kent Police C/I Mark Harrison (on behalf of the Chief
Constable)
Arriva Richard Lewis
Stagecoach East Kent Paul Southgate/Tim Pomfret
Officers
Treasurer Paul Curtis
Secretary Mike Powis
Trust Director Jacqueline Cassidy
Trust Administrative Assistant Jane Haslam
Accounts Administration Lisa Vloothuis/Maureen Hill
Joiners/Leavers
During the year Mrs Amanda Cottrell finished her year in office as High Sheriff and
was replaced by Mr Nigel Wheeler. Mrs Gillian Ford, Mr Andrew Wells and Mr Graham
Hadfield were re-elected as members. Aynsley Jardin replaced Janet Thompson as
the representative for Saga, and Laura King replaced Julie Askew as the
representative for the Human Resources Group.
Amongst the officers, Mike Powis retired from the Kent Police Authority but kindly
agreed to continue as Secretary to the Trust. Sally Law resigned as Treasurer and
was replaced by Paul Curtis.
Account signatories
Kent Police provide day-to-day accounting services. Signatories to the accounts are
Kent Police staff: Simon Redman, Director of Finance, Ann Caldwell, Head of Finance
and Paul Curtis, Financial Controller. All are based at Police Headquarters.
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Solicitors Independent Examiner Bankers
Whitehead Monckton K.M. Brewer MAAT FCIE CafCash Ltd
72 King Street Independent Examiners Ltd Kings Hill
Maidstone Revelation Centre West Malling
Kent Spur Road Kent
ME14 1BL Chichester ME19 4TA
West Sussex
PO19 8PR
3
TRUSTEES’ REPORT
The Trustees present their report and the independent examined financial
statements for the period ended 31 December 2007. These financial statements
comply with current statutory requirements and with the requirements of the
charity’s governing document and Statement of Recommended Practice on
Accounting by Charities.
Governance and Decision Making
The governing body of the charity is the Board of Trustees, which consists of 17
trustees who meet four times per year. Trustees are appointed at the AGM.
Statement of trustees’ responsibilities
The Trustees are required to prepare financial statements for each financial year,
which give a true and fair view of the state of affairs of the charity and of the surplus
or deficit of the charity for that period. In preparing those financial statements, the
trustees are required to:
• Select suitable accounting policies and then apply them consistently;
• Make judgements and estimates that are reasonable and prudent;
• Prepare the financial statements on the going concern basis unless it is
appropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records, which disclose
with reasonable accuracy at any time the financial position of the charity. They are
also responsible for safeguarding the assets of the charity and hence for taking
reasonable steps for the prevention and detection of fraud and other irregularities.
Risk and Internal Control
The Trust has adopted the policies on internal controls recommended in the Charity
Commission’s Booklet CC8 “Internal Financial Controls for Charities” wherever
possible and has addressed the potential risks outlined therein.
Charitable Objectives
The objects of the Kent People’s Trust as stated in its Governing Document are:
• The prevention of crime and the protection of people and property from criminal
acts
• The advancement of education in all matters relating to crime prevention,
community safety, alcohol, drug and other solvent abuse or any matter affecting
crime and disorder in the community that improves the quality of life of
communities
Grant Making Policy and Process
The main Board of Trustees meets four times a year with grants being awarded by
majority vote on the basis of whether Trustees feel they fulfil the Trust’s objectives
and with due consideration to the Trusts financial position.
All successful applicants are required to sign a disclaimer controlling the use of the
grant award and emphasising the need for monitoring and regular feedback to the
trust regarding the projects progress. Grants are not made to core policing activities
but to projects that will enhance crime reduction and community safety.
Administrative costs
In 2007 our administration costs were £3,322. Our income was £86,079 and the
balance in the bank account was £203,790. The percentage spent on administration
was 1.26% of reserves.
4
REVIEW OF THE TRUST’S ACTIVITIES
During 2007, we have sought to renew engagement with the Trust amongst grant
applicants, supporters and Trustees. Our goal has been to ensure the charity is
accessible, sustainable and well governed.
We have made our offer to grant applicants, and potential sponsors more attractive.
We have raised our profile to build donations and encourage applications. The Trust
Deed has been reviewed and updated to reflect membership, and new guidance and
policies have been introduced.
Trust Structure and Policies
The Trustees amended the deed of the Trust during 2007 with the aim of grounding
the trust more firmly in the Kent and Medway community and more specifically the
Trust’s regular supporters. A formal category of Trust Member now forms part of the
Trust structure and includes all regular donors and active supporters. Members are
entitled to attend both the Annual Meeting of the Trust (where three of the Trustees
are elected) and the Trust Committee to which all day-today activities of the Trust
have been delegated. The role of the core trustees is now largely limited to the basic
standard trustee functions of ensuring the trust complies with its legal obligations
and its own charitable aims. A number of administrative changes were also made
to ease the smooth running of the Trust.
The Trust has a new Grant and Loan Policy, Donations Policy and Data Protection
Policy.
Grant making
To date the Trust has awarded £537,,186 in grants and loans to 150 crime reducing
and community safety projects. In 2007, we awarded £65,430 in grants and loans.
Areas of major investment were youth diversion programmes and services for victims
of domestic abuse, as well as programmes to help rehabilitate offenders.
Grants by Crime Area 2007
Youth diversion 31% 9
Community Safety 21% 6
Domestic violence 10% 3
Offender rehabilitation 10% 3
Property protection 7% 2
Intervention/counselling 7% 2
Drugs education 7% 2
Road safety 3% 1
Safer shopping 3% 1
5
2007 - Grants by Crime Target Area
Safer shopping
3%
Road safety
3%
Drugs education
7%
Youth diversion
Intervention/couns
32%
elling
7%
Property protection
7%
Offender
rehabilitation
10%
Community Safety
Domestic violence
21%
10%
Better grant making
A simplified small grant application form has been introduced, which can be used for
grants up to £500. It aims to encourage smaller groups who have little experience of
funding applications to apply for grants. Out of twenty-nine grants awarded in 2007,
7 were for small grants.
The main grant form was re-designed to make it more user-friendly. It has had a
positive reception with applicants, and it has been easier to use to summarise
applications for Board meeting papers. In response to Trustees’ request, grant
application summaries have also been updated.
In order to ensure that the Trust’s endowment continues to provide support for
community groups in Kent in the long term, Trustees have agreed to allocate
£15,000 per Board meeting as a guideline for grant-making. This is not a rule and
the Trustees will not be limited to this amount.
Over 130 projects, which the Trust has supported since its inception were contacted
to provide evaluation on how they had spent their grant. Fifty monitoring forms were
returned, which represents nearly a half of the original projects supported. Analysis
showed that the main focus has been Anti- Social Behaviour with 22%, followed by
Theft and Burglary 14%. The groups worked with have mainly been young people
aged 14-25 (23%) and children under 14 (16%). Of the 50 groups that returned the
project monitoring forms 68% were able to secure funds elsewhere.
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Developing a Fundraising strategy
The Trust has a healthy reserve, of £180,000. This represents three years of grant-
making at the current level. The aim is to ensure this reserve is replenished so that
the Trust can continue to make grants for many years to come. Building an
endowment is a long-term plan. One of the keys is to ensure that the Trust has a
diverse funding mix bringing revenue in from a range of sources.
Events have been a large part of the fundraising strategy. Whilst events do not
always raise a great deal of money, all of the events in 2007 covered costs and
raised income. Most successful was the Golf Day, which raised £6,400. Other events
included a Christmas Service, Wine Tasting, Celebrity Cricket event and Easter Fun
Day.
Trust fundraising is a low risk, high reward source of funding. The Trust has
struggled to make the most of this income stream, as it raises funds for other
people’s projects. However, we raised £10,000 from Sunley Trust and Julia Hands.
This will be an area to pursue in 2008.
The current Director revived the Kent Charities Group; a group of local charities who
work together to raise funds for their individual charities. The Christmas Raffle
brought nearly a £1,000 to the Trust.
Direct mail campaigns continued to raise income for the Trust, particularly from
Corporate Organisations – resulting in 3 new corporate champions during the year.
Gifts in Kind continue to be a strong source of unaccounted income for the Trust and
include venues, fundraising guidance, design and print, DVD production, raffle and
auction prizes.
A gift aid review was undertaken to ensure that the Trust is being as tax efficient as
possible.
The Trust raised £86,079 through various fundraising methods including founder
member donations and one-off company donations creating a surplus for the year of
£24,087.
Marketing/PR
The goal of marketing and PR has been to increase awareness of the Trust with
those who might apply for grants, and those who might support the Trust financially
or in kind.
A redesigned newsletter was launched in January 2007, featuring more stories about
the projects the KPT supports. This approach highlights the role the Trust plays in
supporting these projects. This twice-yearly newsletter is circulated to supporters
and potential donors.
Marketing materials targeted at the general public and corporate bodies are now
available. University College of Creative Arts produced a DVD about the Trust
featuring Trustees and projects we have supported.
The website remains unchanged due to business demands at Saga and the revamp is
a top priority for 2008.
Regular press releases has ensured that press coverage of the organisation has risen
with 40+ stories featuring the Trust, including coverage of our grant making, and our
7
involvement in award schemes such as the Safer Kent Awards and the Young
People’s Respect Awards. Whilst we came second in the Kent on Sunday competition
to win £25,000 website makeover, the coverage did generate publicity for the
organisation.
Our Trustees, Kent Regional Newspapers also produced full page spreads about work
the Trust has supported. The Hazlitt Theatre in Maidstone nominated the KPT as
Charity of the Year, and information about the Trust appear in 10,000 brochures.
Visits with Michael Howard MP and Damian Green MP to Safer Shopping schemes in
their constituencies also helped raise the profile of the KPT.
Applications have increased with 58 applications in total in 2007, compared to 26 in
2006.
Patron
Rev. Michael Nazir-Ali, Bishop of Rochester, agreed to become Patron of the Trust.
Trustees
In order to ensure that Trustees are engaged in the work of the Trust, and have an
opportunity to network with each other informally, sandwich lunches are now held
before each board meeting. The meetings are held in the offices of Trustees and
supporters.
An Annual Trustees’ luncheon was launched by Jan Stephens, Chair of the Police
Federation of England and Wales.
Visits with Trustees to various projects have also help improve engagement. The
High Sheriff in particular
KPT is now an organisational member of the Association of Charitable Foundations,
and Trustees have access to their resources.
Volunteers
The Trust has recruited volunteers, who have helped enormously throughout the
year with a range of tasks. They have evaluated projects, written press releases,
organised events and helped with administrative tasks.
Project Delivery
The Trust has departed from grant giving, to pilot its own crime reduction
programme. The Trust is working with partners at Kent Police led by C/I Mark
Harrison who is a Trustee, the Royal Yachting Association and the Kent Sea Scouts.
The Trust is the lead partner co-ordinating the programme and bringing in funding,
whilst the other partners refer young people and deliver the programme.
The programme is aimed at young people at risk of entering the criminal justice
system. The New Horizons programme will offer sailing training and on-going sailing
opportunities to young people referred by Neighbourhood policing teams, Youth
Offending Teams and other agencies. It will provide diversionary activities, peer and
adult role models, and engage young people in their unique coastal environment.
8
Looking forward
Throughout 2007, we have put building blocks in place to develop the organisation.
In 2008, the Trust needs to continue to builds relationships with its stakeholders:
grant applicants, projects, and supporters. For example, we need to encourage
more grass roots organisation to develop crime prevention projects and to bid for
funding. We need to continue to steward our corporate and major donors. We need
to assess whether project delivery is the right approach for the organisation, and
what the balance should be. Our work in 2007 heads us in the right direction.
Finally, thank you to the Trustees, volunteers, supporters and staff who have helped
so generously throughout the year.
Gillian Ford – Chairman Kent People's Trust
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE KENT PEOPLE’S TRUST
Report to the trustees of The Kent People’s Trust on the accounts for the year ended 31 December
2006 set out on pages 12 to 18.
This report is made solely to the trustees in accordance with section 44 of the Charities Act 1993.
My work has been undertaken so that I might state to the charity's trustees those matters I am
required to state to them in an independent examiner's report and for no other purpose. To the
fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the
charity and the charity's trustees for my examination work, for this report, or for the opinions I
have formed.
Respective responsibilities of trustees and examiner
The organisation's trustees are responsible for the preparation of the accounts. The organisation's
trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act
1993 (the Act)) and that an independent examination is needed.
It is my responsibility to:
examine the accounts (under section 43(3)(a) of the Act);
Follow the procedures laid down in the General Directions given by the Charity
Commissioners (under section 43(7)(b) of the Act); and
State whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General Directions given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the
organisation and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts, and seeking explanations from
the trustees concerning any such matters. The procedures undertaken do not provide all the
evidence that would be required in an audit, and consequently I do not express an audit opinion on
the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) Which gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordance with section 41 of the 1993 Act; and
to prepare accounts which accord with the accounting records and comply with
the accounting requirements of the Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
K.M.Brewer MAAT FCIE
10
Independent Examiners Ltd
Revelation
Centre
Spur Road
CHICHESTER Dated:
West Sussex
PO19 8PR
11
The Kent People’s Trust
Statement of financial activities
for the year ended 31 December 2007
Not Unrestricted Restricted Total Total
e Funds Funds
2007 2006
£ £ £ £
Incoming
Resources
Donations and similar incoming resources 2 77,186 77,186 48,862
Investment income and interest 8,893 8,893 7,749
Fundraising Income 2 - - -
Total incoming resources 86,079 - 86,079 56,611
-
Resources
expended
Direct charitable expenditure:
Grants payable 3 52,290 52,290 48,010
Other expenditure:
Rural Revival Programme - - -
Fundraising and publicity costs 6 6,380 6,380 1,450
Management and administration 5 3,322 3,322 3,952
Total resources expended 61,992 - 61,992 53,412
Net incoming/(outgoing) resources 24,087 24,087 3,199
Net movement in 24,087 - 24,087 3,199
funds
Fund balances brought forward 240,113 240,113 236,914
Fund balances carried forward 264,200 - 264,200 240,113
The notes on pages 14 to 18 form part of these financial statements.
Movements on all reserves and all recognised gains and losses are shown above. All of the charity’s
operations are classed as continuing.
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The Kent People’s Trust
Balance Sheet
as at 31 December 2007
Note Unrestricted Restricted Total Total
Funds Funds
2007 2006
£ £ £ £
Current assets
Debtors: amounts falling due within one 8 23,600 23,600 36,600
year
Cash at bank and in hand 203,790 203,790 180,226
- 216,826
Creditors: amounts falling due within one 10 (3,690) (3,690) (4,123)
year
Net current assets/(liabilities) 223,700 - 223,700 212,613
Debtors: amounts falling due after more 9 40,500 40,500 27,500
than one year
Creditors: amounts falling due after more 11 - - -
than one year
Total Net Assets 264,200 - 264,200 240,113
Total Funds 264,200 - 264,200 240,113
These financial statements were approved by the board of
Trustees on
and were signed on its behalf by:
Gillian Ford
(Chairman)
The notes on pages 14 to 18 form part of these financial
statements
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The Kent People’s Trust
Notes to the financial statements
for the year ended 31 December 2007
1. Accounting Policies
The following accounting policies have been applied consistently in dealing with
items which are considered material in relation to the financial statements.
Basis of Preparation
The financial statements have been prepared under the historical cost convention in
accordance with applicable accounting standards, including the Statement of
Recommended Practice (SORP) ‘Accounting and Reporting by Charities’.
Donations and Similar Incoming Resources
Donations and similar incoming resources, including subscriptions and sponsorship
are included in the year in which they are receivable.
Investment Income and Interest
Investment income and Interest is accounted for in the period in which the Charity is
entitled to receipt.
Resources Expended
All expenditure is included on an accruals basis and is recognised when there is a
legal or constructive obligation to pay for the expenditure.
Grants payable are charged in the year when the offer is conveyed to the recipient
except in those cases where the offer is conditional. All grants are subject to a
disclaimer being signed and some larger grants are payable over more than one
year. Grants that have been offered but no disclaimer has been received are noted
as a commitment, but not accrued as expenditure.
Fund Accounting
All of the funds held by the Charity are unrestricted. These funds can be used in
accordance with the charitable objects at the discretion of the Trustees.
2. Donations and similar incoming resources
2007 2006
£ £
Sponsorship 22,655 23,000
Subscriptions 5,000 12,700
Donations 10,896 8,308
Kent Coastal Inclusion 21,867 -
Charity Golf Day 8,980 -
Wine Tasting 852 -
Is it Worth it 140 893
Safer Kent/Young People’s Respect Awards 1,700 1,700
Easter Fun day 1,269 -
Christmas Carol Concert 410 -
Cricket 2007 935 -
Street Cops Ball 300 -
Other 2,022 2,261
77,186 48,862
14
The Kent People’s Trust
Notes to the financial statements
for the year ended 31 December 2007 (continued)
3. Grants Payable
2007 2006
£ £
The amounts payable in the year comprises:
“Freedom” Project, Folkestone 2,500
Centre for Arts in Criminal Justice 2,500
Community Grant for Young People's Respect Award 800
Contribution to KCC John Downton Award 100
Domestic Violence - Responsive Model 2,500
Donation to Kent Youth Day 300
Flyer Design 325
Funding the 'My Herne Bay Project' 1,000
Grant for Counselling Services for Young People 2,500
Grant for Creative Music Making Workshop 2,000
Grant for Final Equipment for Skate Board Park 500
Grant for funding Green Fingers Project 2,300
Grant for funding the Net youth club at Folkestone 2,000
Grant for 'Get hooked on Fishing' Project 2,500
Grant for Road Safety Education Project 2,500
Grant for Y2 Crew summer scheme 1,000
Grant re Youth Diversion Network Summer Scheme 1,500
Grant to cover costs of establishing Diversity House 500
Gravesend Alleyway Project 800
'Handyperson' Service 2,530
Low Cost Counselling 2,063
Purse Alarms 500
Wasted Theatre Productions 2,200
Workshops for fathers with autistic children 400
Youth Counselling Project 2,162
Salvation Army 387
Ass of Charitable Foundations 90
Kent Coastal Inclusion 13,833
52,290 48,010
15
The Kent People’s Trust
Notes to the financial statements
for the year ended 31 December 2007 (continued)
Reconciliation of grants payable: 2007 2006
£ £
Commitments at 1 January 2007 3,493 6,986
Grants payable for the year 52,290 48,010
Grants paid during the year (55,783) (51,503)
Grants no longer payable -
Commitments at 31 December 2007 - 3,493
Commitments at 31 December are payable as follows:
Within one year - 3,493
After more than one year - -
- 3,493
4. Loans Payable
2007
£
During the year the Trustees agreed to fund the following safer shopping schemes through interest
free loans.
The amounts payable in the year in excess of £1,000 comprises:
Thanet 15,000
15,000
Loans Payable 15,000
Loans Paid (15,000)
Commitments at 31 December 2006 -
5. Management & Administration
2007 2006
£ £
Insurance 309 420
Audit Fees 700 661
Training & Conferences 207 159
Printing & Stationery 843 553
Bad Debt w/off - 2150
Miscellaneous 1,263 9
3,322 5,813
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6. Fund Raising & Publicity 2007 2006
£ £
Charity Golf Day 3,036 -
Advertising 300 360
Promotional Items 672 940
Charity Wine Tasting 606 -
Easter Fun day 167 -
Xmas Raffle 1,599 -
Safer Kent Awards/Kent Respect Awards - 150
6,380 1,450
7. Staff costs and trustees' remuneration
No employees were employed directly by the Charity, however the Charity has the assistance
of three members of staff employed by the Kent Police, a connected company.
Trustees received no remuneration and were not reimbursed for any of their expenses in the
period.
8. Debtors: Amounts falling due within one year
2007 2006
£ £
Other Debtors 14,100 14,100
Loans 9,500 22,500
23,600 36,600
9. Debtors: Amounts falling due after more than one year
2007 2006
£ £
Loans 40,500 27,500
40,500 27,500
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10. Creditors: Amounts falling due within one year
2007 2006
£ £
Other Creditors - 3,493
Overpayment of Invoice 70
Examination Fees 700 650
Bank Payments to be adjusted 2990 -
3,690 4,123
11. Creditors: Amounts falling due after more than one year
2007 2006
£ £
Other Creditors - 3,493
- 3,493
12. Trustees indemnity insurance
During the year the trustees purchased indemnity insurance at a cost to the charity
of £309. (2006: £420).
13. Reserves
The trustees have considered the level of reserves they wish to retain, appropriate to
the charity’s needs. This is based on the charity’s size and the level of financial
commitments held. The trustees aim to ensure the charity will be able to continue to
fulfil its charitable objectives even if there is a temporary shortfall in income or
unexpected expenditure. The trustees will endeavour not to set aside funds
unnecessarily.
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