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Minutes of the Lang Pioneer Village Museum Advisory Committee held

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Minutes of the Lang Pioneer Village Museum Advisory Committee held Powered By Docstoc
					                            County of Peterborough
           Lang Pioneer Village Museum Advisory Committee Minutes
                       Boardroom, County Court House
                         Tuesday, November 24, 2009



1.     Call To Order

       Mr. Knight, Chair, called the meeting to order at 9:30 a.m.

2.     Declaration of Pecuniary Interest

       There were no declarations of pecuniary interest made at this time.

3.     Roll Call

Present:            Kendra Adema; Councillor Brian Bartlett; Heather Caldwell; Carl
                    Doughty; Michael Gillespie, Vice Chair; John Knight, Chair and
                    Councillor David Nelson

Regrets:            Councillor Brian Fallis (authorized absence) and Cheryl Goodchild

Staff Present:      Joe Corrigan, Museum Manager; Lynn Fawn, Deputy Clerk and Sheridan
                    Graham, General Manager, Strategic Services & Corporate Projects

4.     Adoption of Agenda

       The following items were added to the agenda:

       Referrals/Business Arising Out of Previous Minutes:
       7. f. Task Group for Workshop Facility

       Correspondence:
       10. b. Letter from RBC

       New Business:
       13. d. Otonabee Region Conservation Authority Agreements
       13. e. Volunteer Newsletter

                      Moved by:             Mr. Gillespie
                      Seconded by:          Ms Adema

                    Be it resolved that the Lang Pioneer Village Museum Advisory
       Committee adopt the Agenda as amended.                                           Carried
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 2 of 17


      5.     Adoption of Minutes – September 10, 2009
                           Moved by:              Councillor Nelson
                           Seconded by:           Ms. Adema

                         Be it resolved that the minutes of the Lang Pioneer Village Museum
             Advisory Committee meeting of September 10, 2009, be adopted as circulated. Carried

      6.     Delegations, Petitions and Presentations

             There were no delegations.

      7.     Referrals/Business Arising Out of Previous Minutes
             a.     Update regarding Build Canada Funding
                    Application – Sheridan Graham (verbal)

             Mrs. Graham updated the Committee advising she has been contacting Dean
             Del Mastro’s office and Jeff Leal’s office looking for an answer on the Build Canada
             Funding Infrastructure Stimulus Fund (ISF) application (Not-for Profit). There has been
             no word to date, but remains hopeful this application will be successful.

             b.     Update on Weaver’s Shop Project - Sheridan Graham/Joe Corrigan (verbal)

             The Weaver Shop drawings were circulated to the Committee. Mrs. Graham advised
             the project is construction ready. The project cannot commence until word has been
             received on the application for Build Canada Funding, otherwise the project will be
             jeopardized. She advised there are two options:

             Option 1 – Continue with Weaver Shop in 2010 budget, it will be funded from
                        Provincial surplus monies as per the original council resolution

             Option 2 – If funding is successful, proceed with monies from Provincial surplus
                        reserves

             Mrs. Graham advised that when an announcement has been made, she would advise the
             Committee via email.

             Mr. Corrigan advised that Dave Lienert, Architect, prepared the final drawings for the
             Weaver’s Shop. Councillor Nelson has been working with various contractors.
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 3 of 17


             c.     Trademark Update - Sheridan Graham (verbal)

             The Trademark for Lang Pioneer Village has been formalized. Mrs. Graham advised
             the next step is to register the Trademark, at a cost of $395. No opposition to the
             Trademark was posted. She advised that any contraventions of the Trademark is to be
             monitored by the County as this is not a service offered by the Trademarks Office.

                            Moved by:               Mr. Gillespie
                            Seconded by:            Ms. Adema

                           Be it resolved that the Lang Pioneer Village Museum Advisory
             Committee charge the General Manager of Strategic Services and Corporate Projects
             with having the Trademark for Lang Pioneer Village registered.               Carried

             Ms. Adema mentioned that the old brown Century Village signs should be collected.
             Mr. Corrigan noted that the signs are owned by Otonabee Region Conservation
             Authority (ORCA) Mrs. Graham stated that when ORCA is replacing the signage she
             would ask if Lang could have one of the signs.

             d.     Update regarding Master Plan – Joe Corrigan (verbal)

             Mr. Corrigan advised that County Council met at Lang on September 23, 2009 at which
             time the Master Plan for Lang Pioneer Village was endorsed. He advised there were
             lots of positive comments about the Plan and the direction in which Lang is headed.
             Staff are carrying on with the various strategies that were identified. The 2009 – 2010
             strategies, as well as those strategies that are ongoing, will be reviewed with staff during
             performance evaluations to keep everyone on track. He advised that he will be
             reviewing accomplishments annually and will be reviewing sections of the Master Plan
             at staff meetings. Copies of the Master Plan are available for anyone wishing to read it
             or wanting a copy.

             e.     Update on Historic designation for Grist Mill – Joe Corrigan (verbal)

             Mr. Corrigan stated that an update of each building is being undertaken. John Scott, a
             past curator from another Museum is starting the project and is focusing on the Grist
             Mill. Frances Cardwell will also be involved in the project.

             Mr. Gillespie mentioned that Ms. Cardwell belongs to an Association of Mills and
             suggested this may be a good resource to tap into.

             f.     Task Group for Workshop Facility

             Mr. Gillespie requested Mr. Corrigan to address the issue of the Task Group which is
             noted in the September 10, 2009 minutes on page 12 and asked if the meeting has taken
             place. Mr. Corrigan advised that this meeting has not taken place due to the fact that no
             word has been received regarding the funding. He mentioned this needs to be reviewed
             from a strategic perspective.
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 4 of 17


             Councillor Nelson queried when a decision was going to be made. He advised that
             if/when the funding is received, we need to be ready. The location for the building
             needs to be decided, it can’t be built in the park area (south section of the site), therefore
             the only other location is at the back (north section of the site).

             Mr. Corrigan advised that nothing is north of the Blacksmith Shop other than the Ayotte
             Cabin and the log barn, a multi-purpose building could be located in that area. He stated
             that a special meeting will be held in January or February, 2010 to discuss the FORREC
             ideas.

             Ms. Adema asked what size of building would be required. Mr. Corrigan advised that
             as staff go through the accessioning and collections, he would have a better idea. He
             mentioned that he would like to get rid of all three portables and if Lang changes its
             collection mandate to include 20th Century buildings and artifacts, then a maintenance
             garage would also be needed for maintaining antique tractors, etc. Ms. Adema stated
             that the Ayotte Cabin should either be joined with the Village or cut it loose. Mr.
             Corrigan advised the Ayotte Cabin was originated to represent a large part of the
             history, the lumbering and logging industry.

             Mr. Corrigan mentioned that when reviewing storage, artifacts need to be protected for a
             longer period of time. Lang needs to know what stories it wants to tell before artifacts
             are added. Councillor Nelson requested that GIS layout mapping to be brought to a
             future meeting, in order to be able to visualize what is being discussed. Mrs. Graham
             advised the site plan will be available for the January, 2010 meeting.

             Ms. Adema advised that although the Committee is familiar with the Village, it isn’t
             familiar with the inventory. Decisions need to be made on what to keep as there isn’t
             room to store everything. Mr. Corrigan stated that overall de-accessioning is a key
             point. General conventions on the attitude that artifacts should be kept in perpetuity
             have become more relaxed in the museum industry. It will take awhile to sort out how
             to handle this. Lang wants to enhance the visitor experience. Mr. Corrigan mentioned
             that he and other staff would be reviewing de-accessioning policies from the Royal
             Ontario Museum and other institutions to review what they do.

             Mr. Corrigan mentioned that the Village is moving towards digitizing. When
             de-accessioning, staff will make recommendations, which will be brought to the
             Committee to make a recommendation, then taken to County Council for approval. The
             Committee discussed various ways this could be handled.

             Mr. Gillespie suggested that a report should be brought before the Committee outlining
             what is envisioned for the workshop facility.
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 5 of 17


      8.     Staff Reports

             There were no Staff Reports.

      9.     Staff Reports for Information Only

             a.     Joe Corrigan, Museum Manager
                    Re: Review of YTD Revenues and Attendance

             Mr. Corrigan advised that as of the end of October, 2009, attendance figures in 2009
             were slightly higher than those for the same period in 2008. Revenues as of the end of
             October, 2009 surpassed the entire year figures for 2008 and were slightly ahead of the
             pace set in 2007 which had been the best year in the Museum’s history to date. This
             increase is attributed to the increase in admission fees initiated for the 2009 season.

             Mr. Corrigan advised that the film group who filmed “The Patient” last year, may be
             coming back within the next couple of months to film some winter shots. This may
             increase revenue figures.

                           Moved by:              Mr. Gillespie
                           Seconded by:           Ms. Adema

                            Be it resolved that the staff report from the Museum Manager regarding
             the Review of the Year-To-Date Revenue and Admission figures be received for
             information.                                                                   Carried

             b.     Joe Corrigan, Museum Manager (verbal)
                    Re: CFDC Funding – Youth Internship – Renee Homiak,
                        Records Management Intern – Project Summary

             Mr. Corrigan informed the Committee that he applied for a Community Futures
             Development Corporation grant in the amount of $12,500 for a Records Management
             Intern and received $10,000. This program is designed for those seeking to obtain job
             experience in the field related to their education and are under the age of 30.

             The specific goals for this position are to digitize, organize, record and accession the
             collection. The grant was received in July, 2009 and the hiring process took place in
             August and September, 2009. The successful applicant for the Youth Internship was
             Renee Homiak who commenced the position in October, 2009. The hiring was delayed
             due to the delay in the funding announcement being made. Ms. Homiak was hired on the
             basis of 35 hours/week. Mr. Corrigan talked to Ms. Judy Heffernan of Community
             Futures and she agreed to the position working 40 hours/week. CFDC funding runs
             through to March 31, 2010. Ms. Homiak's contract ends October 26, 2010.
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 6 of 17


             The Committee expressed its fear of what may happen when this contract ends. Mr.
             Corrigan stated this program will carry on with the assistance of volunteers, due to
             financial constraints. Mrs. Graham advised that policies and procedures will be put into
             place that anyone stepping into this position would know what to do.

             Ms. Adema advised that Past Perfect is good software to use for inventory. Mr. Corrigan
             researched this on-line and advised that it does match Lang’s needs. Ms. Homiak has
             used the Past Perfect system before. Mr. Corrigan advised the system costs $2,000 and a
             request to purchase has been submitted. Training and ongoing system support is also
             built into the purchase price.

                            Moved by:              Mr. Gillespie
                            Seconded by:           Mrs. Caldwell

                         Be it resolved that the staff report from the Museum Manager regarding
             the CFDC Funding – Youth Internship program be received for information.    Carried

             c.     Joe Corrigan, Museum Manager (verbal)
                    Re: Budget Process for 2010 Fiscal Year

             Mr. Corrigan advised that at the Management Team meeting held on November 23,
             2009, staff received a clear understanding of how the budget process was being
             approached and was informed this was going to be a tough year. County Council and
             senior management are meeting for a Special County Council session on December 9,
             2009 (Strategic Planning) to review the departmental budgets with items being
             identified as core and discretionary. Mr. Corrigan and Mrs. Graham reviewed Lang’s
             budget and have made cuts to the operational costs.

             Mr. Corrigan advised that approximately half of the Museum’s expense budget is
             related to salaries. The increase in salaries is attributed to the minimum wage increases
             which has taken place over the past few years. When the minimum wage increases,
             the returning seasonal staff also receive increases as the bands need to be maintained in
             order to bring experienced staff back. 2010 was budgeted on the basis that no increase
             to minimum wage would be experienced. If an increase is approved by the provincial
             government, the budget will have to be adjusted.

                            Moved by:              Mr. Gillespie
                            Seconded by:           Mrs. Caldwell

                           Be it resolved that the staff report from the Museum Manager regarding
             the budget process for the 2010 fiscal year be received for information.      Carried
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 7 of 17


      10.    Correspondence
             a.     Letter from Ministry of Culture dated October 27, 2009
                    Re: Community Museum Operating Grant 2009-10

             Mr. Corrigan advised that the letter from the Ministry of Culture is re-affirming last
             years amount of $52,979 for the 2009-10 fiscal year.

             Ms. Adema advised that no new museums will be added to receive this funding. The
             museums currently receiving the funding will continue as long as the funding exists.
             She also mentioned that the Heritage Operating Grant (HOG) will be discontinued this
             year. New funding will be offered but it won’t be long term. She advised that she
             would continue to forward any information on funding to Mr. Corrigan.

             Mr. Corrigan advised that the “Dine & Shine” event is being discontinued as it takes too
             many resources and has not generated any revenues during the two years the event has
             been staged by Lang and KawarthFEST. Lang is not done with culinary tourism as it is
             part of every event Lang stages. Lang will be looking to build on the “Dine & Shine”
             experience to come up with an event with better revenue potential.

             Ms. Adema noted that the Celebrate Ontario and Celebrate Canada funding can be
             useful, especially in 2012. Mr. Corrigan advised that with the Celebrate Canada
             funding, you cannot charge admission for events, which is not beneficial from the
             Museum’s perspective. Lang has agreed to participate in a partnership application lead
             by “Doors Open Peterborough” Celebrate Ontario for 2010. Hopes to develop a
             culinary tourism partnership to apply for Celebrate Ontario funding will have to be put
             off until next year as the deadline for applications was moved up from January, 2010 to
             November, 2009 and there was just no time to put a partnership and business case
             together as a result.

                            Moved by:              Mr. Gillespie
                            Seconded by:           Ms. Adema

                           Be it resolved that the letter from the Ministry of Culture dated October
             27, 2009 regarding the Community Museum Operating Grant 2009-10, be received for
             information.                                                                      Carried
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 8 of 17


             b.     Letter from RBC dated November 4, 2009
                    Re: “Tourism” Award

             Mr. Corrigan advised that RBC was the sponsor of the Tourism Award. He stated that a
             number of congratulatory letters has been received and this is good recognition.

                            Moved by:             Councillor Nelson
                            Seconded by:          Ms. Adema

                            Be it resolved that the letter from RBC dated November 4, 2009
             congratulating Mr. Corrigan on receiving the “Tourism” Award at the 2009
             Peterborough Business Excellence Awards, be received for information.            Carried

             Mr. Knight, Chair, congratulated the Committee, Mr. Corrigan and staff on this
             prestigious award.

             Mr. Corrigan advised he has been nominated for the position of Chair of the Tourism
             Advisory Committee at GPA EDC. Much of the GPA EDC’s strategic plan for tourism
             including the Premier Ranked initiative, has been harmonized with Lang Pioneer
             Village Museum’s Master Plan.

      11.    Sub-Committee Reports

             There were no sub-committee reports.

      12.    Accounts
                            Moved by:             Mrs. Caldwell
                            Seconded by:          Ms. Adema

                            Be it resolved that the Accounts dated August 31, 2009, be received for
             information.                                                                     Carried

      13.    New Business

             a.     Non-Elected Appointments to Lang Pioneer Village Museum Advisory
                    Committee

             Mrs. Fawn advised that the non-elected appointments to the Committee expire
             December 31, 2009 and asked if there was anyone who was not interested in seeking a
             re-appointment. All members who were in attendance advised of their interest in being
             re-appointed for another term. Ms. Goodchild was absent from the meeting, Mr.
             Corrigan will be contacting her to determine her interest in seeking a re-appointment.
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 9 of 17


             b.      Museum Membership Program

             Mr. Corrigan mentioned the Membership Program versus Season Pass was deferred
             from the November 25, 2008 Committee meeting in order for staff to investigate the
             benefits of having a Membership Program versus Season Passes. Mr. Corrigan advised
             that only a handful of season passes are sold each year. The cost for the season pass is
             $60/family and $24/adult.

             Staff conducted the following research on Membership Programs/Season Passes offered
             by other Museums/Institutions:

                   Name               Membership Features                   Cost         Classification
                                   Unlimited free admission
                                   Voting privileges (all but student
                                   membership)
                                   10% discount on most items in
                                                                         Adult $65
                                   the Canoe Museum Store
                                                                        Family $100
              Canadian Canoe       Invitations to special events
                                                                        (2 adults and     Membership
                 Museum            Discounts or free entry on
                                                                          up to four
                                   selected events and programs
                                                                          children)
                                   Subscription to quarterly
                                   newsletter, CanoeS
                                   Charitable tax receipt for an
                                   amount exceeding $30
                                   Pre-booking of show dates
                                   Advanced notification of all 4th
                                   Line Theatre special events
                                   Invitation to readings and            $25 - $149
                                   meeting playwrights                  Various other
                                   Recognition in the season             levels with
              4th Line Theatre                                                            Membership
                                   programme                              additional
                                   Voting rights at the annual             benefits
                                   general meeting                        available
                                   One year subscription to
                                   Between the Lines newsletter
                                   Tax-creditable receipt
                                   Free parking while visiting the
                                   Village
             Black Creek Pioneer                                        Individual $60
                                   Advance notice of special events                       Membership
                   Village                                                Family $95
                                   Reduced ticket prices on
                                   Lamplight nights
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 10 of 17



                  Name                Membership Features                 Cost        Classification
                                   Free general admission
                                   Free admission to special events
                                   (excluding Backwoods Players)
                                   20% off tickets for A Spirit
                                   Walk presented by Backwoods
                                   Players
             Pickering Museum      Advance ticket purchase for
                                                                       Family $50      Season Pass
                  Village          Backwoods Players productions
                                   Free admission for Kids in the
                                   Village summer craft program
                                   10% off gift items in the
                                   Museum Gift Shop
                                   Advance information about
                                   events and workshops for season
                                   Unlimited regular admission to
                                   Upper Canada Village and
                                   Battle of Crysler's Farm Visitor
                                   Centre
                                   20% discount on admission for       Adult/Senior
                                   up to 2 guests                          $46
                                   50% off unlimited regular          Student/Youth
            Upper Canada Village                                                       Season Pass
                                   admission to Fort Henry                 $31
                                   10% off food purchases at           Child (5-12)
                                   Willard's Hotel                         $26
                                   10% off regular merchandise at
                                   the Village store
                                   Unlimited admission to Alight at
                                   Night
                                   Free admission to permanent
                                   and select temporary exhibitions
                                   Free subscription to the
                                   exclusive members' monthly e-
                                   mail newsletter
                                   50% off parking during Science
                                   Centre visits
                                   50% off tickets to the Shoppers
                                   Drug Mart OMNIMAX Theatre
                                   No reservation fees when
              Ontario Science      booking IMAX Film & Special         Adult $80
                                                                                       Membership
                  Centre           Exhibition tickets in advance by   Family $120
                                   phone
                                   20% discount at the Ontario
                                   Science Centre restaurants
                                   10% discount at Mastermind,
                                   the Ontario Science Centre gift
                                   store
                                   Discounts on selected
                                   workshops, programs and camps
                                   Free admission to over 300
                                   science centres worldwide
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 11 of 17



                  Name                Membership Features                 Cost       Classification
                                   Free admission to the Toronto
                                   Zoo for one full year
                                   Free zoomobile rides (seasonal)
                                   10% discount in Toronto Zoo
                                   gift shops with presentation of
                                   membership card
                                   Discounted admission to many
                                   zoos and aquaria throughout
                                   North America
                                   Invitations to special events and
                                   exhibit previews
                                                                        Adult $65
                Toronto Zoo        Subscription to "Collections" the                  Membership
                                                                       Family $135
                                   Toronto Zoo's magazine plus
                                   "Newsprints", the quarterly
                                   newsletter
                                   Discounts on Zoo programs,
                                   Bush Camp, events and
                                   children's Zoo Camp
                                   Occasional discount coupon
                                   offers for parking and
                                   refreshments
                                   Personalized Toronto Zoo
                                   membership card
                                   Free admission to Lang Pioneer
                                   Village for one full year
                                   10% discount in Gift Shop
                                   One-year subscription to the
                                   Lang Register semi-annual
                                   newsletter
                                   1 $3 off coupon valid for up to 2
            Lang Pioneer Village   guest admissions                    Adult $60
                                                                                      Membership
                (Proposed)         6 free drink vouchers for drinks    Family $95
                                   served in the Keene Hotel
                                   Invitations to workshops, exhibit
                                   previews and higher priced
                                   special events
                                   10% discount on Youth
                                   Interpreter Program
                                   10% discount on workshops
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 12 of 17


             The following is a comparison/summary of the findings:

                                                             Membership Cost
                                                          Family        Adult               # of
            Number    Location                          Membership Membership             Features
              1       4th Line Theatre                   $25 - $149   $25 - $149              7
              2       Toronto Zoo                          $135          $65                 10
              3       Ontario Science Centre               $120          $80                  9
              4       Canadian Canoe Museum                $100          $65                  7
              5       Black Creek Pioneer Village           $95          $60                  3
                      Lang Pioneer Village Museum -
               6      Proposed                              $95               $60            8
                      Lang Pioneer Village Museum -
               7      Current                               $60               $24            1
               8      Pickering Museum Village              $50               n/a            7
               9      Upper Canada Village                  n/a               $46            6

             The following is the proposed Membership Program for Lang Pioneer Village:

              Membership
                Level                                  Features                            Pricing
            Bronze – Family        Free admission to Lang Pioneer Village for one full    $95.00
            (2 Adults & up to       year from date of purchase of membership
            4 Children)            10% discount in Gift Shop
                                   10% discount on Youth Interpreter Program
                                    enrollment fees
                                   10% discount on workshop enrollment fees
                                   One-year subscription to the “Lang Register” semi-
                                    annual newsletter
                                   One $3.00 off coupon for up to 2 guest admissions
                                   Six free drink vouchers for drinks served in the
                                    Keene Hotel
                                   Invitations to workshops, exhibit previews and
                                    premium priced special events
            Bronze – Adult         Free admission to Lang Pioneer Village for one full    $60.00
                                    year from date of purchase of membership
                                   10% discount in Gift Shop
                                   10% discount on Youth Interpreter Program
                                    enrollment fees
                                   10% discount on workshop enrollment fees
                                   One-year subscription to the “Lang Register” semi-
                                    annual newsletter
                                   One $3.00 off coupon for up to 2 guest admissions
                                   Two free drink vouchers for drinks served in the
                                    Keene Hotel
                                   Invitations to workshops, exhibit previews and
                                    premium priced special events
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 13 of 17



              Membership
                Level                                 Features                           Pricing
            Bronze –              Free admission to Lang Pioneer Village for one full   $50.00
            Senior/Student         year from date of purchase of membership
                                  10% discount in Gift Shop
                                  10% discount on Youth Interpreter Program
                                   enrollment fees
                                  10% discount on workshop enrollment fees
                                  One-year subscription to the “Lang Register” semi-
                                   annual newsletter
                                  One $3.00 off coupon for up to 2 guest admissions
                                  Two free drink vouchers for drinks served in the
                                   Keene Hotel
                                  Invitations to workshops, exhibit previews and
                                   premium priced special events
            Silver                 All the benefits of the Bronze Membership            $100 to
                                    package                                               $999

                                                         Plus

                                  Lang Pioneer Village lapel pins
                                   Tax receipt for the difference between the
                                   Bronze Membership price, any other tangible
                                   benefits and the amount of the donation
                                  Recognition in the year end edition of the “Lang
                                   Register” newsletter
            Gold                  All the benefits of the Bronze & Silver               $1,000
                                   Membership packages                                     to
                                                                                         $4,999
                                                         Plus

                                  A gift of Lang Pioneer Village giftware
            Platinum              All the benefits of the Bronze & Silver               $5,000
                                   Membership packages                                    and
                                                                                         above
                                                         Plus

                                  Donor recognition and VIP hospitality at
                                   official functions
                                  Lifetime Membership / Official Pass to Lang
                                   Pioneer Village for Donor
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 14 of 17


              Members will be provided with a photo ID card
              Memberships will run for a calendar year, from the date of purchase
              The Membership Program will be re-evaluated by Museum management staff on an
               annual basis to determine if changes should be recommended to the Lang Pioneer
               Village Museum Advisory Committee and County Council
              A gift will need to be identified that can be reliably produced at a value of $100.00
              Membership program details and information on ways to join will be included in the
               2010 season brochure scheduled for completion in February / March 2010

             Mr. Corrigan advised that the “Donor Recognition” section of the Membership Program
             (Silver, Gold and Platinum levels) mirror those developed in 2007 for the “Building
             our Future from the Fabric of our Past” fundraising campaign for the Samuel Lowry
             Jacquard Loom Weaver’s Shop Construction Project.

             Donor Recognition Levels:

                Premier or Title Sponsor (Master Weaver)
                     50% or more of total project cost
                Major Sponsor (Master Spinner)
                     $50,000 to $99,999
                Associate Sponsor (Wool Dyer)
                     $10,000 to $49,999
                Supporting Sponsor (Wool Carder)
                     $5,000 to $9,999
                Contributing Sponsor (Sheep Shearer)
                     $1,000 to $4,999
                Friends (Shepherd)
                     $100 to $999


             Quantifiable Benefits:

             Sponsors will be entitled to all benefits listed below their identified category.

             Premier
              Naming rights to interpretive area portion of the building
              Permanent individual plaque recognizing their sponsorship situated inside the
                building in the interpretive area

             Major
              Media – logo & recognition in 2008 brochure (15,000 distribution) and website
               (25,000 hits annually)
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 15 of 17


             Associate
              Profiled at all Official Ceremonies – ground breaking to official dedication
              Lifetime Membership / Official Pass to Lang Pioneer Village for Principal donor
              ID in official ceremony event ads for launch of weaver’s shop
              ID in event program
              ID in event program advertising

             Supporting
              Donor Recognition Plaque or wall of honour
              VIP hospitality at official dedication event

             Contributing
              Gift of Lang Pioneer Village giftware
              One year family pass

             Friends
              Thank you advertisement in Peterborough Examiner
              Admission tickets to official dedication event
              Reception for donors
              Tax receipt

             The membership recognition program was introduced in order to encourage people to
             make donations above and beyond the cost of their membership. The levels of
             sponsorship proposed in the membership program are harmonized with the Museum’s
             existing donor program.

             Mr. Gillespie queried how many season passes are sold in a year. Mr. Corrigan advised
             five or six. The cost for administering the Membership Program would not cost much.
             Mr. Corrigan indicated he would like to have this information ready to go with the
             brochures in February, 2010.

                            Moved by:              Ms. Caldwell
                            Seconded by:           Ms. Adema

                           Be it resolved that the Lang Pioneer Village Museum Advisory
             Committee recommend to County Council that the proposed Membership Program for
             Lang Pioneer Village be approved and that it replace the existing Season Pass. Carried

             c.     6th Annual Peterborough “Business Excellence Awards” – Joe Corrigan

             Mr. Corrigan advised that Lang Pioneer Village won the “Tourism” award in 2007 and
             in 2009. He advised that Lang was runner up for the “Not-for-Profit” award in 2008.
             “Tourism” award nominees are judged on demonstrated commitment to excellence in
             attracting tourists to the Greater Peterborough Area. This would include consideration
             of customer service, staff knowledge, signage, marketing and promoting of features,
             festivals, events, etc. to attract visitors to the area. Ms. Adema noted that it was very
             significant that a “cultural property” is winning an award for tourism.
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 16 of 17


             Mr. Corrigan also mentioned that on November 9, 2009 at the Royal Winter Fair, the
             Ontario Culinary Tourism Awards profiled the Greater Peterborough Area’s growing
             involvement in culinary tourism as a region and that Lang was mentioned on more than
             one occasion in front of the assembled crowd of 350 representatives from across the
             province.

             Mr. Gillespie asked if Lang lost money at the “Dine & Shine” event this year. Mr.
             Corrigan advised that revenues did not cover expenses by a small margin. Mr.
             Corrigan suggested that the price increase from $20 to $35 was a detriment as
             attendance was down (151 in 2009 versus 225 in 2008) despite ideal weather conditions
             and an enhanced marketing campaign. He did acknowledge that the “Dine & Shine”
             event did improve Lang’s profile in the culinary tourism circle and introduced the
             Museum to a great number of new contacts in agriculture and culinary arts.

             d.     Otonabee Region Conservation Authority Agreements

             Mrs. Graham advised that the County of Peterborough currently has agreements with
             Otonabee Region Conservation Authority (ORCA) for Lang Pioneer Village Lands,
             Lang Grist Mill and the Shingle Mill. The County has leased the lands from ORCA for
             a period of ninety-nine years and this commenced in June, 1966. The current
             agreements expire December 31, 2009. Mrs. Graham is recommending that the
             agreements be extended for another five year period, commencing January 1, 2010 to
             December 31, 2014. She advised that the preamble changed in the “Lands” and “Lang
             Grist Mill” agreements. This matter has been placed on the December 16, 2009 County
             Council agenda.

             Mrs. Graham advised that the Master Plan will be appended to the “Lands” agreement.
             Mr. Corrigan stated that the reference to the County Master Plan should be Lang
             Pioneer Village Master Plan.

                            Moved by:             Ms. Adema
                            Seconded by:          Mr. Gillespie

                            Be it resolved that the Lang Pioneer Village Museum Advisory
             Committee recommend to County Council that the agreements between the Corporation
             of the County of Peterborough and The Otonabee Region Conservation Authority for
             Lang Pioneer Village Lands, Lang Grist Mill and the Shingle Mill be approved for
             another five year term commencing January 1, 2010 to December 31, 2014.        Carried

             e.     Volunteer Newsletter – “The Lang Register”

             Mr. Gillespie congratulated Mr. Corrigan on the volunteer newsletter advising it was
             very well done and stated that the newsletter gets better each year. Mr. Corrigan stated
             that the back page of the newsletter was being sent to all the sponsors. Mr. Corrigan
             acknowledged Ms. Siblock for the extra hours worked and Ms. Brenda Mahaffey and
             County staff who put the newsletter out in a timely fashion.
Minutes of Lang Pioneer Village Museum Advisory Committee
November 24, 2009
Page 17 of 17


             Councillor Nelson mentioned that signage is still erected from the Plowing Match on
             County Road #2 at Hastings and County Road #28 at Bailieboro and should be
             removed and that the signage for Lang Pioneer Village should be enhanced.

      14.    Closed Session
             There were no closed session items.

      15.    Rise from Closed Session With/Without a Report

      16.    Future Meeting Schedule

             a.     Tuesday, January 26, 2010 at 9:30 a.m. – Lang Pioneer Village, MacKelvie
                    Room
             b.     Tuesday, February 16, 2010 at 9:30 a.m. – Lang Pioneer Village, MacKelvie Room
             c.     Tuesday, March 23, 2010 at 9:30 a.m. – Lang Pioneer Village, MacKelvie Room
             d.     April – No Meeting
             e.     Tuesday, May 25, 2010 at 9:30 a.m. – County Court House, Boardroom
             f.     Tuesday, June 22, 2010 at 9:30 a.m. – County Court House, Boardroom
             g.     July - Lang Pioneer Village Advisory Committee Annual Field Trip – Exact
                    Location & Place TBD
             h.     August – No Meeting
             i.     Tuesday, September 21, 2010 at 9:30 a.m. – Lang Pioneer Village, MacKelvie
                    Room
             j.     October – No Meeting
             k.     Tuesday, November 23, 2010 at 9:30 a.m. – County Court House, Boardroom
                    then Christmas Lunch to follow

      17.    Adjournment
                           Moved by:               Mr. Gillespie
                           Seconded by:            Ms. Adema

                         Be it resolved that the Lang Pioneer Village Museum Advisory
             Committee meeting adjourn at 11:45 a.m.                                        Carried




                                                              ________________________________
                                                                                          Chair



                                                              ________________________________
                                                               Lynn Fawn           Deputy Clerk

				
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