PARK DISTRICT OF OAK PARK
Committee of the Whole
Oak Park Conservatory
615 Garfield St., Oak Park
Thursday, July 1, 2004 7:30pm
I. Call to Order/Roll Call
The meeting was called to order at 7:34pm by Vice President Conway.
Commissioners Present: Vice President Conway; Commissioners Gartland, Kindler and Philion.
Staff Present: Gary Balling, Executive Director; Mike Grandy, Superintendent of Buildings and Grounds;
Kent Newton, Superintendent of Business Operations; John Seaton, Manager of Conservatory Operations;
Bill Hamilton, Revenue Facilities Manager; Lisa Lightcap, HR/Business Operations Assistant.
FOPCON Board Members: Judy Shepelak, Hilda Birney, Rebecca Brislain, Marie Castaneda, Gail
Holmberg and Mary Heidcamp.
II. Administration and Finance Committee—Commissioner Gartland: Chair
A. FOPCON Strategic Plan Discussion
Judy Shepelak, Friends of the Oak Park Conservatory President, thanked the Park Board and Director
Balling for inviting FOPCON to the meeting. In order to help the Park Board better understand what
FOPCON does, Ms. Shepelak stated that she and the five other FOPCON Board members in
attendance would discuss the history, talk about their mission, take questions from the Park Board,
and then provide a summary. Ms. Shepelak began by discussing the history of FOPCON including
events, education, membership and volunteers, relationships and finances. Gail Holmberg then
discussed the FOPCON Board retreat where they discussed future planning for: programming and
education, support for their volunteers and employees, their relationship with the Park District and
their finances. The FOPCON Board expressed a great interest in developing classes in coordination
with the Park District. Commissioner Kindler stated that the community has a great respect for
FOPCON and Commissioner Philion thanked them for functioning as a Board for the good of the
Conservatory. Commissioner Gartland stated that some of FOPCON’s ideas could be tied into the
development of the Park District’s park master plans and Director Balling added that they should be
part of the Austin Gardens Site Master Plan. FOPCON will complete the remainder of their retreat in
September and will then sit down with Park Board members, Park Staff and Director Balling to
discuss plans as well as the Affiliation Agreement which expires in December 2004.
B. Oak Park Hospital Update
Ali ElSaffar, Township Assessor, discussed the Oak Park Hospital Tax Suit in which the Park District
was not a plaintiff, but a supporter. The settlement is 1.2 million dollars and the Park District will
receive 1.93% of that amount or approximately $23,000 in three yearly installments. Superintendent
Newton informed the Board that this money would be put into the debt service fund in order to help
reduce its negative balance. Commissioner Kindler thanked Mr. ElSaffar for doing the community a
III. Buildings and Grounds/Facility Maintenance—Commissioner Kindler: Chair
A. Comprehensive Master Plan Update
Doug Varn, Park District Citizen Committee Chair, discussed items related to the Comprehensive
Master Plan. Mr. Varn stated that there would be no July PDCC meeting, but the PDCC feels the
focus of the summer should be to get accurate information out to the public. On Tuesday, July 6, the
Village Board will consider the amendment to the Leisure Vision agreement. Director Balling then
discussed dates for upcoming events and meeting. On July 7, CYLA Design Associates and Gilmore
and Franzen will begin the Park Inventory process and on July 12, Jeff King of Ballard King will meet
with Center Directors to learn about Center operations. By July 23, CYLA Design will have
completed the Park Inventory. The Consensus Workshop is scheduled for September 13 and the dates
for Stakeholder Meetings and delivery of the draft report are yet to be determined.
IV. Recreation and Facility Program Committee – Commissioner Philion: Chair
A. Ice Rink Season Update
Bill Hamilton discussed the 2003 End of Season Rink Report which was developed to inform the
Board of the Rink’s revenue, expenses, program and attendance statistics and potential changes for the
2004-2005 season. The 2003 rink season was the best revenue year that the rink ever had, but it was
also the highest in expenses. Rink rentals were up from expectations, but public skate and skate
rentals were both down. Concession performance was average in terms of net revenue. Changes for
the 2004-2005 Rink Season include: increasing fees for rentals, skating classes, hockey fees and ice
show registration; reducing expenses by using the new sound system, purchasing music editing
equipment for the ice show and reducing payroll; and introducting several new programs. Facility
improvement plans for 2004 include: new front entrance carpet and new sinks in lower lobby
bathrooms, painting, skateshop floor replacement; and installing wall mounted benches in the rink.
V. New Business – No discussion.
VI. Executive Session – No discussion.
A motion was made by Commissioner Kindler and seconded by Commissioner Philion, to adjourn the
meeting at 9:33pm. Motion carried in a voice vote of 4:0.
Board of Park Commissioners Board of Park Commissioners
August 19, 2004 August 19, 2004