EOI Architecture

Document Sample
EOI Architecture Powered By Docstoc
					     Request for Expressions of Interest for Architectural Services for

                        CASA Centre Redevelopment Project

1.0 Introduction

CASA Child, Adolescent and Family Mental Health (CASA) seeks Expressions of Interest (EOI)
from suitably qualified and experienced architects for the creation of a new children’s mental
health treatment Centre in south Edmonton. This project will enhance and replace the existing
CASA Centre facility (a circa 1950s former elementary school) with a new purpose-designed
building suitable for the treatment needs of this population.
The new building will be approx 4,000 metres2 on two levels. The proposed scope of work for
replacing CASA Centre with new construction requires:
     Demolition of all or part of the existing structure;
     New construction on the site; and
     Operational commissioning and occupancy.

This EOI is the first phase of a two-stage process. As described by the RAIC (Royal Architects of
Canada) this is a non-endorsed two-stage process with open 1st stage followed by an invited 2nd

The following timelines are anticipated only and may be subject to change at the sole discretion
of CASA.
        Issue of request for EOIs (this document): October 18, 2011
        EOI closing date: October 28, 2011
        Short-listing of applicants: November 10, 2011
        Issue of RFP documents to short-listed applicants: November, 2011
        Close of RFP: December 16, 2011
                                                                       October 18, 2011
                                                                                 Page |2

       RFP presentations/interviews: January, 2012
       Evaluation and selection of successful firm: January, 2012

2.0 The Organization

CASA provides innovative, evidence-based, high-quality mental health services for more than
3,000 infants, children, adolescents and their families each year. Of these, 2,250 are from the
City of Edmonton with the balance from communities in the greater Edmonton area and across
Central and Northern Alberta. A continuum of services is delivered by interdisciplinary teams
that include psychiatrists, psychologists, nurses, social workers, occupational therapists, child
care counsellors, teachers, administrative support staff, students and volunteers.

2.1 The Programs
CASA Centre offers the following programs:

      Infant and Preschool Services;
      School Age Services;
      Trauma and Attachment Program;
      Adolescent Day Program (ADP);
      Children’s Day Treatment Program; and
      Distance and Outreach Services.

2.2 Infant and Preschool Services (Birth to 4.5 Years)
CASA is home to Edmonton’s Regional Program for Infant and Preschool Mental Health. Two
psychiatrists and nine therapists provide clinical assessment and treatment for infants, young
children and their families. The infants and young children admitted to the program have
difficulty bonding with their family members, show signs of developmental delay or failure to
thrive, or may be unusually anxious or irritable. Treatment strategies typically include child
behaviour management, parent-child therapy, play therapy, family therapy and parent
support/education. In addition, the Infant and Preschool Team provides outreach services in 57
classrooms through the Edmonton Head Start Program and through 12 Home Visitation
Programs. Consultation is also available to Public Health clinics, schools, child care centres, and
preschool programs in the Edmonton area.
                                                                     October 18, 2011
                                                                               Page |3

2.3 School Age Services (4.5 to 18 Years)
School-age children, adolescents and their families are served through a variety of programs

      Clinic-based assessment followed by individual and/or group psychotherapy;
      Psychopharmacology under the direction of a child psychiatrist;
      Incredible Years Program for children with severe conduct problems;
      Parents of Adolescents Group works with parents to manage challenging behaviours and
       to improve communication with their teen-aged children;
      Partners for Kids and Youth (PKY), of which CASA is a member, offers cross-agency
       services to high-risk families with small children in the Abbottsfield neighbourhood in
      Adult Psychotherapy Group allows parents with mental health problems to be
       supported by a psychiatrist/therapist team.

2.4 Trauma and Attachment Program (4.5 to 14 years)
The Trauma and Attachment Program is a training, support and treatment program for
parents/guardians and children designed to promote healthy relationships in children with
attachment disorders. The Program utilizes group play therapy for children, group instruction
and support for parents/guardians, role modeling and practical exercises, and individual
feedback for parents/guardians. The Program is offered twice a year and requires children and
parents/guardians to attend sessions each week over a 12-week period.

2.5 Children’s Day Treatment Program (Grades 1-6)
CASA and Edmonton Public Schools work together to provide the Children’s Day Treatment
Program, an intensive therapeutic program for children in Grades 1 through 6 who:

      Have severe psychiatric and behavioural problems that have not responded to
      Are unable to function in a conventional school environment; and
      Have a family that is willing and able to participate in the TIES program (Therapeutic
       Interventions and Educational Support).

The Children’s Day Treatment Program operates throughout the 10-month academic year and
offers individual, family and group therapy; pharmacotherapy; and individualized academic
programming with specially-trained teachers who are part of the therapy team. Post-discharge
support is offered to families and to school staff. Evaluation data show that following
treatment, children have significantly improved mental health, function better in community
schools and have better relationships with their family members.
                                                                     October 18, 2011
                                                                               Page |4

2.6 Adolescent Day Program or ADP (Grades 7-12)
CASA and Edmonton Public Schools work together to provide the Adolescent Day Program
(ADP), an intensive day treatment program for adolescents in Grades 7 through 12 who:

      Have severe psychiatric and behavioural problems (DSM-IV multi-axial diagnosis) that
       have not responded to treatment;
      Severe difficulty at home, school or in the community; and
      Have a family or a guardian that is willing and able to participate in the ADP program.

ADP operates throughout the 10-month academic year. Adolescents attend the program daily
for approximately 6 months and participate in individual, family and group therapy;
pharmacotherapy; and individualized academic programming with specially-trained teachers
who are part of the therapy team. The Program emphasizes family and peer relationships, self-
awareness, regular school attendance, task completion and problem solving. ADP includes a
treatment modality called Multi-Family Therapy for which CASA earned a Leading Practice
Award from Accreditation Canada.

2.7 Distance and Outreach Services
CASA Centre houses the following distance delivery programs:

Child and Adolescent Telepsychiatry Outreach is provided in collaboration with Alberta Health
Services. The service provides psychiatric consultation to general practitioners in Central and
Northern Alberta; and

Telemental Health Services provide expert mental health consultation to therapists and social
workers who request help with complex cases.

3.0 Project Construction Budget

The total construction budget is $13.8 million. This includes:
    Asbestos abatement and demolition of the existing facility,
    Construction,
    Soft costs,
    Furnishings and fixtures,
    General requirements, and
    Site development.
                                                                        October 18, 2011
                                                                                  Page |5

4.0 Work-to-date

4.1 Preliminary program:
Detailed functional programming for the new facility was completed in 2010. This program will
be available to firms invited to the RFP stage.

4.2 Blue Sky Study
In addition, CASA was the winner of the 2011 Blue Sky Architecture Award. Provided by
Manasc Isaac, this award allowed CASA to complete a study as an extension of the
programming work described above. This work is separate from the formal design process for
which this EOI is being issued and is for use by CASA in fund development for the project. This
work is expected to be completed in November 2011 and will be available to firms invited to
the RFP stage.

5.0 The Selection Process

5.1 Stage 1: Request for Expressions of Interest.
This stage will result in a short-listing of three or more firms as determined by CASA. Short-
listing will be based on the material submitted and in consideration of:
      Team expertise and experience;
      Commitment and understanding of CASA;
      Specific experience on similar projects; and
      Project philosophy.

5.2 Stage 2: Request for Proposals
The firms short-listed in stage 1 will be invited to submit a formal proposal. This 2nd stage will
also involve a presentation and interview with each short-listed firm.

6.0 Suggested Reading

Background CASA documents are available at www.casaservices.org and include:
    Annual Reports and Newsletters
    Program Descriptions
                                                                     October 18, 2011
                                                                               Page |6

7.0 Stage 1 Submission Requirements

7.1 Information required

Applicants are required to submit all relevant information for assessment by CASA. This should
     The firm’s understanding of the project and vision,
     The organizational structure and role of partnerships or joint ventures (if any),
     Proof of relevant experience with client references,
     Description of previous similar projects completed,
     Resumes of proposed key personnel, and
     A proposed approach and methodology for undertaking a project of this nature and

7.2 Guidelines and limitations

Page limit: 12 single sided, standard-sized, numbered pages (8.5 x 11) no smaller than 11 pt

Appendices: Appendices are permitted but must be limited to no more than 25 double sided
pages and must be included in a separate, labeled envelope with the submission. Appropriate
appendices include:
    General firm brochure
    Curriculum Vitae
    Reference letters
    Related/relevant project list (maximum of 6)

7.3 Confidentiality

All submissions will be treated as confidential between CASA and the applicant. CASA will not
disclose their contents to other applicants or the general public. CASA reserves the right to
discuss submissions with its consultants, related parties and referees.
                                                                      October 18, 2011
                                                                                Page |7

7.4 Stage 1 Submission Deadline

Please submit four hard copies and one electronic copy (in PDF or Word format on CD ROM or
USB stick of your submission to:
       CASA Centre Expression of Interest
       CASA Child, Adolescent and Family Mental Health
       #406, Peace Hills Trust Tower
       10011 – 109 Street
       Edmonton, Alberta T5J 3S8
       Attention: David Copus, Director Corporate Services

No later than: October 28, 2011 at 4:00 pm MST

Enquires will only be accepted in writing and are to be directed via email to
info@casaservices.org .

All questions and responses will be posted at http://www.casaservices.org/eoi-q-a .

No inquires will be accepted after 2:00 pm MST on October 25.

Respondents are asked not to contact other staff of the organization or CASA Board members.

Late or faxed submissions will not be accepted.

CASA is not bound to accept any EOI. Registrants should be aware that no contractual
relationship with CASA will arise upon submission of the EOI or upon the inclusion of any
registrant on the short list to submit a formal proposal. All submissions become the property of
CASA and will not be returned.

Shared By: