FEDERAL MAGISTRATES COURT OF AUSTRALIA Position Description Package EXECUTIVE ASSISTANT TO THE PRINCIPAL REGISTRAR APS LEVEL 5 $61,593 - $65,312 plus superannuation ONGOING / FULL TIME POSITION NUMBER: 6208 MELBOURNE REGISTRY Notified in the APS Employment Gazette: Thursday, 11 November 2010 Closing date for applications: Thursday, 18 November 2010 Once you have read the information about the duties of this position, please contact Adele Byrne on (03) 8600 4470 if you have any questions. HOW TO APPLY FOR THIS POSITION Please include with your application: The Federal Magistrates Court of Australia Job Application Coversheet - this is located on our website: www.fmc.gov.au A comprehensive statement of claims against the selection criteria An up to date resume detailing your skills and work history Certified copies of relevant qualifications Please Note: Receipt of email applications will be acknowledged, however mailed or faxed applications will not. Please submit your application to: Email: firstname.lastname@example.org Postal Address: Attention: Recruitment Officer FMC Corporate Services GPO Box 9991 CANBERRA ACT 2601 Fax: (02) 6243 5680 Please Note: Late or incomplete applications will not be accepted without prior approval. Please advise in writing or email if you decide to withdraw from the selection process. The Federal Magistrates Court of Australia is an equal opportunity employer. ‘One APS Career… Thousands of Opportunities’ Federal Magistrates Court of Australia JOB DESCRIPTION EXECUTIVE ASSISTANT TO PRINCIPAL REGISTRAR - APS 5 The Court’s Principal Registrar supports the judicial functioning of the Court, through the provision of high-level legal and procedural advice within the Court. The role of the Executive Assistant to the Principal Registrar is to: provide legal research assistance and strategic advice liaise with the Principal Registrar and the communication team on changes to court rules/forms and publications. develop and maintain positive, productive and collaborative relationships with the Federal Magistrates and their staff, sessional registrars, the legal profession and other external stakeholders investigate, resolve and/or provide advice to the Principal Registrar in relation to court practices and procedures assist with project work provide advice to the Principal Registrar on the Court’s evolving case management system and electronic filing future maintain and update material for new federal magistrates ensure the confidentiality and security of documentation held within the Principal Registrar’s office manage change in a challenging environment ensure the policies and standards of the Courts are promoted and maintained supervise the Assistant to the Principal Registrar and generally manage the office participate in various working groups e.g. Divorce Issues Working Group, the Family Law Courts Efiling Working Group, and respond to queries from the Attorney-General’s Department and other agencies such as the Australian Human Rights Commission, Commonwealth Ombudsman etc in regards to complaints. REPORTING RELATIONSHIPS The Executive Assistant reports to the Principal Registrar. Reporting to the Executive Assistant is the Assistant to the Principal Registrar. SELECTION CRITERIA 1. Demonstrated experience in providing quality personal and administrative assistance and support to senior executives. 2. Demonstrated ability to develop and maintain productive working relationships across the organisation through well developed personal skills, tact, and discretion; and the ability to communicate effectively with members of the judiciary, the legal profession, the public and other court staff. 3. Sound organisation skills, including the ability to set and manage priorities, meet deadlines and work effectively under pressure. 4. Demonstrated ability to work well in a team, to act with integrity, use initiative and work unsupervised. 5. Knowledge or ability to quickly acquire knowledge of Federal Magistrates Court functions, organisation, practices procedures and terminology.
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