Compatibility of SAJAYA® system Readiness of SAJAYA® System to
with Arab business activities ,in terms serve all organizational and functional
of: language, government laws, local levels through customization of settings,
regulations, Arab special requirements screens and reports according to job du-
( i.e. Hijri calendar, Arabic language, ties and tasks. SAJAYA® also contains
English language and other languages online help system and user's manual in
support, Zakat, expats, local taxes… both Arabic and English languages.
Continuity in SAJAYA® System by
SAJAYA providing local and regional support for
its products through new versions releas-
fulfills all the necessary requirements
for planning enterprise resources which
es and updates in order to keep up with
ERP System technology development. SAJAYA also
provides continuous support and life
include Financial, Operation, Produc-
tion, Human Resource, Assets, devel-
oping specialized programs, and custom-
time guarantee in all the Middle East
ize existing programs.
region through local partners.
Represents new era in software
programs and module developed
for the Middle East region to fulfill Standardization in designing and de-
the Arab user requirements by
veloping SAJAYA® system according
standards. SAJAYA System aims to standard criteria through applying
to organize process, provide data to modern technology to deal with the lat-
help enterprises make right est computer systems, applications, and
decisions, achieve their goals and to integrate with other Arab and foreign
save effort and money. technologies.
Multi-Companies Support to create several companies linked to mother company
(group of companies), and issue separated balance sheets for each company, or com-
bined balance sheet for group of companies (unified balance sheet).
Multi-Currencies Support in all transactions and reports. SAJAYA also provides
predefined exchange rates or connected to online website(s) with ability of updating
the current exchange rate during transactions input.
Multi-lingual Support for application interfaces and screens in Arabic Language,
also supports immediate change to other languages such as English, French, and
German for each user.
Systems Integration, connection and ability to exchange data with most common
Arab and foreign applications such as workflow, internet, electronic portal applica-
tions, and other programs.
Devices connection support for enterprise devices and equipment management
such as production equipment, data portable, time attendance devices and many oth-
Advanced User's Log for following-up users transactions on the system and regis-
tering all data about those transactions, starting with device name, address, execution
time, and the modified data (old & new modified ).
Control and Protection System for organizing and managing users privileges based
on defining permissions to access systems, companies, programs, menus, screens,
and buttons. Also defining special permissions on the level of currencies, reports,
vouchers … etc.
Multi-Calendars such as Gregorian and Hijri Calendar either separate or together at
the same time ,thus allows inserting data by using one calendar type and getting
those data back in the other calendar.
Support Latest technologies & Operating Systems such as Windose7, Windows
XP, and latest office applications as MS 2003\2007\2010 office. Also SAJAYA is
built up by using latest technologies from international companies i.e. Microsoft &
Bilingual Entry for data in both the main language and foreign languages at the
same time, with ability of displaying data in both languages synchronously and issu-
ing reports in any language.
SAJAYA® System provides accounting and financial pro-
grams which concentrate on balancing between keeping up
enterprise's existences and achieving investment's adequate
revenues rate through documenting financial transactions,
Advantages controlling cash flow, following up revenues\expenses and
specifying financial status to ensure enterprise's goals
♦ Organize enterprise vendor’s re-
♦ Follow up check's portfolio, clarify lation, take advantage of credit facilities
status , specify due and collection dates. and payment discounts. Moreover commit
♦ Increase work efficiency and help in Also reverse their effects in case of retriev- to payment's due date through identifying
making right decision through providing ing them, clarify their causes save their the approving policies, specify payment
accurate and immediate financial data historical ,recent , and future records. methods, take advantage of allowance peri-
about enterprise performance; daily & ♦ Organize enterprise clients rela- ods and early payment discounts.
periodical activities for comparing them tion, increase sales, decrease debt risks, ♦ Enhance the revenues of enter-
with historical performance and clarify- rise collection level through draw approv- prise cost center and specify each cost
ing deviation. ing polices, specify payments methods and center profits, branches, sectors, depart-
take advantages of early payments. ments, and members. Also control their
♦ Improve collection and payments expenses and liabilities. Provide historical
♦ Adjust track and enhance goal and current detailed data about their trans-
achievement through providing instant in due for clients, link those payments actions and activities, and prepare future
data about financial deviations for ex- with the paid invoices, clarify the un-paid expectations for those cost centers.
ones, create the required settlement trans-
penses and revenues from recent transac- actions for matching accounts, confirming ♦ Enhance cost center profits, fol-
tions. payment’s penalties and discounts. low up sales, identify resources, produc-
♦ Clarify income and expense re- ers, execution time, reduce and follow up
♦ Follow cash liquidity and increase enter- sources, control transactions of sales, and expenses. It also provides detailed, histori-
prise ability to build future expectations cal, and recent data about cost centers in
purchases. It also classify the achieved rev- addition to creating future expectations
through controlling the outcome\income enue and expenses through identifying about center cost liabilities, revenues, and
cash flow from\to the enterprise. their types, and link them with GL ac- expenses specifying whether sales, pur-
counts. chases, employees, projects...etc.
♦ Provide instant cash and bank actual ♦ Provide the necessary data for ♦ Ensure achieving the required
data by establishing bank settlements, making right decisions, adjust cur- revenue, create their expectations, con-
matching book balances with actual petty rent tracks and enhance goals achievement trol enterprise's future expenses and liabili-
through comparing the estimate budgets ties depending on enterprise historical rec-
cash, banks and cash balances. with the present revenues, expenses, and ords, future plans and strategies.
specify their deviations to solve them.
∗ Typical Vouchers include default
∗ Multi-Fiscal Periods during the fis-
data, and their distributions which are
∗ Clients and Vendors Manage- cal year according to enterprise daily, used frequently in many transactions
ment: organizing clients and vendors where the default data are recalled from
weekly, and monthly activities, or from\to
within groups according to enterprise clas-
a certain date. typical vouchers, then new transaction's
sifications which clarifies; vendors and
clients approving policies, delivery meth- data are added instead of re-entering all
ods and conditions, their financial accounts ∗ Voucher's Multi-Types and data.
and banks they are dealing with the ability
of freezing/blocking any client or vendor.
Numbering to use them in transactions ∗ Recurrent Vouchers of frequently
with independent numbering for each fis- repeated transactions that have similar
∗ Multi-Fiscal Years in the system cal year to maintain the correct numerical data but differ in their financial and ad-
with ability of working on more than one ministrative effect's date which are creat-
sequence and connect these types with
open year at the same time, creating future ed for only one time in the system, speci-
fiscal years for distributing transaction's voucher's main categories as (daily vouch- fying their repeated frequency so the sys-
financial effects, providing the necessary ers, deferred vouchers, periodical vouch- tem creates them automatically in their
historical information about enterprise's
ers...etc.). repeating date(s).
transaction and business during previous
years, and providing comparison reports for
∗ Additional Fields for each account ∗ Printing Multi-Layouts for each
voucher by using original layouts availa-
with specific properties (number, date,
∗ Multi-Addresses for each vendor and
text…) which enable users to enter addi-
ble in the system or by designing layouts
client, with specifying all the necessary for each voucher to fulfill enterprise spe-
information for each address such as con- tional data and inquire about their trans- cial requirements and needs.
tact point, location, applied taxes, delivery actions.
conditions, specify vendor's primary ad-
dress among other addresses.
Accounting Program in SAJAYA® System works on
receiving and documenting all the accounting opera-
Features tions which occur in most of the programs. Then trans-
ferring them to vouchers for documenting them, con-
√ Deferred Vouchers: Those vouchers trolling their financial effects and having updated in-
work on distributing the financial effects of one
transaction on several financial periods according to formation for making the right decisions.
accrual accounting concept through creating one
transaction with the total cost and specify the fiscal
periods where the program automatically creates
group of transactions for distributing the total over
those periods. Main Functions
√ Reverse Vouchers: Automatic vouchers that
♦ Create and post daily vouchers for documenting, restricting their financial
reflect the financial effect of specific transaction
automatically with ability of modifying those trans- transactions and effects on the enterprise's main accounts, and distributing them on all
actions after reversing them in which the reversed accounts such as expense, revenues, and subsidiary budget.
and modified transactions are related to a specific
transaction. ♦ Create the frequent, deferred, and corrected vouchers. In addition to au-
tomatically specifying its repeated information, distribution, used types, and establish-
√ Customized Financial Lists: Tools that allow ment date.
users to create financial lists and reports in several
forms for several accounting groups, making com- ♦ Create customized financial reports according to account's types, classes
parison between those reports within different finan- categories and inserting financial report’s clarifications and results to publicize it in the
cial periods or comparing them with balance sheets. system for users.
and allow users of inserting integral financial lists
inside other lists and reports. ♦ Issue reports, inquire about historical and current financial lists concern-
ing enterprise's financial conditions, compare them with previous years, and estimated
Queries *Fiscal Periods income list *Frequent trail balances *Balance sheet
&Repots *Daily transactions *Comparisons for fiscal periods and years
Cash and Bank
Cash and Banks Program in SAJAYA® System
helps in registering and observing the outcome funds
Features to vendors and creditors, the income funds from cli-
ents and debtors, as well as providing enough subsidi-
ary functions to control cash flow for estimating enter-
√ Multi-Level: Define the main banks\cash and
prise's cash needs in the right way.
create subsidiary bank\cash with unified or detailed
financial accounts for each main or subsidiary
bank\cash, issue reports about overall banks or
branch details, and define their basic data such as Main Functions
account's types ,numbers, currencies,...etc.
♦Control transactions of the income\outcome cash and checks, issue vouchers of
receipt, payment, and related transmission.
√ Check Numbering: Each main or subsidiary
bank is provided serial numbers for the issued ♦Manage the current deferred check's portfolio and register their stages, starting
from receiving until collecting them or from issuing until paying them.
checks that are specified by the users with a defined
beginning and ending serial number. Thus facilitate ♦Create bank's settlements and match the book's accounts with actual bank's ac-
following up bank issued checks and ensure securi- counts.
ty. ♦ Register income payment and receipt transactions from other application and
programs. Then post them, register their financial effects on the available cash, clarify
√ Printing Checks: Program enable users of print- their financial, accounting details and issuance resources.
ing checks directly and specifying check's printing ♦Running cash and petty cash, matching book's accounts with available cash and
design for each main\subsidiary bank separately in custody expenses.
order to control the issued checks from each bank.
♦Inquire and issue reports (current and historical) about cash flow from\to
enterprise and estimate the future expectations.
--- *Current & available accounts *Expected cash flow *Check’s transactions & status
&Reports *Credit cards transactions
Accounts Payable Program in SAJAYA® System is
responsible of managing enterprise vendor's relations,
Features controlling enterprise's purchases and expenses. Also
clarifying distribution methods, organizing dues and
liabilities, taking advantages of allowance periods, fa-
cilities, and discounts. Moreover documenting finan-
√ Approving Policies for each vendor specifying
cial and accounting effects of all transactions between
credit limits, payment methods, allowance periods
and related discounts. Moreover define payment enterprise and vendors.
terms for each vendor; in cash, in check, or in credit.
√ Classify Expenses for purchases from vendors,
and connect them with one or several financial ac- Main Functions
counts to enable enterprise issue several types of
expenses reports, and maintain their total effects on ♦ Control all purchases transactions through delivering and registering in-
financial accounts. voices depending on transaction's results and the received documents. Also follow up
√ Schedule Payments and vendor's invoices on vendor's due payments, issue payments vouchers and connect them to the paid notifica-
several payments within specific due dates so each
payment is observed in its due date. This feature tions.
helps in creating enterprise’s outcome cash flow
expectations according to future accruals. ♦ Settle vendor's accounts. And settle discounts of purchasing goals, document their
√ Pay Invoices, Discounts and link vendor's financial transactions which includes issuing debt note, receiving receipt vouchers and
payments vouchers with his specific invoices by
displaying the paid invoices of each vouchers and crediting notes.
vice versa. Also applying automatic early payments
discounts, and showing up the opened (un-paid) ♦ Issue reports and queries of purchase's transactions, expense's types, ven-
invoices and their due dates.
dors, dues accounts, paid accounts…etc.
--- *Aging vendors balances *Scheduled and due balances *Vendor’s transactions
Queries during a financial period *Types of purchases and expenses *Purchasing
&Reports vouchers and invoices
Account’s Receivables program in SAJAYA® Sys-
tem manage enterprise client's relations, follow up
Features sales and revenue, clarify income resources, organ-
ize granted facilities and due periods, get benefit
√ Approving Policies for each client from discounts and penalties to encourage early
specifying credit limits, payment methods, allow- payments with documenting the financial and ac-
ance periods and related discounts. Moreover define counting effects of all transactions between enter-
payment terms for each client; in cash, in check, or
prise and clients.
√ Classify Revenues for clients sales, and connect
them with one or several financial accounts to ena- Main Functions
ble enterprise issue several types of revenue’s re-
ports, and maintain their total effects on financial ♦ Issue and register invoices for sale's transactions depending on agree-
ments with clients, transaction’s results, and received documents.
√ Schedule Payments and client’s invoices on
several payments within specific due dates so each ♦ Receive client's payments, issue their receipt vouchers, and connect them to pay-
payment is observed in its due date. This feature ment's credit notes and invoices.
helps in creating enterprise’s outcome cash flow
expectations according to future accruals.
♦ Settle client's accounts, sale goals, and document their financial transactions such
√ Pay Invoices, Discounts and link client's pay- as issuing vouchers , credit notes, and receiving debt notes.
ments vouchers with their specific invoices by dis-
playing the paid invoices of each vouchers and vice
versa. Also applying automatic early payments dis- ♦ Issue reports and enquire about sale's transactions, revenue's types, clients, debts
counts, and showing up the opened (un-paid) invoic- aging, due payments...etc.
es and their due dates.
--- *Aging clients accounts *Scheduled and due accounts *Client’s transactions during
Reports specific period *Types of revenues and sales *Return’s vouchers and invoices
Cost Centers Program in SAJAYA® System ana-
lyzes the functions of each department or cost center
Features or revenue separately and on several levels such as
departments, branches, projects, employee or group
of employees with ability of issuing reports for each
√ Distribution Policies that work on determining one of them to help in taking strategically decisions
the percentage of financial transactions distribution to decrease costs and increase enterprise revenues.
on cost centers which can be modified, changed or
cancelled while entering.
√ Customize Usage with the ability of activating Main Functions
or cancelling cost centers in any program with the
possibility of linking the cost center on the level of ♦ Define the enterprise's cost centers, and classify them within types,
financial accounts, transactions,…etc.
organize them in levels such as main cost centers and subsidiary cost centers.
√ Income statement and trail balance ac-
cording to cost centers and related accounts which ♦ Organize the distribution of expenses & revenues on cost centers
are fully connected with all cost centers or partially
with an individual cost center. through creating distribution policies; those policies determine distribution's
percentages on each cost center of each financial transaction on level of sys-
√ Historical and customized report: the sys-
tem allows the user to modify the applied distribu- tems.
tion policies in any time, issue reports for the en-
tered transaction's according to new modifications
♦ Control each cost center expenses through connecting with enter-
which provides accurate historical information about
those old transactions. prise’s estimated budget and preventing exceeding the budgeted amounts for
--- *Cost Centers trail balances *Cost Centers income lists *Cost center’s prof-
Queries its *Cost center’s transactions * Cost Centers fiscal years and periods com-
Estimated Budgets Program in SAJAYA® Sys-
tem includes all the necessary activities for main-
Features taining, preparing and saving enterprise budgets.
It also plan for the expected revenues and expens-
es during the present fiscal period as well as
√ Multiple Releases, the program allows issuing providing the necessary procedures for evaluat-
unlimited numbers of estimated budgets for future ing enterprise financial performance.
periods and edit them during work with possibility
of saving historical versions for these budget's ac-
cording to release number/date, and providing com- Main Functions
parisons between them.
♦ C r e a t e , i s s u e , a n d i n s e r t e s t i m a t e d b u d g e t s f or future
√ Previous Years: the program allows users of p er iod s on th e en terpr ise system, conn ect th em w ith ma in /s ubsid iar y
issuing estimated budgets for future periods de-
f in an c ia l a cc oun ts and c os t c en ters on the lev el o f f isc a l pe r iod s and
pending on actual balance sheet or on estimated
f iscal year w ith in one year.
budgets from previous years with the possibility of
modification whether by adding or reducing percent-
♦ U p d a t e t h e c u r r e n t e s t i m a t e d b u d g e t s , enter new data, is-
ages on those values.
sue upd ated v ersions with clar if ying mod if ication r e asons, eff ects,
√ Cost Centers: the program provides the ability and d ecision ma k er en tity.
of issuing estimated budgets for future periods based
on available cost centers in the system and ♦ I s s u e e s t i m a t e d b u d g e t ' s r e por t s and compare budget's re-
connecting them with each other with the possibility
cen t w ith h istor ical accoun ts ,or w ith actual budg et or with in co me
of exceeding budget's values.
s t a t e me n t o r w i th en ter p r i se 's ca sh f l o w .
--- *Fiscal period’s budgets *Current budgets’ updates
Reports *Cost center’s budgets *Percentage of deviation and variation
Production Module in SAJAYA® System works on plan-
ning and managing production phases through specifying
standard formulas, raw materials, human resources, esti-
mates cost and duration required for the production pro-
Advantages cesses. It also provides necessary information for compar-
ing estimated and actual quantities of the produced materi-
als, finished products, costs, and duration, to ensure pro-
duction of materials and finished products within the re-
quested quality and time.
♦ Document financial effects of each
♦ Increase production capacity phase within production process, register
♦ Organize production process, and efficiency through organizing them in accounting records, identify those
maintain tight control over all production workflow, providing data instant- phase's costs, effects, and transactions on
phases, identify tracks, stages, required ly\automatically for all enterprise depart- the enterprise warehouses and inventory
formulas, and consumed resources in each ments about the required raw materials for which include raw materials and finished
phase with clarification of the required each production phase to work on deliver- products quantities.
production quantities accordingly. ing the available or purchasing the una- ♦ Maintain product image and
vailable materials, and receiving the re- brand value by ensuring the quality of
♦ Increase enterprise readiness and
sulted manufactured\semi-manufactured offered products in markets through regu-
capability of delivering products on due products from each phase. lar monitoring, early warnings about fin-
times through planning all production
ished products quality and matching the
phases, identifying the needed require- ♦ Expand marketing ability and resulted data with the enterprise main
ments to provide them whenever they are competiveness through controlling the standards.
needed. cost of the final product by organizing ♦ Reduce the required effort for
and following the consumption of raw and
♦ Save time and effort, reduce mis- following up production process,
semi-manufactured materials in each pro-
takes, and facilitate workflow to ensure production outputs quality,
duction phase until reaching the product
through planning and applying production match them to their criteria and standards
actual cost, and comparing it with adopted
cycle, organizing privileges of issuing through organizing and linking the pro-
standard cost, studying deviations, causes
production requests, approving or- duction process continuously with quality
and solutions to resolve them.
ders\vouchers, and following-up the trans- control measures within the enterprise.
fer of data\results to the next phase auto-
∗ Recurrent vouchers for frequently
∗ Purchase orders which are issued repeated transactions. Those transac-
∗ Automatic multi-coding and depending on inventory updates and tions have similar data but differ in
production plans. It also works on order- their financial effect's date, therefore
barcodes polices for generating cards they are created once in the system
of materials and numbers based on the ing the unavailable quantities\materials
specifying their repeated frequency, so
product characteristics, categories, clas- in the warehouses, link purchase orders the system creates them automatically in
ses, and nature; also creating barcodes of production plans together and allocate their repeating date.
for the used packing methods in purchas- material quantities upon orders receiving
ing and selling of materials. for those plans.
∗ Copy Vouchers to another new
voucher for information accuracy and
∗ Serial numbers which are created ∗ Voucher's Multi-Types and num-
based on several policies linked to mate- bering to register the same type of trans-
rial properties to enable the user of fol- actions with independent numbering for
lowing-up specific material which has a each type and link several types with ∗ Additional fields for each account
specific serial number after releasing it with specific properties (number, date,
voucher's main categories (production
from the enterprise for after sale mainte- text…) to enable users of entering and
requests, production orders, input and
nance tracking. inquiring about their transaction addi-
output, quality inspection…etc.). tional data.
∗ Inventory management, for speci- ∗ Typical Vouchers include default
fying stock maximum\minimum limit, ∗ Printing Multi-Layouts for each
data, and their distribution which are
issuing reports, generating alerts accord- voucher by using the available main
ingly to enable the user of controlling used frequently in many transactions; the layouts in the system or by designing
inventories, ensuring production opera- default data are recalled from typical new layouts for each voucher for ful-
tions execution depending on the maxi- vouchers, then add the new transaction's filling enterprise special requirements
mum\minimum limits of the inventory data instead of re-entering all data. and needs.
and finished products quantities for the
Production Planning Program in SAJAYA® System takes
care of production issues including phases and requirements
in advance of their start in order to make the enterprise ready
for production, specifying the required resources according to
√ Product multi-formulas for modifying prod- the used formulas and quantities required for production to
uct components with possibility of saving the previ- compare them with the available resources.
ous formula, and creating more than one formula for
the same product, approving some of them to deal
with and postponing others for certain period or re-
place old product with a new one in the product for-
♦ Define all necessary production lines to reach for the finished product,
√ Production multi-tracks for modifying its define all entered data about production resources, cost calculation methods, and the
track data with the ability of maintaining the previ- applied formulas during production phases of each product until reaching its final form.
ous data, and creating more than one track for the
same product with possibility of either to approve ♦ Register production tracks\phases of each product according to execution se-
some of the tracks to deal with and postpone others quence and the used operation centers in each process, as well as identify each phase
for specific periods or define and update more than duration, resources, formulas, and main product.
one track for production process.
♦ Plane production process, identify final quantities to be produced, clarify each
√ Multi-barcode and coding polices for gen- phase available and required resources, specify shortages in the needed resources, and
erating material codes and numbers automatically estimate product cost through all production phases (raw material ,semi-manufactured,
for creating their cards which depend on product and finished product).
characteristics, categories, classes, and nature, also
♦ Issue current, historical, and statistical reports, inquire about enterprise
creating barcodes for the used packing methods in
purchasing and selling of materials. available resources readiness, minimum produced quantities, fully completed and cut-of
phases in the production process with all details.
Queries& *Required raw materials for producing *Main production planning
Reports *specific amount of ready product * Maximum production limits *
Production Process Program in SAJAYA® System
provides tools for controlling the produced quantities
and maintaining stock level according to the strategic
Features inventory level that should be available and the com-
pleted sales that should be delivered through control-
√ Internal Production Orders based ling the production process starting with material's
on the issued production requests from the enterprise
departments to allocate the available materials in production request down to the finished product in-
warehouses and order the unavailable materials by cluding each production phase inputs and outputs.
issuing internal supply request for other depart-
ments, or by creating direct external purchase or-
√ Internal Production Vouchers issued ac- Main Functions
cording to production orders specifying the required
raw material quantities for each production phase
based on the used formula, and create the necessary ♦ Create production requests for specific quantities of materials\goods,
transactions related to materials out bond and in specify delivery due date, transfer those requests to production orders, and show the ex-
bond (raw materials issuance, product addition, pro- pected delivery date.
duction waist addition, and raw materials returning
from production). ♦ Create production vouchers depending on production order, specify the
√ Organizing Privileges: such as approving, expected starting and ending dates, required quantities from production resources, define
changing, modifying, transferring, deleting…etc.) the used formulas, raw material and delivery place for each production phase, and trans-
for each production voucher type which are con-
trolled by the authorized users privileges or by using fer those data to the next phase.
passwords. ♦ Issue warehouse exit vouchers for raw materials required for each produc-
√ Production Control: By linking productions tion phase, specify raw material quantities that have to be received at the end of each
voucher types with production lines and users where phase until reaching the finished product.
the transaction creates only for the allowed voucher
types and by authorized users which mean rejecting ♦ Issue current, historical, and statistical reports, inquire about enterprise
any transactions violate those conditions.
production process, produced quantities and differences between the used raw material
quantities and the produced items with all details.
Queries *Follow up production orders *Follow up production requests
&Reports *Follow up production vouchers *Daily production
Production Costing Program in SAJAYA® System
provides accurate terms for planning products costing
policies, and estimating production costs to enable en-
Features terprises of managing all production tasks\phases ac-
curately and efficiently. It also provides precise mech-
anism that enables enterprises of following up and cal-
culating the actual costs of each phase, providing fi-
√ Costing Multi-Policies based on several pro- nancial and administrative reports about the actual
duced units, raw materials, working durations, and the cost, estimated costs, and deviations during process, so
used equipment on the level of the produced items or helping in making right decisions.
on the production phase according to the adopted en-
terprise policies for each product type.
√ Multi-Financial integration levels for
defining the used accounts in organizing vouchers to
document the resulted financial effect from produc-
tion transactions through production phases which ♦ Calculate product’s standard cost according to the approved costing policy
include material's level ,warehouse, used vouchers, on the level of each production resource in each phase, identifying costing calculation
method whether on produced quantities or time required for the production process.
√ Create Automatic Vouchers for documenting ♦ Calculate the actual cost of production phases concerned with the produc-
the financial and administrative effects of the resulted
tion order, specify the finished product cost, compare the actual cost with order standard
transactions from each production phase through cre-
ating transactions automatically that include issuing cost, study cost deviation, specify their causes and phases, and clarify whether those
raw materials, receiving finished products, and regis- deviations effects will increase or decrease the cost.
tering them in the accounting records.
♦ Issue reports and inquire about daily, current, historical, periodical, and statisti-
cal enterprise production's process, financial deviation, costs of raw materials and prod-
ucts through production process in the enterprise.
Queries *Products estimated costs *Cost statements of final product *Connected
production’s cost and batches *Comparisons between the actual and
&Reports estimated costs
Quality Control Program in SAJAYA® System works to
provide several procedures and policies to ensure quality of
Features the final product, follow-up related errors in the products
quality in early stages through organizing and managing
√ Quality Policies: the program allows quality inspection process for production's outputs from each
users to create several policies for quality inspection. phase within production track until reaching the finished
Each policy includes standards and criteria which
are considered for product approval with ability of
linking one product with multi-policies according to
exporting and purchasing parties or link one policy
with several products. Main Functions
√ Develop Customized Systems and adding ♦ Issue vouchers of quality inspection, link them with under-process produc-
new systems to serve specific quality control tasks in tion vouchers, identify inspection dates and phases through production process, and
the enterprise, and provide the required integration specify inspection responsible persons and standards that have to be checked.
with production module and other modules for ful-
filling all production process general and special
requirements. ♦ Issue the required quality reports for each production phase, transfer them
to the next phase until reaching the finished product which are necessary to release
√ Validity Periods identified from the quality con- products for marketing and selling purposes, as well as specify the rejected quanti-
trol unit for the finished products from the produc- ties, and reasons of rejection.
tion process through studying the results of the ap-
plied quality inspection and analysis on the product
for each quantity within single production process.
♦ Issue certificates of product’s analysis and inspection for clients to
show the inspection results, checked standards for selling and exporting purposes,
and link them with the production and quality control vouchers which are issued
during production's phases.
Queries & *Materials Vouchers Grouped and classified *Products Analysis certificates
Reports * Quality control report *Statistical & analytical reports
Operations Management Module in SAJAYA® System pro-
vides many advanced properties and features for managing
enterprise's activities and mechanisms related to: control-
Advantages ling warehouses, ensuring continuous readiness, completing
purchases processes, providing on time materials for sales
and production operations to provide accurate information
in time to ensure applying plans and strategies successfully.
♦ Rise readiness , increase perfor-
♦ Save efforts and time, reduce mance, enhance effectiveness through
♦ Estimate future sales, increase mistakes, and facilitate workflow for the organizing workflow, providing the need-
sale's abilities, enhance effectiveness sales and purchase cycles through plan- ed data automatically/immediately about
ning, applying, controlling, transferring offered market prices, required raw mate-
through organizing workflow, providing
the needed data automatically/immediately vouchers data of each phase to the next rials from vendors, and the received pur-
phase automatically and connecting sales chases in the warehouses, prepare storage
about required\produced materials and
with purchases. locations, issue necessary invoices and
achieved sales for all enterprise depart-
ments in order to allocate raw materials, ♦ Full control over the sales and vouchers for receiving process and provide
the required cash to pay vendors.
produce required materials, prepare una- purchases through managing, organiz-
vailable ones issue necessary invoices and ing enterprise's privileges and distributing ♦ Increase sales, maintain clients
vouchers for delivery operation , and fol- those privileges over employees and man- withdraw levels, market the produced ma-
low-up collection processes from clients. agers which include: issuing price offers, terials, take advantage of seasons, and
♦ Plan stock, observe continuous ma- approving sales and produced materials increase competitiveness through organiz-
terials, display stock life-time and stor- allocation, issuing permissions for the re- ing seasonal/permanent promotions on
age periods to make sure it does not ex- ceipt/delivery/entry/output of raw materi- materials and achieved sales on the level
ceed its maximum\minimum levels, auto- als into or out of the warehouses, and pre- of outcome invoices or specified goals
matic inventory taking without stopping venting any expected violation within the within defined time periods.
work, specify differences and create settle- placed internal systems.
ment transactions automatically. ♦ Reduce prices error rates, increase ♦ Increase competiveness, encourage
♦ Organize warehouses, facilitate profit margin, maintain good client’s rela- clients to purchase from the enterprise,
access to inventory of raw mate- tions by stabilizing prices and organizing and maintain the stability of clients with-
product’s sales processes for each client or draw levels through issuing and organizing
rials, and finished product, provide group of clients according to their type and promotions on specific materials target
data about inventory's quantities which related production\sale expenses without sales or on certain values within specific
include the available, allocated, required affecting other enterprise clients. periods.
quantities, and clarify the final
∗ Batches program allows dealing with
∗ Financial integration levels to materials depending on produced materi-
∗Support validity periods for connect financial effect of transactions als production vouchers or depending on
raw materials purchasing invoices and
and vouchers to distribute them on GL
products that have fixed expiry date by accounts which works on several levels entry vouchers where materials will be
entering production date at purchasing or such as (material's, warehouse transac- classified within specific batches, thus
by specifying their expiry date at entering tions, used voucher, client, vendor, com- organize materials entry, and production
pany,…etc.) process, as well as facilitate following-up
time for the products that have unfixed materials costing according to their
(variable) expiry date .
∗ Measurement units table that in- batches.
cludes main (basic) measurement units
∗International approving poli- and other sub-units which are multiples ∗ Customs duty: specifying its percent-
of the main measurement unit. In case of age, connection with materials, and using
cies to organize transactions for connecting measurement unite table with them in calculating cost at producing,
(approving, editing, modifying, transfer- any material, the program enables the importing, and entering them to invento-
user of making transactions on the mate- ries.
ring, deleting, ..etc) for users of all types
rial using the main unit or any sub-units
including sales and purchase vouchers.
available in the table. ∗ Serial numbers entered for raw ma-
terials and products or creating serial
∗Organize operations and link- ∗ International costing policies for numbers according to several policies
calculating finished products value in related to material properties which ena-
ing voucher types of sales, purchases, warehouses including ( batches costing bles the user to follow-up any material
and inventories with groups of users and according to production, arithmetic aver- that has specific serial number assigned
warehouses in which warehouse accepts age on level of materials or warehouse, from its entry into the enterprise until
first in, first out FIFO, last in, first out maintenance works after-sale.
transactions of the related voucher types,
or authorized users, and rejecting any
transactions that don't fulfill those condi-
∗ Typical Vouchers include default
∗Multi-receiving Addresses for values/data, and their distribution which
∗ Historical versions for the outcome purchasing vouchers of materials and are used frequently in many transactions;
the default data are recalled from typical
goods from one or several enterprise's
vouchers, thus enabling saving historical warehouses. Also specifying necessary vouchers, and enter special transaction’s
copies from each voucher and confirming information for each delivery location data instead of re-entering all data by
such as: contact person, , applied tax, hand on the repeated transaction.
changes on vouchers through giving the delivery conditions, main address for
voucher a new issuance number for each sending documents to, printing packag- ∗Recurrent Vouchers of frequently
modification after printing it. ing and delivering vouchers for each repeated transactions in similar data with
warehouse/location separately or collec- different financial effect's date which are
tively. created only once on the system, specify-
∗Multi-delivery addresses for ing its repeated frequency so the system
sales vouchers that contain materials and ∗Additional Fields for each account creates them automatically in their re-
with specific properties (number, date, peating date.
goods from one or several enterprise's text…)to enable users of entering and
warehouses which are delivered to one or inquiring about their transaction addition-
al data. ∗Multi-Printing Layouts for each
several client's locations. Also specifying voucher by using the available layouts in
necessary information for each ware- ∗Voucher's Multi-Types and the systems or by designing new layouts
for each voucher to fulfill enterprise spe-
house and location such as: contact per- Numbering to use them in registering cial requirements and needs.
son, , applied tax, delivery conditions, the same transactions type with inde-
pendent numbering for each type and
main address for sending documents to, connecting several types with voucher's
Copy vouchers to another new vouch-
er for information accuracy and rapid in-
printing packaging and delivering vouch- main categories such as (invoices, entry/
outcome vouchers, sales orders, ..etc).
ers for each warehouse/location separate-
ly or collectively
Inventory Management Program in SAJAYA® System
aims to maintain enterprise permanent readiness to
Features supply the production required raw materials and
finished products within ideal standards, store
√ Material's types and status: identify in-
ventory's materials ,services ,free materials, and bundled materials, insure safety, facilitate material access, and
materials that help in calculating quantities and specifying
methods of costing/selling with ability of specifying several reduce related operation cost.
status for each material according to enterprise decision.
√ Bundles: consist of group of materials in determined
quantities for each material in the bundle of which are sold, Main Functions
purchased and dealt as one single material.
√ Barcode coding policies, to generate materials code ♦ Follow up inventory transactions through issuing: outcome (delivery) vouch-
numbers automatically based on materials specifications, ers, income (receipt) vouchers, and transferring vouchers between warehouses according
categories, classes, and types thus creating barcodes for each to transaction's actions and received documents.
material packing/filling methods used in purchasing and
selling. ♦ Follow up available, allocated and required quantities on the level of in-
√ Inventory planning, specifying inventory mini- ventories, balances quantities , and re-order times.
mum\maximum quantities, and levels of re-ordering to
maintain the minimum inventory quantities taking into con- ♦ Issue lists of periodical and annual inventory taking on the level of ware-
sideration opened quantities in purchase and sales orders houses, materials, calculate available quantities, and enter inventory taking balance of
whether on the level of material or warehouse. materials and goods. In addition to creating vouchers settlement and variations for mate-
√ Warehouses privileges and their linkage with specific rials and warehouses.
voucher types, group of items and users in which the trans-
action will be created only for allowed voucher types and ♦ Inquire and create reports about warehouses & materials historical and current
items by the authorized users. transactions. Also study all aspects such as storage levels, material balances, sales & pur-
chase quantities, warehouse's aging, average life cycle in warehouses ...etc.
Queries *Inventory Aging *Stores Account
&Reports *Quantities in their way *Required Materials
Sales Management program in SAJAYA® system aims to in-
crease selling ability and to achieve revenues by managing
Features sales process automatically through integrated cycle from
price offers and sale orders for producing and allocating mate-
√ Pricing policies that are concerned rials until delivering products and issuing invoices, also ar-
with priorities of the available pricing meth- ranges clients contracts\agreements, and ensures their fulfill-
ods which include sale's price offers, product price
lists, product default price, product last price…etc. ments with providing comprehensive reports about sales pro-
√ Price offers status for each sent offer from the
enterprise (including issuing ,presenting, study-
ing ,client's verbal approval,…etc.) to follow-up Main Functions
enterprise issued offers, specify the projected prod-
ucts for future sales. ♦ Issue price offers for clients on items and goods sold and produced by the enter-
√ Internal sales orders that are issued according prise, as well as transfer price offers to sale orders or invoices in case of having clients
to the received purchase orders from clients, allocate approval.
the available materials in warehouses, and issue pro-
duction order\vouchers for unavailable quantities. ♦ Create sale orders, production requests, and internal supply request depending
on the income clients purchase orders, then allocate products available quantities, and
√ Sales contracts for registering agreements with
issue production order for the unavailable quantities.
clients, also following-up products requesting, pro-
ducing, allocating process and issuing invoices . ♦ Issue sale invoices, contracts, returns, and create their packing and preparing
√ Delivery stages: issuing several invoices for vouchers automatically, print them, and follow up their execution phases.
one sale order or issuing one invoice for several ♦ Inquire and issue reports for the current, historical, and statistical clients about all
sales orders. Also providing several and optional
stages to deliver products such as, products out put, of their sales, transactions, correspondences, and working date with the enterprise in full
load, invoices, and delivery. details.
Queries *Estimated Sale. *Sales under Executions
*Clients & Materials Revenues
&Reports *Transactions of Sales and Clients *Periods and Years Comparison
Purchasing management program in SAJAYA®
System provides flexible integrated tools for applying
Features purchasing system starting with orders requirements
and ending up with invoices synchronized with
√ Raw Materials costing at receiving enterprise internal system through identifying group
through estimating raw materials related costs, and of selected constants and providing the required
matching those estimated expenses with actual ex-
penses invoices. reports about purchasing department performance.
√ Price offer and purchasing orders issued
for vendors about the enterprise required raw materi-
als in production process, specifying its conditions Main Functions
(issuing, receiving, studying, approving, transfer-
ring,...etc.), linking them with specific production
orders, and allocating the needed raw materials as ♦ Issue price offer's requisites from vendors, transfer them to purchase orders
soon as orders are received from enterprise vendors and receive purchasing invoices or receipt vouchers according-
√ Receiving materials registering them in ware- ly.
house, receiving invoices later on, linking them with
the previously received materials and registering ♦ Register raw material's purchase invoices from vendors, identify differences
them. between the issued purchase orders to vendors, the received materials in warehouses,
and goods invoices issued for the enterprise.
√ Purchase contracts with vendors, partial deliv-
ery on several stages , and partial or unified invoic- ♦ Register invoices of raw material purchasing, shipping and delivering from
es by separating each agreement cost from other
vendors; compare them with the estimated expenses which were calculated for the re-
ceived materials, and apply the required modifications on the cost in case there were
√ Purchase invoices issued for the receiving in- differences between the actual expenses and the estimated ones.
voices of single purchase order (contract) or receipt
voucher. The program also allows registering multi- ♦ Inquire and issue current, historical and statistical reports about vendors, pur-
entry vouchers for single vendor invoice or single chased materials, related expenses, and their working date in the enterprise with all de-
--- *Purchases in their way *Due and Opened Contracts *Material’s Costs and Expenses
&Reports *Transactions of Purchases and Vendors * Fiscal Periods and Years Comparisons
Price Lists and Promotions
Price Lists and Promotion program in SAJAYA®
System is considered the main motivator for increasing
Features sales, marketing of products, and rising
competitiveness in markets through arranging
√ Multi-Price Lists, linked with products competitive sale's operations and promotions taking in
where each price list is applied on specific group of cli- consideration the differences of client's demands,
ents, in case of selling price these products to the clients.
desires, and needs.
√ Prices Calculation Methods with price lists which
include mark-up percentage of product’s current cost, or
mark-up percentage of the default cost, or specific profit
percentage from selling price, or fixed value. Main Functions
√ Rounding for fractional prices resulted from using
percentages in selling prices calculation (0.5,1.5,…etc.) ♦ Create product’s prices lists, link them with clients, specify prices of each
with ability of increasing or decreasing the rounding. product quantity which selected to be sold according to the used measurement units with
√ Promotions Types that varies for the sale of products material, and the used currencies with sale vouchers.
specific quantities or promotion on the value of the total
sold products with an option of applying promotions on
the level of each issued invoice or on the total issued in- ♦ Make and define promotions on the produced materials quantities or on sale's
voices within specific period. total value, specify the applied methods on the level of each invoice or group of invoices
√ Promotion Nature includes applying specific cash within specific periods, and identify each promotion &offers validity periods.
discounts for each promotion, or distributing specific gifts
quantities, or getting bonuses quantities of the sold prod- ♦ Calculate client's promotion results, and create cash discount's transactions or
ucts from the enterprise.
issue vouchers for gifts according to what was specified on each client's promotion.
√ Periodical Promotions in which promotions are
defined for once in the system, specifying their validity
periods and their recurrent terms which will be created ♦ Inquire and issue historical, statistical and current reports about clients, enter-
automatically at the scheduled date. prise's promotions, results of applying those promotions on clients, and their effects on
sales within offer duration.
Queries & *Sales Offers * Material’s Transaction on Offer *Client’s Transactions on Offers
Reports *Sale’s Goals of Offers *Expired and Current Offers
Human Resources Management
Human Resources Management module in SAJAYA® is
an advanced system for providing records about attracting
and recruiting employees, registering their daily transac-
Advantages tions from hiring until termination. Also provides periodi-
cal data about employees appraisal, expected career pro-
gress, documenting/organizing salaries payments and fi-
nancial benefits by showing /tracking all their accounting
♦ Register financial effects for all
♦ Issue statistical reports about cli- employees transactions in the enterprise
ents, and promotions in the enterprise as
well as results of applying those promo- financial records, distribute them on ac-
♦ Specifying jobs and estimating
tions on clients, and their effects on sales counts according to transaction nature and
the required human resources
based on enterprise strategic plans in terms within offer duration. expenses type.
of numbers, qualification, and job descrip-
tion for each job. ♦ Participate in specifying human ♦ Ensure selected employees are
resource's weakness and strength capable of performing job's tasks, having
points, making internal decisions regarding
♦ Saving comprehensive records of the necessary skills and abilities to per-
promotion, demotion, suspension, service
employees (current and former) in termination, transferring, or others. Also form job functions, thus reaching for the
terms of qualifications, jobs, promotions,
contribute in making development strate-
attended training courses, transactions required productivity during specific peri-
made during employment period, and gies, improvement plans, and in preparing
register agreements with employees about future training programs. ods.
financial returns along with administrative
and social benefits to organize their matur- ♦ Facilitate and organize payments ♦ Obtain the best human qualifica-
ities and payments. of salaries, daily wages, benefits, allow-
tions from external "work market "or the
♦ Managing enterprise external ances, and annual or periodical bonuses.
relationship with official and none- The program also provides tools to save available skills from the internal sources
official parties related to employees, or- comprehensive records about financial within the enterprise, by applying standard
ganize required legal records, account payments to the employees, day-labors
during employment periods in the enter- methods of attracting, examining, and ap-
statements, reports, and deduct required
amounts to be delivered to the official and prise, benefits details, calculation and pointing employees.
governmental authorities related to the payment methods.
enterprise and its employees.
Human Resources Management
Human Resources Management is considered the most im-
portant management in the enterprise because it focuses
on the ideal utilization of human resources which are con-
sidered the most productive and effective elements. It is a
cornerstone in most enterprises which aims to strengthen
Features organizational capabilities, enables enterprises of attract-
ing the needed staff for dealing with present and future
challenges, thus achieving goals by planning, selecting,
training, incentives, appraisals with all related issues to this
∗ Multiple Printing Layouts for the
∗ Historical Employee's Records: same voucher using available layouts in
∗ Temporary Employment: Register ability of saving changes of any employee's the system or design new layouts for each
voucher to fulfill enterprise specific needs.
record that include modifying, deleting,
staff/day-labors, determine their work du- and adding, then saving the previous data
ration by hours, days, work's shifts, wages, to retrieve them whenever they are needed. ∗ Voucher's Multi-Types and Num-
calculate the actual periods, and organize bering to use them in registering the
wages payments. ∗ Calculating Work Hours Auto- same transactions with independent num-
∗ Custody: identify employee's custody
matically through connecting with time bering for each fiscal year to maintain the
attendance machine, or entry/exit systems correct numerical sequence and connect the
which was delivered upon hiring or during which works on registering employee's types with the voucher's main categories as
employment period, and connect custody working time and importing their data to (evaluation, delegation, registration, alloca-
with the available assets in the enterprise the system, calculating their vacations , tion...etc.).
identified assets system to determine each leaves, working days, and creating the nec-
employee custody and responsibility.
essary vouchers for documenting those ∗ Recurrent Vouchers for frequently
transactions financially and administrative- repeated transactions with similar data but
∗ Attachments and Documents: abil- ly. different financial and administrative ef-
fect's date which are created once in the
ity of inserting copies of official docu-
ments for all employees and candidates by
∗ Standard Vouchers that include de- system and specify its repeated frequency
fault data/information and its distribution where the system creates them automatical-
using scanners or document’s optical input which are used frequently in many trans- ly in their repeating date.
devices and saving them in database. actions where the default data/information
∗ Additional Fields for each account
are recalled from standard vouchers/ ∗ Copy Vouchers to a new voucher for
templates and update the new data instead information transferring accuracy and rapid
with specific properties (number, date, of re-entering all data again. input.
text...)to enable users of entering addition-
al data about their activities and enquire
Human Resource Management
Planning and Employment
Planning and Employment Program in SAJAYA® Sys-
Features tem provides an integrated unit for planning human
resource's needs, identifying staff specialization and
numbers, following up all employment stages starting
with attracting, interviewing, and examining, specify-
√ Organization Structure Multi- ing job's contenders, choosing candidates, hiring em-
ployees, and registering them officially in enterprise.
Levels in which an organization structure
can be created with unlimited administrative
levels that are related to each other and in Main Functions
groups. ♦ Register internal applications to search for candidates to occupy specific
vacancies, comparing applications and C.V. database with the required job's qualifications,
√ Information Database through which the conditions, and displaying each job's candidates.
system provides tools for entering and regis- ♦ Identify candidates attraction resources, templates used for each resource,
priorities in dealing with those resources, define attraction stages, and hiring steps for each
tering enterprise’s appointment templates, job starting with receiving C.V., interviews, exams, candidates queries, administrative
approval, hiring …etc.
and curriculum vitae by using paper applica-
♦ Draw enterprise organization structure, specify its structure levels, define job
tions or online through enterprise web sits. titles, job's administrative and functional grade sequence to connect them with the organi-
zation structure. The program also define enterprise's jobs, create administration codes,
Then studying, sorting, and specifying the sta- job's descriptions, and identify each job tasks, qualifications, experiences, and conditions
which should be available in the hired employees.
tus of each application/c.v.
♦ Inquire and issue historical, statistical and current reports about vacan-
cies and candidates in the enterprise in addition to results of employees attraction, inter-
views, and exams they had attended.
Queries & *Vacancies *Available and Required Employees * Hiring and Polarizing
Reports Nominees Conditions * Interviews and Examination Results
Human Resources Management
Personnel Financial data
Vacations and leaves
Health and social
Personnel management program in SAJAYA® is
Features advanced system integrated and linked with other
programs in the system. Personnel program has wide
rang of capabilities that can ensure smooth handling
√ Internal System for the enterprise in
of employee's files ,and administrative issues in the
terms of specifying each violation type, related pen-
alties, violations execution sequence on employees,
best possible way.
maximum allowed repetitions, and their financial/
administrative effects while keeping their historical
√ Vacations and Leaves ability of creating un- ♦ Registering employees, entering information related to their family,
limited types of vacations and leaves, specifying personal, scientific qualifications, and practical experiences. Also specifying their com-
their maturity conditions, date, financial effects, and petence, financial returns, administrative benefits, work contracts, contract's starting/
possibility of exceeding the maximum limit, also ending dates, and issuing reports about them.
adding them through employee's employment years. ♦ Define enterprise external parties related directly with employees specify each
relation type, employee's deduction percentage, enterprise share, issuance amount, permits
√ Health Insurance that provids an integrated and licenses renewal fees which include social security, health insurance, government bod-
health insurance system starting from registering ies, liabilities, taxes, accommodations, work permits, health certificate,…etc.
insurance companies in the system, inserting each ♦ Create and register employee's file transactions such as promotions, transfer-
company insurance programs, specifying each ring, adding qualifications/courses, promotions, deductions, salaries freezing …etc. ,and
program conditions, properties and participating specifying those transactions issuing and approving dates along with the authorized parties.
employees. ♦ Inquire and issue reports (current, historical, and statistical) reports about
employees, and their file's transactions in addition to their enterprise joining date with all
Queries *Employee Record & Transactions *Work Duration & Vacations Transac-
tion *Worker Data *Expired Licenses and Contracts * Due and
&Reports Expected Promotions
Human Resource Management
Salaries and Wages
Salaries and Wages program in SAJAYA® System
Features works on calculating salaries automatically\accurately
through solid integration with financial management by
having mechanism for affecting salary whenever allow-
√ Transfer Salary to banks which ance, promotions, and penalties are approved. Also,
employees are dealing with, specify each employee's specifying their calculation method, and providing sala-
account, and issue the bank required documents for ry payments voucher and amounts. automatically.
transfering salaries from enterprise's account to each
employee account in that bank automatically.
√ Multi Allowances and Financial
deductions whether permanent or irregular,
specifying their calculation methods, distribution ♦ Calculating salaries, wages, allowances of staff and day-labor for their
monthly work , vacations, leaves, overtime, as well as issuing pay slips and financial lists
percentages between the enterprise and the
which are required to be paid.
employee, and their effect on calculating bonuses,
vacations, and service termination allowance. ♦ Calculating and deducting taxes, government fees, social security, health
insurance for each employee, and issue the required statement to deliver the deducted
√ Loan System, approving its related transactions amounts to the relevant authorities.
and employee’s payment by identifying loans types,
♦ Calculating overtime, periodical bonuses, annual bonuses, , sale's com-
purposes, scheduling, deduction methods, and pay-
motions, service termination allowances, and registering their financial effects by adding
ments through monthly dues in terms of installments them to employee's benefits at due date and issuing their financial reports.
numbers, and frequency, with possibility of postpon-
ing payments or paying them before the due dates. ♦ Inquire and issue detailed reports for the current, historical, and sta-
tistical money paid and deducted from the employees, specifying about payment
reasons/deduction, and all the financial transactions during their work period in the enter-
Queries & *Financial Dues and Wages * Overtime, Rewards, and Promotions
* Issuing Insurance and Tax Balances * Loans and Due Installment
*Services Termination Dues
Human Resource Management
Training and Appraisal
Training and Appraisal program in SAJAYA® sys- le
tem provides the necessary tools for appraising em- Excel
Features ployees, evaluating achievements of individuals and
work team during specific period to ensure all en-
√ Evaluation Groups that enables users terprise operations are activated and adopted in
to classify groups of values that enterprise wants to the highest productivity levels by employees. The
measure for the employees through defining each program also specifies necessary courses to develop
group, standard measurement levels, and linking them staff abilities.
with specific jobs in order to give measurement
weights in addition to linking more than one group
with specific job or more than one job with specific Main Functions
√ Multiple Evaluation Templates for evaluation ♦Create periodical transactions for employees appraisal, determine the
purposes, and linking them with specific groups and used evaluation templates in each transaction، evaluation elements within each template,
elements which differ in their importance and value specify each question weight, and display the results of each employee appraisal in each
within each evaluation template. position.
√ Track Education Path for jobs and linking them ♦Create tracks of educational and training plans for each career
with enterprise plans for human resources, educational
path, identify the used scientific and practical courses used in developing enterprise
and training courses which should be taken to qualify
employees skills by clarifying their contents, benefits, pre-requisites, assignment, and
employees for handling their assigned job tasks in the
registration /allocation applications for the educational and training parties for the se-
present and in the future, hence achieve expected
developments according to the enterprise strategic lected courses.
plans while defining each plan's phase, requirements
♦Inquire and issue reports (current, historical, and statistical) about
employees, appraisal and courses during their employment period in the enterprise with
Queries *Results of Frequent Appraisal *Comparison between Period’s Perfor-
mance *Employee Training & Appraisal * Employees Training Record
&Reports *Position Training Requirements
Assets Management Module in SAJAYA® System aims to have
tight administrative and financial control over enterprise's
owned\leased fixed assets in term of selling, purchasing, rent-
ing, retiring, locating, and specifying asset custody. Moreover
Advantages allows following-up assets transactions such as maintenance,
insurance, mortgaging…etc, also works automatically on doc-
umenting transaction's effects, and documenting asset's trans-
actions such as maintaining, and depreciation.
♦ Save time and effort, facilitate ♦ Maintain assets, ensure their
managing and following-up en- readiness, and work sustainability
terprise owned \leased assets through through organizing asset's preventive
registering them, specifying their loca- and periodical maintenance, identifying
tions, keepers, and transactions during and following-up maintenance steps and
their work period in the enterprise, actions.
specifying dates of inventory taking,
licensing, and mortgaging expiry with ♦ Control maintenance expenses,
related alerts generation. spare parts and consumables used in
following-up assets through saving pur-
chase, usage and stock records as well
♦ Organize and follow up expens- as following-up asset's consumables
es distribution, document the finan- productivity.
cial effects of assets acquisition, usage, ♦ Re-evaluate assets and calcu-
and retirement, moreover register their
late their actual value through evaluat-
financial transactions by creating
ing the work of asset's maintenance and
vouchers and financial notes automati-
the used spare parts which are aimed to
cally for selling, purchasing, deprecia-
develop their its performance and ex-
tion, maintenance ,insurance, and other
tend their default age.
∗ Recurrent Vouchers: of fre-
∗ Financial Integration Levels: quently repeated transactions which
∗ Historical Records: the program the program allows users of organizing have similar data but differ in their
financial/administrative effect's date,
the resulted financial vouchers from
provides historical records about assets tin which they are created once in the
asset's accounting transactions by
financial and non-financial providing several levels for system, specifying its repeated fre-
transactions to clarify those asset’s integrating the financial effects of quency, so the system creates them
transactions during their work periods those transactions، vouchers and automatically in their repeating date.
in the enterprise which include distributing them on accounts of the
transferring or merging or carrying GL chart; those levels are (company's ∗ Additional Fields: for each ac-
maintenance works and the used spare level, assets groups, asset, used count with specific properties
parts…etc. The program also provides voucher, vendor, client,...ect). (number, date, text...) to enable users
current, historical, and statistical ∗ Typical Vouchers: include de- of entering additional data about their
reports and queries about all asset's fault values/data, and their distribution items, inquire and issue reports about
transactions during their life time in which are used frequently in many using them.
the enterprise with all their details. transactions; the default data are re-
∗ Maintenance's Inventory: abil-
called from typical vouchers, then en- ∗ Voucher's Multi-Types and
ter specific data concerned with the Numbering: to use them in regis-
ity of managing inventory of spare new transaction instead of re-entering tering the same type of transactions
parts, consumables, defining available all data. with independent numbering for each
and consumed quantities of any items ∗ Printing Multi-Layouts: for type, assign users privileges, and con-
while specifying the re-ordered quanti- each voucher by using the available necting all types of voucher's with
ties, maximum stock quantities, their main layouts in the system or by de- main categories as (purchasing, retir-
nature and effect on assets whether it signing new layouts for each voucher ing, selling, maintaining...etc.).
was an expense or an increment over for fulfilling enterprise special require-
asset value and linking them with as- ments and needs.
Assets Records program in SAJAYA® System works
on registering the owned and leased assets inside and
outside the enterprise, organizing their transactions
and movements, saving their records, and following up
√ Merging Set of Assets in single one and these asset's transaction of licensing and mortgaging
transfere all assets merged balances and with their maturity date.
transactions to the new asset as well as linking
asset's set with single asset for following-up and
inquirying without affecting on the linked fixed Main Functions
assets and their records.
♦Register assets and sub-assets, insert their data, identify their types, coding,
√ Up-dating Assets Data easily and quickly by and barcode policies, link assets with their current locations, determine their departments,
updating asset’s groups of the selected ones, so
branches, sectors ,and register each asset's custody keepers.
generalize updates to all sub-assets or parts of the
selected assets. ♦Create asset's transfer vouchers from one location to another, or merge
group of assets into a single asset, or licensing, or mortgaging these assets while specify-
√ Barcode and Coding Policies for generating ing the licensing authorities and mortgaging parties, starting and ending dates with the
asset's codes and numbers automatically depending possibility of generating alerts accordingly.
on asset features, brands, categories, and classes.
♦Inquire and issue current, historical, and statistical reports about
Also creating barcodes to facilitate assets following–
up and inventory taking. assets, their distribution, locations, merging, and transferring transactions. In addition to
linking their procedures which include licensing and mortgaging during asset's life time
with all their details.
Queries & *Assets Transactions and*Employees *Departments or Sectors *Frequent In-
*Missing Assets Custody Assets
Reports ventory Taking
Assets Accounting program in SAJAYA® System
aims to document assets financial and accounting ef-
Functions fects, create their transaction vouchers automatically
assets inside\outside enterprise, calculate depreciation
√ Depreciation's Policies on the level of the value, follow up transactions, and save records of
whole system such as specifying depreciation cycles assets purchasing, selling and retiring.
(monthly ,quarterly ,half-annually ,and annually) or
on the level of asset such as specifying depreciation
starting and dealing with asset as an expense or un- Main Functions
♦ Create periodical depreciation transactions for assets , cal-
√ Depreciation Bases according to asset age culate and approve each transaction depreciation cost in order to register its
through fixed or decreased depreciation sys- financial effect on the level of asset's card, expenses and asset's financial ac-
tem ,otherwise depreciation according to asset's counts.
productivity age through depreciation system based
on calculating asset's working hours or the produced ♦ Register asset's purchasing and renting transactions , specify
units from the assets. each asset data such as acquisition date, first date of depreciation, free warran-
ty periods and percentage\value of maintenance contracts with documenting
√ Financial Transactions and their Effects each transaction financial effect.
through creating vouchers for documenting the
transactions that have financial effect on assets such ♦ Register asset transactions regarding selling , damaging, insurance
as purchasing, selling, retiring, insuring and leasing and retirement, clarify the resulted profit or loss, create the related transactions
…etc. to document their financial effects, exclude their values and depreciation bal-
ance from the financial accounts.
Queries & *Asset consumption transactions *Income assets during certain period
*Rented Asset’s Cost *Damaged & Sold Assets *Contracts and In-
Reports surance Expiry
Asset's Maintenance program in SAJAYA® System
works on ensuring assets readiness، work
Features sustainability, controlling asset's acquisition expenses
and costs, reflecting the actual value based on
√ Maintenance's Transactions maintenance effect, default age and productivity, also
reflecting those asset's financial effects on accounting
by specifying their working procedures، steps records and ledgers.
that should be followed for each transaction,
clarify all related details, link these transac-
tions with group of assets where these trans-
actions are used in, and ensure their workflow
according to the typical stages . ♦Create periodical schedules for asset's preventive maintenance,
specify the used maintenance transactions, spare parts and consumables that should be
√ Preventive Maintenance through
used in each repeated date with the ability of generating alerts for them.
specifying its schedules, dates, arranging
maintenance contracts and agreements with ♦Create emergency maintenance orders from custody official, send
specialized bodies. them to the concerned bodies to be approved according to their authorities, assign
√ Re-Costing by re-calculating asset's value them to enterprise’s internal or external maintenance parties, follow up their execution
as a result of maintenance transactions or the and closing.
used spare parts ,which in both cases will in-
♦Register maintenance contracts and free warranty periods of as-
crease asset's value and their default age.
sets, identify their conditions, beginning and ending dates, and periodical visits dates
with the ability of generating alerts for them.
Queries & *Asset’s Maintenance Transactions *Due Maintenance Transactions
Reports *Frequent Maintenance Schedules *Acquisition Costs and Asset’s Trans-
actions *Contracts and Expired Bonds
SAJAJA ® System Versions
For Planning Resources of
Intelligent Version Business Version Golden Version
User’s numbers\ maximum numbers 5 / 20 10 / 50 unlimited
Number of companies in the system 1 unlimited unlimited
Warranty period for malfunctions 6 months 12 months 12 months
Web and Work Flow
General Accounting; Cash& Banks; Clients
Management; Vendor’s Management
Cost Advanced Financial Management 1
Centers ;Estimated Budgets; Cash Flow; Financial
Advanced Financial Management 2
Letter of credit; Collection; Securities; Financial
Production planning, production phases, production
Advanced production Management1
Inventory, Purchasing, Selling
Advanced Operation Management 1
Sales Points; Client’s/Maintenance Services; Prices
and Offers Lists
Advanced Operation Management 2
Advanced Currencies Formulas; Advanced
Human Resources Management
Salaries and Wages
Advanced Human Resources 1
Advanced Human Resources 2
Planning and Employment; Training and
Advanced Assets Management 1
Assets Records; Assets Maintenance
Other Modules from SAJAYA
Flexible system with several modules for various sectors
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