CityU Staff Association Executive Committee
Confirmed Minutes of the 4th meeting of CityU Staff Association Executive Committee 2006-08 session
held on 7th November 2006.
Present: John Tse, Lorna Fullgrabe, Billy Ho, Tony Upham, Robin Bradbeer, Godfrey Liu, Freda Ho,
Apple Cho, Des O’Toole, W W Fung, Lindsay Miller,
In attendance: Adrian Siu (DCO), Mak Hoi Wah (SS), Mohammad Afsar Uddin (EE)
1. Apologies for absence:
Liu Chiu Kui, Lam Yeung, Yu Choi Man
2. Confirmation of minutes ACTION
Minutes of 3rd meeting held on 20th October 2006 were confirmed.
3. Report from Chairman ACTION
Search for a new President: as no meeting had been held since the last SAEC John Tse
meeting there was no progress to report.
4. Vice-Chairpersons’ Reports ACTION
Vice-chair (B) reported that with the introduction of legislation banning smoking
and the University’s move to introduce a smoke-free campus would mean the Freda Ho/John Tse
removal of designated smoking areas. This would have an impact on FMO staff
and the security contractor to work out how enforcement would be handled.
Chair to write to FMO on this matter.
Vice-Chair (C) reported on the College transition to 2008 progress. A formal
meeting had been held on 27 October 2006 with Deputy President, Professor W W Fung/L.
David Tong, and requests of College staff were raised. Next step would be to Fullgrabe/Billy Ho
arrange a meeting with Council Chair & President, as well as Chair of College
Board to brief him on the implications for the College of the requests (e.g.
potential loss of experienced staff). A letter would be sent to all College staff
seeking their endorsement of the Liaison Group and the key requests as set out
in the position paper (copy attached).
Council composition: majority of Council members refused to change the
proposed composition to add one more elected staff representative. Their
objection was to be heard in LEGCO one week later – Chair SA, John Tse, will W W Fung
attend the meeting at LEGCO. From CityU SA’s point of view the Senate
member on the Council is not representative of all staff. It appears that LEGCO
support adding our stance of having two elected staff members, not a Senate
No other Vice-chairs reports.
5. Procedures for handling complaints against the President & Deputy President ACTION
Elected staff rep. on Council, Mak Hoi Wah, reported that there was a need for
procedures to handle complaints arising from Professor Wang’s complaint
against the President raised in March 2006. Procedure had to be endorsed by the
Council. Information on the procedures has already been circulated to all staff.
Heard that two complaints had been made (one against the President and one
against the Deputy President). No announcements had been made regarding the
handling of these complaints and their substance was unknown.
Discussion among SAEC and those in attendance noted that there seemed to be John Tse
an endemic culture of not being accountable as evidenced by an absence of
procedures and apparent lack of responsibility among senior management. Chair
stated (1) that the President and Deputy President should not have been at the
meeting when the procedures for complaint handling were being formulated; and
(2) the procedures made it necessary to trust lay members of Council but they
may not know the situation within the University. It was therefore important to
have a staff presence during the complaints handling – at the minimum staff rep.
should be in attendance and preferably be a full member of the committee set-up
to handle the complaint.
This issue required a progress report by Council and ExCo as it stirred up
controversy and made staff and students uneasy due to the nature of the
complaints. Agreed that complaints had not been handled properly over the past
6. Review of University disciplinary procedures ACTION
There was a need to have a review of the University’s disciplinary procedures. Robin Bradbeer
Heard that the current set of procedures were pushed through by Council ten
years ago despite CityU Staff Association’s opposition. The terminology was
deemed to be a catch-all phrase with no clear definition. Problems arise in
determining what is considered to be acceptable moral behaviour and who
decides this. The simple criteria should be whether the action is legal or not.
Heard about a case related to the legal profession where the action was both
illegal and immoral that obviously did impact on the professional responsibilities
of the person involved. Resolved to write and ask for a review since recent
incidents show that the disciplinary procedures need to be reviewed, including
those for sexual harassment cases.
7. Election Committee ACTION
Advised by Chair that he and Vice-chair (C) W W Fung, would run for seats in
the Higher Educational functional constituency. Council rep., Mak Hoi Wah,
would run for Social Welfare seat and Robin Bradbeer for the IT constituency.
8. Christmas gifts ACTION
Would try to arrange discounts for staff at various retailers. L. Fullgrabe
9. Reflexology service ACTION
SA office on 4th floor would be used for this service. It needed to be cleared and John Tse
cleaned in preparation for the service to begin in December. The service would
allow people who are being retrained by the Dept. of Labour to have an
opportunity to practise. The fees would be low (around $55 per hour)and CityU
SA will subsidize members HK$10 each session. This practical training would
be a valuable service to the community.
10. Social Activities
Tried to arrange a boat trip and seafood dinner in November but now planned to Freda Ho
hold it on 1st January 2007. Expect 300 participants for SA members only and
their family (max. 4 per member, need to show membership card). Cost to be
$121 each and CityU SA would subsidise it so tickets would be sold for $100
Trip to China planned but cost is quite high.
Held a lunch for 30 new staff on 3 November and planned to hold another for Fullgrabe
new research staff on 16 November. The first one has been welcomed by the
staff who attended and it was agreed that this is a good way to introduce SA to
new staff and let them try the facilities in the Staff Club.
Snake dinner will be held later in January when the weather is cooler.
Plan to have an ecological trip to a nature reserve on an island.
Soccer for Fun was going well and anyone interested in joining may contact Mr
K H Wong in Finance Office.
Bridge Club was acquiring the materials needed to set-up and expected to begin
By-election for posts in sections (C) and (D) would be held as soon as possible. L. Fullgrabe/ Freda
One representative for the College (C) and a Vice-chair and two reps. Are Ho/Apple Cho
needed for the research constituency (D). Mak Hoi Wah would be the Chair of
the By-election committee.
President’s evaluation: the evaluation of the Vice-chancellor at HKU has been
received by Chair and noted that this sets the precedent. Agreed to stick to the Robin Bradbeer
original, make it paper-based with completion in CityU SA’s office. Should now
be finalised and conducted asap.
Noted that a question at LEGCO regarding English proficiency at CityU as a
result of exchange students complaints. Concern was expressed at the low
standards and this does not present a good image. Discussed the need for an exit
test in English to show proficiency and suggested that English and Chinese
proficiency should be important considerations in planning for the 4 year degree