Most states require a corporation to hold at least one board of directors meeting each
year. Corporate minutes are required to be kept for each meeting. When stock is
transferred during a board of directors meeting, corporate minutes may be used to
document the meeting and the transfer. This document in its draft form contains
numerous of the standard clauses commonly used in these types of agreements, as
well as optional language to allow for customization to ensure the needs of the parties’
are addressed. Use this document when transferring stock during a board meeting.
Corporate Minutes of the Board of Directors Meeting
A regular meeting of the Board of Directors was held on the ___ day of _____________, 20__ at
_________ [Note: Include a.m. or p.m.] at the Corporation’s place of business.
The purpose of the meeting was a stock transfer.
The following Directors were present at the meeting:
[Instructions: list the names of all present directors]
The following action was taken by appropriate motion, duly made, seconded, and approved by
_________________________ [Instructions: fill in the TYPE OF VOTE, i.e., majority, two-
thirds, etc.] vote.
Transfer of Stock
Name of Transferor: __________________________
Number of Shares: _______
There being no further business, the meeting was adjourned.
[Instructions: include printed name and title under each line for signing Director]