Executive Assistant to the Principal Registrar FMC by pptfiles

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									                           FEDERAL MAGISTRATES COURT OF AUSTRALIA

                                Position Description Package
                 EXECUTIVE ASSISTANT TO THE PRINCIPAL
                                REGISTRAR
                               APS LEVEL 5
                    $61,593 - $65,312 plus superannuation
                          ONGOING / FULL TIME
                         POSITION NUMBER: 6208
                         MELBOURNE REGISTRY
          Notified in the APS Employment Gazette:                           Thursday, 11 November 2010

          Closing date for applications:                                    Thursday, 18 November 2010

      Once you have read the information about the duties of this position, please
      contact Adele Byrne on (03) 8600 4470 if you have any questions.


                                      HOW TO APPLY FOR THIS POSITION

Please include with your application:

         The Federal Magistrates Court of Australia Job Application Coversheet - this is located
          on our website: www.fmc.gov.au
         A comprehensive statement of claims against the selection criteria
         An up to date resume detailing your skills and work history
         Certified copies of relevant qualifications
Please Note: Receipt of email applications will be acknowledged, however mailed or faxed applications will not.


Please submit your application to:
                 Email:        fmcjob6208@fmc.gov.au

    Postal Address:            Attention: Recruitment Officer
                               FMC Corporate Services
                               GPO Box 9991
                               CANBERRA ACT 2601
                   Fax:        (02) 6243 5680


Please Note: Late or incomplete applications will not be accepted without prior approval. Please
advise in writing or email if you decide to withdraw from the selection process.
               The Federal Magistrates Court of Australia is an equal opportunity employer.

                         ‘One APS Career… Thousands of Opportunities’
                                            Federal Magistrates Court of Australia


                               JOB DESCRIPTION

      EXECUTIVE ASSISTANT TO PRINCIPAL REGISTRAR - APS 5


The Court’s Principal Registrar supports the judicial functioning of the Court,
through the provision of high-level legal and procedural advice within the Court.

The role of the Executive Assistant to the Principal Registrar is to:

           provide legal research assistance and strategic advice
           liaise with the Principal Registrar and the communication team on
            changes to court rules/forms and publications.
           develop and maintain positive, productive and collaborative
            relationships with the Federal Magistrates and their staff, sessional
            registrars, the legal profession and other external stakeholders
           investigate, resolve and/or provide advice to the Principal Registrar
            in relation to court practices and procedures
           assist with project work
           provide advice to the Principal Registrar on the Court’s evolving
            case management system and electronic filing future
           maintain and update material for new federal magistrates
           ensure the confidentiality and security of documentation held within
            the Principal Registrar’s office
           manage change in a challenging environment
           ensure the policies and standards of the Courts are promoted and
            maintained
           supervise the Assistant to the Principal Registrar and generally
            manage the office
           participate in various working groups e.g. Divorce Issues Working
            Group, the Family Law Courts Efiling Working Group, and
           respond to queries from the Attorney-General’s Department and
            other agencies such as the Australian Human Rights Commission,
            Commonwealth Ombudsman etc in regards to complaints.


 REPORTING RELATIONSHIPS
 The Executive Assistant reports to the Principal Registrar.
 Reporting to the Executive Assistant is the Assistant to the Principal Registrar.
SELECTION CRITERIA
1. Demonstrated experience in providing quality personal and administrative
   assistance and support to senior executives.
2. Demonstrated ability to develop and maintain productive working
   relationships across the organisation through well developed personal
   skills, tact, and discretion; and the ability to communicate effectively with
   members of the judiciary, the legal profession, the public and other court
   staff.
3. Sound organisation skills, including the ability to set and manage priorities,
   meet deadlines and work effectively under pressure.
4. Demonstrated ability to work well in a team, to act with integrity, use
   initiative and work unsupervised.
5. Knowledge or ability to quickly acquire knowledge of Federal Magistrates
   Court functions, organisation, practices procedures and terminology.

								
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