THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
Page 1
The Municipal Council of the Township of Asphodel-Norwood held a Regular Council meeting
on the 19th day of January 2009, at 6:00 p.m. in the Town Hall Council Chambers with the
following in attendance:
Council Members: Reeve Pearcy
Deputy Reeve Low
Councillor Hay
Councillor Millett
Councillor Manley
Staff present: Valerie Przybilla CAO / Clerk
Brian McMillan Manager of Public Works
David Tilley Community Development/Admin
Media: Mark Hoult The Community Press
CALL TO ORDER
Reeve Pearcy called the meeting to order at 6:00 p.m.
DECLARATION OF PECUNIARY INTEREST
Reeve Pearcy advised members that anyone having a pecuniary interest in any matter before
this council could declare that interest now or at the time the matter arises.
None declared at this time.
MINUTES & NOTES
M1 Council Meeting of December 15th, 2008
03/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Manley
“THAT the minutes from the meeting of December 15th, 2008 be adopted as circulated.”
Carried
BUSINESS ARISING FROM THE MINUTES
REPORTS CONTINUED
R1 Valerie Przybilla
CAO/Clerk
Re: Committee of the Whole
04/09 Moved By: Councillor Hay
Seconded By: Councillor Millett
“THAT the Council of the Township of Asphodel-Norwood adopts the Hours of Service policy
as presented.”
Carried
THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
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05/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Manley
“THAT the Council of the Township of Asphodel-Norwood request the Ministry of
Transportation to install a pedestrian activated stop light at the crosswalk between St. Paul’s
school parking lot and St. Paul’s Church on Highway 7 in the Village of Norwood”
Carried
06/09 Moved By: Councillor Manley
Seconded By: Councillor Hay
“THAT the Committee of the Whole report be received for information.”
Carried
R2 Valerie Przybilla
CAO/Clerk
Re: Meeting Investigator
07/09 Moved By: Councillor Millett
Seconded By: Deputy Reeve Low
“THAT the Council of the Township of Asphodel- Norwood consider the by-law to
authorize the Reeve and the Clerk to execute the agreement with Fournier Consulting
Services in conjunction with the other municipalities within Peterborough County and the
County.”
Carried
R3 Valerie Przybilla
CAO/Clerk
Re: Audit Requirement Acknowledgement
08/09 Moved By: Councillor Millett
Seconded By: Councillor Manley
“THAT the Council of the Township of Asphodel- Norwood authorize the Reeve and
Deputy Reeve to execute the acknowledgement dated December 15, 2008 outlining the
audit requirement for the year ended December 31, 2008.”
Carried
R4 Valerie Przybilla
CAO/Clerk
Re: Municipal Insurance Policy Renewal
09/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Manley
“THAT the Council of the Township of Asphodel- Norwood authorize the renewal of the
Municipal Insurance Policy for the period of December 31, 2008 to December 31, 2009 at
the total annual premium of $92,472.”
Carried
THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
Page 3
R5 Valerie Przybilla
CAO/Clerk
Re: Merger Agreement – Consent File B173/07
10/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel- Norwood authorize the Reeve and Clerk
to execute a merger agreement with John & Cynthia Crowley(Applicant) John Crowley
(Purchaser) and the Township of Asphodel-Norwood to merge the properties in
accordance with Consent file B173/07.”
Carried
R6 Valerie Przybilla
CAO/Clerk
Re: Merger Agreement – Consent File B162/07
11/09 Moved By: Councillor Millett
Seconded By: Councillor Manley
“THAT the Council of the Township of Asphodel- Norwood authorize the Reeve and Clerk
to execute a merger agreement with Richard Mood(Applicant) Ross & Virginia Hendricks
(Purchaser) and the Township of Asphodel-Norwood to merge the properties in
accordance with Consent file B162/07.”
Carried
R7 Valerie Przybilla
CAO/Clerk
Re: Consent File B147-08
12/09 Moved By: Councillor Manley
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel-Norwood recommends consent file B147-08
for approval,
AND FURTHER THAT the following condition(s) are requested:
$1,000.00 Cash-in-lieu of parkland fee to be paid to the Municipality.
The Applicant enters into an agreement with the Township to ensure that adequate
water and sewer hook ups are installed to service both the severed and retained
lots.
The Applicant enters into an agreement with the Township to recognize the
accessory use in advance of the primary use. “
Carried
R8 Valerie Przybilla
CAO/Clerk
Re: OPP Costing and Police Service Board Meeting
13/09 Moved By: Councillor Millett
Seconded By: Deputy Reeve Low
“THAT the Council of the Township of Asphodel-Norwood directs staff to explore other
policing options
Carried
THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
Page 4
14/09 Moved By: Councillor Manley
Seconded By: Deputy Reeve Low
“THAT the Council of the Township of Asphodel- Norwood receive the report for
information”
Carried
R9 Brian McMillan
Manager of Public Works
Re: Public Works Department Update
15/09 Moved By: Councillor Hay
Seconded By: Deputy Reeve Low
“THAT the Council of the Township of Asphodel-Norwood receives this report for
information”
Carried
R10 Brian McMillan
Manager of Public Works
Re: Alma St. Extension
16/09 Moved By: Councillor Manley
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel-Norwood receives this report for
information”
Carried
R11 Valerie Przybilla (Addendum Report)
CAO/Clerk
Re: Westwood Tower
A petition was received by Council concerning the perceived health effects that may be created
by the installation of the tower and its proximity to residences. Reeve Pearcy allowed some
comments from members of the community regarding their concerns. Council will deal with
the matter in closed session.
ACCOUNTS
17/09 Moved By: Councillor Millett
Seconded By: Deputy Reeve Low
THAT the Council of the Township of Asphodel-Norwood approve the December cheque
register report in the amount of $837,309.52
Carried
CORRESPONDENCE
For Action or Support
C1 Township of East Ferris, Township of Canton Bonfield
Re: Request for disaster relief financial assistance
18/09 Moved By: Councillor Manley
Seconded By: Deputy Reeve Low
“THAT the Council of the Township of Asphodel-Norwood receive and file the above
correspondence”
THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
Page 5
Carried
C2 Egg Farmers of Ontario
Re: 100 Mile diet and resolution
19/09 Moved By: Councillor Manley
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel-Norwood supports Egg Farmers of Ontario
motion;
WHEREAS the Township of Asphodel-Norwood supports practices that contribute to the
creation of a sustainable environment;
AND WHEREAS Ontario egg farmers currently provide our community with fresh, locally
produced Grade A eggs which travel from farm to table in 4 to 7 days;
AND WHEREAS Ontario egg farmers take pride in caring for their hens while offering
consumers a variety of egg choices;
THEREFORE BE IT RESOLVED THAT the current procurement practice of eggs by the
Township of Asphodel-Norwood, produced by Ontario egg farmers, be identified as the
preferred local sustainable procurement practice.
BE IT FURTHER RESOLVED THAT the purchase of all Ontario eggs contributes to the
creation of a sustainable environment in which consumers and farmers benefit.”
Carried
C3 MPAC
Re: Interpretation of “Current Value”
20/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel-Norwood supports the above
correspondence”
Carried
C4 Municipality of Clarington
Re: Lottery Licensing – Request for process streamlining
21/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel-Norwood supports the Municipality of
Clarington’s resolution #GPA-698-08 regarding the request to the Alcohol and Gaming
Commission of Ontario to expedite its Modernization of Charitable Gaming Project, in
particular the application, reporting and administration processes respecting Break Open
Ticks and Raffles.”
Carried
C5 Otonabee Region Conservation Authority
Re: Fee Increase
22/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel-Norwood receives the above correspondence
for information”
Carried
THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
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For Information
C6 Otonabee Region Conservation Authority Minutes November 13, 2008
C7 Letter from Resident Trudi Farquhar
Re: Thank you and follow up letter to Ron Gerow, County Warden
C8 Nestle Waters Canada
Re: Participation in future discussion regarding a ban on bottled water
C9 MPAC
Re: Eligible increase in assessment phase in
C10 Ministry of Finance
a) Re: Education tax rates and municipal flexibility in setting tax policy
b) Re: Release of the Municipal Partnership Fund allocations
C11 Letter from Resident Jim Scott
C12 Jeff Leal, Peterborough MPP
Re: Letter of support for Build Canada Fund submission
C13 Independent Electricity System Operator
Re: The Ontario Reliability Outlook
C14 AMO
a) Municipal Partnership Fund
b) Gas Tax Payment Schedule
c) Building Canada Fund
d) Ontario’s Municipal Leadership in Federal Budget Consultations
C15 Asphodel Norwood Public Library
Re: Minutes from the Norwood Branch meeting of December 4, 2008
23/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Manley
“THAT correspondence items C6 – C15 be received for information and filed”
Carried
CAO/CLERK LIST
CAO/Clerk Valerie Przybilla spoke of the open house which took place on January 15 th. Not a
lot of contentious issues were raised by residents. Ms. Przybilla thanked the media for their
coverage of the event.
The owners of the Godfrey pit are in a position to put forward their application to license the pit
located on the West side of Cameron Line on Otonabee South Monaghan Township.
The local LCBO will be reducing their hours. As a result Council made the following motion;
THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
Page 7
24/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Manley
“THAT the Council of the Township of Asphodel-Norwood instructs staff to send letters to
MPP Jeff Leal and to the LCBO explaining the impacts of the reduced hours on our
community”
Carried
Douro Dummer will be holding a public information meeting on Monday February 16th at the
Douro Community Centre to discuss ATV use on municipal roads.
REEVE & COUNCIL
Reeve Pearcy spoke of the work our public works crew was doing during the water main break
last week and complemented them for their long hours to resolve the issue
Councillor Manley mentioned the emergency management meeting on Friday. This meeting
will discuss the scope of the future exercise.
Councillor Millet asked that flowers be sent to a past employee that is ill.
COMMITTEE UPDATES
BY-LAWS
B1 Council Remuneration
2009-01 - Being a by-law establishing the remuneration and expenses for members of Council
and members of any local board.
25/09 Moved By: Councillor Manley
Seconded By: Councillor Millett
“THAT the by-law to authorize remuneration for Council Members of the Township of
Asphodel-Norwood be read a first, second and third time and finally passed and numbered
2009-01 and that By-law 2008-05 be hereby repealed.”
Carried
B2 Closed Meeting Investigator
2009-02 – Being a By-law to authorize the Execution of an Agreement between the Corporation
of the Township of Asphodel-Norwood in conjunction with other municipalities and Fournier
Consulting Services
26/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Millett
“THAT the by-law be read a first, second and third time and finally passed and numbered
2009-02, being a by-law to authorize the Execution of an Agreement between the Corporation
of the Township of Asphodel-Norwood in conjunction with other municipalities and Fournier
Consulting Services.”
Carried
THE TOWNSHIP OF ASPHODEL-NORWOOD
COUNCIL MINUTES
January 19, 2009 2009 – 02
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CLOSED SESSION
27/09 Moved By: Councillor Hay
Seconded By: Councillor Millett
“THAT the Council of the Township of Asphodel-Norwood meet in Closed Session to discuss
litigation or potential litigation, including matters before administrative tribunals, affecting the
municipality or local board and personal matters about an identifiable individual, including
municipal or local board employees and labour relations or employee negotiations.”
Carried
28/09 Moved By: Councillor Millett
Seconded By: Councillor Hay
“THAT the Council of the Township of Asphodel-Norwood agrees to uphold the agreement
with Nexicom with the following additions to be made to the site agreement;
1. In the event that Health Canada determines that the signal coming from the Tower causes
harm to residences Nexicom will cease operation until the issue is resolved.
2. Nexicom will meet or exceed the standards set forth for Safety Code 6: Limits of Exposure
to Radio frequency Fields at Frequencies from 10 kHz - 300 GHz.”
Carried
29/09 Moved By: Councillor Manley
Seconded By: Deputy Reeve Low
“THAT the Council of the Township of Asphodel-Norwood adopts the County of
Peterborough’s mileage rate effective February 1, 2009
AND FURTHER THAT future rates will be tied to the County of Peterborough`s mileage
rate.”
Carried
CONFIRMATION BY-LAW
30/09 Moved By: Councillor Millett
Seconded By: Councillor Hay
“THAT the by-law to confirm the proceedings of the Council of the Corporation of the
Township of Asphodel-Norwood held on the 19th day of January 2009 be read a first, second
and third time and finally passed and numbered By-Law 2009-03.”
Carried
ADJOURNMENT
31/09 Moved By: Deputy Reeve Low
Seconded By: Councillor Manley
“THAT the meeting held on the 19th day of January 2009 be adjourned at 8:45p.m. with
Council to meet at the Regular Council Meeting scheduled for Monday, February 17th, 2009 at
6:00 p.m. or at the Call of the Chair.”
Carried