New Mexico Student Identification System (NMSIS) August 2006
Batch ID Creation Key Items to Remember
Log onto SIS https://nmuid.escholar.com/uid/ and sign on with your personal user ID and
1 Step 2: Most upload errors are caused
by incorrect file format. Common errors
2 Select ‘Upload Batch File’ link from the main page. Locate your file to upload and select ‘Upload.’ include forgetting to include header and
footer rows, spelling “Delimiter”
incorrectly in the header row, and Not
3 Confirm that your file was uploaded successfully and select ‘Validate Data.’ including header and footer in record
count. Refer to the Student Batch File
Layout document for further details.
View the data validation results to determine if errors exist. If errors exist, select ‘Fix Errors’ to
4 Step 4: Refer to pages 13 - 16 of the
view student records with errors.
User Guide for further details on fixing
data validation errors.
Then select ‘Edit’ to fix errors for each student record.
Step 6: If you encounter Near
Matches/Duplicates, research whether
or not a new State ID needs to be
5 Once all errors are resolved, select ‘Assign State ID.’
created. Refer to pages 19 - 22 of the
User Guide for further details on
resolving Near Matches/Duplicates.
View the outcome of ID assignment to determine if Near Matches/Duplicates exist. If Near
6 Matches/Duplicates exist, select ‘Resolve Near Matches/Duplicates’ to view student records
Step 7: Refer to page 22 – 23 of the
suspected to be Near Matches/Duplicates.
User Guide for further details on the
‘Download State ID’ extract file.
Then select ‘Review and Select’ to resolve each Near Match/Duplicate individually. Steps 3 – 7: If users are unable to
complete the ID assignment process for
a batch in one session, exit and
complete the process later. Data will be
Once all Near Matches/Duplicates are resolved, select ‘Download State ID’ to view newly saved and users will be able to resume
assigned IDs the ID assignment process for that batch
Need more information? Refer to the Student Identification System User Guide v5.0 and Student Batch File Layout document or contact Marlene Medrano