The Regular Meeting of the Mayor and Council was held in Council

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					                             BOROUGH of GARWOOD

                               Regular MINUTES of the
                                COUNCIL MEETING
                                       September 27, 2011

The Regular Meeting of the Mayor and Council was held in Council Chambers and called
to order at 7:55 p.m. by Mayor Quattrocchi. She asked all present to participate in a
moment of silence, followed by a salute to the flag.

Adequate notice of this meeting was provided to the Cranford Chronicle and the Star
Ledger advertised on January 7, 2011, and the and prominently posted on the municipal
public bulletin board and filed in the office of the municipal clerk informing the Public of
the time and place according to the Provisions of the Open Public Meeting Law (Chapter
231, P.L. 1975).


ROLL CALL:
Municipal Clerk Christina Ariemma administered Roll Call. The Members Present were:
Mayor Quattrocchi                                     Councilman Petruzzelli
Council President Hak                                 Councilman Sluka
Councilman Mathieu                                    Councilwoman Todisco

Also Present: Borough Administrator/Clerk Christina Ariemma and Borough Attorney
Joseph J. Triarsi.

Councilman DeFilippo was absent.


MINUTES:
Regular Meeting of the Mayor and Council held on September 13, 2011.
Workshop Session of the Mayor and Council held on September 13, 2011.

The foregoing minutes were approved as submitted by motion of Councilman Sluka,
seconded by Councilwoman Todisco. All Ayes.


COMMUNICATIONS:
   1)     NEW JERSEY STATE LEAGUE OF MUNICIPALITIES –
          a. Mayor’s Fax Advisory –
                   i. 09/12/11, RE: Date & Location Change for Foundation Event “Emergency Management:
                      Utilities and Shore Communities”
                  ii. 09/12/11, RE: Governor Christie Announces Available Funding to help Local
                      Governments Repair Storm Damaged Roads and Bridges.
                 iii. 09/12/11, RE: Governor Christie Orders Flags Lowered to Half Staff, September 9 th
                      through September 11th.
                 iv. 09/13/11, RE: Mayors needed! Please join our Legislative Committee.
                  v. 09/14/11, RE: Federal Transportation/FAA Funding Developments
                 vi. 09/14/11, RE: S-2887, Exempts Certain Wind Turbines from Local Review.
                vii. 09/14/11, RE: Budget Issues Relating to Hurricane Irene.
               viii. 09/14/11, RE: Hurricane Irene Public Assistance Web-site.
                 ix. 09/15/11, RE: Rutgers Seminar on Pension and Health Benefits.
                  x. 09/15/11, RE: Hurricane Irene FEMA Recovery News.
                 xi. 09/15/11, RE: BPU Public Hearings on Electric Utilities.
                xii. 09/16/11, RE: Reorganization Plan No. 001-2001, Abolishes COAH, Transfers
                      Responsibilities to DCA.
               xiii. 09/20/11, RE: Energy Tax White Paper Released.
                xiv. 09/21/11, RE: S-2887, Wind Turbines on Preserved Farmland, HELD.
          RECEIVED AND FILED
   2)     COMCAST –
          a. 09/12/11, RE: Cable Changes
          RECEIVED AND FILED
   3)     BRUCE PATERSON – 09/08/11, RE: 09/06/11 and 09/13/11 and 9/21/11, RE: The latest
          UCUA/Covanta Ordinance 725-2011


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                                                Council Meeting Minutes/September 27, 2011

           RECEIVED AND FILED
   4)      LISA MARANO, PTA PRESIDENT – 09/13/11, RE: Invitation to participate in the National Walk
           to School Day, October 5, 2011.
           RECEIVED AND FILED
   5)      CHRISTINA M. ARIEMMA, BOROUGH ADMINISTRATOR/CLERK – 09/15/11, RE: FEMA
           and SWAC.
           RECEIVED AND FILED
   6)      ELIZABETH MATHIEU – 09/20/11, RE: Regarding the Borough Clerk at 8/9/11 council meeting.
           RECEIVED AND FILED
   7)      UNION COUNTY SOLID WASTE ADVISORY COUNCIL – 09/20/11, RE: Minutes of Special
           Meetings held June, 8, 2011 and September 14, 2011.
           RECEIVED AND FILED



ORDINANCES:
NONE.


COMMITTEE REPORTS
POLICE: Council President Hak, Chr. NO REPORT

PUBLIC HEALTH: Councilwoman Todisco NO REPORT

STREETS AND ROADS/ECOLOGY: Council President Hak , Chr. NO REPORT

FIRE: Councilman Petruzzelli, Chr. NO REPORT

FINANCE: Councilman Mathieu, Chr. NO REPORT

BUILDINGS AND GROUNDS: Councilman DeFilippo, Chr. ABSENT

LAWS AND LICENSES: Councilman Sluka, Chr. NO REPORT

RECREATION: Councilwoman Todisco, Chr.
The Recreation Commission met on September 21st and I have a few items to report on. Some
upcoming dates include: Children's Halloween ceramic on Oct. 25th 3:00pm to 4:30pm. Ladies
Halloween ceramics on Oct. 26th 7:30pm to 9:00pm. Family Ice skating on Dec. 17th 6:00pm to
8:00pm. Family Ice skating on Mar. 17th 6:00pm to 8:00pm. Scheduled Gym time for Basketball
Oct. 3rd to 19th everyday excluding weekends. We were unable to get gym time for Oct. 20th to
Nov. 28th due to other conflicts. Currently have a request for the gym between Nov 29th and
Mar. 15th and are waiting on approval. Jack Sullivan had a lot of positives to say about the
previous Field Hockey Clinic, and the Commission would like to have another one this winter.
Also, in response to citizen’s requests, today, I submitted four names to the Mayor to consider for
appointment to the Commission.
COMMENT: Mayor Quattrocchi mentioned she responded to Councilwoman Todisco’s e-mail.
Report received and spread across the minutes by motion of Councilman Sluka,
seconded by Councilman Petruzzelli.

COMMITTEE ON AGING: Councilman DeFilippo ABSENT

LIBRARY, MAYOR’S REPRESENTATIVE: Council President Hak NO REPORT

SCHOOL BOARD LIAISON: Councilman Sluka
On September 20th, the Board of Education held a meeting. The main discussions
centered around several issues. 1) A new anti-bullying campaign is underway. Mrs.
Emmons and Mrs. Theresa Parkhill are the anti-bullying coordinators. Parents that
attended the Back to School Night, were required to attend an anti-bullying seminar and
are urged to speak to their children and support the program. 2) Washington School is
being used by Cranford for an estimated 2 months. The Superintendent of Cranford


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                                               Council Meeting Minutes/September 27, 2011

thanked the residents and the Board. Shared services of sorts were being discussed in
Executive Session. 3) Also slated to be discussed in Executive Session is the teacher’s
contract.
COMMENT: Councilwoman Todisco mentioned the anti-bullying law. She stated the
police get involved where she teaches, and it is serious.
Councilman Sluka explained how the program works.
Councilman Mathieu said he hopes they are not made criminals as a result of the regular
playground fight.
Councilman Sluka explained it is State mandated.
Councilwoman Todisco explained officers are assigned and the responsibilities are
defined. They have guidelines to follow.
Mayor Quattrocchi also commented on this matter and provided other examples. She
further commented she supports this program.
Councilman Mathieu mentioned we should really keep an eye on this.

TRANSPORTATION ADVISORY COUNCIL REPRESENTATIVE:
Councilman Mathieu NO REPORT

CELEBRATION OF PUBLIC EVENTS AND HOLIDAYS LIAISON:
Councilwoman Todisco NO REPORT

UNION COUNTY AIR TRAFFIC NOISE ADVISORY BOARD REPRESENTATIVE:
Councilwoman Todisco
Two long-term projects on the horizon were discussed at our last meeting last night, September
26th. In July, the FAA made a presentation to Congress for air space redesign, including a change
of routes affecting JFK, and will provide more details to Congress on October 20th. An
environmental plan suggested Union County would be affected, but the presentation and map
shown to Congress by the FAA did not show the County being affected. The Advisory Board
decided not to take any direction action, but rather wait to learn more details to understand the
affect on Union County. Also, the Board has asked for a copy of the preliminary proposal for a
third runway at Newark Airport. This project is far in the future if it is followed through on and
we suspect funding will be a major issue. Our next meeting will most likely be in November.
Report received and spread across the minutes by motion of Councilman Sluka,
seconded by Council President Hak.

ATHLETIC FIELD COMPLEX PROJECT COMMITTEE REPRESENTATIVE:
Councilman Petruzzelli
The Musial Group should have the bids specifications to us in 1 week from now. At that time the
administrator will have time to prepare documents and go out for bid. Bids should be out for
approximately 3 weeks. We should have bids back in approximately one month from now.
Asbestos removal has begun at the little league and will be done by the end of October.
COMMENT: Councilman Sluka commented on the asbestos removal.
Report received and spread across the minutes by motion of Councilman Sluka,
seconded by Council President Hak.

SHARED SERVICES INVESTIGATIVE COMMITTEE REPRESENTATIVE:
Councilman Mathieu
NO REPORT
COMMENT: However I have a question, did we receive mail from Cranford concerning
our wet building records. Mayor Quattrocchi responded yes.
Mayor Quattrocchi asked if Councilman Mathieu if he investigated the shares service
concerning energy with the County. Councilman Mathieu responded no.
Report received and spread across the minutes by motion of Councilman Sluka,
seconded by Council President Hak.




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                                                                   Council Meeting Minutes/September 27, 2011

OFFICER’S REPORTS:
NONE.


HEARING OF CITIZENS WHO WISH TO ADDRESS THE MAYOR AND
COUNCIL:
Bruce Paterson, 325 Willow Avenue mentioned the Mayor and Superintendent of schools
did bagging at Shop-Rite. He asked what was this about and why was it done.
Mayor Quattrocchi explained the bagging program and who participated. She explained the
purpose is to interact with government representatives and also the food bank was there and a
donation was made.

Bruce Paterson, 325 Willow Avenue commented on his letters concerning UCUA
amendments and provided a brief synopsis of them. He summarized the plan and expressed his
concerns with these amendments.

UNFINISHED BUSINESS
                                                  CONSENT AGENDA
                                                 (Adoption upon Roll Call)
                                                  RESOLUTION NO. 11-261
WHEREAS, the Mayor and Council of the Borough of Garwood previously determined that there is a need for professional engineering
& landscape architectural services for design and construction phase for the development of the Athletic Field Complex Project located
on Block 509/Lot 20, Block 512/Lot 6, Block 512/Lot 5 in the Borough of Garwood; and
WHEREAS, the said Governing Body awarded the above services to Kinsey Associates as per Resolution No. 08-168; and
WHEREAS, the said Governing Body determined that such services are professional services as defined in the Local Public Contracts
Law of the State of New Jersey; and
WHEREAS, the Local Public Contracts Law requires that a notice stating the nature, duration, services and amount of each contract
awarded as a professional services contract be printed once in the official newspaper of the municipality;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Garwood:
1.                    That the Mayor and Borough Clerk be and are hereby authorized and directed to amend the agreement with Kinsey
Associates, Hasting Commons, Building 2A, 486 Schooley’s Mtn. Road, Suite 207, Hackettstown, NJ 07840-4000, for the provision of
professional engineering & landscape architectural services for subsequent completion of construction contract documents for the site
development at the complex, several major revision sequences were necessitated by changes and additions to the scope of work. The
principle items are listed below in order of decreasing impact. 1) Change of building design and layout 2) HazMat soil removal 3)
Restructuring of project format, project scope and alternate bids in the Athletic Field Complex Project located on Block 509/Lot 20,
Block 512/Lot 6, Block 512/Lot 5 in the Borough of Garwood; and
2.                    That said Contractor shall receive additional fees not to exceed $6,890.00, for additional services included above as
in the proposal dated September 8, 2011; and
3.                    That this contract is awarded without competitive bidding as professional services pursuant to the Local Public
Contracts Law; and
4.                    That the Borough Clerk be and is hereby authorized and directed to maintain this resolution and the professional
services contract on file and available for public inspection in the Office of the Borough Clerk; and
5.                    That the Borough Clerk is hereby authorized and directed to publish a copy of this notice as required by law.
                                            Resolution NO. 11-262
BE IT RESOLVED, by the Mayor and Council of the Borough of Garwood, County of Union, State of New Jersey
hereby authorize the Borough Administrator/Clerk to prepare a Request for Proposals for professional services for a
Labor Attorney.
BE IT FURTHER RESOLVED that the Municipal Clerk be and is hereby authorized to solicit proposals for the
above services in accordance with law.
                                                  RESOLUTION NO. 11-263
BE IT RESOLVED, by the Mayor and Council of the Borough of Garwood, County of Union, State of New Jersey
hereby approves the change order #1 to the original bid submitted by:
Change Order # 1
Contractor:              Crossroad Construction Corp.
                         312 Emmet Street
                         Newark, NJ 07114
Project:                 2010 NJDOT Project
                         Change Order #1 $268,666.50
                         Supplemental       $3,474.86
ADJUSTED AMOUNT BASED ON CHANGE ORDER #1 - $272,141.36
REASON:          ADDITIONAL WORK
                                              Resolution 11-264 attached.

                                           RESOLUTION NO. 11-265
WHEREAS, if a licensee fails to file a renewal application on or before September 28, 2011, the licensee has
abandoned its license, and the municipality should pass a Resolution stating that the license has lapsed for failure to
renew; and
WHEREAS, Bay Leaf Post 6807 Veterans of Foreign Wars of the US, License No. 2006-31-015-001 has not
renewed the license for the 2011-2012 licensing term; and
WHEREAS, the renewal application and fees were not filed for the 2011-2012 license term.



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                                                          Council Meeting Minutes/September 27, 2011

NOW THEREFORE BE IT RESOLVED that License No. 2006-31-015-001 has lapsed and ceased to exist due to
the abandonment and failure to renew by the licensee. The basis for this action is the licensee’s failure to renew, is
that the club does not have the funds to continue to operate and its failure to file a renewal application and fees; and
BE IT FURTHER RSOLVED that should licensee bring the renewal application and fees before 4:30 on
September 28, 2011, this resolution shall be amended at the subsequent meeting of the Mayor and Council.



A motion to adopt Consent Agenda was made by, seconded by, whereupon Mayor
Quattrocchi directed Roll Call, Council President Hak-Aye, Councilman DeFilippo-
Absent, Councilman Mathieu-Aye, Councilman Petruzzelli-Aye, Councilman Sluka-Aye,
Councilwoman Todisco-Aye. 5-Ayes, 1-Absent. Consent Agenda Adopted.


RESOLUTIONS DELETED FROM THE CONSENT AGENDA:
NONE.


NEW BUSINESS:
Any new business the Mayor and Council may have:
NONE.


PAYMENT OF CLAIMS
A motion by Councilman Sluka to introduce the following resolution:

BE IT RESOLVED that the following claims as approved be and the same are hereby
ordered paid when properly signed and verified; and the payment of payrolls as listed is
hereby confirmed and ratified.

Developers Escrow Acct: $1,243.07                               Capital Acct: $86,144.65
Current Acct: $212,733.05

Motion duly seconded by Council President Hak, whereupon Mayor Quattrocchi directed
Roll Call, Council President Hak-Aye, Councilman DeFilippo-Absent, Councilman
Mathieu-Aye, Councilman Petruzzelli-Aye, Councilman Sluka-Aye, Councilwoman
Todisco-Aye. 5-Ayes, 1-Absent.

ADJOURNMENT
Mayor Quattrocchi announced the Regular Meeting of the Mayor and Council will be
held on TUESDAY, OCTOBER 11, 2011, in Council Chambers at 7:15 p.m.
Workshop Session to start at 7:00 p.m.


At 8:38 p.m., a motion to adjourn was made by Councilman Sluka, seconded by Council
President Hak. All Ayes.




                                                       CHRISTINA M. ARIEMMA, Municipal Clerk
                                                       Borough of Garwood



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