End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
3. Master Data
3.1 Functional Location
Functional locations are elements of a technical structure (for example, functional
units within a system). Functional locations can be created according to the
hierarchy, and can be structured based on the following criteria:
Functional
Process-related
Spatial
Each functional location is managed independently in the system, to :
Manage individual data from a maintenance perspective for the object
Perform individual maintenance tasks for the object
Keep a record of the maintenance tasks performed for the object
Collect and evaluate data over a long period of time for the object
Trigger:
Functional locations need to be structured according to functional, process-related or
spatial criteria. Whenever any new location identified we need to create Functional
location.
BUSINESS PROCESS PROCEDURE OVERVIEW
A functional location is an organizational unit to structure the maintenance objects of a
company according to functional, process-related or spatial criteria.
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 18 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
BUSINESS PROCESS PROCEDURE OVERVIEW
A functional location represents the place at which equipment(s) can be installed and a
maintenance task is to be performed.
Output – Results Comments
Functional location created
Procedural Steps
ID: PM Title: Maintaining of Master data – functional
location
Business process: Functional Location
Transaction code: Menu path: Logistics Plant maintenance
IL01, IL02 Management of Technical Objects functional
location Create (IL01)
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 19 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Description:
Use this transaction for creating structured location
Double CLICK on selected line or press Enter to get following screen
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 20 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Instructions
In the initial screen, enter the values in the following fields:
Field name Required User action and allowed values
/
Optional
Functional location R Functional location code is to be entered as per
the structure
Structure indicator R Structure of func. With hierarchy level
Fuct. loc. cat. R Type of fictional loc.
“Press enter key“ or click on icon
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 21 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Field name Required User action and allowed values
/
Optional
Description R Functional Location. Name is to be entered
(40characters). If the name exceeds, use long
text.
Ensure General data screen is open or click on GENERAL TAB
Field name Required User action and allowed values
/
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 22 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Optional
Weight O Weight of the Functional Location
Size O Size of the Functional Location
Start up date O Actual start date of usage
Acquisition value O Value of the Functional Location at the time of
acquiring
Acquisition date O Date on which the Functional Location was
acquired
Manufacturer O Manufacturer of the Functional Location
Manufacturing O Country, where the Functional Location was
country manufactured
Model number O Model number of the Functional Location
supplied by the manufacturer
Constr. Yr/mth O Year and month of Functional Location
constructed
Manuf Part No. O Part number of the Functional Location as
supplied by the manufacturer
Manuf Serial No. O Serial number of the Functional Location as
supplied by the manufacturer
After entering required data click on LOCATION TAB
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 23 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Field name Required User action and allowed values
/
Optional
Maintenance plant O Maintenance plant, where the Functional
Location is located
Location O Location of the Functional Location, for ex:
Building where it is installed.
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 24 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Field name Required User action and allowed values
/
Optional
Plant section O Further low level identification of location.
Work center O Production work center, for blocking from
production during maintenance work.
ABC Indic O As detailed below :
After entering required data click on ORGANISATION TAB
TO GET FOLLOWING SCREEN :
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 25 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Field name Required User action and allowed values
/
Optional
Company code R R/3 will copy the respective company of the
maintenance plant.
Business area O For viewing profit and loss statement/area wise
costing.
Asset O Appropriate asset number should be assigned
to the Functional Location.
Cost center O All the costs incurred at the Functional Location
level are collected at these cost centers level.
Planning Plant O Maintenance planning plant, defaulted as that of
maintenance plant.
Planner group O Planner groups as per the maintenance
planning activities.
Maintenance work O Maintenance work center, currently represents
center the departments like ME, EE, IE, CE & SE
Catalog profile O For Functional Location history generation all
the codes are maintained in a catalog profile.
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 26 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
After entering required data click on STRUCTURE TAB
You will reach the following screen
Field name Required User action and allowed values
/
Optional
Functional Location O Functional location under which the Functional
Location is functioning.
Superior Functional O Superior Functional Location under which the
Location Functional Location is functioning.
Tech Ident. no O Technical identification number of the
Functional Location.
Const Type O Material of construction.
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 27 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
Click on to Save and following message will be given by
the system
The Functional Location is saved.
Through transaction code IL02, required functional location can be opened for
editing
If Functional location installation is to be changed, click on icon
on structure tab, to get the following screen
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 28 of 241
End User Manual
Title: SAP PM
Module: PLANT MAINTENANCE
Release: ECC 6.0
Created by: RAVINDER KUMAR
Created on: 23 Nov‟10
First dismantle the already existing installation and then input / select new
installation location and click on Enter / Continue icon
Click on to Save the changes made and following
message will be given by the system.
3.2 Equipment
A piece of equipment is an individual object that is to be maintained independently.
Each piece of equipment is managed independently in the system, so that you can:
Manage individual data from a maintenance perspective for the object
Perform individual maintenance tasks for the object
Keep a record of the maintenance tasks performed for the object
Collect and evaluate data over a long period of time for the object
Pieces of equipment can be installed and dismantled at functional locations. The
usage times for a piece of equipment at a functional location are documented over
the course of time.
Trigger:
Maintenance history needs to be captured for a physical technical object.Whenever
any new Machine/Computer etc. Purchased we need to create Equipment Master.
Correct Equipment Type has to be choosen always for proper functioning.
BUSINESS PROCESS PROCEDURE OVERVIEW
Last changed on: Last changed by: Version: Page:
(23/11/2010) RAVINDER KUMAR 1.0 29 of 241