Event Planning Services Agreement

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									This Event Planning Services Agreement sets forth all the relevant terms for hiring a
company to hold an event or series of events. This document can be easily adjusted to
fit the specific event being contemplated by the parties. This agreement includes
relevant terms such as quality control, supervision, indemnification, and payment. This
form contains both standard clauses and opportunities for the use of optional terms and
conditions making it fully customizable to fit the needs of the contracting parties.
                             Event Planning Services Agreement

This AGREEMENT (the “Agreement”) is made on _______________ [Instructions: insert
date], between ____________________ [Instructions: insert name of person or entity that is
performing the event planning services] (the “Contractor”), with its principal place of business
at ____________________ [Instructions: insert address], and ____________________
[Instructions: insert name of client] of ____________________ [Instructions: insert
residence or location of business] (“Client”).

                                   I. General Requirements

1. Contractor is to furnish high-quality event planning services for ______________
   [Instruction: insert name, description and location of event] (“Event”), outlined in the
   attached Schedule "A", in a professional and consistent manner.
2. Contractor will provide trained labor and supervision as described in the following pages.
3. All labor and supervision will be employees of the Contractor and Contractor will pay all
   salaries, wages, expenses, and related federal taxes, social security taxes, state and local
   taxes, unemployment taxes, and other similar taxes which apply to such Contractors.
4. The Event shall adhere to a schedule established between the Contractor and Client.
5. Contractor shall at all times during the term of this Agreement, obtain and maintain in effect
   the following insurance:______________________ [Instruction: insert required
   insurance, if applicable] [Comment: this is not provided for by law, but should reflect
   the agreement of the parties]
6. Contractor shall comply with all applicable laws and rules of federal, state and local
7. No experimentation with products or supplies shall be performed at the Event without prior
   written approval of Client.
8. A list of products and supplies to be used shall be furnished to the Client prior to Contractor
9. _____________________________________. [Instruction: Set forth any additional
   general requirements]

                            II.   Supervision and Quality Control

1. Contractor is solely responsible for supervising the maintenance services and ensuring
   quality control.
2. Prior to performing any maintenance, Contractor's employees will be adequately trained at
   Contractor's expense.
3. _____________________________________. [Instruction: insert any additional quality
   control measures]

                                         III.   Supplies
1. Contractor shall supply all supplies necessary to perform services set forth in this Agreement.
   Supplies excluded are: _______________. [Instruction: insert any excluded supplies].
   These supplies will be supplied by the Client.
2. The Client reserves the right to require Contractor to change products used, if in the Client’s
   opinion the products used do not achieve quality results.
3. The Client may also provide supplies to Contractor. In the event the Client provides the
   supplies, Contractor will reimburse the Client.
4. _____________________________________. [Instruction: set forth any additional terms
   related to supplies and Event].

                                     IV.     Indemnification

1. In addition to the liability imposed by law upon Contractor due to other damage to property
   or personal injury (including death) arising from its assumption of operations under this
   Agreement, Contractor hereby agrees to defend, indemnify and save the Client, its agents,
   officers and directors harmless against any and all loss, damage, liability, claims, demands or
   costs (including attorney fees) resulting from injury or harm to persons or property
   (including, without limitation, Contractor's Contractors or property), excepting only such
   injury or harm as may have been caused solely by the willful misconduct or gross negligence
   of the Client or its agents, officers, directors or employees. Contractor's activities shall be
   deemed to include those of subcontractors.
2. Without limiting the generality of the foregoing, the defense and indemnify provisions of this
   section include:
           A. Claims due to the use, misuse or failure of any vehicle even though such vehicle
               may be rented, loaned or furnished to Contractor by the Client. This includes
               claims for damage to the Client's property.
           B. _____________________________________. [Instruction: set forth any
               additional areas for indemnification].

                                        V.    Assignment

1. The Client shall have the right to assign this Agreement to any successor or to any associated
   or affiliated entity of the Client without securing the consent of the Contractor, and may grant
   to such assignee the same rights and privileges it enjoys pursuant to this Agreement.
2. The Contractor shall not assign or otherwise transfer its rights or obligations under this
   Agreement without the prior written consent of the Client. Consent will not be unreasonably
   withheld. Any attempted assignment not consented to in the manner as prescribed herein
   shall, at the option of the Client, be null and void.

                                        VI.    Payments

1. ________________ (____%) percent [fifteen (15)] [Comment: This number is not
   provided for by law, but can be any number the user chooses] deposit due upon signing
   this contract
2. ________________ (____%) percent [fifteen (15)] [Comment: This number is not
   provided for by law, but can be any number the user chooses] of the remaining balance is

© Copyright 2013 Docstoc Inc.                                                                    3
   due 3 months from signing this contract.
3. ________________ (____%) percent [fifteen (15)] [Comment: This number is not
   provided for by law, but can be any number the user chooses] of the remaining balance is
   due 2 months before Event.
4. Remainder of balance is due 2 weeks before scheduled Event.

                                      VII.    Cancellation

If for any reason the services of Contractor are no longer needed, Client agrees to pay the
percentage of the total agreed upon fee as shown below.

________________ (____%) percent [fifteen (15)] of the total fee is due if the event is cancelled
within ____ [fifteen (15)] days of signing this Agreement.

________________ (____%) percent [thirty (30)] of the total fee is due if the event is cancelled
within ____ [forty five (45)] days of signing this Agreement.

________________ (____%) percent [ninety (90)] of the total fee is due if the event is cancelled
within ____ [ten (10)] [Comment: This number is not provided for by law, but can be any
number the user chooses] days before the Event.

                                      VIII.    Non-Waiver

Forbearance or neglect on the part of the Client to insist upon compliance by the Contractor with
the terms of the Agreement shall not be construed or constitute a waiver of its rights hereunder.


By ___________________
Name ___________________
Title ___________________

By ___________________
Name ___________________

Title ___________________

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Schedule A

Contractor shall provide the following services:

Free initial meeting

Unlimited phone consultations and advice

Budget preparation and help with staying within budget

Schedule and timeline preparation

Negotiating and booking for all vendors

Helping to comply with codes

Ceremony preparation and planning

Preparing itineraries, programs, menus and place cards

Directing and supervising the Event

Notifying all attendees of their responsibilities and helping to fulfill them


Menu and drink selection and style

Planning reception

Helping to find and book:


Decorations and flowers

Color scheme


Attendant’s gifts

Invitations (as well as keeping track of guests attending)

Making the event as stress free and enjoyable as possible

_______________________ [Instruction: insert any additional services]

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[Comment: remove any unneeded services].

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