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Website Vendor Evaluation Matrix Template

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Website Vendor Evaluation Matrix Template Powered By Docstoc
					GUIDELINES

GENERAL

Definition: A vendor evaluation matrix can help an organization in the vendor selection process for a project. This template
includes the different evaluation parameters for evaluation, which should be updated to match the user's parameters as per the RFQ
criteria.

Objective: The purpose of this template is to give score to the evaluation parameters and select the best vendor scoring high, using
the evaluation technique.

The Spreadsheet:
The spreadsheet has a number of different fields that must be completed to arrive at the scoring criteria for selection of the best
vendor. The fields of this Excel sheet are prepopulated with dummy data, which should be changed by the user to match RFQ
requirements. The spreadsheet contains the following worksheet
1. Scoring
2. Criteria

Procedure to complete the spreadsheet:
1. On the Criteria tab, include the evaluation parameters as per your RFQ and include the marks assigned to each of these sections.
Highlighted sections should be updated with your scores.                                                                               `
2. Assign the marks to each of the parameters, as per the technical & financial proposal submitted by the vendor.
3. Once the marks are assigned, the section under the 'Scoring' tab populates.
4. The average scores show the total marks that each vendor gets.
5. The weighted average is calculated by using each section's "weight" and average marks assigned to the vendor. The result is then
divided by the average number of vendors.
6. The total weighted average score shows the most technically competent vendor. In the example given, Vendor 1 scores the
highest marks according to the weighted average.




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        Website Vendor Evaluation Matrix Template
                                                                      Average Score                Weighted Score
                                                    Weight
                                                             Vendor 1 Vendor 2 Vendor 3 Vendor 1 Vendor 2 Vendor 3
        S.#   Criteria
          1   Adherence to RFQ Instructions           15      10.00       8.00         7.00   50.00    40.00    35.00
          2   Company Information                     15      10.00       8.67        11.67   50.00    43.33    58.33
          3   Project Understanding & Solution        10      10.00       8.67         8.00   33.33    28.89    26.67
              Functional & Non-functional
          4   Requirements                            20      11.25       7.50        13.50    75.00    50.00    90.00
          5   Vendor Involvement in Project           10       9.00       9.50         5.00    30.00    31.67    16.67
          6   Vendor Demonstrations                   10       7.77       10.00        9.00    25.90    33.33    30.00
          7   Fee Summary                             20       5.50       6.75        20.00    36.67    45.00   133.33
                                            TOTAL    100      63.52       59.08       74.17   264.23   227.22   256.67


              Note: Update criteria to match the RFQ requirements.




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                                                        Vendor 1 Vendor 2 Vendor 3 Basis For Score
       1. Adherence to RFQ Instructions
            Timeliness                                    10        10        6
            Completeness                                  10        10        2
            Overall quality and professionalism            8         6       10
            Overall responsiveness                        12         6       10
                          Average Score (Out of 15)      10.00     8.00     7.00

       2. Company Information
            Financial viability                           10         5       10
            Organization structure                        10         6       12
            Overall exposure to the domain                10         9       14
            Services department/division                  10        10       15
            Pending litigation                            10        12       15
            Partnerships                                  10        10        4
                          Average Score (Out of 15)      10.00     8.67     11.67

       3. Project Understanding
            Overall understanding of project
            objectives                                     10       8         8
            Understanding of the business
            requirements                                  10         9        8
            Understanding of the end state vision         10         9        8
                         Average Score (Out of 10)       10.00     8.67     8.00

       4. Functional & Non-Functional Requirements
       Functional Requirements:                       --            --       --
            Completeness of vendor response          15             10       18
            Extent of proposed
            enhancements/extensions                  15             10       18
            Extent of BPR required                   15             10       18
       Non-Functional Requirements:                   --            --        --
            Vendor ability to meet requirements      10             10        2
                          Average Score (Out of 20) 11.25          7.50     13.50


       5. Vendor Involvement in Project
              Willingness to be involved                   10        9        5
              Experience working with systems               8       10        5
                        Average Score (Out of 10)         9.00     9.50     5.00

       6. Vendor Demonstrations
            Integrated solution                            10       10        9
            Degree of alignment with objectives            10       10        9
            Third party products shown &
            demonstrated                                   8        10        9
            Ease of use - # screens & key strokes          8        10        9
            System performance                             8        10        9
            Flow & simplicity                              8        10        9
            Ability of system to handle                    8        10        9
            Ability to meet future needs                   8        10        9
            Flexibility, tailorability, and
            extensibility of system                         9       10        9
            Ability to answer questions                    10       10        9
            Adherence to script                             3       10        9
            Aesthetics                                      5       10        9
            Robustness of the application(s)                6       10        9
                            Average Score (Out of 10)     7.77     10.00    9.00

       7. Fee Summary
            License fees                                    2        3       20
            Development charges                             3        4       20
            Maintenance fees                                4        2       20
            Purchase timeline                               5        6       20
            License period                                  6        7       20
            Maintenance period & fee adjustment             7        8       20
            Maintenance start date                          8        9       20
            Other fees                                      9       15       20
                          Average Score (Out of 20)       5.50     6.75     20.00




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Description: This Website Vendor Evaluation Matrix can help a company select the appropriate vendor for a given project. This template sets forth the evaluation criteria that will be used, assigns a weight to each criterion, and summarizes the average and weighted scores for each potential vendor. The criteria and weights can be customized to best fit the needs of any company seeking to evaluate and rank possible vendors. This form comes with instructions on how to populate the spreadsheet.