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NEW HAVEN UNIFIED SCHOOL DISTRICT NEW HAVEN UNIFIED SCHOOL DISTRICT MINUTES REGULAR BOARD

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NEW HAVEN UNIFIED SCHOOL DISTRICT NEW HAVEN UNIFIED SCHOOL DISTRICT MINUTES REGULAR BOARD Powered By Docstoc
					                          NEW HAVEN UNIFIED SCHOOL DISTRICT
                                     MINUTES

REGULAR BOARD MEETING held on Tuesday, August 21, 2007, in the Board Room of the
Educational Services Center, 34200 Alvarado-Niles Road, Union City, California.

Members Present:      Dino, Gregorio, Estes, Harper, Stringer

The meeting was called to Order at 7:00 p.m. by Board President Jenn Stringer.

Adjourn to Closed Session
At 7:01 p.m., the Board of Education adjourned to Closed Session to discuss the following:
       1.      Recommended Expulsions (Education Code Section 48900)

Reconvene to Open Session
The Board of Education reconvened to open session at 7:30 p.m. (Government Code Section
54957.6).

Expulsion Recommendations
(M.Harper, S.Gregorio, C.) to accept the recommendation of the Superintendent to expel Student
No. 1 for the period of 8/21/07 to 1/28/08 from the New Haven Unified School District for
violation of Education Code Sections 48900 (g), (h) and (k); and to suspend the expulsion in
accordance with Education Code Sections 48916 and 48917. January 2, 2008 is established as the
earliest date on which student may apply for readmission. Student is to be reinstated to James
Logan High School. Readmission criteria to include good behavior, attendance, and grades;
staying away from all school sites other than assigned campus; and no incident in the community
to require police intervention.
AYES:           Gregorio, Harper, Stringer
NOES:           Dino, Estes

Administrative Hearing Recommendations
(M.Dino, S.Estes, C.) to accept the recommendation of the Superintendent to expel Student No. 1
for the period of 8/21/07 to 1/28/08 from the New Haven Unified School District for violation of
Education Code Sections 48915 (a2), 48900 (b) and (k); and to suspend the expulsion in
accordance with Education Code Sections 48916 and 48917. January 2, 2008 is established as the
earliest date on which student may apply for readmission. Student is to be transferred to Conley-
Caraballo High School. Readmission criteria to include good behavior, attendance, and grades;
staying away from all school sites other than assigned campus; and no incident in the community
to require police intervention.
AYES:           Dino, Gregorio, Estes, Harper, Stringer

(M.Estes, S.Gregorio, C.) to accept the recommendation of the Superintendent to expel Student
No. 2 for the period of 8/21/07 to 1/28/08 from the New Haven Unified School District for
violation of Education Code Sections 48900 (a1), (f) and (k). January 2, 2008 is established as the
earliest date on which student may apply for readmission. Student is to be transferred to Alameda
County Office of Education. Readmission criteria to include good behavior, attendance, and
grades; staying away from all school sites other than assigned campus; and no incident in the
community to require police intervention.
August 21, 2007, Board of Education Minutes                                     Page 2 of 8


AYES:           Dino, Gregorio, Estes, Harper, Stringer

Pledge of Allegiance

Public Hearing and Approval of State Waiver Request for Mid Year Kindergarten Program
Executive Director of Student Services Kathy Moniz presented information relative to providing
a mid-year kindergarten program to be housed at the Cabello Student Support Center, which is
also the location of the district’s Community Day School. The California State Department of
Education requires that the Board of Education conduct a Public Hearing and approve a General
Waiver request.

The Public Hearing was opened by President Stringer at 7:37 p.m. There were no comments or
questions by members of the general public.

Member Estes stated she did not initially support this recommendation, but having heard that the
fence will be an appropriate height, she will now support it. She had concerns about the mix of
students and thanked Dr. Jaurequi for responding to these concerns.

Member Dino stated he is concerned about what happens outside of the school in areas that we
do not control.

Mrs. Moniz responded to questions and comments by members of the Board. The
teacher/student ratio will be 20:1 and there is currently a waiting list of seven students. Two
classes are currently planned and parents will be responsible for transportation. Advertising for
the program will begin once Board and State approval are granted. Member Estes asked that
consideration be given to providing transportation for parents.

Superintendent Jaurequi reported that a possible mid-year kindergarten program will be explored
for Hillview Crest Elementary School where space is available.

President Stringer closed the Public Hearing at 7:43 p.m.

(M.Dino, S.Harper, C.) to approve a State Waiver Request for a Mid Year Kindergarten
Program.
AYES:       Dino, Gregorio, Estes, Harper, Stringer

Public Hearing and Approval of State Waiver Request for Spectrum Non-Public School Program
Executive Director of Student Services Kathy Moniz presented information relative to the
Board’s approval of a State Waiver for Spectrum Non-public School to operate on the Cabello
site. She explained that the Spectrum program is currently housed on the Barnard-White Middle
School campus. However, when the school closes in June 2008 and Cesar Chavez Middle
School moves to the BWMS campus during the CCM renovation, there will no longer be space
for Spectrum to operate on that campus. The State of California will approve a waiver to allow a
non-public school to operate on the same site as a Community Day School if the Board of
Education confirms that satisfactory alternative facilities are not available for the Community
Day School.
August 21, 2007, Board of Education Minutes                                        Page 3 of 8


The Public Hearing was opened by President Stringer at 7:44 p.m. There were no comments or
questions by members of the general public.

Responding to Board questions, Mrs. Moniz stated that the earliest the move would take place
would be December. If that is not possible, the move would take place at the end of the school
year. The Spectrum program, which served severely handicapped students, will be located
between 50 and 100 yards from the Community Day School Program.

Dr. Jaurequi reminded the Board that it is our intent that all of the programs at the Cabello site be
revenue generating or revenue neutral. The Spectrum program will generate additional rent with
their desire to expand, in addition to expanded services we can provide to students.

President Stringer closed the Public Hearing at 7:49 p.m.

(M.Dino, S.Harper, C.) to approve a State Waiver Request for Spectrum Non-Public School
Program.
AYES:        Dino, Gregorio, Estes, Harper, Stringer

Public Comment – Hearing of Visitors on Topics Not on Agenda - None

Public Comment – Hearing of Visitors on Topics on Agenda - None

Strategic Plan First Annual Report – July 1, 2006 – June 30, 2007
The First Annual Report of the District Strategic Plan was presented for the Board’s information
by Deputy Superintendent David Pava. Quarterly reports have been provided over the course of
2006-07. Twenty-one of 54 actions plans were taken on for 2006-07. Twelve were completed
and nine will roll over into this school year. The number of action plans to be addressed during
2007-08 is ten. The planning committee will reconvene in November to review what has been
accomplished to date and plans for the future relative to the Strategic Plan.

Craig Boyan, Director of Assessment, and John McGuinness, Assessment and Evaluation
Analyst, reviewed Action Plans 1.1 and 1.2 relative to benchmarks and formative assessments.
They spoke about the benefits that will be realized by utilizing both North West Evaluation
Association (NWEA) Measures of Academic Progress (MAP) assessments and Data Director.
The assessments will provide valid and reliable growth scores for teachers and principals to
review several times each year. Data Director will allow teachers to quickly and easily score
their classroom formative assessments, and will also be the district’s new data warehouse.

Executive Director Glynn Thompson focused on Action Plan 1.22 – aligning standards with the
district’s instructional initiatives. For 2007-08, this action plan will be our “implementation
year”. The English/Language Arts maps will be implemented in every K-8 school and allow
teachers to collaboratively plan together and develop rigorous assignments. This will also tie
into the work being done with assessments. District administrators will frequently be at schools
to coach site administrators and participate in learning walks.

Superintendent Jaurequi stated that even if an item is listed as “completed”, that does not mean
we are not doing the item anymore, but that there are systems in place, as well as funding over
time. The work connected to the overall Strategic Plan is never completely finished.
August 21, 2007, Board of Education Minutes                                       Page 4 of 8




Regarding student outcomes to date, Dr. Jaurequi indicated that a Board study session will be
scheduled in October when all of the data is available.

Member Estes stated her ongoing concern is what we do when we know that the kids don’t know
it and asked about specific areas for implementation for those students who we know haven’t
learned it. Dr. Jaurequi stated that interventions will be developed and additional information
will be provided to the Board in this area. She reminded the Board that this is a five-year plan,
and believes we are well on our way to creating a critical infrastructure for student success.

President Stringer acknowledged all of the hard work to date relative to implementation of the
Strategic Plan. She summarized the discussion held stating that Board members are looking for
performance measures regarding how we are implementing the plan, as well as specific
intervention strategies.

Superintendent Jaurequi acknowledged the district’s teachers as well as Director of Strategic
Planning and Professional Development Lisa Metzinger for her leadership role in the strategic
planning process.

Fiscal Crisis & Management Assistance Team (FCMAT) Technology Review Update
Executive Director Chris Hobbs provided an update relative to the Fiscal Crisis & Management
Assistance Team (FCMAT) Technology Review conducted in August 2005. Utilizing a
PowerPoint slide presentation (Attachment 1) Mr. Hobbs reviewed FCMAT’s findings, the
district’s analysis of these findings, the project status on identified findings, improving security
and details regarding the Information Technology Infrastructure Library (ITIL) to provide
structure and consistency in technology service delivery as it relates to the FCMAT report. ITIL
accomplishments and goals were also reviewed.

Member Estes expressed her desire to see each site have a technology department according to
their needs, and spoke regarding the support received from the community over the years. She
believes there are still serious issues to address, mainly with the security of the student
information and financial systems.

Responding to Member Harper, Mr. Hobbs stated that simply checking off items as the 47
FCMAT recommendations are addressed would not be helpful and the approach being taken is to
improve our processes overall, which will address the recommendations.

Member Harper suggested a customer service survey be developed to include internal services of
district – not only in the area of technology, but for business, finance, and other areas.

Member Dino stated he is interested specifically in the new Student Information System and
asked to be included in the group that helps determine system requirements. Mr. Hobbs
responded to Mr. Dino’s questions and comments relative to network upgrades, wireless access,
a centralized ticketing system and training for staff.

Member Gregorio commented that her main interest is the Student Information System.
August 21, 2007, Board of Education Minutes                                        Page 5 of 8


Member Harper requested information relative to the cost of providing laptop computers for
students.

Members expressed their appreciation to Chris Hobbs and the technology department staff for
tonight’s update and for working to address the findings in the FCMAT report. President
Stringer added it is clear we are putting the right infrastructure in place and focusing on the right
areas.

Superintendent Jaurequi commended Chris Hobbs for his leadership and for creating a cohesive
team within the entire Technology department.

Items from the Board and Superintendent

Member Dino stated he was excited for school to begin and that his son was beginning
kindergarten at Eastin Elementary School.

Member Gregorio commented on her attendance at the summer school graduation and thanked
all who worked with these students and supported them to reach their goal to graduate.

Member Estes shared information from her participation on California School Boards
Association’s (CSBA) No Child Left Behind Task Force. Ms. Estes added that CSBA will
continue to be actively involved with No Child Left Behind. Ms. Estes also expressed concern
over the growth of charter schools in California and the increased amount of dollars being
budgeted for them.

Member Stringer commented on her attendance at the Small Learning Communities session held
at Stanford during the summer.

Board members welcomed Carol Gregorich back to work after an extended medical leave.

Superintendent Jaurequi highlighted activities to take place for teachers returning from their
summer break. Professional learning will be provided to approximately 600 teachers later this
week. General sessions and break out sessions will be held, with many of New Haven’s teachers
serving as presenters during these professional development days.

Call for Nominations for Board of Directors
Superintendent Jaurequi stated that Member Estes has been serving as CSBA’s Director at Large
– Black, and is interested in continuing in this role. Ms. Estes thanked the Board for their
support and nomination in 2005 and stated that Shelly Yarborough, Director at Large –
American Indian, is also interested in running again. Ms. Estes stated that the Board of Directors
focus is on closing the achievement gap. Members expressed appreciation to Ms. Estes for the
work and time she devotes to this position.

(M.Harper, S.Gregorio, C.) to nominate Gwen Estes for CSBA Director at Large – Black, and
Shelly Yarborough for CSBA Director at Large – American Indian.
AYES:         Dino, Gregorio, Estes, Harper, Stringer
August 21, 2007, Board of Education Minutes                                    Page 6 of 8


Approval of Consent Agenda Items
Members requested clarification or made comments on the following Consent Agenda items:
12.   Personnel Actions
13.   Authorization for Reimbursement of Substitute Teacher Costs for Members Estes’ Board-
      related service
16.   Resolution No. 019-0708, New Haven Schools Foundation
23.   Resolution No. 026-0708, Call for Bids for a Student Information System
27.   Memorandum of Understanding with Tiburcio Vasquez Health Center

Following the discussion, all items remained on the list of Consent Agenda items for approval.

Member Harper requested that item #56 – Revised Board Bylaw #BB-9320, Meetings and
Notices, First Reading, be removed from the list of Consent Agenda items for separate
discussion and action.

(M.Dino, S.Estes, C.) to approve the following consent agenda items:
9.    Minutes/Special Meeting of June 28, 2007
10.   Minutes/Regular Meeting of July 10, 2007
11.   Minutes/Special Meeting of July 12, 2007
12.   Personnel Actions (Attachment 2)
13.   Authorization for Reimbursement of Substitute Teacher Costs for Member Estes’ Board
      related Service
14.   Resolution No. 017-0708, Preschool Facilities Renovation and Repair Projects Contract
      #CRPM-6003
15.   Resolution No. 018-0708, State Pre-school Contract #CPRE-7011 for 2007-2008
16.   Resolution No. 019-0708, New Haven Schools Foundation –
17.   Resolution No. 020-0708, Acceptance of 2007 Paving
18.   Resolution No. 021-0708, Acceptance of 2007 Roofing
19.   Resolution No. 022-0708, Acceptance of the Demolition & Installation of Play Structures
      at Alvarado Elementary School
20.   Resolution No. 023-0708, Acceptance of the Pour in Place Floor for Play Structure at
      Alvarado Elementary School
21.   Resolution No. 024-0708, Acceptance of the Abatement of the Syracuse Houses at James
      Logan High School
22.   Resolution No. 025-0708, Declaration of Obsolete Property
23.   Resolution No. 026-0708, Call for Bids for a Student Information System
24.   Resolution No. 027-0708, Board Member Absence/Authorization to Pay – Stringer
25.   New Placement of Students in Nonpublic Schools
26.   Amendment to Service Agreement with Paradigm Healthcare Services
27.   Memorandum of Understanding with Tiburcio Vasquez Health Center, Inc.
28.   Memorandum of Understanding for Cal-Safe Program
29.   Memorandum of Understanding for California Healthy Kids Survey (CHKS) for the
      2007-08 School Year
30.   Student Teaching Agreement with Chapman University College
31.   School Psychology Agreement from Chapman University College
32.   Deletion of Board Policy #C-1222, School Community Program Council (SCPC), Second
      Reading
33.   Board Policy #P-4020, Drug and Alcohol-Free Workplace, First Reading
August 21, 2007, Board of Education Minutes                                   Page 7 of 8


34.     Board Policy #P-4030, Nondiscrimination in Employment, First Reading
35.     Board Policy #P-4100, Certificated Personnel, First Reading
36.     Board Policy #P-4111, Recruitment and Selection, First Reading
37.     Board Policy #P-4112.2, Certification, First Reading
38.     Board Policy #P-4112.21, Interns, First Reading
39.     Board Policy #P-4116, Probationary Permanent Status, First Reading
40.     Board Policy #P-4117.2, Resignation, First Reading
41.     Board Policy #P-4119.43, Universal Precautions, First Reading
42.     Board Policy #P-4131, Staff Development, First Reading (Removed)
43.     Board Policy #P-4143.1, Public Notice – Personnel Negotiations, First Reading
44.     Board Policy #P-4200, Classified Personnel, First Reading
45.     Revised Board Policy #S-5131.1, Bus Conduct, Second Reading
46.     New Board Bylaw #BB-9260, Legal Protection, First Reading, as revised
47.     Rescind Board Bylaw # BB-9300, Methods of Operation, First Reading
48.     Revised Board Bylaw #BB-9310, Board Policies (formerly District Policies), First
        Reading
49.     Rescind Board Bylaw # BB-9311, Policy Adoption or Revision, First Reading
50.     Rescind Board Bylaw # BB-9312, Bylaw Adoption or Revision, First Reading
51.     Rescind Board Bylaw # BB-9313, Policy Dissemination, First Reading
52.     Rescind Board Bylaw # BB-9314, Suspension of Policies, First Reading
53.     Rescind Board Bylaw # BB-9315, Administrative Regulations, First Reading
54.     Rescind Board Bylaw # BB-9316, Operation in Policy Absence, First Reading
55.     Rescind Board Bylaw # BB-9317, School Board Policy Review, First Reading
57.     Revised Board Bylaw # BB-9321, Closed Session Purposes and Agendas, First Reading
58.     New Board Bylaw #BB-9321.1, Closed Session Actions and Reports, First Reading
59.     Revised Board Policy #BB-9322, Agenda/Meeting Materials, First Reading
60.     Payroll Warrant Numbers/Cancelled Warrant Numbers
61.     Expense Warrant Numbers through July 31, 2007

AYES:           Dino, Gregorio, Estes, Harper, Stringer

Discussion and Action on Items Removed from Consent Agenda

56.      Revised Board Bylaw #BB-9320, Meetings and Notices, First Reading
At the request of Member Harper, members discussed the possibility of limiting the use of
teleconferences for Board members who are unable to be present for meetings. Other members
felt the policy was satisfactory as presented and no changes were made. Superintendent Jaurequi
pointed out that the paragraph in question comes from the Government Code which states
teleconferencing is permissible.

(M.Estes, S.Dino, C.) to approve revised Board Bylaw #BB-9320, Meetings and Notices, at first
reading.
AYES:         Dino, Gregorio, Estes, Harper Stringer
August 21, 2007, Board of Education Minutes                                        Page 8 of 8


Adjournment
The meeting was adjourned at 9:53 p.m.

                                   Respectfully Submitted______________________________
                                                        Dr. Pat Jaurequi, Superintendent and
                                                        Secretary of the Board of Education of
                                                        New Haven Unified School District
                                                        Alameda County, State of California
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