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Time Management Schedule

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					This document provides a time management survey and includes a time management
schedule to ensure employee productivity and efficiency. The survey determines the
aspects of the employee's time management that needs the most improvement and
attempts to address those weaknesses with a checklist. A time tracking schedule is
included that helps employees properly manage time. This document should be used
by individuals or small businesses that want to ensure proper time management by
employees.
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Docstoc Inc.




TIME MANAGEMENT SCHEDULE
The key to effectively using your time on the job is to be aware of how your time
is spent at work and then actively taking control of how you spend your time. This
document contains simple templates that will help you manage your time
effectively and boost your productivity in the workplace.




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Time Management Survey
If you find yourself at work constantly wondering where the time goes, you need to spend a
couple of days keeping a detailed log of how your day was spent, accounting for each hour of the
workday. Awareness of how you spend your time is the first step toward more effective time
management.

1. What aspects of your time management are most in need of improvement?

[Begin typing your answer here]

2. Why do you think the above areas are so challenging for you?

[Begin typing your answer here]

3. Check all of the items below that you would like to improve in your time management:

  The day-to-day planning of my time (to-do lists, setting priorities, accomplishing tasks)

  Handling large projects and high-complexity tasks

  Medium and long-term planning; creating goals and action steps

  Better management of the home-and-work balance

  Knowing how to say “no,” and resisting interruptions

  The art of effectively delegating tasks to others and seeing that the tasks are done

  Increasing the efficiency with which you handle specific tasks

  Bringing tasks and projects to a close

  Working toward a deadline without encountering stressful crunch-times near the end

  Handling information overload in the form of e-mail messages

  Other [Describe here]

  Other [Describe here]




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Time-Tracking Assessment Log
A critical step toward more effective time management is to identify how you actually spend
your time at work. Use the tool below to track 1–3 days of actual time spent at work. Record
every individual activity that you do during a day.

            Activity             Start    Finish Total Was this               Comments
                                 Time     Time Time planned?
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N
                                                       Y N



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Daily Time Management Schedule
The key to make this exercise work is to map out specific slots for specific activities, including
unforeseen demands. The daily template below is currently filled in with more example tasks
than would be feasible to work on in one day — this is to stimulate your own thinking about how
an entire week might unfold. Feel free to make changes and to assign precise timing to the slot if
you would find that helpful.

                                     DAY OF THE WEEK
            Check and respond to voicemail
            Check and respond to e-mail
            Routine tasks like researching/assembling weekly reports
            Routine tasks researching/assembling monthly reports
   M
            Meetings
   O
   R        Dealing with emergencies/crises
   N        Unplanned, urgent task assigned by supervisor
   I
   N        Planning and thinking about new task/project assigned
   G        Moving forward current projects and major tasks
            Moving forward current projects and major tasks
            Staffing issues
            Check and respond to e-mail
LUNCH On own? With co-workers? With boss? Working lunch?
            Check and respond to voicemail
            Meetings
            Meetings
   A        Planning and thinking about new task/project assigned
   F
            Moving forward current projects and major tasks
   T
   E        Moving forward current projects and major tasks
   R        Routine tasks researching/assembling monthly reports
   O
   O        Routine tasks researching/assembling monthly reports
   N        Dealing with emergencies/crises
            Unplanned urgent task assigned by supervisor
            Check and respond to voicemail
            Check and respond to e-mail




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Description: This document provides a time management survey and includes a time management schedule to ensure employee productivity and efficiency. The survey determines the aspects of the employee's time management that needs the most improvement and attempts to address those weaknesses with a checklist. A time tracking schedule is included that helps employees properly manage time. This document should be used by individuals or small businesses that want to ensure proper time management by employees.
This document is also part of a package Business Leadership Starter Kit 10 Documents Included