John Paul II Academy
2011-12
Parent/Student Handbook
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JOHN PAUL II ACADEMY
MISSION STATEMENT
MISSION
John Paul II Academy is a Christ-centered Catholic School providing education based on Sacred Scripture
and Sacred Tradition, preparing young people to embrace the teachings of the Gospel in their lives.
We exist in partnership with parents, the parishes and the community in order to develop the whole child.
We recognize the capabilities and the differences of each child. We will help each one develop life-skills
for cooperation and involvement in society based on respect for God, oneself, global society and the
environment.
School Goals:
We strive to provide the climate for effective learning that is a safe, encouraging and happy place
for children to learn and modeled upon an authentic Christian community.
We allow all students opportunities to experience success through various opportunities for
learning according to their talents, interests and abilities.
Our academic program allows for the foundation for lifelong learning in all areas. Therefore
learning is directed toward broad student learning outcomes.
All persons grow in a culture of peace and respect. Therefore, we act with reverence toward God,
honor our own lives, treat all persons with respect, and care for the environment.
We believe that:
We will foster and encourage a Christ-centered culture through liturgy, prayer, religious
instruction and total Christian interaction.
We will establish a climate of respect in which students show reverence toward God, enhance
self-esteem and act with respect for others and the environment.
We will nurture a sense of good conscience by helping students develop the values needed to
make morally sound judgments and decisions.
We will strive to create an environment which allows students to become responsible through
self-direction and opportunities for leadership and service to others.
We will develop and maintain excellent academic programs which set high expectations that
challenge each student.
We will focus on significant results of education to ensure that learning occurs in meaningful
context to develop life-long learning skills.
We will provide an active learning environment in which students are actively engaged in
authentic learning that integrates curriculum, instruction and meaningful assessment.
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Table of Contents
MISSION STATEMENT AND GOALS. .................................................................................................................... .1
GENERAL INFORMATION
Faculty and Staff ............................................................................................................................................... 4
Parishes and School Contact Information ......................................................................................................... 5
School Calendar .............................................................................................................................................6-7
Daily Schedule and School Office Hours.......................................................................................................... 7
Tuition, Fees, and Payment .............................................................................................................................. 8
TOPICS OF INTEREST
Absences and Tardiness .............................................................................................................................9-10
Appointments/Dismissal for Illness. ............................................................................................................. 10
Asbestos Notification.......... ..................................................................................................................... .....10
Attendance ..................................................................................................................................................... 11
Before and After School Center .................................................................................................................... 11
Birthdays ..................................................................................................................................................11-12
Book Clubs .................................................................................................................................................... 12
Communications............................................................................................................................................ 12
Conferences ..............................................................................................................................................12-13
Corporal Punishment ..................................................................................................................................... 13
Electronic Devices......................................................................................................................................... 13
Graduation ................................................................................................................................................13-14
Homework ..................................................................................................................................................... 14
Lunch Program .........................................................................................................................................14-15
Lunchroom Supervision ................................................................................................................................ 15
Peanut Allergy Concern…………………………………………………………………………………..15
Money Collections ........................................................................................................................................ 15
Movies: Videos and DVDs ............................................................................................................................ 15
Parent Organizations; Home & School, School Committee .......................................................................... 16
Report Cards and Progress Reports ............................................................................................................... 17
Grading Scale……………………………………………………………………………………………..17
School Planning and Accreditation ............................................................................................................... 18
Curriculum………………………………………………………………………………………………...18
Search and Seizure ........................................................................................................................................ 18
Statement of Non-discrimination .................................................................................................................. 18
School Office Telephone ............................................................................................................................... 18
Vacations ....................................................................................................................................................... 18
Vandalism ..................................................................................................................................................... 19
Vehicles on School Grounds ......................................................................................................................... 19
Visitors to School .......................................................................................................................................... 19
Volunteers ..................................................................................................................................................... 19
POLICIES AND PROCEDURES
Accelerated Math Placement ......................................................................................................................... 20
Acceptable Use Policy for the Use of Computers and Telecommunications ..........................................20-21
Admission ..................................................................................................................................................... 22
Cash Disbursements ...................................................................................................................................... 23
Child Abuse ................................................................................................................................................... 23
Child Custody................................................................................................................................................ 23
Code of Conduct ........................................................................................................................................... 23
Discipline Policy ......................................................................................................................................24-25
Early Dismissals ............................................................................................................................................ 25
School Closings ........................................................................................................................................25-26
Fundraisers .................................................................................................................................................... 26
Ladies First Program………………………………………………………………………………………..26
Grievance Procedures for Parents ................................................................................................................. 27
Harassment Policy ......................................................................................................................................... 28
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Lunch and Playground Rules ........................................................................................................................ 28
Medication..................................................................................................................................................... 29
Placing an event on the school calendar ........................................................................................................ 30
Placing Information in the Friday Folder ...................................................................................................... 30
Retention of Students .................................................................................................................................... 30
“Safeguarding All God’s Children” .............................................................................................................. 31
Standardized Testing ..................................................................................................................................... 31
Student Records............................................................................................................................................. 31
Support for Students with Special Needs .................................................................................................31-32
Truancy ......................................................................................................................................................... 33
Uniform/Dress Code ................................................................................................................................34-36
EXTRA CURRICULAR ACTIVITIES
Altar Servers .................................................................................................................................................. 36
Athletics and Player Participation .................................................................................................................. 36
Band ............................................................................................................................................................... 37
Scouts ............................................................................................................................................................ 37
Student Council ............................................................................................................................................. 37
Yearbook Club ............................................................................................................................................... 37
Extra-Curricular Participation Eligibility Policies ......................................................................................... 37
CURRICULUM
Religion ......................................................................................................................................................... 38
Language Arts ............................................................................................................................................... 39
Mathematics .................................................................................................................................................. 39
Science .......................................................................................................................................................... 39
Social Studies ................................................................................................................................................ 39
Music ............................................................................................................................................................. 39
Technology .................................................................................................................................................... 39
Art ................................................................................................................................................................. 39
Physical Education ........................................................................................................................................ 39
Resource Centers: Computer Lab & Library ................................................................................................. 40
Field Trips and Chaperones ........................................................................................................................... 40
WELLNESS AND SAFETY
Accidents and Emergencies ........................................................................................................................... 41
Drug and Alcohol Abuse. .............................................................................................................................. 41
Illness ............................................................................................................................................................ 41
Immunizations ............................................................................................................................................... 42
Peaceful Learning Environment .................................................................................................................... 42
“Safeguarding All of God’s Children” ......................................................................................................... 42
Safety Procedures: ........................................................................................................................................ 42
APPENDICES
Bus Conduct .................................................................................................................................................. 43
Student Network Responsible Use Policy ................................................................................................44-45
Asbestos Plan ................................................................................................................................................ 46
Class Time Requirements.......................................... .................................................................................... 47
Medical Release Form..................... .............................................................................................................. 48
Driver Insurance/Liability form.................................. ................................................................................... 49
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John Paul II Academy
2011 - 2012
School Faculty
Fr. Ronald Crewe Pastor – Sacred Heart Parish
Mrs. Jan Ruidl Parish Director – St. John Nepomuk Parish
Mr. Pierre N. Antoine Principal
Mrs. Tricia Moran School Secretary
Miss Amy Wallschlaeger Grade 8
Mrs. Alyssa Perry Grade 7
Dr. Frank Osimitz Grade 6
Mr. Kevin Gordon Grade 5
Mrs. Colleen Knapp Grade 4
Mrs. Theresa Manke Grade 3
Mrs. Jan Matek Grade 2
Mrs. Chris Waterstraat Grade 1
Mrs. Sheila Fiore Kindergarten
Mrs. Jennifer Angelini PK4
Mrs. Nancy Matelski Aide
Miss Samantha Twomey Accelerated Math/Technology
Ms. Kathleen Ramirez Art
Mrs. Leann Preston Physical Education
Mr. Frederik Bach Music
Mrs. Shannon Kaplan Before & After School Director
Mrs. Loretta Ferraro Food Service Director
Mrs. Char Yaeger Food Service
Mr. Larry Hobbs Maintenance Director
Mr. Keith Williams Maintenance
Mr. Rick Culan Maintenance
Mr. Cory Culan Maintenance
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PHYSICAL ADDRESS
John Paul II Academy
2023 Northwestern Ave.
Racine, Wi. 53404
Parish and School Contact Information
School ................................................................................................262-637-2012
School Fax ................................................................................................ 637-5130
School Website .................................................... http://jpiiacademy.eduk12.net/
Before & After School Center (Shannon Kaplan) ................................... .634-4412
Sacred Heart Parish Office ........................................................................ 634-5526
Sacred Heart Parish Fax ............................................................................ 634-5767
Director of Religious Education (Mark Lyons) ........................................ 634-3607
St. John Nepomuk Parish Office ............................................................... 634-5647
St. John Nepomuk Parish Fax ................................................................... 634-1436
Director of Religious Education – St. John Nepomuk
(Joyce DeGroot) ........................................................................... 634-5647
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2011-12 School Calendar
July
1 Friday New School Website is Unveiled
4 Monday Independence Day
August
1 Monday School Packet Release Day (Cardinal Club Unveiled)
15 Monday Sports Sign Up Night (6-8 p.m.)
17 Wednesday 1st Annual Parent/Grandparent Work Night (5-7 p.m.)
23 Tuesday New School Year's Eve (5-7 p.m.)
25 Thursday First Day of School (Early Dismissal at 12:30 p.m.)
29 Monday Sports Sign Up Night (6-8 p.m.)
September
2 Friday No School (4-Day Labor Day Weekend)
5 Monday Labor Day (No school)
16 Friday All School City Mass (at St. Lucy's)
19 Monday School Picture Day
23 Friday Intergenerational Fair (7:45-10:45 a.m.)
28 Wednesday Grandparent's Day
2nd Annual Tailgate 'Xtravaganza Occurs in September
October
10 Tuesday Columbus Day
14 Friday Archdiocesan In-Service (No school)
28 Friday 1st Quarter Ends (45 Days), Trick or Trunk (5:30-7:30 p.m.)
31 Monday Halloween
November
1 Tuesday Windy City Players Presents Tom Sawyer (10 a.m.)
3 Thursday Early Dismissal (12:30 p.m.), Parent/Teacher Conferences (1-7 p.m.)
4 Friday No school
10 Thursday 1st Quarter All-School Assembly (9 a.m.)
11 Friday Veterans Day, 2nd Annual Lunch with a Hero
11 Friday JPIIA 8th Grade Dance
22 Tuesday 2nd Annual 5th Grade Cardinal Challenge (9:30-11:30 a.m.)
23-27 Wednesday Thanksgiving Break
December
8 Thursday Feast of the Immaculate Conception
21 Wednesday Christmas Play
22 Thursday Early Dismissal at 12:30 p.m. (Christmas Break begins)
23-2 Friday Christmas Break
January
3 Tuesday Classes Resume
13 Friday End of 2nd Quarter (42 Days)
16 Monday Martin Luther King Jr. Day (No school)
20 Friday 2nd Quarter All-School Assembly (9 a.m.)
20 Friday Father-Daughter Dance at Infusinos
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February
17 Friday Archdiocesan In-Service (No school)
Scholastic Challenge Occurs in February
March
5 Monday ITBS Testing Begins (March 5-16)
9 Friday No school
23 Friday End of 3rd Quarter (47 Days)
30 Friday 3rd Quarter All-School Assembly (9 a.m.)
30 Friday Early Dismissal (12:30 p.m.), Parent/Teacher Conferences 1-7 p.m.
April
5 Thursday 2nd Annual 6th Grade Cardinal Challenge (9:30-11:30 a.m.)
5 Thursday 1st Annual JPIIA Easter Eggstravaganza (1-2 p.m.)
6 Friday Easter Break (April 6-15)
8 Sunday Easter
26 Thursday JPIIA Athletics Banquet (6-7:30 p.m.)
May
5 Saturday JPIIA Dinner Auction
23-27 Wednesday 7th and 8th Grade Class Trip to Washington D.C.
28 Monday Memorial Day (No school)
31 Thursday PK4 Graduation
June
1 Friday 8th Grade Lock-In
5 Tuesday Kindergarten Graduation (6 p.m.)
6 Wednesday All School Mass, 8th Grade Graduation
7 Thursday Field Day (Early Dismissal at 12:30 p.m.)
7 Thursday Last Day of School, End of 4th Quarter (46 Days)
DAILY SCHEDULE
Students are supervised from 7:15 a.m. to 2:30 p.m. We do not accept liability for accidents or incidents
that happen outside school hours, even on the school grounds, since students are not under official
supervision. School personnel may agree to provide assistance but cannot accept responsibility for student
activities outside of school hours. Teachers have been instructed to bring any students still waiting for
transportation at 2:25 p.m. to the Before and After School Center to ensure proper supervision and the
safety of our students. It is up to the parent to pay any fees to the BASC for this supervision.
7:25 a.m. First bell rings; students enter building.
7:30 a.m. Tardy bell rings; classes begin
9:50-10:05 a.m. Recess for grades 1-5
10:33 a.m. Dismissal for PK4
11:20 a.m. Lunch and recess for grades K-5
11:45 a.m. Lunch and recess for grades 6-8
12:10 p.m. End of lunch recess for grades K-5
12:25 p.m. End of lunch recess for grades 6-8
2:15 p.m. Dismissal
2:25 p.m. Any student that has not been picked up or is not under parental/adult supervision
will be escorted to the BASC program.
The school office is open from 6:45 a.m. – 2:45 p.m. regularly from August 15th through June 15th.
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John Paul II Academy
2011-12
Tuition and Fees
Fees:
Book Fee: $150 per child
Activities Fee: $100 per child
Sports Fee: $100 per family (Grades 5-8)
Tuition:
Parishioner*
½ Day Kindergarten $2,000
Full Day Kindergarten-Grade 8
One Child Family $3,250
Two Child Family $5,250
Three Child Family $6,750
Four or More Child Family $7,600
Non-Parishioner
½ Day Kindergarten $3,000
Full Day Kindergarten-Grade 8
One Child Family $4,500
Two Child Family $7,200
Three Child Family $8,700
Four or More Child Family $8,700
*Full time faculty/staff receive a 50% discount on tuition and part time faculty/staff receive a 25%
discount. Also, families who had children attend St. Edward’s, St. Sebastian’s or any other Catholic
school which merged/consolidated or closed in 2011 receive the “parishioner” rate for the 2011-12 school
year.
Textbooks are included in the book fee as well as materials for science experiments and art classes. Any
book damaged beyond repair will be paid for in full by the responsible person. Library and computer
materials are also included in this regulation. The book bill must be paid no later than the first day of
school.
John Paul II Academy may retain report cards of any student whose tuition and/or fees are not paid or up-
to-date. This includes lunch, library, BASC, or any other unpaid fees under the school umbrella. The
records will be retained for only the portion of the year that is owed.
Any student with unpaid tuition of fees transferring to another school will only be issued records for the
portion of their schooling at John Paul II Academy that has been paid for.
Archdiocese of Milwaukee Regulation #5125.2 (5-1-94)
The Student Activities Fee covers all activities that involve student participation except field trips.
Examples of these activities include Cardinal Challenges, Trick or Trunk, new P.E. programs and
performers/groups who entertain at JPIIA.
The Sports Fee covers a family for all sports that JPIIA participates in. This includes basketball,
volleyball, cheerleading, etc. The fee is an inclusive family fee which means families pay a flat $100 fee
for all sports activities.
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TOPICS OF INTEREST
ABSENCES
Regular school attendance is a prerequisite for successful learning. Students should strive to be in school
daily and on time. Parents are REQUIRED to call the school office by 8:15 a.m. on the day of the
absence. (The school phone number is 637-2012; an answering machine is available 24 hours a day.) If a
phone call has not been received, the school will phone the home or work place by 8:30 a.m. to inquire as
to the whereabouts of the student. A student must provide the school office with a written and signed note
upon returning to school after an absence.
John Paul II Academy considers eight full days of absence, without definitive, medical substantiation,
during any single semester to be excessive. In such situations, the school may refer the student and family
to appropriate social services or legal agencies.
No pupil is permitted to leave before the regular dismissal time except in case of illness or emergency.
To obtain permission, a written request from a parent is required and approval by the principal is
necessary.
Students absent from school may not to participate in any after school or evening school related activities.
This includes athletics, scouts, or other special school events.
Recess is part of the school day. If a child is well enough to attend school, s/he is well enough to have
outdoor recess. Exceptions will only be made with a written request from medical personnel.
A student is never permitted to leave the playground area or school campus during the noon hour.
Extended or Frequent Absence
In the event of frequent absences, a conference with the family may be necessary. Absences longer than
three days require a doctor’s release. The school will enforce State and Archdiocesan policy with respect
to truancy or unusually frequent absences, which may include referral to the local school system officers,
social representatives, or the police department. Frequent or extended absences may justify a student’s
removal from the accelerated math program. Excessive absence is considered absences greater than 10
days, including excused absences.
Homework for Absent Students
Teachers will, on request, provide assigned work at the end of the school day for a student who is ill
Homework will be ready for a parent to pick up at the end of the school day or sent home with another
student. Please do not ask to pick up homework prior to 2:15 p.m. for an ill student.
Students must make up all work missed during an absence. Each teacher will grant a limited but
appropriate extension. In the event of the need for a long-term absence (more than a week) at home or in
the hospital, contact the school immediately for special arrangements, which may include home tutoring
through the public school system.
Any absence results in diminished learning because the child misses instruction, discussions, practices,
review, and the teacher’s individual help and explanation. Therefore, every effort should be made to
schedule family vacations during school vacation breaks. If vacations must be taken during school
time, the teacher and school office should be informed well in advance. In the case of middle school
students, each teacher should be informed. Work will not be given ahead of time. Parents assume
responsibility if a child falls behind in his/her academic achievement due to extended absence for trips,
etc.
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Tardiness
A student is considered tardy if s/he is not in his/her desk at 7:30 a.m. (Exception: late school buses.)
Any student arriving during the first 1 ½ hours of school will be marked “tardy”. Later arrival will result
in being marked ½ day absent. Tardy students must check in at the office upon arrival to receive a tardy
slip. This tardy slip must be given to the homeroom teacher. The school secretary will send an email to
the parents after the second tardy in a quarter has been issued thus notifying parents prior to a third tardy.
Upon receipt of a third unexcused tardy slip during a quarter the student will have to serve a lunch
recess detention. Upon receipt of the sixth unexcused tardy in a quarter the student will have to
serve an after school detention. Upon receipt of the ninth tardy in a quarter the student will receive
an after school detention and the parents may be called to set up a conference regarding this issue.
If a student is tardy, it will be considered excused for the following reasons:
Medical, dental, chiropractic, optometric or other valid professional appointments.
An illness in the immediate family which requires the absence of the student because of
family responsibilities.
A death in the immediate family or funerals.
A court appearance or other legal procedure which requires the attendance of the student.
Attendance at special events of educational value as approved by the school attendance
officer or designee.
Other family emergencies which prevent attendance which are generally defined as an Act of
God.
Any other situation in which the school principal or designee believes should be considered
an excused tardy. Approval will be granted or denied on an individual basis by the principal.
Truancy and Habitual Truancy
Truancy is defined as any absence from school for part or all of one or more days for which the principal,
secretary or teacher has not been notified in writing or by phone of a legal cause of such absence by the
parent/guardian of the absent pupil. Truancy includes absence(s) which exceed the ten (10) excused days
allowable, but which have not been approved. Truancy also means intermittent attendance carried on for
the purpose of defeating the intent of the Wisconsin Statute 118.15.
Habitual Truancy is when a child has been truant from school for part or all of five (5) or more days on
which school is held during a semester. Whoever violates this section may be penalized by the Court if
evidence has been provided by the school that Wisconsin State statute188.16(5) has been violated or
Archdiocese of Milwaukee Policy #5113 (5-6-97).
APPOINTMENTS / EARLY DISMISSAL FOR ILLNESS
Parents are urged to arrange for medical, dental, and orthodontist appointments after school hours
whenever possible.
No child may leave the school premises without written authorization of a parent/guardian and the verbal
approval of the principal. Students must be picked up at school directly by the parent or guardian. In rare
cases where students are requested to leave school by themselves, the authorization should specifically
mention the parent’s or guardian’s responsibility for this unsupervised time. Parents must sign out with
office personnel at departure time and upon return must sign in with office personnel. Students will be
called from class by office personnel upon the parent/guardian arrival.
ASBESTOS NOTIFICATION
See Appendix for the Asbestos Notification Letter.
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ATTENDANCE
Arrival and Dismissal
Students may arrive at 7:15 a.m. when supervision is provided by the school. The time before classes in
the morning is not a play period. Students assemble in the gymnasium prior to the first bell. The
Cardinal Club Store will be open most mornings and directly after school serving healthy drinks and
snacks among other items. The first bell rings at 7:25 a.m.; the tardy bell at 7:30 a.m. Classes begin at
7:30 a.m. promptly. Dismissal is at 2:15 p.m. Teachers keeping a student after the dismissal bell must
notify the parents by having the individual student phone his/her parent.
BEFORE AND AFTER SCHOOL CENTER
The primary goal at the John Paul II Academy Before and After School Center is to address and serve the
needs of the working parents of our school children. Our center will do this by providing a safe and
secure setting conducive to the development of the whole child. The BASC is often open extended days
that school is not in session. These days include teacher in-service and conference days as well as
specified days over holiday breaks.
Planned hours for the center are as follows:
Monday – Friday 6:30 a.m. – 6:00 p.m.
Planned fees for attendance are as follows:
$3.00/hr. per child (full registration and equipment fees paid)
$3.50/hr. per child (registered drop-in with reduced equipment and full registration fees
paid)
$6.00/hr. one child unregistered with no equipment or registration fees paid.
There are no additional charges above the hourly rate.
$9.00/hr. two children in one family in attendance unregistered with no equipment or
registration fees paid. There are no additional charges above the hourly rate.
$12.00/hr. three children in one family in attendance unregistered with no equipment or
registration fees paid. There are no charges above the hourly rate.
*Registration and equipment fees are as follows:
Registration fee per family - $36.00
Equipment fee per child - $36.00 for those attending once a week or more
*Registration and equipment fees must be paid before the start of the program.
Before and After School handbooks are available upon request. Hourly fees will be billed twice monthly.
BASC requires a semester-to-semester commitment. Please contact Shannon Kaplan at 634-4412 if you
have any questions.
BIRTHDAYS
Invitations to Parties
Our school holds as a Christian value that the personal feelings of each child are important. Therefore, in
accordance with Christian principle, we must avoid discrimination in all functions – including personal
social ones. No invitations may be distributed on the school campus unless extended to all members (or
all members of the same sex) of a class.
Birthday Dress Down Passes
In celebration of a child's birthday, s/he will receive a Birthday Dress Down Day Pass. Children will no
longer be allowed to dress down on their individual birthdays. This method is being used to reduce
confusion for faculty and staff and bring uniformity to dress down days. The 2011-12 school calendar has
designated Birthday Dress Down Days each month. Birthday Dress Down Days will occur on the last
Tuesday of each month except in December (3rd Tuesday instead). Those students with birthdays in July
may dress down in August while those with a birthday in June may dress down in May. Please check the
calendar to see when your child(ren) is eligible for a Birthday Dress Down Day. Faculty and staff will
also follow this policy.
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Classroom and Lunch Treats
Parents wishing to send a classroom treat to school for a birthday or special event should send something
quick and easy to serve. (i.e. cookies, cupcakes, candy, granola bars, etc. ) and enough for the entire class.
Classroom treats are served at the discretion of the classroom teacher and may be served on the student’s
actual birthday date, not on the Birthday Dress Down Day. Treats should be limited to one class and
may not be distributed to siblings or friends in other classes or during lunchtime thus eliminating
discrimination and or hurt feelings of other students. Balloons, flowers and other birthday
paraphernalia are also discouraged as they often disrupt the learning environment.
BOOK CLUBS
There are several book clubs in which teachers participate. It is an inexpensive way to purchase good
literature. Any check that the parent sends with an order should be made out to the book club.
Participation in book clubs is optional.
COMMUNICATIONS
Beginning in the 2011-12 school year, the school will make every effort to go “paperless” regarding
school communication. Weekly folders are distributed on Fridays to the youngest/only child of the
family. Please return this folder on the following Monday or next school day. A school newsletter may be
created on a weekly basis and will be available online and in hard copy form for those who wish to
receive it in this manner. Other organizations may also use the school to route important information to
families. Organizations, classroom or school groups, etc. are encouraged to utilize the school newsletter.
All information must be in the school office preferably by Tuesday before distribution for approval and
typing purposes. The newsletter reports school, classroom, organization, community, and upcoming
events. Parents and guardians should read all communications in a timely manner. Communications to
be sent to students or families must have the approval of the principal before distribution.
The school is unveiling a new social and academic website in July 2011 that will merge the schools past
two websites. This new website, located at http://jpiiacademy.eduk12.net/, will be the central area for
all news relating to the school. It will include information such as school newsletters, lunch menus,
teacher webpages, etc. It will be updated on a daily basis.
If additional communication is needed, please call to set an appointment time for a meeting. By making
an appointment, you will be guaranteed that the faculty member or principal will be available to see you.
Distribution of Letters/Flyers/Advertisements, Etc.)
Absolutely no distribution of materials may take place in John Paul II Academy without prior approval of
the principal. If approved, the organization is responsible for printing the material and having it ready for
insertion into the weekly folders. Items need be submitted to the school principal by the Tuesday prior to
distribution so the material can be reviewed and editing can take place. Although the school will make
every attempt to include items submitted late, we cannot guarantee their inclusion in the Friday Folder or
newsletter. Please plan accordingly for dated materials. The school encourages the use of the newsletter
to share information with our parents so weekly folders are not inundated with sheets of paper; we can
preserve our environment and save our budget. Please consult the school office secretary for proper
procedures two weeks before any item needs to be sent to school families.
CONFERENCES
Parent/Teacher/Student conferences are held at the end of 1st and 3rd quarter at the time designated on the
school calendar. First quarter conferences are mandatory for all students and parents. Students and
parents meet with each child’s teacher to discuss the child’s progress in all areas.
Parents who do not attend conferences during scheduled times may be required to make an appointment
with their children’s teachers before or after school during the week following scheduled conferences.
Please understand that each teacher’s time is as valuable to them as yours is to you. Please avoid any
scheduling of vacations and other conflicts during normal conference times.
If an additional conference is needed during any quarter, parents or teachers may request one.
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Because the education of your children is a collaborative effort between parents and school, parents
should contact the teacher to schedule a conference. If you feel the results of this conference are
unsatisfactory, parents are free to contact the principal. A conference with the principal and teacher may
then be scheduled.
CORPORAL PUNISHMENT
Corporal punishment is defined as the use of physical punishment for an offense. School employees shall
not administer, or provide support for, corporal punishment. This attitude that corporal punishment shall
never be used follows naturally from belief in the worth and dignity of each individual and our belief in
the school as a faith community where a climate of Christian love, mutual understanding, respect, and
trust prevail.
ELECTRONIC DEVICES
Electronic devices such as iPods, radios, beepers, headphones, CD players, personal DVD players and
electronic games are not to be brought to school or on one day field trips, unless otherwise given
permission from their teacher or principal. Laser pointers are also prohibited.
The use of CELL PHONES in any way during school hours is also prohibited. These prohibited items
may be confiscated from the student if found to be in use during the school day. When a student finds it
necessary to place a phone call, he or she may ask the school secretary to use the school phone. Any
electronic device confiscated by school personnel must be picked up a parent/guardian from the school
office.
GRADUATION
Eighth graders who have successfully completed the work of the year and are promoted to the 9th grade
will graduate and receive a diploma at a special ceremony. Students who are not eligible for graduation
may or may not attend the ceremony, depending on circumstances. Circumstances that may affect
graduation are: achievement of satisfactory grades, attendance on a class retreat, successful completion of
service hours and completion of disciplinary consequences pending through the last class day. The
decision of the principal will be final in all matters.
A set of records will be sent to the high school of your choice. Report cards and records will not be
released unless tuition and fees are paid in full, and parish contributions are up to date.
Graduation Activities:
Special activities may be planned for the graduating class in the hope of creating lasting memories.
Activities may include purchase and wearing of a class t-shirt, creating a memory book or a farewell
march.
Retreat: All eighth grade students may participate in a spiritual class retreat. The retreat provides a day
of growth and reflection for our students as they prepare for high school. If a student is absent on the day
of the retreat, s/he may need to attend another retreat through the Archdiocese or make arrangements for a
special day (i.e. attend Mass at Holy Hill, write a report on their experience, and include pictures and a
Mass bulletin).
Class Trip: The 7th and 8th classes of John Paul II Academy now participate in a field trip to Washington,
D.C. Parents and students may be included in any discussions regarding the trip, but the decision of the
principal and faculty trip coordinator is final. Each seventh and eighth grade student may attend the class
trip dependent upon the following qualifications:
A 2.0 cumulative GPA
The completion of 15 hours of service to the parish, school and community
Reasonable record of behavior (An in-school or out-of-school suspension may
be a reason for exclusion from the class trip)
Reasonable record of school attendance
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Evidence of a volunteer spirit in participation in school and parish service opportunities: servers, office
assistance, class fundraisers, and others.
The trip is paid for through fundraising by and personal finances of parents and students. The principal
and Administrative Services must approve all fundraising activities. If the amount of money raised does
not cover the total expenses, then the parents of the graduates will be assessed an amount of money to
cover the remaining expenses. Balances are due directly to the tour company. Parents are strongly
encouraged to attend as chaperones. Parents may be required to attend in order for their child to attend at
the discretion of the principal.
Eighth Grade Lock-In: Students in eighth grade who are academically and otherwise eligible may
participate in an Eighth Grade Lock-In. Students may not have any grades of D or U on their fourth
quarter progress report and must have not have been suspended during their eighth grade year in order to
participate in these activities. The eighth grade teacher or principal may override these stipulations in
special cases.
Graduation Day Planning: Seventh Grade families coordinate and host the eighth grade graduation
ceremony/reception under the guidance of the pastor, school principal and the 8th grade teacher.
HOMEWORK
Homework is necessary for the reinforcement of facts learned in school; to learn to work independently
and become self-reliant; to think, plan, organize, and apply; to extend proficiency in effective habits and
skills; to increase knowledge and its use; to develop insights; and stimulate creativity. A recommended
homework time allotment for the average student is as follows:
Grades 1-2-3 15 to 30 minutes
Grades 4-5-6 30 to 60 minutes
Grades 7-8 60 to 90 minutes
Archdiocesan Regulations #6154 (4-2-90)
Making up assignments missed during illness is the responsibility of the student and parent.
Weekend and holiday homework should not be given. Since learning how to budget time is an
essential study skill, as students’ progress in grade levels some long-term assignments will be given that
may end up using time over a given weekend.
In grades 6-8, late work decreases by one full letter grade each day it is late. After the fourth day, the
assignment is still expected to be turned in but no credit is given. In grades 4-5, 10 percent is deducted
each day the assignment is late. After the third day, the assignment is still expected to be turned in but no
credit is given. Late work in grades K-3 is taken care of on an individual basis at the discretion of the
classroom teacher.
When in doubt over any matter concerning your child’s academic program, please contact the teacher
immediately.
LUNCH PROGRAM
Hot lunch is available for all students every day. Students have the option of ordering a hot lunch or
bringing a cold lunch. Each morning at 7:30 a.m. students will be asked in their homeroom if they wish to
purchase a hot lunch or milk. The information will then be sent to the lunch department by 8:30 a.m.
Parents no longer have to fill out a lunch menu prior to ordering because the lunch menu will be on the
school website and lunch personnel will order based on history. However, parents will not be called if
students forget a cold lunch. A hot lunch will be provided for the student, if so desired, at parent expense.
The school does participate in the Free/Reduced Lunch Program. Please see the Food Service Director or
School Secretary regarding this program.
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The lunch menu will be placed on the school website on or about the 20th of each month giving parents
about two weeks to review the upcoming month’s menu. Milk is included with our hot lunch daily. If you
do not want a hot lunch on a particular day and would rather bring a cold lunch, milk is available for
$0.25. The hot lunch program and milk begin on the first day of school. Parents may now prepay for
multiple lunches in advance meaning you can pay $100 towards your family’s lunch bill and the website
will track your child’s purchases debiting as they eat.
If school should not be in session because of a snow day, please note the lunch menu will be that of the
day served (example: Monday – no school, Tuesday’s menu will be served on Tuesday).
Students must obey all lunchroom rules and expectations. Students may be assigned to specific tables and
will be expected to follow appropriate mealtime etiquette. Students may take turns cleaning tables and
assisting with lunchroom clean up.
For nutritional reasons soda may not be sent for lunch or snack time. Fruit juices and juice boxes are
acceptable. “Fast Food” meals are also discouraged.
Lunchroom Supervision:
Parent volunteers are welcome for lunch/recess duty. However, beginning in the 2011-12 school year
faculty and staff will be responsible for lunch/recess duty. Parents and grandparents are still encouraged
to volunteer at lunch duty and incentives may be given for lunchroom volunteers.
Peanut/Nut Allergy Concern: Some students have a lethally dangerous allergy to peanuts, and therefore
our environment must be as peanut-free as possible. Please consider this in preparing lunches. We request
snacks and class treats be totally peanut-product-free for a class with a student having this allergy. For
other grades, if a peanut product for snack, treat, or lunch is sent, the student(s) is instructed to wash up
carefully after eating, to avoid contaminating any surface. We can all help in keeping our very allergic
children safer.
TUITION, FEE AND ALL MONEY COLLECTIONS
Beginning in the 2011-12 school year all monies relating to school including, BASC, lunch and tuition
fees, should be sent to the school office (Smart Tuition will still be handled by the parish office although
those proceeds will be recorded on the new school website). All payments/investments for the school
including matching gift grants, dinner auction proceeds, fundraisers, etc. should also be sent to the school
office. This will allow the school office to appropriately check all revenues for the school prior to deposit
by the parish office. When sending money to school, please place it in a sealed envelope with the
student’s name, grade, amount, and purpose written on the envelope. Paid tuition and all fees will be
recorded on the school website as soon as possible and each family will be able to keep track of their own
payments via this system. Please allow for time to record this data as the office may be delayed in some
cases. All monies will then be forwarded to the appropriate entity.
MOVIES / VIDEOS / DVDs
Movies and videotapes shown to students at school will have a “G” or “PG” rating. Other unrated
movies/videos used for program enrichment will be screened to assure quality. Any teacher who wishes
to use a movie/video with another rating, or which has material which may be sensitive, must have
explicit permission from the Principal and will notify families in advance.
Feature movies and videotapes shown to students at school will be selected to reflect Catholic family
values. Parents will receive notification of the film’s content, including the opportunity to view the film if
it as other than a “G” or “PG” rating. Movies and videos must have an educational purpose to show
during school hours. Reward movies/videos may be shown in individual classrooms. Large group
viewing now requires permission from the movie industry due to copyright laws.
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PARENT ORGANIZATIONS
Home and School Association
The objectives of the Home and School are:
o to coordinate the spiritual, academic, and social activities in the school community.
o to offer informational programs of particular interest to parents
o to encourage the maintenance of high standards of family life
o to create a greater appreciation of Catholic education
o to give financial assistance in supplementing the school budget
Every family attending John Paul II Academy holds membership in the Home and School Association.
Appointments into office for the upcoming school year are held at the May meeting. Offices for the Core
Group are Chairperson, Vice-Chairperson, Secretary and Treasurer. Committee Chairpersons should be
determined at this time and receive preliminary information from the Chairperson as to who will be
serving on his/her committee the following year.
No meetings are held in the months of June and July. There are monthly Core Group meetings and
quarterly General Membership meetings. All meetings are open to parents who are encouraged to
participate.
School Committee
The Parish School Committee is a group of elected or discerned parishioners who, along with the
pastor/parish director/administrator, director of religious education and principal, are dedicated to the
promotion and welfare of Catholic education. The Parish School Committee serves as an advisory body to
the parish school administrator. It assists with policy development, identifying and expressing the
educational goals and objectives of the parish community, budget planning and public relations. This
group is the only parish committee that operates under its own set of bylaws, normally because the school
is incorporated.
Responsibilities
1. Develop and define policies that govern the operation of the parish school.
2. Promote and monitor the implementation of those policies consistent with the policies and directives of
the archdiocese Office for Schools. The educational administrator implements the policies as defined by
the School Committee and develops the rules and regulations in accord with approved policy.
3. Assist in the development of long-range plans for the school and actively seek opportunities
for collaboration.
4. Participate in the evaluation of the school and its programs. Foster continued growth and development
of excellence in education and effectiveness as an organizational entity. Engage in an annual self-
evaluation of the school committee’s functions and attainment of internal goals.
5. Review and evaluate the school budget in conjunction with the educational administrator.
Throughout the budgetary process, a liaison from the parish Finance Committee should be available to
work with the school budget committee.
6. Make school budget recommendations to the parish council through Parish Administrative Services.
7. Recommend a salary scale for employees in conformity with archdiocesan policy recognizing however,
that it is the province of the pastor and principal to interview, employ, evaluate and dismiss teachers and
administrators as stipulated by archdiocesan policy.
8. Seek and obtain approval of the parish council to explore third sources of revenue for school.
Meetings of the School Committee are open. Visitors may ask permission to address the committee but
will not have decision-making or advisory powers. Members are nominated for School Committee in the
spring of the year. A discernment process determines membership. Membership changes at the May
meeting. No meetings are held in the month of June or July. Officers are elected at the May meeting for
the upcoming school year. Offices held are Chairperson, Vice-Chairperson and Secretary. Subcommittee
chairpersons may be determined at this time. A person’s term on the School Committee lasts for three
years.
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REPORT CARDS
Report cards are issued four times a year. Student’s progress will be evaluated continuously through a
variety of procedures, instruments, and observations, at all times taking into account individual
differences of students.Grading is a means of reporting pupil progress and must be based on specific data
gained from a variety of evaluation techniques. Grading of pupils is to be personalized with emphasis on
a philosophy that recognizes each child’s individual worth and dignity.
The kindergarten form is developmental in nature, noting progress or need for further progress. Report
forms for grades 1-2 are also progress-oriented using a V-G-S-N format.
The form for grades 3-8 is achievement based using letter grades: A=Excellent, B=Above Average,
C=Average, D=Below Average, U=Failure to meet minimum course requirements, Inc=Incomplete. Plus
and minus signs are added at teachers’ discretion to indicate the grade is in the high or low range of the
grade.
Mid-Quarter Progress Reports are provided quarterly in the middle of each quarter. This
communication helps parents to track student performance but is not a substitute for daily review and
monitoring by parents. Progress reports count toward eligibility for participation in extra-curricular
activities. Parents may also track their child’s progress by accessing the school website and logging on
with your username and password.
Students in grades 6-8 have the opportunity for Honor Roll status with an overall grade point average of
3.5-4.0 for “High” honors and a 3.0-3.49 for “Honors” in the subjects of English, Math, Reading,
Religion, Science, Social Studies, Spanish and Spelling. Music, Art, Physical Education, and Technology
classes will be counted as one-fourth toward the honor roll criteria. An unsatisfactory grade (U) will
result in ineligibility for the honor roll. Report cards and progress reports count toward eligibility for
extra-curricular activities.
GRADING SCALE
The following number-letter grading scale will now be used for grades (3 through 8)
A+ 100+
A 99-98-97
A- 96-95-94
B+ 93-92-91
B 90-89-88
B- 87-86-85
C+ 84-83-82
C 81-80-79
C- 78-77-76
D+ 75-74-73
D 72-71
D- 70
U 69 or lower
The following number-letter grading scale will be used for Primary grades (1 & 2)
S 100 – 90
P 89 – 75
N 74 – 0
The grading scale for Kindergarten will be as follows:
+ Demonstrates consistent understanding and application
/ Demonstrates a general understanding
- Needs more time to develop
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SCHOOL PLANNING AND ACCREDITATION
Schools are accredited through the Wisconsin Religious and Independent Schools Accreditation, upon
demonstration that 10 standards have been met.
The standards of accredited WRISA schools reflect the requirements for Catholic Schools as stated in the
policies, regulations, and statutes of the Wisconsin Catholic Conference of Bishops, the policies and
regulations for the office of Schools, Child and Youth Ministries, and the Wisconsin Department of
Public Instruction.
The planning process used is designed to assist schools in their efforts toward excellence. While each
school needs to particularize its planning efforts to meet the unique needs of students and the local school
community, an Archdiocesan planning program can provide objective standards/criteria by which a
school can evaluate the effectiveness of its programs. JPIIA completed its last accreditation process in the
2010-11 school year.
Curriculum
John Paul II Academy participates in accreditation through WRISA (Wisconsin Religious and
Independent School Accreditation). With school improvement at the heart of accreditation, areas such as
curriculum, textbook adoption, and review of programs take place usually on an annual basis.
SEARCH AND SEIZURE
School locker and desks are the property of the school and at no time does the school relinquish its
exclusive control of lockers and desks provided for the convenience of students. Periodic general
inspections of lockers and desks and any items in the lockers and desks may be conducted by school
authorities for any reason at any time, without notice, without student consent, and without a search
warrant. All contraband items such as alcoholic beverages, controlled substances, knives, and weapons
shall be deposited with the principal.
Archdiocese of Milwaukee Policy #5145.2 (5-1-94)
STATEMENT OF NON-DISCRIMINATION
John Paul II Academy does not discriminate on the basis of race, sex, creed, color, religion, age, handicap
or national origin in its employment opportunities or in provision of educational opportunities or support
services rendered to students.
TELEPHONE
No teacher or child will be called from the classroom to answer the telephone unless it is a true
emergency. Telephone calls during school hours prevent the proper functioning of the educational
process.
The students are not allowed to use the telephone in the school office unless it is an emergency and only
with the permission of the teacher or the office personnel. The office telephone should be used only for
emergencies or when a child must be sent home. Since we teach organization and responsibility to our
students, all arrangements should be made the day before for tutoring, after school help, gym wear, etc.
Parents will not be called for forgotten lunches, homework, projects, gym clothing, etc. Parent
cooperation is the key to this policy.
VACATIONS
Because there is no substitute for daily contact and class participation, families should avoid vacations
during school time if at all possible. There must be no expectations that teachers will forego or waive
lessons and grading because of vacations. Work will not be given ahead of time. Please notify teachers
and the school administration before leaving. In the case of middle school students, each teacher must be
informed. No vacations should take place during standardized testing dates.
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VANDALISM
Students are responsible for the proper care of all school property. If a book is lost or damaged the student
must reimburse the school. Children are also held responsible for school furniture, equipment, and
facilities deliberately or carelessly defaced. This includes sports uniforms and equipment.
VEHICLES ON SCHOOL GROUNDS
Bicycles: Students may ride bicycles to school but must follow these safety rules:
- Students may never ride bikes at entrance and dismissal times anywhere on parish or school property.
- Bikes must be walked anywhere on parish or school property.
Students must wear a helmet and lock up the bike at the rack provided. The school takes no responsibility
for any stolen bike or equipment. Students may never loiter near the bikes or ride a bike during school
time. If a child cannot follow these regulations, s/he will not be allowed to bring a bike to school.
Cars: When dropping off and picking up your child/ren at school, please consider the safety of other
children. Never back up when driving on the school playground. All parents who pick up their children by
car must meet them in the church parking lot. To ensure the safety of all students, please park west of the
island. Do not park in the first row west of the island. All cars must pull forward after dropping off or
picking up children. Do not back up. When buses are lined up for students to board, please wait until the
buses leave before you exit.
VISITORS TO SCHOOL
We strongly urge parents and grandparents to be actively involved in the education of their children.
Parents and grandparents are always welcome at school, but please notify the office and make
arrangements with the teacher when visiting. Visitors, including parents, must always stop in the school
office and sign in.
Students not enrolled at John Paul II Academy will not be allowed to visit classrooms or the school
grounds during school hours.
VOLUNTEERS
All school personnel need and appreciate the time parents, parishioners, and community members
volunteer to help in school. Your help frees valuable time for teachers to work more closely with students;
however, we ask you to be sure the teacher needs your help at the time you are available. Please ask the
classroom teacher if bringing pre-school children along is feasible, if there is a need. Confidentiality is an
important aspect of all volunteerism and we ask this of all whom volunteer. Only positive, respectful
discussions interchanged outside of the classroom should be happening.
The value of personal interest and presence of parents in our school is incalculable. Our students respond
to their educational program on a more positive basis when they know it is important to their parents.
Inform the school office or the homeroom teacher of your availability if you wish to volunteer.
You are encouraged to volunteer your services in:
o The library
o Tutoring
o Lunchroom and playground duty
o Chaperone on field trips
o Room mothers (parents)
o Technology Lab
o Athletics
The Home and School Committee will be largely responsible for assembling volunteers. John Paul II
Academy is required by the Archdiocese of Milwaukee to have all volunteers trained in “Safeguarding
God’s Children” and a criminal check completed on volunteers working with children.
POLICIES AND PROCEDURES
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ACCELERATED MATH PLACEMENT
All fourth grade students will be administered a math placement test at the end of the school year. A
recommendation into the program will be based on the following components: Placement test score
within an appropriate high percentage of test takers, High Terra Nova or ITBS Scores in math and the
overall composite scores and consistently high grades on report cards in math and overall academic effort.
The third and fourth grade teachers will fill out an evaluation form on students ranking the following:
Independent skills in math and overall in class, consistency of assignments, quality of assignments,
grades, effort, responsibility, behavior and attendance. The third and fourth grade teachers will be asked
to make an overall recommendation as they deem appropriate
Exceptions: Students on the cusp of the admission requirements or entering John Paul II Academy
past fifth grade may, at the Accelerated Math teacher’s discretion, be accepted into the program on
a trial basis. After a three-week period, the student’s progress will be evaluated, a parent-teacher
conference will be held, and a decision whether to remain in the class will be made.
Expectations:
Commitment: The Accelerated Math program is more difficult than the school’s regular math program.
The program’s end goal is for students to complete as much Algebra I as possible, and lead to more
challenging math courses in High School, especially during their Junior year when the A.C.T. and S.A.T.
tests are taken.
Performance: All students participating in Accelerated Math will be required to complete assignments
on a regular, rigorous basis, including many weekends. In the long term, students are expected to maintain
an “A” or “B” average in the course in order to advance to the next year’s Accelerated Math course.
Additional participation and cooperation are expected on a daily basis. Late assignments or poorly
prepared work will not be tolerated, and could lead to a student’s removal from the program.
Non-compliance with these expectations will result in a parent-teacher conference with the possibility that
the child would be moved out of the class into the regular math class. Accelerated Math moves at a much
quicker rate than regular math and therefore decisions to take students out of Accelerated Math should
happen earlier rather than later.
ACCEPTABLE USE POLICY FOR COMPUTERS AND ALL TECHNOLOGY
Computing data storage and information retrieval systems are designed to serve the students, faculty, staff
and volunteers of John Paul II Academy. Network and Internet access is provided to further the
legitimate educational goals of this institution. John Paul II Academy provides computing and network
resources for the use of students, employees and others affiliated with the school. The equipment,
software and network capacities provided through school computer services are and remain the property
of the school. All users are expected to conduct their on-line activities in an ethical and legal fashion.
The use of these resources is a privilege, not a right. Misuse of these resources will result in the
suspension or loss of these privileges, as well as disciplinary, legal and/or monetary consequences.
Appropriate or acceptable educational uses of these resources include:
Accessing the Internet to retrieve information from libraries, databases and World Wide Web
sites to enrich and expand curriculum is encouraged.
Using E-mail capabilities to facilitate distance learning projects. Using Listservs and newsgroups
to gain access to current information on local, state, national and world event. Examples of
inappropriate or unacceptable use(s) of these resources include, but are not limited to, those uses
that violate the law, the rules of the network etiquette or hamper the integrity or security of any
network connected to the Internet. Some unacceptable practices include:
Transmission of any material in violation of any U.S. or state law is prohibited. This includes, not
limited to: copyrighted material; threatening, harassing, pornographic, obscene materials without
the written permission of the author or creator through school E-mail or other network resources
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may not be used in a manner that is disruptive to work or educational environment. This display
or transmission of messages, images, cartoons or the transmission or use of E-mail or other
computer messages that are sexually explicit constitute harassment which is prohibited by the
school. It is also illegal for anyone to knowingly allow any telecommunications facility under
their control to be used for the transmission of illegal material.
Users may not reveal personal addresses or phone numbers on-line or load their own software on
individual computers or on the network and the use for personal, financial or commercial gain,
product advertisement, political lobbying or the sending of unsolicited junk mail or chain letters
is prohibited.
Vandalism is prohibited. This includes, but is not limited to, any attempt to harm or destroy the
data of another user, the network, Internet or any networks or sites connected to the network,
Internet. Attempts to breach security codes and/or passwords will also be considered a form of
vandalism.
The forgery, reading, deleting, copying or modifying of electronic mail messages of other users is
prohibited. The creation, propagation and /or use of computer viruses is prohibited.
Willful destruction of computer hardware or software, or attempts to exceed or modify the
parameters of the system is prohibited. Nothing in this policy shall prohibit the school operator
from intercepting and stopping E-mail messages that have the capacity to overload the computer
resources. Discipline may be imposed for intentional overloading of the computer resources.
The use of social media websites including Facebook, MySpace and Twitter, etc. to engage
in non-educational dialogue is also prohibited.
Access to John Paul II Academy’s e-mail and similar electronic communication systems is a privilege and
certain responsibilities accompany that privilege. School users are expected to demonstrate the same
level of ethical and professional manner as is required in face-to-face or written communications.
Anonymous or forged messages will be treated as a violation of this policy.
Students must have permission from a staff member in charge before accessing the Internet or
before printing materials from the Internet. Unauthorized attempts to access another person’s e-
mail or similar electronic communications or to use another’s name, e-mail or computer address
to send e-mail or similar electronic communications is prohibited and may subject the individual
to disciplinary action.
All users must understand that John Paul II Academy cannot guarantee the privacy or
confidentially of the electronic documents and any messages that are confidential as a matter of
law should not be communicated via e-mail.
John Paul II Academy reserves the right to retrieve information and records, to engage in routine
computer maintenance and housekeeping, to carry out internal investigations, or to disclose those
messages, data or miss-information to law enforcement authorities. Any information contained on
the John Paul II Academy’s computer’s hard drive or computer disks which are purchased by the
school are considered the property of John Paul II Academy.
This agreement applies to stand alone units as well as units connected to the network or the Internet. Any
attempt to violate the provision of this agreement will result in the revocation of the user’s privileges,
regardless of the success or failure of the attempt. In addition, school disciplinary action, and/or
appropriate legal action may be taken. Monetary remuneration will be sought for damage necessitating
repair or replacement of equipment and/or software.
Form 6161.2(a) Rules adopted: 5-5-98 Archdiocese of Milwaukee
See Appendix
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ADMISSION
John Paul II Academy admits students of any race, color, national and ethnic origin to all the rights,
privileges, programs, and activities generally accorded or made available to students at the school.
A child must be five years old by September 1st of the year he/she enters kindergarten and six years old
by the same date for first grade.
All kindergarteners and all new students who have transferred from another school must submit a Birth
Certificate and a Baptismal Certificate (if they have one).
The criteria used to admit students to John Paul II Academy are as follows:
Students who already have brothers and sisters in grades K-8.
Students whose parents are Sacred Heart / St. John Nepomuk parishioners.
Non-parishioners are accepted if there is room in a class.
Children of the parishes presently attending public schools, Catholic children from outside the parish, and
children of another faith may be admitted if, on the basis of personal interview, the pastor or principal, or
their designated authority, judges the intent and motivation to be in accord with the highest ideals of
Catholic education.
Registration will be accepted for grades when the class limit is not filled. Kindergarten through grade
eight are limited to 30 students with ideal classroom size set at 25. Others will be placed on a waiting list.
The school reserves the right of admittance with respect to students with special needs, since programs
are not available for students with exceptional physical, emotional, or educational needs. However, John
Paul II Academy will not discriminate in admitting students with respect to race, nationality, religion, or
origin. The school will expect that all students and families accept and participate in religious worship
and religious education, which are part of the parish/school’s mission, whether or not they are practicing
Catholics.
The enrollment of new seventh and eighth grade students is at the discretion of the principal.
All new students are placed on probationary status for 90 days. During this time, the principal and
teachers involved will evaluate the student’s social, emotional, and academic adjustment. If a new student
is not meeting the spiritual, academic and social standards of the school they may be asked to leave.
Kindergarten Program
A fully degreed and certified teacher teaches Kindergarten. Full day classes are held Monday through
Friday from 7:30 a.m. – 2:15 p.m. and half day classes are held from 7:30-11:15 a.m. Busing is available
to those in the John Paul II Academy busing area by Racine Unified District. John Paul II Academy is
not in the practice of allowing early admittance to kindergarten and discourages families from enrolling
very young students for kindergarten.
Pre-K (K-4) Program
John Paul II Academy offers a quality Pre-Kindergarten program through Racine Unified School District.
Applicants must be 4 years of age by September 1st of the year entering. Admission is based on time of
registration when enrollment takes place. Pre-Kindergarten classes begin at 7:30 a.m., Monday through
Thursday and run until 10:33 a.m. After school care is available to preschool students.
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CASH DISBURSEMENTS
The Principal is primarily responsible for the general school budget. The Maintenance Supervisor is
responsible for all areas that pertain to school maintenance/janitorial. The Principal must approve all
purchase requests before they are made. School personnel should not have to expend personal funds
for any purchases made for the school.
The procedure is as follows:
All requests for supplies or equipment must be submitted to the principal for approval prior to purchasing
or ordering. After approval is received from the principal, a check request may be submitted to the office
for approved purchases only or you may submit your request to the office for ordering. You may request
funds in advance for approved purchases. If you have an approved request for purchases and have used
personal funds, a petty cash fund is available in the school office and you may seek reimbursement from
that fund dependent upon funds available. Petty cash may be used for expenses under $20.
All check requests need to be submitted five working days prior to the actual check-writing day. Check-
writing days are the same as pay dates, the 15th and the end of the month. All requests received after the
deadline will be written on the next check-writing date. Requests for fieldtrips or school functions will be
handled the same as any other check request except in extreme circumstances.
CHILD ABUSE
Under Wisconsin Statue #48.981 and Archdiocesan Policy 5142.2, school personnel reasonably believing
that a child has been or will be abused must report the facts and circumstances of the situation to the
County Department of Health and Social Services or the Sheriff or City Police Department.
CHILD CUSTODY
When school authorities learn that a student is the subject of a court decree, a request shall be given to the
parent who maintains primary physical placement of the child to submit a copy of the decree about the
student.
If a court has issued an order affecting the physical placement of a child pursuant to Wisconsin Statute
767.24 (or a comparable statute of another state), copies of the student progress report (report card)
should be issued to both parents in conformity with Wisconsin Statute 118.125(2)(a) unless one parent
has been denied periods of physical placement with the child by the court under Wisconsin Statute
767.24(4), in which case, no student information will be provided to the parent who has been denied
periods of physical placement, in conformity with Wisconsin Statute 118.125(2)(m).
Archdiocesan of Milwaukee Policy #5124.2 (5-5-98)
CODE OF CONDUCT
The registration and admission of a student to John Paul II Academy is to be interpreted as readiness on
the student’s part and on the part of the parents or guardians to a commitment of school mission and
goals. Registration and admission is an agreement to comply with all rules and regulations of the school.
The staff and administration work hard to create an atmosphere conducive to growing as a community.
Such an atmosphere requires children to accept responsibility to allow others to be here in PEACE so that
learning can take place in an environment which is warm and nurturing. In short, each member of the
school community is asked to live according to the Gospel values of LOVE, RESPECT, and DIGNITY of
all. Acts of intimidation, physical, verbal, or nonverbal in nature, cause fear and discomfort and have no
place in a peaceful learning community based on Gospel values.
The faculty and staff work towards prevention of minor behavior disruptions within the classroom.
Examples of methods used are: redirecting verbal disruptions, clearly stating appropriate expectations for
students, orderly maintaining routine and consistent procedures within the classroom, positively modeling
examples of behavior, continually reinforcing positive behavior and, and forgiving others when mistakes
are made. Through positive examples of acceptable behavior, students learn to model appropriate
Christian attitudes and behavior.
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DISCIPLINE POLICY
The primary responsibility for a student’s behavior lies with the student. We depend on the parents to help
guide their children in choosing appropriate behavior. The school can be effective only in complementing
their guidance.
When there is a concern in a student’s behavior/attitude, the teacher will confer with the student, and the
student’s parents, either by phone or in person. The principal is to be notified of this communication.
Consequences will be in relation to the inappropriate behavior and help the student prevent further
misjudgments. After discussion with parents, it is expected that the student’s behavior/attitude will be
corrected.
If a student’s behavior/attitude still does not improve, the student may be asked to meet with the principal
to determine causes, consequences, and preventions of inappropriate behavior. Consequences of
inappropriate behavior are dependent on the seriousness of the misbehavior. The student’s parents will be
notified with an email or phone call
If a student’s behavior/attitude continues, a joint conference with the student, parents, teacher and
principal will be set to determine a firm plan of action.
In some cases, a first misbehavior may call for serious consequences immediately. Physical/verbal abuse
of others, extreme disrespect by word or action to teachers, peers, and/or playground supervisors,
throwing of stones, or snowballs, are some examples of reasons for a firm “plan of action” conference.
When a student endangers health or safety, is destructive of property, repeatedly disrupts the learning
environment, or refuses to obey school rules, action may be taken to restrict his/her privileges and rights
of school attendance. Serious infractions or continued misbehavior may lead to probation, suspension, or
expulsion in accordance with Archdiocesan Policy 5144(c).
Probation
A student may be placed on probation for a trial period by the school principal. After conferences are
held with the student’s parents or guardian and relevant school personnel, the principal sets conditions for
release from the probation. The principal’s decisions are final.
Suspension
1. Suspension is justified only in unusual circumstances and is normally an in-school
suspension.
2. Prior to any suspension, the student must be advised of the reason for the proposed
suspension. The parent or guardian of a suspended student is given prompt notice of the
suspension and the reasons for it.
In-School Suspension
In-School Suspension can be given for varying lengths of time, but shall not exceed three days. In-School
Suspension conditions are to be determined by the building principal.
Out-of-School Suspension
Out-of-School Suspension is the responsibility of the principal. State Law directs that a maximum of
three days can be imposed unless a written notice of an expulsion hearing is scheduled. Such notice shall
allow not more than a total of seven consecutive school days to be served in suspension until the
expulsion hearing is held.
Expulsion
Expulsion is considered a termination of enrollment, permanently or for an extended time period.
Expulsion should be considered a rarity and used only as a very last measure. Expulsion results from
repeated refusal to obey school rules or conduct that endangers property, health, or safety of others, and is
deemed to be in the best interest of the school. An extremely serious single offense may also be cause for
expulsion. The Superintendent/Designee is to be consulted before any action leading to expulsion is
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taken. Action taken to expel students must be preceded by internal school procedures, and supported by
defensible records. Final decision to expel a student rests with the school pastor. Placement on any of the
above will restrict a student’s privilege to participate in school-sponsored activities.
Expulsion Procedures
1. An expulsion can only take place after an expulsion hearing has been held. Parents/guardians
shall be given a written notice of the scheduled hearing at least five days prior to the hearing.
2. The hearing committee will be comprised of the pastor, principal, a parish council member, a
school committee member, and a faculty member.
3. Before the hearing is held, the parents and student are informed of the possible
recommendations of the committee and that once the hearing is in progress, the student may
not have the right to voluntarily withdraw, in lieu of expulsion, unless that is the
recommendation of the committees.
4. The hearing committee makes a recommendation to the pastor.
The recommendation will be to:
- not expel (accompanied by other disciplinary suggestions)
- allow the student to voluntarily withdraw from school in lieu of expulsion
- expel
5. If the decision to expel the student is made, parents are notified in writing of the action. The
right to appeal is made known to the parents.
Expulsion Appeals
The student, or his/her parent or guardian, may within five school days following notification of the
expulsion, appeal to the Superintendent of Schools in writing with rationale for appeal. The
Superintendent will investigate to assure that correct procedures were followed as defined by the
Archdiocese policy.
EARLY DISMISSAL
John Paul II Academy has scheduled five early dismissals for the 2011-12 school year. Early dismissals
will occur on Aug. 25, Nov. 3, Dec. 22, Mar. 30 and June 7th. Students will receive lunch before each
early dismissal at 12:30 p.m.
EMERGENCY SCHOOL CLOSINGS
Schools in the Archdiocese of Milwaukee will follow the decision of the Superintendent of Public
Schools in the locality where they are geographically located. Archdiocese of Milwaukee Regulation
#6114.6 (5-5-98)
In the case of bad weather, John Paul II Academy closes when Racine Unified closes. If R.U.S.D. is not
in session, neither is JPIIA. If R.U.S.D. has a delayed start because of inclement weather, JPIIA does not
have school that day. Listen to WRJN or the major television stations for reports of school closing.
In the event that the school needs to make an emergency closing, for example, boiler problems, water
problems, etc. the room parents will be contacted and they will notify the students’ families of the closing.
The school website will also post “banner” notes regarding emergency closings. Emergency numbers are
very important to the school in closings, accidents and illness. Please keep yours up-to-date.
PAROCHIAL SCHOOLS WEATHER “CLOSING” POLICY
SNOW DAY – When Racine Unified School District is closed for the day; John Paul II Academy will also be
closed!
DELAYED START – If Racine Unified announces a delayed school start time, JPII will also begin classes
2 hours later. THIS IS A CHANGE IN OUR POLICY!
EARLY DISMISSAL, WHEN RACINE UNIFIED WANTS TO RUN BUSES EARLY BECAUSE OF
WEATHER – JPII will also close early. We will contact parents if the need arises.
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Please listen to the local media for the weather announcement.
WTMJ – www.todaystmj4.com Channel 4
WISN – www.wisn.com Channel 12
Fox 6 – www.myfoxmilwaukee.com Channel 6
CBS58 – www.cbs58.com Channel 58
WRJN – www.wrjn.com Local Radio
FUNDRAISERS
The school principal must approve all fundraisers.
Information submitted to the principal will be reviewed for necessity to fundraise, use of the funds, and
recipients of the funds, general idea of the fundraiser and timeline to prevent conflict or competition. The
contact person should check the master calendar of the school and gain an understanding of the past
fundraisers of the school and parish prior to submitting a request.
Once approved by the principal, the contact person contacts the Parish Office to ensure availability of the
facility/space on that specific time and date. It is up to the contact person to discuss liability issues
associated with the event with the Parish Office (i.e. number of chaperones, use of kitchen or equipment,
etc.). Any persons or organizations wishing to use the facility or grounds must contact the Parish Office.
When availability is confirmed the contact person formally prepares a request to fundraise for submission
to Administrative Services, a parish committee that oversees the finances of the school. The contact
person should be prepared to share information and answer questions related to the fundraiser.
Fundraisers are approved in the spring of the year for the following school year and may not be added
without explicit approval by the school principal and Administrative Services. Adding fundraisers after
the spring approval deadline is discouraged except under extenuating circumstances.
Once approval is obtained from Administrative Services and the dates and times have been confirmed, the
contact person places the event on the master calendar of the school. These dates will become part of
Upcoming Events in the newsletter. However, if additional information is to be shared, the contact
person should follow the necessary guidelines for inclusion in the newsletter or Friday Folder.
If payment is necessary for the event (i.e. payment for inventory, etc.) it is the responsibility of the contact
person to follow the procedure to request a check for payment. Use of personal funds is discouraged.
Billing the school is encouraged.
LADIES FIRST PROGRAM
JPIIA respects all persons regardless of race, creed, sex or religion. Expanding upon that statement all
young ladies at JPIIA are to be treated with the utmost respect by our young men at all times. This means
our young ladies are always first in any line, doors are held open for them and they are given the proper
respect due to them by our young male students during school and at any school event or activity.
Teachers do have the ability to alter this program slightly in the case of “line leaders”, birthday
responsibilities, etc. or if the young ladies do not show respect for their fellow male classmates. However,
it is crucial that our young men realize early on that girls of all ages are to be treated gently and with
respect.
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GRIEVANCES
Grievance Procedures for Parents
In the Archdiocese of Milwaukee, a parental grievance occurs when there is a disagreement between the
parent(s) or guardian(s) of a student enrolled in our schools or parish religious education programs and an
employee (e.g. principal, teacher, DRE, Youth Minister, Catechist) of the parish. Before any formal
grievance can be initiated, the parent(s) or guardian(s) must meet with the employee with whom there is
an issue to see if reconciliation or meeting of minds can occur, consistent with the philosophy of the
Archdiocese. If resolution occurs, there is no need to proceed. Any grievance not raised in a timely
manner (generally not to exceed ten days) shall be considered to be waived.
Step 1: If there is no resolution, the parent(s)/guardians(s) can initiate the formal grievance process by
providing a letter to the employee’s supervisor no later than ten (10) working days after the informal
meeting noted above. The letter must contain the following:
The date/time/place of the informal meeting
The name and position of the employee with whom the disagreement exists
Factual information and background regarding the disagreement
Specific recommendations for resolution of the issue
After the receipt of the letter, the supervisor will provide the employee five (5) working days to respond
and then schedule a meeting of all parties within (10) days to work through conciliation toward
resolution. Should resolution occur, the process is concluded. If resolution does not occur and the
potential concern involves secondary schools, please go to STEP 3. If resolution does not occur and the
potential concern involves elementary schools or parish programs, proceed to STEP 2.
Step 2: If resolution does not occur in the informal meeting or in STEP 1 and the concern involves
elementary schools or parish programs, the parent(s)/guardian(s) will provide the pastor with a copy of
the letter noted in STEP 1 within five (5) working days of the completion of STEP 1. The pastor will
immediately call on the employee for his/her response and attempt to resolve the situation in one of the
following manners:
The pastor will convene the parties in an attempt to reach mutual agreement. (Disputes in which the
pastor is the immediate supervisor begin here). The pastor may contact the Archdiocese Office for
Schools, Child and Youth Ministry for assistance in resolving the matter. If agreement is reached, the
process is concluded. The pastor may direct the local grievance committee to proceed
with a review of all details and submit a recommendation to him. See STEP 3.
Step 3: If there is no resolution through STEP 2, issues of concern will be heard by the local grievance
committee. The local committee of three to five members will hear all sides of the dispute no later than
thirty (30) days after the parents(s)/guardian(s) forward a copy of the letter noted in STEP 1 to the
committee. The committee, appointed by the pastor (principal, or president in a secondary school) and
drawn from a pool of candidates who possess qualifications that would allow them to discern impartially
the issues at hand will render a decision to all parties. If there is consensus of all parties, the process is
concluded. If resolution does not occur, a final STEP 4 may be initiated.
Step 4: Should resolution not occur through STEP 1, 2, and 3, the parent(s)/guardian(s) can submit,
within ten (10) working days, a written appeal to the Archdiocese. Should an appeal not occur within the
time period, the issue is considered closed.
The request for a hearing with the grievance committee shall be made through the Superintendent’s
Office. It shall contain the statements of the parties concerned. The Delegate for Parishes will convene
the grievance committee and chair its proceedings. Upon receipt of the written statement, the grievance
committee will set up a hearing, at a mutually convenient time and place, for discussion of the concern
with all parties involved. The findings of the grievance committee will be communicated to all parties
involved. Upon such communication the work of the grievance committee will be closed.
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HARASSMENT POLICY
John Paul II Academy is committed to an educational environment that is free of harassment of any form.
The School will not tolerate any form of illegal harassment and will take all necessary and appropriate
action to eliminate it, including suspension or expulsion of students engaged in illegal harassment.
School is a place to learn. Holding hands, walking arm and arm, hugging, and/or kissing are not
permitted. Harassment of any kind, physical, sexual, cyber or verbal, will not be tolerated. These
behaviors could result in suspension, expulsion, and/or arrest.
Harassment is illegal if it is based upon a protected group status. In that regard, no person shall be subject
to harassment on the basis of sex, race, color, religion, national origin, ancestry, creed, or physical, mental
or emotional disability, or any other basis protected by state or federal law.
As identified in Archdiocesan Policy #5131.1 harassment may include, but is not limited to the following:
Verbal harassment, including kidding, derogatory comments, slurs or ethnic jokes
Physical harassment, including patting, pinching, touching, etc.
Visual harassment, including derogatory cartoons, drawing, notes
Threatening behavior including, but not limited to, physical or mental abuse
Cyber harassment, including stalking, bullying, derogatory comments, etc.
Student Harassment Complaint Procedure
Students, who believe they have been subjected to harassment, or any parent/guardian who believes their
child has been subjected to harassment, should report the harassment in writing to the principal.
In the event a complaint is made to a staff member, the staff member shall immediately report the
complaint to the principal. All complaints of harassment should receive immediate attention and
investigation. If the investigation reveals that the complaint is valid, prompt action designed to curtail the
harassment and to prevent its recurrence will be taken. If appropriate, the matter shall also be reported to
the appropriate social service or law enforcement agency.
Violations of the School’s harassment policy will result in discipline of the individual involved. The
discipline may range from a warning to expulsion from school, depending on the facts.
Confidentiality
A report of harassment and the subsequent investigation will be handled confidentially to the extent
possible. The school will release no information regarding the initial report, the complaint, or the
investigation unless required by law or, if necessary, for the purpose of taking corrective action.
LUNCH AND PLAYGROUND RULES AND EXPECTATIONS
1. Students will follow instructions given by teachers and supervisors and show respect for others.
2. Students will not play rough on the playground. There is to be no tackling; students must remain
on their feet and will stay off patches of ice, snow banks, puddles, and mud.
3. Students will report but do not pick up any foreign objects and will play only in assigned areas.
4. Students will show pride in their school by keeping the building and grounds free of litter.
5. Students will be responsible for the care and return of school equipment.
6. Students will not chew gum, eat snacks or have candy on the playground
7. Students will be responsible for their personal play property. The school is not responsible for
any personal play property lost or damaged. The students should not bring handballs, Frisbees,
skateboards, in-line roller blades, bats, golf clubs hockey sticks, any sporting stick or any other
equipment that might cause injury to others.
8. Play areas will be shared without argument. Differences will be settled peacefully.
9. Students will report to the teacher/supervisor when injured, ill, or problems arise.
To safeguard property, we ask families to put permanent identification on all clothing and other items that
may be misplaced. Any items left in lost and found at the end of the school year may be donated to the St.
Vincent de Paul Society.
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MEDICATION
Any student required to take prescribed medication, short or long term, must have a permission form on
file in the office from the parent and the attending physician. Forms for this purpose are available in the
school office. If students are to take over-the-counter medication, parents must provide the medication
and give written permission.
All medications, except for asthmatic inhalers, must be kept in the school office. School personnel will
administer no medication without the proper Medication Consent Forms signed and on file in the school
office.
Medication to be given in school must have the following information printed on the container:
1. Child’s full name
2. Name of the drug and dosage
3. Time to be given
4. Physician’s name
The child will take medication at the designated time, administered by the school secretary or Principal.
It is the responsibility of the student, not school personnel, to get his/her medication at the proper time.
Only limited quantities of any medicine are to be kept in school
All medication to be administered will be kept in a locked facility.
The length of period for which the drug is to be administered, which is not to exceed the current school
year, shall be contained in the written instructions for the prescribing physician, and further written
instructions must be received from the physician if the drug is to be discontinued or either the dosage or
time is change from the original instructions.
Students in grades K-12 may self-administer certain emergency prescription medications, such as inhalers
and glucagon only under the supervision of school staff. A release form (Form 5140,2 (c) must be
completed and signed. The school is absolved from any responsibility in safeguarding the student’s
inhaler.
School personnel will under no circumstances provide aspirin/Tylenol or other over-the-counter
medication without having written authorization from the student’s physician or parent. Archdiocesan
Regulations #5140.2 (5-5-98)
Please send medicine in the original container. Medicine may not be sent in baggies or containers other
than the original that shows the name, dosage, directions and expiration date.
Regardless of the age of the child, prescription or over-the-counter products (including aspirin) found in
the possession of a student may be confiscated. In the event a student is suspected of hiding, using, or
distributing any illegal/controlled substance, the student may be suspended and police, along with the
parent, may be notified. By law, school personnel may, in circumstances or reasonable suspicion,
examine the personal property of students.
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PROCEDURE TO PLACE EVENTS ON THE CALENDAR
The school principal must approve all events, guest speakers, assemblies, etc. The contact person (person
organizing the event) should check the master calendar of the school prior to submission to the principal.
Once approved, the contact person contacts the Parish Office to ensure availability of the facility/space on
that specific time and date. It is up to the contact person to discuss liability issues associated with the
event with the Parish Office (i.e. number of chaperones, use of kitchen or equipment, etc.). Any persons
or organizations wishing to use the facility or grounds must contact the Parish Office.
When approval is obtained from the Parish Office and the dates and times have been confirmed, the
contact person places the event on the master calendar of the school. These dates will become part of
Upcoming Events in the newsletter. However, if additional information is to be shared, the contact
person should follow the necessary guidelines for inclusion in the newsletter or Friday Folder.
If payment is necessary for the event (i.e. check for assembly, payment for flowers, etc.) it is the
responsibility of the contact person to follow the procedure to request a check for payment. Use of
personal funds is discouraged. Billing the school is encouraged.
PROCEDURE TO PLACE INFORMATION IN THE SCHOOL NEWSLETTER OR FRIDAY
FOLDERS
The newsletter is an important piece in communication between school and home. School, classroom,
parish, organization and community information are included and all are both welcomed and encouraged
to utilize the newsletter.
Information must be submitted to the principal for approval by the Tuesday prior to the Friday of
distribution. Early submission is both appreciated and encouraged. Once approved, the information is
forwarded to the school secretary. Please be sure to include the organization and/or author/contact in case
of question from either the school office or readers. We will try to accommodate late submissions, but
cannot guarantee their inclusion.
Organizations are encouraged to place information in the newsletter rather than separate sheets of paper to
alleviate a barrage of papers and promote a concise method of sharing information with parents.
When a separate form needs to be included in the folder, the organization’s representative should make
the appropriate number of copies. The school and parish have priority when running off materials. There
tends to be high volume of usage on Monday and Wednesday mornings.
Outside organizations wishing to place information in the Friday Folder need to provide their own copies
for distribution. John Paul II Academy cannot be responsible to supply copies for distribution.
Copies should be placed in the overhead cabinet in the outer office for distribution no later than Thursday
to ensure inclusion when folders are assembled.
RETENTION OF STUDENTS
Retention of a student may be done judiciously as a final option after considering the many factors
affecting the student. Teachers should discuss extreme learning difficulties exhibited by students with the
school principal to develop a program for remedial action prior to considering retention.
At the end of the first semester, the principal or the teacher with the principal’s approval should discuss
the retention possibility with the parent. Conferences with parents should include the reasons for the
recommendations in addition to samples of the student’s work, test scores, and individual student
assessments,
Conference objectives should aim toward a mutual decision between the parents and the school,
recognizing that the final decision rest with the principal. A conference will be held with the parent,
principal, and teacher to inform the parents of the school’s final decision. Archdiocese of Milwaukee
Regulations #5123(b) (5-11-06)
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“SAFEGUARDING ALL OF GOD’S CHILDREN”
“Safeguarding all of God’s Children” is the brand name that identifies best practices programs designed
to help prevent wrongdoing and promote “right doing” within religious organizations. This programs
empower organizations and people to better control risk and improve the lives of all those who interact
with the Church.
The “Safeguarding all of God’s Children” program is the program for protecting children from child
sexual abuse. The seminar “Protecting God’s Children” awareness session is the initial program
component for adults in the faith community.
All adults are protectors of children. As an adult, it is your role in the faith community, to keep your eyes
and ears open, and to report any suspicious activity to appropriate authorities and church officials.
Any volunteer who works with the students at John Paul II Academy must have completed the
“Safeguarding all of God’s Children” program before he/she is able work with the students.
STANDARDIZED TESTING
The Archdiocesan testing program at the elementary level requires that the Iowa Test of Basic Skills
battery from the Riverside Publishing Co. be administered to students in grades 3, 5, and 7. The Cogat
and other tests may also be administered during the school year. Please check the school calendar for
testing dates. Archdiocese of Milwaukee Regulations #5120.1 (5-2-00)
STUDENT RECORDS
John Paul II Academy follows the policy of the Archdiocese of Milwaukee in regard to the confidentially
of student records. The school has the responsibility to keep educational records for each student, which
will reflect the inter-relationships of the physical, emotional, social, and intellectual aspects of the
student’s development.
Cumulative records shall be maintained for each student in the school. Upon the student’s entrance into
the school, the school record is started and student’s history throughout the school system is recorded
upon it.
Information about students should be used judiciously and should always contribute to their welfare. All
reports, tests, and evaluations, upon the request of an adult student or parents of minor students, will be
shown to them in the presence of a professional person qualified to explain and interpret the records.
Such an adult student or parent/guardian shall upon request be provided with a copy of the records.
Schools will follow State and Archdiocesan guidelines governing the collection, maintenance,
administration, and dissemination of student records with utmost care and responsibility.
An adult student and/or parents/guardians of minor students may have full access to and the right to
challenge the accuracy of data collected. If parent(s)/guardian(s) disagree, they may add a written
statement of disagreement to the file. No one but school personnel, adult students and parents/guardians
of minors should have access to student data without a subpoena or written permission of the parents.
Archdiocese of Milwaukee Policy 35125 (5-6-97)
There is no distinction in Wisconsin law between custodial or non-custodial parents. Unless there is a
specific provision in the divorce decree to the contrary, both custodial and non-custodial parents should
have access to student records of their minor students. Archdiocese of Milwaukee Regulations
#51225.1 (5-16-91)
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SUPPORT FOR CHILDREN WITH SPECIAL NEEDS
John Paul II Academy provides support to students with learning needs. The Supportive Consultant
coordinates this program. Services may include: student observation, consultation, informal assessment,
classroom implementations, curricular modifications, varying teaching strategies, or referral for testing.
Procedure for Identifying Students with Special Needs
1. Whenever a teacher, parent, or principal experiences concern about a student, they are to
consult with the Supportive Consultant to proceed with observation in the regular classroom
setting. The principal and parents should be kept informed of these concerns.
2. The teacher and Supportive Consultant should meet discuss observations from the Supportive
Consultant may at this point feel it is necessary to refer the student for testing to the Racine
Unified School District to identify a learning disability. Parents and principal may be invited
to this meeting, but must be informed of all discussion results.
3. If a referral is not deemed necessary at this time, interventions with special material,
techniques, behavior assessments, etc. by the classroom teacher as deemed appropriate should
take place.
4. A future reconvening of the parent, principal, Supportive Consultant, and teacher should take
place if the teacher has not observed improvement in student difficulties. Parental consent
obtained for an evaluation to be performed by the public school.
5. Follow-up meeting with parents, classroom teachers, principal, Supportive Consultant, and
Racine Unified personnel for review of evaluation results and consideration of the
recommendations made, including decisions for appropriate future programming for the
student.
Referral Process for Students with Suspected Disability
In accordance with Archdiocesan policies 5111.2(a) and 5111.2(b), John Paul II Academy faculty follows
specific guidelines if disabilities are suspected. A parent, faculty member or administrator may begin the
referral process. However, the process may not proceed without parental consent. Pre-referral must take
place before referring a student. No parent signature is required for pre-referral, but it is the school’s
intention to invite the parent to be involved in every aspect of their child’s education, and utilize his/her
input.
After a determination is made by the school support team and parents whether to proceed with a referral
or if the progress with the interventions is meeting the educational needs of the student, parental consent
is obtained to refer the student for evaluation.
The parochial School Principal requests appropriate forms from the building principal or county office
where the student resides. All completed forms are returned to the building principal or the county office
in accordance with the policy of the school district for the appropriate testing.
If no action is taken within the 90-day time limit allowed for the evaluation process, the parochial school
principal notifies the Archdiocesan Associate Director for Student Services to report this fact. A letter
will then be mailed to the appropriate public school personnel to encourage immediate action.
Parent signature allows information to be shared with the school. If the parents choose to use an outside
testing source, they must sign consent for release of the evaluation team report as a part of the referral,
and the parochial school automatically receives a copy of this report after the evaluation is completed.
Upon receipt of this report, the parochial school attempts to follow through with the recommendations
outlined in the report. Consultation services in the interpretation and practical application of IEP reports
are available from the public school, Division of Pupil Personnel services on an invitational basis.
If the parents elect not to follow through on the recommendations of the Service Plan or IEP, the Catholic
school will determine whether the student's needs can be met and whether continued enrollment in the
Catholic school is in the best interests of the student. This determination will be put in writing, shared
with the parent, and becomes part of the student's permanent record.
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If the student who is eligible for placement under I.D.E.A. is enrolled in the Catholic school, the principal
and staff shall become knowledgeable of the treatment for these students according to the directive of the
Wisconsin Department of Public Instruction, especially Bulletin Number 94.10, August 1994 “Behaviors
of Children With Exceptional Education Needs that Violate School Rules.”
It is always a parent’s right to proceed no matter what step of the process the child is at. If parents refuse
the referral of their child, the school faculty will do all they can to accommodate the student with the
resources available.
If a student presently enrolled is suspected to have a special educational need and the parents opt to refuse
testing/referral, reconsideration of his/her continued enrollment should be given in consultation with the
Pastor, school personnel, parents, and the Archdiocese Office of Schools to determine if the school can
meet the needs of the student without additional support and resources addressed through the
identification process if an IEP. In the best interest of the child, the parent may be asked to move the
student to a different educational placement.
John Paul II Academy utilizes the services of the Racine Unified School District.
Students Found to Have Special Educational Needs
In accordance with Archdiocesan policy 5111.2, John Paul II Academy welcomes students with special
educational needs as long as the faculty and administrator feel that they can meet the needs of the
individual student. John Paul II Academy is not equipped to meet special needs required by some
children.
If a child is found eligible for placement under I.D.E.A. and the parents choose to keep their child at John
Paul II Academy, the staff of John Paul II Academy can, with parent permission, work closely with the
student’s local public school and other outside resources for consultation of interventions and
modifications made within the classroom, curricula, and grade reporting. Students may be eligible for
services at their local public school during our regular school day. John Paul II Academy is willing to
work with parents to obtain the best educational program for each individual student. Transportation
to/from any special education services at the local public school or other outside source is up to the
parent.
TRUANCY AND HABITUAL TRUANCY
Truancy is defined as any absence from school for part or all of one or more days for which the principal,
secretary or teacher has not been notified in writing or by phone of a legal cause of such absence by the
parent/guardian of the absent pupil. Truancy includes absence(s) which exceed the ten (10) excused days
allowable, but which have not been approved. Truancy also means intermittent attendance carried on for
the purpose of defeating the intent of the Wisconsin Statute 118.15.
Habitual Truancy is when a child has been truant from school for part or all of five (5) or more days on
which school is held during a semester. Whoever violates this section may be penalized by the Court if
evidence has been provided by the school that Wisconsin State statute 188.16(5) has been violated or
Archdiocese of Milwaukee Policy #5113 (5-6-97).
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UNIFORM/DRESS CODE:
John Paul II Academy strives to create a school climate effective for learning. We observe a dress code to
achieve this objective. Along with promoting school identity, the school uniform emphasizes the
importance of school in a student’s life, where expectations of appearance and achievement are exist. The
dress code includes the school uniform, along with guidelines of out-of-uniform days.
Boys and Girls: Kindergarten – Grade 8
Shirts: Uniform shirts must always be Colors: Solid white, dark navy, or red
worn and must be tucked in. Only one Types:-knit shirt with a collar
uniform shirt may be worn at a time. -turtleneck/mock knit tops
Students may wear a plain white -button down shirt with a collar
undergarment under their uniform shirt. -long or short sleeves
-John Paul II Academy knit shirt
Not allowed: -oversized, or torn, shirts
-colored undershirts
-see-through fabric
-decorative trim or logos
Sweaters & Vests: Colors: Solid white, dark navy, or red
Types:-round or V-necked, waist length sweater vest
-round or V-Necked pullover
-cardigan
If a sweater is worn, a short with a collar must be worn
underneath.
Not allowed: Oversized or excessively bulky
Sweatshirts: Only John Paul II Academy Sweatshirts may be worn.
Pants: Pants purchased at Dennis Uniform, Colors: Solid dark navy, khaki, black
The Uniform Place, Kohl’s, JC Penney, or Types: -corduroy(thin wale only)
others merchandized as “uniform” pants. -cotton twill fabric
Pants must be worn around the waist. -hidden back pockets, without stitching
Not Allowed: -pants with denim fabric or contrasting
stitching
-sweatpants, knit pants, or wind pants
-decorative trim, extra zippers, studs, or
extra pockets on leg
Shorts: Shorts merchandised as “uniform” Colors: Solid dark navy, khaki, black
shorts may be worn in place of pants from Types: -with or without pleated front
August until October 31st, and April 1st -pull-on or zipper front
through June. -cuff or straight hem line
Length: To account for variances, the Not allowed: -athletic logos, lettering or decoration
length of student’s shorts should be -oversized shorts
between the student’s fingertips and knees -nylon, sweat, spandex, or jean
when standing straight. The student’s knee -outside pockets or “cargo”
must show.
Socks: Colors: Solid dark navy, khaki, black, white
Socks must cover the ankle and always be worn.
Girls may choose to wear tights, leggings, or nylons.
Not allowed: No show socks
Shoes: Closed toe shoes. A closed toe shoe with a strap across the
back is OK. Shoes worn must be no higher on the ankle
than a standard basketball or Chuck Taylor high top.
Tennis shoes must be worn for physical education class.
Not allowed: -wedges, platforms, or crocs
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Girls: Kindergarten – Grade 8
Jumper/Skirt Grades K to 4 are to wear a jumper or skort.
Grades 5 to 8 are to wear a skirt or skort.
Type: -Red and Navy, Woodland plaid
Hems may not be more than two inches above the knee.
Skorts: Skorts merchandised as Colors: Solid dark navy, khaki, black
“uniform” shorts may be worn in place Types: -with or without pleated front
of jumper or skirt from August until -pull-on or zipper front
October 31st, and April 1st through June. -cuff or straight hem line
Length: To account for variances, the Not allowed: -athletic logos, lettering or decoration
length of student’s shorts should be -oversized
between the student’s fingertips and -outside pockets or “cargo”
knees when standing straight. The
student’s knee must show.
ADDITIONAL UNIFORM POLICIES:
Game Days: Students who participate in school athletics may wear their school’s athletic jersey or
uniform on the date of a game in which they will be playing/participating. Students must wear appropriate
attire below the waist on these days.
Gym uniform: Students may be required to change for participation in physical education. Gym
uniforms should consist of a t-shirt or sweatshirt, and shorts or sweatpants. The “fingertip” test for gym
shorts will be followed. Deodorants may be brought to school, but the use of body sprays is not allowed.
Hair: Hair should be neat and clean. Hair styles that are unique or bordering on extreme (to be
determined by the principal) are not permitted.
Earrings: Boys may wear earrings. Only stud earrings are allowed for all students. All piercings must be
limited to the earlobe. No dangling earrings for boys or girls are permitted.
Make-up: No make-up of any kind is permitted. Only clear or light-colored nail polish is allowed.
Scout Uniform: Students may wear their Scout uniform on meeting days. However, if only the uniform
top is worn, students are expected to wear uniform pants.
Field trips: Teachers will inform parents as to whether students must wear a uniform or have been
approved for other dress attire for a field trip. All students should wear their uniform unless explicitly
informed by the teacher.
Out-of-Uniform/Jeans Days: These days are offered throughout the year, but now on specific days, and
are organized by the staff and principal. These days may serve many purposes, including the effort to
recognize a birthday or special event; or to reward good behavior or academic achievement. Students in
inappropriate clothing will be asked to change or call home.
Neat, clean, traditional, blue jeans (plain blue jeans that are not torn, full straight/boot leg and lie at the
waist) may be worn on a Birthday or Scrip Dress Down Day. Students participating in these days do not
need to have a shirt tucked in. Students may not wear: gym shorts, pajama pants, sleeveless tops, sweat
pants, tank tops, or anything that would be in direct violation of the daily uniform/dress code. Footwear
remains the same on these days as it does for the uniform. No flip-flops, Birkenstocks, sandals or any
other shoes that do not have a “back” may be worn on any school day.
Casual dress days are never held on a day when Mass occurs. We ask parents to help ensure that the
clothes worn by the children maintain the same standard of respectability that we seek with the standard
dress code.
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Warm Weather Uniform: The warm weather uniform is in effect from the beginning of the school to
October 31st, and April 1st to the end of the school year. The time period for warm weather uniforms may
be adjusted at the discretion of the Principal. Please use your best judgment about the weather when
sending your child to school.
Winter Weather: When snow is on the ground students are expected to wear boots. When the playground
is snow-covered, it is too difficult to maintain cleanliness in the classrooms when the same shoes worn
outside are worn inside. Students need to have snow boots when going out in the snow, or stand along the
wall where there is little snow.
Please use good judgment on appropriate clothing. Parents may be contacted to bring correct
clothing to school should the child come to school out of dress code.
EXTRA CURRICULAR ACTIVITIES
Extra-curricular activities offered through school with eligibility requirements are athletics (girls:
volleyball, basketball, cheerleading and track; boys: volleyball, basketball, and track). Other activities
where the school personnel may determine participation of a student due to grades and/or behavior are
Student Council, Yearbook, Scholastic Challenge, English Festival, mathematics competitions, Spelling
Bee, bowling, golf, and other activities. Scouts are available for both boys and girls as John Paul II
Academy troops, but are not under the jurisdiction of the school.
Altar Servers: An altar server is any boy, girl, man, or woman trained to assist the priest during the
celebration of the Mass and other liturgical celebrations. Students in grade 5 are trained during the school
year for participation in weekend masses during the second semester. Students in grades 5-8 are
encouraged to participate in this program. We count on the support of parents and guardians to help the
servers to be prompt as they assist the Parish Priest.
Athletics: The athletic program at John Paul II Academy is parish based. An athletic committee handles
all aspects of the program (coaches, training, practice schedule, equipment, fundraising, facility usage,
etc.) A grievance procedure is in place should there be any concerns. Students in grades 5-8 may
participate in basketball; grades 6-8 may participate in volleyball and track. Cheerleading is offered as an
activity.
Sports Participation: Sports programs are offered to John Paul II Academy students and CYF
participants in grades 5 through 8. Students wishing to participate in any sports programs at John Paul II
Academy must have current forms on file with the Athletic Association, to practice or play:
Physical exam form (good for 2 years)
Risk Acknowledgment (waiver) and consent to participate form
Emergency form
These forms may be obtained through the school office, from the DRE and the Athletic Association.
Forms and fees are collected at Sports Sign-Up Night. Date and times are sent via the “Friday Folder”
See athletic handbook for complete policy including 6145.2 (5-11-05).
Player Participation: At the elementary and middle school age level, participation is very much a key to
developing self-esteem. With this in mind, the physical and emotional well-being of each child shall be
placed ahead of the “win at all cost” attitude. There is nothing wrong with trying to place your team in a
position to win, but absolutely not at the expense of a child receiving playing time that has practiced and
is an eligible athlete. Being involved in the play is often more important than winning at this age. Each
eligible (to be defined in Extra Curricular Participation Policies) athlete attending practice on a regular
basis shall be afforded an adequate amount of playing time to further enhance their self-esteem and
athletic skills.
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In league games the rules regarding playing time are clearly defined by the league: all eligible players
must play at least one continuous quarter. In tournament games, although playing times are not defined,
the John Paul II Academy Athletic Association has determined that regardless of skill or grade level, each
eligible athlete will also be afforded a fair amount of playing time during the game.
Player Behavior: Foul Language or disruptive behavior will not be tolerated from players. If a coach is
having a discipline problem with a player, he/she and the Athletic Association will take the following
steps until it is resolved.
Coach notifies Athletic Association of the problem.
The coach resolves the problem by talking to the player.
The coach resolves the problem by talking to the player’s parents.
One of the player’s parents is required to be present at all practices and games.
Withhold all or part of the player’s playing time in games.
After the above steps are taken and the problem is not resolved, the Athletic Association, coach, and
parents will meet to determine if the participant will be suspended from the team.
Band: Lessons on band instruments are available through St. Catherine’s High School.. Students receive
a half-hour private/semi-private lesson during the school day. Parents provide transportation to/from a
1½ hour band practice held at St. Catherine’s High School once a week.
Scouts: Scout groups are offered for girls and boys.
Student Council: Student Council is comprised of four officers and two classroom representatives from
grades four through eight. The members plan spirit events and special activities. Student Council
provides school and community services. The Council acts as a sounding board for student concerns.
Students may be removed from the Council if academic or behavior standards are not upheld.
Yearbook Club: This is an extra-curricular activity that gives students an opportunity to volunteer to help
work on the school year book.
Extra Curricular Participation Eligibility Policies
(Based on Archdiocesan policy R6145.2)
“Eligibility to compete will be determined by the students’ academic record, effort, attendance and
conduct in school (whether Catholic or public), and in religious education classes.” School eligibility
policies are written as a positive guide to the development of participants in extra-curricular activities at
John Paul II Academy. It is intended to set guidelines for conduct that will help students develop in
maturity and Christianity.
The following rules have been set up in partnership by John Paul II Academy Administration, Parish
Administration (DRE), and the Athletic Association president.
A student will become ineligible at report time when s/he receives a failing grade in any subject. A
review of grades will take place approximately five (5) weeks later to determine if the student has
regained eligibility. If so, the student must practice one full week before being able to play/participate in
extracurricular activities. If the student still has a failing grade at the five (5) week review s/he will
remain ineligible until the next report is issued. Reports used include the mid-term progress report and
the report card.
A student who is suspended from school will not be allowed to participate in any extra-curricular
activities during the period s/he is suspended. These rules cover all sports, cheerleading, dances, math
competitions, and any other school-sponsored events. The administration will implement these policies
with advice and counsel from all faculties. If player is deemed ineligible, the administrator (school or
parish) places a call to parent and coach.
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CURRICULUM
John Paul II Academy’s program of instruction in all levels includes these areas:
Religion, Phonics, Handwriting, Math, Art, Science/Health, English, Music, Social Studies,
Spelling/Vocabulary, Physical Education, Technology and Family Life
Daily instructional experiences are enriched by field trips, classroom and school projects, and
opportunities for outreach and service to others.
John Paul II Academy is provided with curriculum guidelines and models provided by the Archdiocese of
Milwaukee Office for Schools and the Wisconsin Department of Public Instruction. Class time
requirements meet the recommendations of the State of Wisconsin and the Archdiocese of Milwaukee of
6 hours 20 minutes (including 20 minute lunch for 180 school days). See Appendix
Grades 6-8 are structured departmentally, giving the students the benefit of teachers with an expertise in a
given field. This structure not only enhances the program but also prepares the student for the changing
of classes in high school.
Religion:
John Paul II Academy students develop an understanding of the doctrine of the Catholic Church, as taught
to us by Jesus and His disciples, through the Gospels. An understanding of these beliefs provides a
foundation of faith development. Through prayer, Scripture, Liturgy, and knowledge of our Catholic
creed, students develop a moral self in order to make moral choices.
Students have an opportunity to develop their faith life through daily prayer and weekly liturgy.
Liturgical preparation is done on a rotation basis by grade level. Kindergarten students participate in Mass
on Holy Days. Participation as a reader, server, or gift bearer helps to involve students more actively in
the liturgy. Our pastor enhances our religion program through his homilies and visits in the classroom.
In addition to liturgies, students participate periodically in prayer services during special times
of the Liturgical Calendar. “Peace” Assemblies also prepared by classrooms, remind students monthly of
desired Catholic virtues. Throughout the year, students participate in activities developed around each
prayer service or Peace Assembly.
Sacramental Preparation
The sacraments of First Eucharist and First Reconciliation are received in grade 2. The reception of these
Sacraments are parish-based, but the teacher will assist with preparation in the classroom. The ultimate
responsibility of their child’s readiness lies with the parents/guardians. With this in mind, parents attend
evening gatherings facilitated by the Director of Religious Education.
Any special fees for books, church decorations, stipends, etc. are decided annually and are communicated
directly to the family.
These Sacramental times should be approached with reverence. They should not be seen as secular
events. The procedures for seating in church, use of camera, etc., will be communicated to families and
will be in accordance with the wishes of the Parish Priests, DRE and teachers.
John Paul II Academy students pray together each morning. Individual classrooms pray at lunch and
dismissal. Students participate in Stations of the Cross (Lent) and Reconciliation (Advent and Lent).
Non-Catholic Students
All students are expected to participate in John Paul II Academy Religion Curriculum; however, non-
Catholic students do not receive Sacraments. Graduates from John Paul II Academy are expected to
develop a sense of service to others. Through a requirement of 15 service hours (5 hours each in the area
of school, parish, and community) students gain an understanding of the dignity of all life, social justice,
and that individuals can help others in their community.
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Language Arts:
A literature-based model is used for reading/language arts in all the grades. An emphasis of phonics is
employed in the lower grades, along with spelling and vocabulary in all grades. This affords the child
opportunities to develop and use the skills in an integrated manner throughout the curriculum and develop
comprehension by making connections to their own real-life experiences.
English:
Teachers incorporate the teaching of grammar and writing skills within the English Curriculum. Students
are taught an understanding of parts of speech, their usage, and syntax. Students practice handwriting
skills and are given opportunities for creative writing developed through the Writing Process.
Math:
Our math program in grades 5-8 consists of two groups per class, which provide for the individual
abilities of students. An additional teacher works with accelerated students as the classroom teacher
works with the class. Eighth graders may take algebra if they qualify in the advanced math group. Math
is taught with an emphasis not only on concrete operations but also critically thinking in order to problem
solve.
Social Studies:
The Social Studies program encourages the students to develop a global sense of awareness and an
understanding and appreciation of the cultural diversity of the world. This is accomplished through the
study of communities, towns, states, local government, geography, history, and economics.
Science/Health:
The Science curriculum capitalizes on the students’ natural curiosity by developing a science knowledge
and literacy in order to actively participate in science labs and activities. Science involves the children
predicting and carrying out experiments to discover concepts. A Science Fair is conducted every other
year in conjunction with volunteer Scientists within the community to engage students to think creatively
in order to problem solve, using the Scientific Method. Health classes are incorporated so that students
gain knowledge of proper behaviors that lead to a healthy, productive life.
Music:
The Music curriculum provides students with opportunity to develop their appreciation of music. This is
achieved through singing, playing instruments, and movement with music. Our annual Christmas program
and Spring performance provides students an occasion to show their skills. In addition, the St. Catherine’s
High School band director comes to the school to teach lessons, giving opportunity for students in grades
6 – 8 to begin taking individual musical instrument lessons.
Technology:
Each student receives weekly instruction in computer. The computer not only instructs students in
computer skills and software applications, but also works with classroom teachers to integrate the use of
computers throughout the curricular program. Students have the opportunity to explore the Internet under
supervision. (See Computer and Internet policies, Appendix 1)
Art:
Students receive instruction once a week, allowing a creative opportunity to make art based on ideas,
feelings, memories and attitudes. A variety of materials and techniques are used for the creation and
perceiving of art. The children are given ample opportunity to display their artwork within the school and
in the community.
Physical Education:
Students in grades 1-4 have physical education twice a week while grades 5-8 students have physical
education once a week. All students participate in physical education classes unless the student has a
written medical excuse from a physician. A parent’s request is not sufficient under normal circumstances.
Middle school students should have roll-on, stick or gel deodorant for after physical education classes.
No body sprays are allowed. Gym shoes must be worn for Physical Education classes and activities.
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RESOURCE CENTERS:
Technology Lab: We installed software for the students to develop and improve skills needed in school
and the real world. Microsoft Office XP Professional Edition is used. Our server is upgraded so each
student has ample space to store work. Every classroom is hooked up to the Internet and can print off of
the network printer. The computers are multi-media ready. Most classrooms now have two PC’s that are
Internet ready. Each classroom has computer headphones.
Library: The school library houses a variety of materials for recreational reading and study. Books are
checked out for one or two weeks (depending on grade) and may be renewed (if not requested by other
students). When books are overdue, there is a five-cent fine for each school day the book is not returned.
(Students do not pay for days when they are absent).
Overdue notices will be sent via email once a week but students are responsible for returning their books
on time whether or not they receive a notice. Students are also responsible for any damage caused to
books. Parents assume responsibility for paying for lost or damaged books and other materials.
In 2011 the school will be implementing the Accelerated Reader program in Grades K-8. This program
allows students to read books and be quizzed on them to test reading comprehension. All books in the
school library, classrooms and even public libraries will likely have an AR quiz associated with them. The
school will issue instructions and information regarding the new AR program in all family new packets
being released August 1st.
FIELD TRIPS
Teachers are encouraged to plan educational class trips with their students. We believe that learning
occurs everywhere, not just in the classroom. While parents always have the final say in allowing the
child to go on a trip, we hope that no parent will forbid attendance without serious reason. No student
may stay home when the class is going on a field trip. S/he must report to school for supervised study. In
the event no one is available to supervise the student while his/her class is on a field trip, prior
arrangements will be made with the parents. Uniforms must be worn on all field trips unless other dress
is deemed more appropriate. This decision will be made by the teacher and/or principal.
All field trips begin and end at school. Written permission of a parent or guardian is required for
participation of pupils in field trips and community service activities. Chaperones must be 21 years of
age or older.
Chaperones
Parents/guardians are often recruited to assist as chaperones. We ask that all chaperones follow these
guidelines. All chaperones must have completed “Safeguarding All God’s Children.”
If you are a smoker, please refrain for the duration of the trip. If the field trip requires special dress, please
try to conform to the plans. Please arrive in a timely way and check in at the school office. If you are
exceptionally early, you may wait in the office area before proceeding to the classroom.
Assist the teacher in maintaining discipline and order for the trip’s duration. In fairness, chaperones
should not purchase gifts or food for students (especially small groups assigned only to them) without
consulting the teacher.
Please do not bring along younger children unless the trip is for families, since your focus must be on the
safety and well-being of the school children. Parent transportation may be required for certain field trips.
Proper forms with proof of insurance is required, as is the proper number of seat belts.
At no time shall alcoholic beverages be consumed.
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WELLNESS AND SAFETY:
ACCIDENTS AND EMERGENCIES
A special form will be sent home for parental signature authorizing any necessary medical/hospital
services in the event that the parent cannot be contacted in case of an emergency. Both home and
business telephone numbers must be listed as well as a third person in the event that the parent cannot be
reached. This form must be returned to the school office within 48 hours of issuance or on the first day of
school.
If an emergency situation involving your child arises at school, every effort will be made to contact you,
the parent. Therefore, it is essential that new telephone numbers and addresses be promptly
communicated to the school office. We encourage you to provide all telephone, cell, or beeper numbers
that may increase our ability to contact you.
The persons designated on your emergency card as contacts should be people who are regularly at home
and available to transport your child/ren from school. Even if your family lives close to school, you must
have a plan in place in the event a person other than you is needed. It is the responsibility of the parents
to make arrangements ahead of time in case of emergency/early dismissal and with the understanding that
the BASC may also be closed in an emergency situation.
When a student is seriously injured and the office is unable to reach the parent for an emergency, the
school will call 911. Should transportation to a hospital be required, as directed by 911 personnel, the
student will be transported to the hospital listed on the child’s emergency card.
The school follows the Federal guidelines for Bloodborne Pathogens in handling any injury or incident
involving blood or other bodily fluids for the health and safety of all involved.
DRUG AND ALCOHOL ABUSE
As members of a Christian faith community, we cannot accept the use of alcohol, drugs, and tobacco. The
most important responsibility of our community is to support and encourage human life. Therefore, we
take the following position:
“We consider any student’s use or possession of drugs, alcohol, or tobacco at school or school sponsored
events as an abuse that will not be tolerated. If any student enters the building under the influence, or in
possession of drugs or alcohol, or is suspected of the same, it is the responsibility of the principal to
investigate the matter and initiate a course of action which could result in suspension and/or expulsion.”
ILLNESS
For the health and safety of others, please do not send children to school when they are sick. It is not the
school’s responsibility to determine a child’s illness. Except for First Aid, school personnel may not give
the treatment of illness or bodily injury. Fever, nausea, rashes, earache, sore throat, etc. are symptoms
that a parent must check before sending a child to school. Under no circumstances is a pupil to leave
school when ill without first contacting the office. Office personnel will contact the parent or emergency
contact. Arrangements must be made for someone to pick up an ill student.
Parents are REQUIRED to call the school office by 8:30 a.m. on the day of the absence. (The school
phone number is 637-2012; an answering machine is available 24 hours a day.) If a phone call has not
been received, the school will phone the home or work place to inquire as to the whereabouts of the
student. A student must provide the school office with a written and signed note upon returning to school
after an absence. John Paul II Academy considers eight full days of absence, without definitive, medical
substantiation, during any single school quarter to be excessive. In such situations, the school may refer
the student and family to appropriate social services or legal agencies.
Arrangements must be made to complete assignments missed during illness. If a parent wishes to pick up
their child’s homework, please inform the school office when calling in the morning; the work will be
ready at the end of the school day usually by 2:15 p.m.
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IMMUNIZATIONS
The Wisconsin Division of Health requires immunizations for all students entering school. See Appendix
4 for requirements. Students must show written evidence of immunizations by the 30th day of school.
The Immunization Law allows parents a waiver for medical, religious, and personal conviction reasons.
A physician must sign a medical waiver. Parents who submit waivers are to understand that their
unprotected children will be excluded from school if a situation of vaccine preventable disease occurs.
PEACEFUL LEARNING ENVIRONMENT
Respect and the dignity of each person are essential to our Catholic faith and create a safe environment
essential for student learning. A single incident or a pattern of behavior with the purpose or effect to
create a hostile or intimidating environment destroys human dignity and produces a learning environment
in which achievement is impossible. When intimidation of another occurs, whether it has been
experienced or witnessed, it should be reported to a teacher or principal. The teacher or principal will
confidentially investigate and take action in order to eradicate this situation.
“SAFEGUARDING ALL OF GOD’S CHILDREN”
“Safeguarding all of God’s Children” is the brand name that identifies best practices programs designed
to help prevent wrongdoing and promote “right doing” within religious organizations. This programs
empower organizations and people to better control risk and improve the lives of all those who interact
with the Church.
The “Safeguarding all of God’s Children” program is the program for protecting children from child
sexual abuse. The seminar “Protecting God’s Children” awareness session is the initial program
component for adults in the faith community. All adults are protectors of children. As an adult, it is your
role in the faith community, to keep your eyes and ears open, and to report any suspicious activity to
appropriate authorities and church officials. Any volunteer who works with the students at John Paul II
Academy must have completed the “Safeguarding all of God’s Children” program before he/she is able
work with the students.
SAFETY PROCEDURES:
Fire and Tornado Drills: John Paul II Academy conducts fire and tornado drills as required by
Wisconsin law. These drills are documented and a report sent to the designated authorities prior to June
30th of each year.
Lock Down: In the event of an unsafe situation within the school vicinity, authorities may ask the school
to proceed with a school lock down. If this situation occurs, teachers are instructed to remain in their
classrooms with their students. Classroom doors are to remain locked until notification that all is safe.
Transportation of Students: When parents provide transportation for students to school events, parents
must be alerted to the liability they assume when transporting. All chaperones driving students must fill
out the Chaperone Driver form for the school to keep on file. Volunteer drivers must be 21 years of age or
older, have a valid, non-probationary driver’s license, and should have adequate liability insurance
coverage. The vehicle must have a valid and current registration and valid and current license plates.
(Archdiocese 3541(a) and 6153)
Gun Free School Zone: In furthering the protection of our students the federal government in 1990
enacted the Gun Free School Zones. The law states “It shall be unlawful for any individual knowingly to
possess a firearm at a place that the individual knows, or has reasonable cause to believe, is a school zone.
Whoever violates this law shall be fined not more than $5,000, imprisoned for not more than 5 years, or
both.”
No Smoking: Due to the health hazard caused by second hand smoke and for John Paul II Academy to
fully comply with the state’s “clean indoor air law” a No Smoking policy has been adopted.
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Appendices
UNIFIED’S POLICIES GOVERNING SCHOOL BUS CONDUCT
The bus driver is responsible for the behavior of students aboard the school bus. The bus driver shall
expect and shall receive full administrative support in exercising his/her duties in maintaining proper
student behavior and safety aboard his/her bus. This support of necessity is based on the premise that the
bus driver has exercised reasonable judgment in the performance of his/her duties. If violations occur, the
following procedures will be enforced.
All reports of misconduct shall be submitted to the Transportation Department no later than 12 noon each
day. These reports shall be from the previous afternoon and the morning of the day submitted.
The Transportation Department shall determine the severity of the report of misconduct. Minor offences
may be referred to the school principal for action. If the report is taken to the principal, the principal shall
send a copy of the disciplinary action taken to the parents, bus company and the Transportation
Department. In all other cases, the Transportation Department shall notify the parents, school and the bus
company. Reports of a more serious nature shall be acted upon by the Transportation supervisor.
Recommendation of the bus driver shall be considered. School bus riding privileges may be suspended
for a one (1) to ten (10) day period. Parents, school and bus company shall be notified in advance of
suspension dates. A serious safety violation of a safety measure; such as, working any item in the driver’s
compartment, throwing any item at or hitting the driver, smoking, possession of a weapon or any other
similar safety violation shall result in the suspension of bus riding privileges for the remainder of the
school year and could be referred to the Assistant Superintendent of Student Personnel for expulsion,
reassignment or other appropriate action.
A student shall not possess, use, be under the influence, give, sell, or transfer illegal drugs, alcoholic
beverages, other controlled substances, unauthorized prescription drugs, “look alikes” or synthetic
substances.
Parents and/or students may appeal the action taken by request through the Transportation Department.
Upon such request the Transportation Department shall arrange a conference involving the pertinent
parties. The decision arrived at, as a result of the conference shall be approved by the Transportation
Department.
Bus drivers may be required to submit a narrative supporting the report of misconduct. The narrative
must include: driver’s name, school route number – A.M. or P.M. – of student, date of act of misconduct,
all actions as seen by the driver to support the report of misconduct.
The driver must be willing to have the original narrative notarized. The driver may be required to appear
before the Transportation supervisor and /or the Assistant Supervisor.
43
JOHN PAUL II ACADEMY
Student Network Responsibility Agreement
Internet Rules:
Students are responsible for good behavior on school computer networks just as they are in a classroom or
a school hallway. Communications on the network are often public in nature. General school rules for
behavior and communications apply. Likewise, appropriate disciplinary approaches will be taken to deal
with those who cannot follow these rules.
The network is provided for students to use as a learning tool, conduct research and communicate with
others as appropriate. Independent access to network services is provided to students who agree to act in
a considerate and responsible manner. Parent’s permission is required for minors. Access is a privilege,
not a right. Access entails responsibility. Students must request permission from a staff member in
charge before accessing the Internet or printing materials from the Internet.
Individual users of the school computer networks are responsible for their behavior and communications
over those networks. It is presumed that users will comply with the school standards and will honor the
agreements they have signed.
Network storage areas will be treated like school lockers. Network administrators may review files and
communications to maintain school integrity and insure that users are using the system responsibly. Users
should not expect that files stored on school servers will always be private. During school, teachers of
elementary and middle school classes will guide them toward appropriate material.
Prohibited actions include but are not limited to:
Sending or displaying offensive Using obscene language
messages, pictures or web sites
Harassing, insulting, cyber-bullying or Violating copyright laws
attacking others
Damaging computers, computer Obtaining, communicating and / or
systems or computer networks using others’ passwords
Trespassing in others’ folders, work or Intentionally wasting limited resources
files
Employing the network for commercial Enticing others to view or do any of
purposes the items which are not permitted
Playing with equipment or cords Plagiarism of documents received on
without the express permission of a the network or use of sites which
staff member of the school. promote the plagiarism of documents
and assignments.
Depending on the violation, one or more of the following sanctions may be invoked:
1. Loss of access to school computing network and equipment.
2. Revocation of rights and privileges for a specified amount of time to school computing resources.
This may involve a failing grade if the student cannot complete assignments that require the use
of this equipment.
3. Notification to law enforcement agencies.
4. The use of current infraction system currently in place at John Paul II Academy. Depending on
the event and the number of occurrences, this could lead to suspension or expulsion.
Form
6161.2(a)
44
John Paul II Academy
This school has chosen to permit students access to computers and telecommunications resources to
further its educational goals and objectives reasonable care has been taken to assure the appropriateness
and educational quality of the materials available through the use educational software and
telecommunications. However, parents and guardians are warned that this school and the Archdiocese of
Milwaukee do not have total control of the information on the Internet. Parents and guardians are the
primary authority responsible for imparting the standards of ethical and legal conduct their child or ward
should follow. Therefore, this school supports and respects each family’s right to decide whether or not
their child may have access to this resource.
1. I am the parent/guardian of the below named student. I have the Acceptable Use Policy for
Computers and Telecommunications (“the policy”) and I have either explained it to my
child/ward (“student”) or I have assured myself that the student understands it. I also understand
my own and the student’s responsibilities regarding computer hardware, software and Internet
access at the school.
2. I have read the reverse side of this form titled, Student Network Responsibility Agreement and
Subscribe to the rules and regulations.
3. PLEASE CHECK ONE OF THE FOLLOWING:
_____ I hereby consent to the student having access to and use of, the telecommunications
resources at the school. I also hereby indemnify and hold harmless the Archdiocese of
Milwaukee and the school from any claim or loss resulting from any infraction by the student of
the policy or any applicable law.
_____ I do not consent to the student having access to, or use of, the telecommunications
resources at the school.
____________________________________________________________________________
(Parent’s/Guardian’s Signature) (Date)
____________________________________________________________________________
(Name of Parent/Guardian – Please Print)
____________________________________________________________________________
(Name of Student – Please Print) (Student’s Signature) (Grade) (Homeroom Teacher)
____________________________________________________________________________
(Street Address) (City)
____________________________________________________________________________
(State) (Zip) (Home Phone) (Work Phone)
Please return to John Paul II Academy. Thank you!
45
Date: August 19, 2003
To: Staff. Students and their Parents
Subject: Annual Letter of Availability of Asbestos Management Plan
John Paul II Academy has been inspected for asbestos containing building materials. Their management
plan has been submitted to the State of Wisconsin for review in compliance with the Asbestos Hazard
Emergency Response Act (AHERA) 40CFR Part 763 effective October 1987. Schauer & Associates,
now Onyx Special Services, has been contracted to perform the required 3 year re-inspections and insure
compliance with the EPA (Environmental Protection Agency). This letter is part of that compliance.
The management plan shall be available for inspection during normal business in each school’s
administrative office. There will be no restriction as to who will be allowed to review the plan, and there
will be no cost involved Due to the size and complexity of this document, you may require assistance of
a staff person familiar with the plan during your examination of the document in our offices.
Copies of the plan or parts of the plan may be requested in writing and will be made available within
thirty (30) days. A fee for labor and duplication cost will be charged and is to be paid in advance.
Any response action outlined in the plan has been performed in a timely manner. Mandatory six-month
periodic surveillance will be performed within every six months by maintenance personnel of the school
or by personnel from Onyx Special Services. This service will continue within every six months, as well
as three-year re-inspections.
These activities do not mean that there is an asbestos problem in our schools. Asbestos related activities
and public notification of these activities are mandatory as stated by the EPA Federal Register, Vol. 52,
N. 210, Sec. 763.93.
Sincerely,
Joe Clemence
Designated Person
46
Classroom Instructional Time:
Schools will provide at least the minimum recommended allocated instructional time per week in
each subject area.
While there is a recommended allocated instructional time for each subject, educators are encouraged
to integrate subjects within the curriculum whenever possible.
Grade Level K 1 2 3 4 5 6 7 8
Religion 10% 100 100 100 150 150 200 200 200
Reading/Language
Arts 40% 700 700 626 600 525 425 425 425
Math 10% 250 250 250 250 250 250 250 250
Social Studies 10% 125 150 175 200 225 250 250 250
Science 5% 100 100 150 150 200 250 250 250
Health 5% 75 75 75 75 75 75 75 75
Physical Education 10% 75 75 75 90 90 90 90 90
Art 5% 90 90 90 90 90 90 90 90
Music 5% 75 75 75 75 75 45 45 45
World Language 0% 0 0 0 0 0 40 40 40
Technology
Total Allocated
Instructional 100% 1590 1615 1616 1680 1680 1715 1715 1715
Student attendance at liturgies is encouraged; however, only one liturgy attendance may be included
as instructional time per week.
Up to one-third of each day in the kindergarten schedule may be reserved for students' self-selected
instructional activities. The allocated instructional time recommendations presented in column K
apply only to the portion of the schedule planned for teacher-directed activities. The time allocations
for kindergarten are expressed in percentages to facilitate planning for various kindergarten
schedules.
Middle School (Grades 6-8) instructional times may vary from the above schedule in alignment with DPI
parameters " to achieve the objectives and allocation of instructional time identified in the curriculum
plans." Schools will submit a supportive rational/philosophy and a revised Instructional Minutes grid for
the middle school program if times vary from the recommended schedule.
Health instruction may be integrated into other disciplines as long as curricular content is clearly
articulated.
Archdiocese of Milwaukee 6112.1(a)
47
Medical Release Form
PARTICIPANT’S NAME:_______________________ BIRTH DATE: ____________ SEX: ________
FAMILY DOCTOR: ____________________________ PHONE: (____)________________________
Family Health Plan Carrier: _______________________ Policy Number: _________________________
MEDICAL MATTERS: I hereby warrant to the best of my knowledge, my child is in good health, and I
assume all responsibility for the health of my child. OF THE FOLLOWING STATEMENTS pertaining
to medical matters, SIGN ONLY THOSE IN ACCORDANCE WITH YOUR WISHES.
Emergency Medical Treatment: In the event of an emergency, I hereby give permission to transport my
child to a hospital for emergency medical or surgical treatment. I wish to be advised prior to any further
treatment by the hospital or doctor. In the event of an emergency, if you are unable to reach me at the
above numbers, please contact:
NAME & RELATIONSHIP: ____________________________________________________________
HOME PHONE: (____)____________________ BUSINESS PHONE: (____)______________________
Signature ____________________________________________ Date ____________________________
Other Medical Treatment: In the event it comes to the attention of a DESIGNATED SUPERVISOR or
staff that my SON/DAUGHTER/WARD becomes ill with symptoms of headache, vomiting, sore throat,
fever, or diarrhea, I DO want to be called.
Signature ____________________________________________ Date ____________________________
Medications: My SON/DAUGHTER/WARD is taking medications at present and will bring all such
medications necessary, and such medications will be well-labeled. I give permission him/her to take this
medication on his/her own. The dosage and frequency of dosage is as follows: _____________________
Signature ____________________________________________ Date ____________________________
If requested, I DO give permission for my SON/DAUGHTER/WARD to be given the following
(circle): Aspirin, Benedryl, Midol, Ibuprofen, Pepto Bismo, Cough drops, Aspicream, Tums, Sudafed,
Primatene Mist, Tylenol, Other ___________
Signature ____________________________________________ Date ___________________________
No Medication of Any Type: whether prescription or nonprescription may be administered to my
SON/DAUGHTER/WARD unless the situation is life threatening and emergency treatment is required.
Signature ____________________________________________ Date ___________________________
Specific Medical Information: The parish/school will take reasonable care to see that the following
information will be held in confidence.
Allergic reactions (medications, foods, plants, insects, etc.): ____________________________________
Immunizations: Date of last tetanus/diphtheria immunization:___________________________________
Does child have a medically prescribed diet? ________________________________________________
Any physical limitations? ________________________________________________________________
Is child subject to chronic homesickness, emotional reactions to new situations, sleepwalking, bedwetting,
fainting?_____________________________________________________________________________
Has child recently been exposed to contagious disease or conditions, such as mumps, measles,
chickenpox, etc? ________ If so date and disease or condition: __________________________________
You should be aware to these special medical conditions of my child:
____________________________________________________________
Form: 6153(d) 5-1-01 Archdiocese of Milwaukee
48
Volunteer Driver Information Sheet
I. Driver: Name: ______________________________________________ 21 yrs. or older: Y:___ N:___
Address: __________________________________________ Phone: ________________________
City: _________________________________________________ Zip: _______________________
Driver's License Number: _____________________________________________________________
Date of birth (necessary to check driver record)* ___________________________________________
(* As a volunteer driver for this parish/organization, your driver record on file with the Wisconsin
Department of Transportation may be requested and reviewed.)
II. Vehicle that will be used:
Name of Owner: ____________________________________________________________________
Address of Owner: __________________________________________________________________
Year and Make: __________________ Model:______________ License Plate: __________________
Registration Expires: _________________________ Inspection Expires:______________________
If more than one vehicle is to be used, requested information must be provided for each vehicle.
III. Insurance Information: When using a privately owned vehicle, the insurance coverage is the limits of
the insurance policy covering that specific vehicle.
Insurance Company: _________________________________________________________________
Policy Number: _______________________________ Expiration date: ________________________
Liability Limits of Policy**____________________________________________________________
(** Please note: the minimal acceptable liability for privately owned vehicles in $100,000/$300,000.)
IV. Driving record:
Do you have an alcohol or drug-related driving arrest within the past five years? ____ Yes ____ No
Do you have more than three moving violations within the past three years? ____ Yes ____ No
Has your license been suspended or revoked in the past three years: ____ Yes ____ No
If the answer to any of the above questions is yes, you are NOT an approved driver for the parish/school
until your driver recorded with the DMV has been reviewed and approved by a representative of Catholic
Mutual.
V. Certification: I certify that the information given on this form is true and correct to the best of my
knowledge. I understand that as a volunteer driver, I must be 21 yrs. of age or older, hold a valid driver’s
license, and have the required insurance coverage in effect on any vehicle used to transport students.
Signature: __________________________________ Date: _____________________________________
Form
6153(c)
Archdiocese of Milwaukee
49