Total Document Distribution
“Spindle Professional saved us over £20,000 and 2,000 man hours in one year”
- John Cupitt, Connection Seating
What is Spindle Professional?
Award-winning Spindle Professional is designed to help your business create the right
impression and save you time and money. It’s an ideal tool to streamline and automate
communications in small to mid-sized businesses where time and resources are at a
Using Spindle Professional can result in significant cost savings– on stationary, postage and
staff administration. By automating routine communications, it also reduces human errors
and frees up time for more important tasks.
With Spindle Professional's dynamic and flexible software you can instantly and easily merge
information from business applications to produce documents that can be sent by email, fax,
print and also archived. For a more professional look, it allows you to add your company logo
and branding to documents such as letters, statements, invoices, remittances, delivery notes
and purchase orders. You can print directly onto plain paper, so there’s no need for expensive
pre-printed stationary. It’s also flexible, allowing you to create and mail your customers with
promotional offers and seasonal messages.
Where could Spindle Professional be used in your business?
Spindle Professional is versatile and equally suitable for use across a range of business
applications. Sales & Marketing, Human Resources, Customers Services and Accounting
functions can all benefit from a more streamlined and automated approach.
Accounts Department Sales and Marketing Customer Service and HR
The accounts department can Spindle Professional can be A cornerstone of good
be one of the largest used in many ways by your customer service is
producers of paper in a sales and marketing communication. Spindle
business. Each and every department. By combining Professional helps get the
month, a business could the power of Spindle right information to the right
spend thousands on postage Professional with your person, whether it’s an
and handling of documents. company’s CRM system, you engineer’s job sheet or a call
These include statements can distribute newsletters, reminder for a customer. HR
invoices, remittances, sales email shots, quotations and can use Spindle Professional
and purchase orders, delivery special offers, all at a click of to send employees’ payslips
notes and quotations. Using a button. It can also be used by their preferred method,
Spindle Professional to send to automatically send out email, fax or printer.
these documents via email PDF literature requests.
and fax saves both time and
“Using Spindle Professional has saved us over £8,000 in the first year alone. The automation
features have reduced the time it takes to distribute documents by over 70%. Spindle
Professional paid for itself within weeks”
- Chris Hill, Tokai Carbon Europe
How it works
Installing Spindle Professional is straightforward and fast. You decide where you’d like to send
your documents and once it’s all set up, the software literally does all the work. Clear rules at
the outset make sure that documents are emailed, faxed, printed, and archived, to the
correct contact and in an appropriate format. Spindle Professional is also ideal when you have
large quantities of documents to produce or a mail shot to issue in a hurry.
It intelligently analyses all the information it needs, extracts relevant pages for each
recipient, procedures emails and faxes, sends to appropriate printers and electronically stores
as PDF files for retrieval.
Dramatically reduces costs, document delivery by email and fax
Creates a more professional image with company logos and branding on outgoing
Saves money and waste, can use plain paper in place of pre-printed stationary
Flexible, allows terms and conditions, or seasonal and promotional messages to be
Intelligent pre-programmed to fax, email, print or store documents for retrieval
whenever they are needed
Easy to install and integrate with your current business applications
Emails and stores documents as Adobe PDF files
Simultaneously prints multiple copies, each with different form designs, to multiple
Sends documents to multiple destinations at the same time
Integrates with a wide range of fax, email and CRM software
Can be used with almost any application that will print such as Microsoft Word, Excel,
Access and Crystal Reports
Documents can be sent to multiple printers
simultaneously, with each copy having its own
logos and branding. For example, a delivery
note can be sent to the warehouse printer for
the driver whilst at the same time another
copy is printed in the accounts department for
book keeping purposes.
Emailing is the cheapest and fastest way to
deliver documents. Each email can be
personalised and the attached PDF contains
your full company branding and your terms
and conditions. Spindle Professional generates
PDF files that have been checked and
accepted by HM Revenue and customs as VAT
Faxing is still one of the most popular
methods of sending information. With Spindle
Professional documents can be sent from your
applications to your faxing software, without
stopping and asking any questions. It
supports fax optimised stationary and a wide
range of fax solutions.
By electronically storing your documents you
can have access to them instantly. Documents
can be stored in multiple locations, retrievable
by any number of users.
Printed documents from other applications
can be automatically filed by Spindle
Professional against the right company and/or
contact. Users are therefore able to see the
complete picture of all the interactions with
Spindle Professional creates and automatically
inserts barcodes to any or all of your
documents. They can be printed anywhere on
the document and you can have more than
one barcode per page. There are over 40
barcode types ensuring you no longer need
separate label printers and specialise fonts.
A valuable addition to SharePoint, making
software faster and more effective saving you
time and enabling documents to be collated,
archived and retrieved instantly. Documents
can be searched by any criteria such as
customer name or sales value.
“We have saved on the enormous cost of paper and postage by using Spindle Professional”
- Jane Youngman, Sicon
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