SAINT AMBROSE OF WOODBURY
EARLY CHILDHOOD EDUCATION CENTER
Parent Handbook-Policies and Procedures
• Ages Served and Hours of Operation:
The Saint Ambrose Early Childhood Education Center is licensed by the Department of Human Services, Licensing
Division, State of Minnesota. The phone number for the Department of Human Services-Licensing Division is (651)
296-3971. We are licensed to serve children ages:
• INFANTS (8 total): 8 weeks – 12 months
• PRE-TODDLER (12 total): 12 months – 22 months
• TODDLERS (14 total): 22 months – 32 months
• PRESCHOOLERS (60 and 40 total) 32 months – 5 years
The Center is open Monday through Friday, 6:30 A.M. to 6:00 P.M., year round, for the full day program (Infants-
Preschool). The half-day Preschool Program runs from September to May or early June. The morning sessions begin
at 9:00 and 9:15 and end at 11:30 and 11:45. The afternoon sessions begin at 12:30 and 12:45 and end at 3:00 and
3:15 for our 2-1/2 hour program on Mondays, Wednesdays, and Fridays. On Tuesdays and Thursdays we offer a 5-
hour program that starts at 9:00 and 9:15 and ends at 2:00 and 2:15.
• Mission Statement:
The Saint Ambrose of Woodbury Early Childhood Education Center is dedicated to supporting families by providing a
safe, nurturing, Christian early childhood education program that fosters active, age-appropriate spiritual, intellectual,
emotional, social, and physical development.
• Philosophy Statement:
The Saint Ambrose of Woodbury community recognizes the partnership between parents, children, staff, and
parishioners in providing for the development of children ages 8 weeks - 5 years as they learn and grow together. As
a community we have a responsibility to support families – as the primary care givers to their children – by providing
developmentally appropriate experiences that promote responsibility, respect, and healthy relationships.
As a community we believe…
• We are special and God loves us.
• In the values of mutual caring, respect, and sensitivity to others.
• In fostering children’s faith through prayer, song, role modeling, Scripture stories and the
celebration of holidays.
Growth and Development:
As a community we believe…
• Children learn through doing.
• In allowing for the individual growth of each child.
• In a developmentally appropriate environment with activities that are both child and teacher
• In working cooperatively with others.
The Child Care Program Plan is located in the director’s office for more detail on hours, daily schedules and activities
and is available to parents at any time.
• Admission Policies and Enrollment Procedures:
Admissions – FULL DAY PROGRAM
The Saint Ambrose of Woodbury Early Childhood Education Center (ECEC) will enroll children in the full-day program
based on the following guidelines:
1. As part of our parish mission of outreach to the broader community, twenty percent of the full-day spots will be
filled with low-income families who qualify for MFIP childcare subsidy.
2. Siblings of children currently enrolled in the full-day program of the Early Childhood Education Center with
priority given to Saint Ambrose of Woodbury parishioners based on their date of registration in the parish.
3. Saint Ambrose of Woodbury parishioners based on the date their application is received by the Early
Childhood Education Center. If a family joins the parish after their ECEC application date, their date of
registration in the parish will be used.
4. All other families who are not members of Saint Ambrose of Woodbury parish, based on the date their
application is received by the Early Childhood Education Center.
Waiting Lists – FULL DAY PROGRAM
When a class is full a waiting list will be developed based on the following guidelines:
1. Low-income families who qualify for MFIP childcare subsidy will have priority not to exceed 20% of our total
2. Siblings of children currently enrolled in the full day program of the Early Childhood Education Center with
priority based on:
a. Family date of registration in Saint Ambrose of Woodbury parish
b. Call date for non-parish families
3. Saint Ambrose of Woodbury parishioners based on the date their application is received by the Early
Childhood Education Center. If a family joins the parish after their ECEC application date, their date of
registration in the parish will be used.*
4. All other families who are not members of Saint Ambrose of Woodbury parish, based on the date their
application is received by the Early Childhood Education Center.*
*All names on the parish list will be contacted before spaces are offered to families on the non-parish list.
Admissions – HALF-DAY PRESCHOOL
The Saint Ambrose of Woodbury Early Childhood Education Center (ECEC) will enroll children in the half-day program
based on the following guidelines:
Current Student Registration and Class Placement
1. Students currently enrolled in the Saint Ambrose of Woodbury half-day program will be able to register in
December for the next school year. At this time current families will also be able to register siblings into the
2. Class placement will be determined as follows:
a. Siblings of children currently enrolled in the half-day program.
b. Saint Ambrose of Woodbury parish members based on the family’s date of registration in the parish.
c. Non-parish members based on class availability.
New Student Registration and Class Placement
New family registration for the next school year into the Saint Ambrose of Woodbury half-day program of the Early
Childhood Education Center will be held in January. Admissions and class placement will be determined as follows:
1. All new families will have a one-week window in which to register for the half-day program. Applications
will be processed at the end of the one-week registration period with available class spaces being filled
using the following criteria:
a. Saint Ambrose of Woodbury parish members based on their date of registration in the parish.
b. Families who previously had a child enrolled in the ECEC Program.
c. Non-parish members based on a first come, first served basis.
2. New families registering after the one-week window will fill spaces on a first come, first served basis.
Waiting List – HALF-DAY PRESCHOOL
If a half-day class is full a waiting list will be developed based on the following guidelines:
1. Families who turned in an application during the one-week registration period but for whom a space is
unavailable will have priority as follows:
a. Parish members based on their date of registration in the parish
b. Non-parish members on a first come, first served basis
2. Parish members who enroll after the one-week registration period based on date their application is received
by the Early Childhood Education Center.*
3. Non-parish families who enroll after the one-week registration period on a first come first served basis. If a
family joins the parish after their ECEC application date, their date of registration in the parish will be used.*
*All names on the parish list will be contacted before spaces are offered to families on the non-parish list.
Please note: Enrollment in one of the programs within the Saint Ambrose Early Childhood Education Center
does not provide preferential status for enrollment into the K-8 school program.
A non-refundable registration fee of $75.00, per child, will be charged for all full day and half-day families at
the time of enrollment. Full day families will pay a new registration fee, per family, each September and Half-
day families will pay a new registration fee, per child, each year they enroll for the half-day preschool.
The Early Childhood Education Center relies solely on tuition funds; therefore, our objective is to operate at full
capacity. Families that choose to take the summer off, or an extended maternity leave, etc., will be required to pay the
Registration Fee again, per child, prior to the leave. Families will also be required to pay HALF of the tuition
amount while on leave. For example, if you are gone for 8 weeks over the summer, you will be required to pay
for 4 weeks of tuition prior to your leaving. Leaves will not be granted for anything less than 4 weeks. Therefore, if
a leave is less than 4 weeks, families will be required to pay the full tuition during the absence.
• Each family must make a pre-admission visit to the Center. This visit will include meeting with the
Director or Assistant Director, touring the Center, and meeting your child’s teachers.
POLICIES AND PROCEDURES:
• Tuition Policies:
The Saint Ambrose of Woodbury Early Childhood Education Center is a non-profit organization, which is maintained by
tuition fees and costs. All fees must be paid according to the contract of hours and days a child is registered for at the
Center. Tuition fees are listed in our brochure, or you can contact the Director for tuition information. Fees will be
reviewed annually and adjusted as needed to meet the needs of the program and families. No switching of days is
allowed. Your child may add a day different other than his or her regular days, when space is available. The current
year’s tuition rates are from September 1 – August 31 (the contract cycle). Any increases that occur would begin at
the start of a new contract year (September 1).
FAMILIES WILL BE CHARGED FOR ALL ABSENCES AND ILLNESSES, AS WELL AS DAYS THAT THE CENTER
IS CLOSED DUE TO HOLIDAYS, INCLEMENT WEATHER, OR INSERVICE TRAINING DAYS, ETC.
The contract you receive and return to the Center will be the basis for payment for each
family that is registered. If a child withdraws from the Center, A FOUR-WEEK written
notice must be given. Tuition will be charged for four weeks following this notification.
Any changes in your child’s contract during the year, including adding or decreasing number of days in
attendance, switching programs (full day to half-day or half-day to full day, etc.), requires a two-week written
notice and will result in a $25.00 processing fee.
• Method of Payment/Late Fee or NSF Checks:
Billing will be done on a monthly payment schedule for the half-day, school year (September-May) preschool program
and a bi-monthly payment schedule for the full-day, year round program. The half-day and full day preschool
tuition payment process will be done through an automatic withdrawal system from each family’s checking or
savings account. Half-day withdrawals will occur on the 2nd or 18th of the month and the full day tuition will be
withdrawn every other Wednesday. Appropriate paperwork will need to be completed for the auto withdrawal
process to be activated. You will be billed for the week prior to and the week of care given in the full day
program. There will be a handling fee for any payments not covered due to non-sufficient funds. Please speak with
the director if there is a concern with making a tuition payment. More than 2 statements of NSF, will require
payment be made in full in cash, for the amount owed. Three notices of NSF and you will be asked to leave the
• Arrival and Departures:
It is imperative that a staff person be made aware of your child’s arrival and departure. Please do not allow your child
to enter or leave the classroom without a parent or guardian. Make sure that a staff person has acknowledged you
and your child upon arrival and departure.
Please sign your child in and out of their classroom everyday. We are not legally liable for your child until a
parent or guardian signs them in.
If you are going to be at a different phone number or location for the day, please write that it the Parent Notebook,
available in each classroom, by the sign-in/sign-out sheets. Also, if there are any special notes about your child’s
night, health, etc., please make note of that as well.
• Persons Authorized to Pick Up your Child:
Upon enrolling, you were required to fill out an Emergency Information Card. On that card you were asked to list TWO
people authorized to pick your child up from the Center. For all changes in pick-up (other than a parent), we must
have written permission, from the parent or guardian. This permission can be written in the Parent Notebook. Please
let those that may be picking your child up, that we will ask them for proper identification before allowing your child to
leave the Center. If the center receives a phone call from a parent regarding a change in who will be picking up their
child, the center will call that parent back to verify that the parent made the call or ask for a fax to be sent with the
parent’s written notification and signature noting the change in pick-up.
• Pick-Up by a Non-Custodial Parent:
Any parent or legal guardian, prohibiting the pick up of their child by a non-custodial parent, must submit a court order
or other legal documentation to the director of the ECEC. Families that are involved in visitation schedules with
children must have specific dates and times submitted to the ECEC by the child’s parent or legal guardian. Families
that have special conditions regarding custody and/or visitation rights need to meet with the director of the ECEC so
that we can be sure that all needed information is in place.
• Pick-Up by Persons who may be Incapacitated or Suspected of abuse:
A person who is incapacitated or suspected of abuse will not be allowed to leave with the child, unless it is the child’s
parent. If an UNAUTHORIZED PERSON picks up a child, staff will call 911 immediately and keep the child with them
in a secure area until the authorities arrive or an authorized person picks up the child.
• Closing Time/Late Fees:
The Saint Ambrose of Woodbury ECEC closes at 6:00 P.M. We ask that all families pick their children up on time and
leave the ECEC by 6:00 P.M. This allows the staff to leave on time and attend to his or her family or any other
commitments they may have. Half-day program families (Sept. – May program) will be charged a $15.00 late fee if
they are more than 15 minutes late in picking their children up after the end of class time.
A late fee will be assessed to all situations in which you arrive at the ECEC after 6:00 P.M. This fee will be
charged to your billing statement. All late fees will be based on the clock in your child’s classroom at pick up time.
Late fees are charged per child. The late fee schedule is as follows:
1-10 minutes $15.00
11-20 minutes $20.00
21-30 minutes $25.00
31-40 minutes $35.00
41-60 minutes $45.00
If your child is still at the ECEC after closing and we have not heard from you, we will follow the steps below:
Call you at work, home, or school. (5-15 minutes late)
Call the two contacts on your Emergency Information Card, who are authorized to pick up your child.
(20-45 minutes late)
Call the authorities. (60 minutes late)
♦ It is imperative that you keep your Emergency Information Card up to date. Please let us
know immediately of any address or phone number changes.
The Early Childhood Education Center encourages families to spend time together. We believe families are better
able to spend quality time together if their child is not at the ECEC for more than 10 hours. Please call the ECEC if an
emergency comes up that requires you to leave your child at the ECEC longer than 10 hours. If a child is regularly at
the center for more than 10 hours/day, a nominal fee will be assessed to your tuition.
• Health Care Summary:
THE STATE REGULATIONS REQUIRE THAT EACH CHILD HAVE A HEALTH STATEMENT COMPLETED BY
HIS/HER MEDICAL SOURCE WITHIN 30 DAYS OF ADMISSION.
The Health Care Summary needs to be filled out completely and the form will be kept in your child’s file. A new form
is also required each time a child moves up to an older age category (Infants to toddlers, or toddlers to
preschoolers), or if your child’s dietary needs / allergies change.
• Immunization Records:
THE IMMUNIZATION RECORD FORM MUST BE COMPLETED, SIGNED AND ON FILE PRIOR TO THE FIRST
DAY OF ATTENDANCE. IMMUNIZATIONS MUST BE UP TO DATE AND COMPLETE FOR EACH CHILD. A CHILD
CANNOT ATTEND THE CENTER WITHOUT A COMPLETED IMMUNIZATION FORM. Children who are 15-
months or younger must have a physician sign the immunization form. Parents are allowed to sign
immunization forms for children 16-months and older.
Exceptions for vaccinations are allowed only with written medical exemption or conscientious objection. A child who
has not been immunized, or is inadequately immunized, will not be allowed at the Center when a particular disease, for
which they are not immunized, occurs at the Center. IMMUNIZATIONS MUST BE KEPT UP TO DATE. PLEASE
NOTIFY THE CENTER WITH UPDATED INFORMATION.
• Emergency Card Information:
Along with the Health Care Summary and Immunization Records forms you will receive an Emergency Information
Card. This card provides information about your child, numbers where you can be reached during the day, and TWO
emergency contacts, in case you are unavailable. EMERGENCY CARDS MUST BE SIGNED.
• Holiday and Center Closings:
The Saint Ambrose of Woodbury Early Childhood Education Center will be closed at certain times throughout the year
for holidays and staff inservice training. A more detailed calendar will be given to each family upon registration. You
will be charged for all times that the ECEC is closed, including holidays, staff inservice training, or severe
Specific holidays that the ECEC will be closed are:
• Labor Day
• Thanksgiving Day and the Friday after Thanksgiving Day
• Christmas Eve and Christmas Day
• New Year’s Eve and New Year’s Day
• Good Friday
• Memorial Day
• 4th of July
Due to the days some holidays may fall on, these scheduled holidays may differ slightly each year. A new calendar
will be given to each family every September. In addition to these holiday closings, there will be times throughout the
year that the ECEC will be closed so that staff can attend professional conferences and workshops. The inservice
days will also be listed on the yearly calendar.
• Vacation Policy:
Each family enrolled in the full day, year round program is allowed one (1) week of vacation per contract year
(Sept. – Aug.). This must be taken in a one-week increment (M – F increment) to be credited to your billing statement.
One week is equal to the number of days your child regularly attends the center, for example T, TH or M, W, F would
count as your week of vacation. We require a two-week written notice of all vacation requests. Families must be
enrolled for at least 4 months prior to using their vacation credit.
• Removal Policy:
• By the Parent:
The ECEC requires a four-week written notice by the families when termination of childcare
arrangements is requested. There are many reasons a family may choose to end their contract with
the ECEC, including relocation, child entering school, change in work schedules, etc. However, we
also recognize the fact that there may be times when a family feels their needs are not being met
satisfactorily. We, as a center, will do everything we can to try and work things out with the individual
family. If the center and the family cannot come to an agreement, then the center and/or the family
may choose to end the arrangement.
• By the Early Childhood Education Center:
In some cases, a child has difficulty adjusting to the situation at the center. As was mentioned above,
the center will do what they can to help all children adjust in a way that is beneficial to their growth and
development. If it is apparent that a particular child is not able to make the adjustment, the center has
the right to terminate care in an acceptable time line that is conducive to the well being of the child.
Other reasons that may result in termination are listed below:
1. Non-payment for childcare services rendered or lack of following the ECEC tuition policies.
2. Repeated lack of cooperation from families with the center and staff when trying to resolve differences involving
policies or an individual child’s needs.
3. When the center and staff have determined that they cannot adequately care for or meet the needs of an individual
It is the responsibility of each family to drop-off and pick-up their child at the Early Childhood Education Center.
The staff in the Early Childhood Education Center will consist of: Teachers, Assistant Teachers, and Aides and
substitutes. Teachers will have a 4-year college degree in the field of early childhood or elementary education, or
related field, or a 2-year Child Development Associate Degree. They will have prior experience and continuing
education training in the early childhood education field. Assistant teachers often have a 2-year degree from a
Community or Technical College that focused on a Child Development Training Program. Aides work under the direct
supervision of both teachers and assistant teachers and must be at least 16 years old. They have an understanding
and joy of young children. Thorough background studies will be conducted on all employees of the Early Childhood
We will maintain a ratio of no more than 1:4 for infants and pre-toddlers, 1:7 for toddlers, and 1:10 for preschoolers. A
teacher or assistant teacher will be with the children throughout the day. An aide is allowed to be alone with the
children during nap, hand washing, toileting, or diapering.
Staff is required to maintain a certain number of continuing education hours to keep their qualifications up to licensing
standards. There will be times throughout the year that ALL staff will participate in professional conferences and
workshops to maintain those requirements.
• Substitute Teachers:
The Early Childhood Education Center will make use of substitute teachers from time to time to allow staff to use
vacation time or to cover in times of illness. All substitute teachers, assistant teachers, and aides will be carefully
screened and will have background checks completed. They will maintain the necessary requirements needed for
• Health Consultant:
A Health Consultant will be assigned to the Early Childhood Education Center. The Health Consultant’s responsibility
is to educate staff on how to maintain a safe, clean, hazard free center. This person will conduct workshops for the
staff on hand washing, Blood Borne Pathogen Training and OSHA regulations. The
consultant will have access to the children’s health files at the center and will make monthly visits to the infant program
to ensure safe and proper handling of all food and bottle preparation.
• Parent/Staff Communication and Conferences:
The Saint Ambrose of Woodbury ECEC believes strongly in the partnership between the family and center. We
encourage parents to be involved in their child’s activities at the center. Parents are invited to visit the center at any
time during the day. However, between the hours of 12:30-3:00 will typically be naptime for many children and we ask
that you do not come during that time of the day. Daily verbal communication between the staff and parents is an
integral part of our program. Parents who wish to share a special talent or skill with the center are always welcome.
There will be times throughout the year where families will have the opportunity to participate in different activities such
as field trips, special projects in the classroom, or even as a “speaker” in your child’s classroom. There may also be
parent meetings, fundraising projects, or activities that will give families a chance to be involved. All volunteers are
required to complete background check paperwork and attend the Virtus Training “Protecting God’s Children”.
Daily written communication will be provided to the families of infants, toddlers, and preschoolers through the use of
“My Day” Notes. These written notes will include such information as, how they ate and when, their sleep times,
special activities or events, elimination, and overall behavior. Families of older preschoolers will also have a daily
“group” note written about the activities of the day. A separate sheet for nap times for the younger preschoolers will
also be posted.
Parent-Teacher conferences will be offered a minimum of two times a year. We encourage all families to participate in
these conference opportunities. It gives the staff a chance to discuss each individual child’s development in the areas
of, social, physical, intellectual, emotional, and spiritual growth. It allows for the opportunity to express concerns,
questions, or goals the staff and/or families may have. If families want to meet more often, they can set up additional
conference times throughout the year with their child’s teacher. All conference records will be kept in each child’s file.
Each family will have a file or parent pocket in their child’s room. Please look in the files daily for any important
information or notes that the center or staff may be sending home.
The ECEC will also send home an evaluation for families to fill out and return. This allows the center to see how well
they are doing, and areas where improvement may be needed. We encourage open communication any time, either
with the staff or the director. Please feel free to come to talk to someone when you have comments, questions, or
• Mandated Reporters:
The State of Minnesota mandates that all teachers, and those who work closely with children, report any suspicion of
abuse. Statute #626.556 says that anyone “who knows or has reason to believe a child is being neglected or
physically or sexually abused, shall immediately report the information to the local welfare agency, police department,
or the county sheriff”. Documentation of suspected reports and conversations will be kept on file. Please see
Reporting Policy at back of Handbook for reference.
• Grievance Procedure:
Open communication between families, staff, and the center is important to our program. If at any time, a family feels
they, or their child, have been treated unfairly, or they have concerns relating to the classroom or staff, they are
encouraged to talk to the classroom teacher or director, if necessary, the principal of Saint Ambrose Catholic School
can be contacted. The steps for filing a grievance, concern, question, or comment are as follows:
1. If a family’s concern involves their child’s classroom, talk to your child’s teacher first. The concern will then be
communicated among the staff in that classroom within 24 hours and the concern or grievance will be addressed.
2. If, as a family, you do not feel that the teacher handled your concern or grievance appropriately, then you may
speak with the director. The director will respond to the concern within 2-5 days.
3. The director will then speak to the staff involved to try and resolve the issue. After speaking with the staff and
discussing options, the family will be contacted.
4. The director will communicate regularly with the family and staff to be sure that the concern or grievance was
handled satisfactorily. The director will also allow for feedback and suggestions by both the staff and family.
Catholic Mutual insures the Saint Ambrose of Woodbury Early Childhood Education Center. The coverage is at or
above the acceptable state recommendations for all children enrolled.
• Outdoor Activities:
Outdoor play is a vital part of each child’s day. We will take the children out at least once a day, weather permitting.
If your child is well enough to be at the center, then they are expected to go outside with the other children.
We will go outside in the winter as long as the temperature is at least 15° above zero and the wind chill is at least 0°.
PLEASE DRESS YOUR CHILD(REN) APPROPRIATELY. Minnesota winters can bring many different kinds of
weather. We require that all children have mittens, boots, shoes, hats, snowsuits or pants, and warm winter jackets.
In the summer they should have t-shirts and shorts available to them.
PLEASE LABEL ALL ITEMS THAT YOU BRING TO THE CENTER FOR YOUR CHILD, INCLUDING EXTRA
CLOTHING, NAP ITEMS, AND JACKETS, ETC. All children with the exception of infants will participate in outdoor
activities. The younger toddlers will go out in the winter – when it is at least 25° - 30°.
There may be times when the ECEC may have to close to due poor weather conditions. Please listen to WCCO for
school closings. You will still be charged for any days that we are closed due to snow days/severe weather closings.
• Children With Special Needs:
Special needs include those that require specific procedures, medications, equipment, or additional staff time and
training. The ECEC staff needs to be made aware of any special health concerns or needs, to be able to carry out any
first aid or medical steps that may be needed. The Saint Ambrose ECEC accepts children with special needs on the
basis of the staff, director, parents, and any appropriate health professionals who agree that the specific needs can be
met by the ECEC. Parents will also be notified if questions arise as to the assessment, placement, or if the need for
additional services is requested. If needed, parents and staff will develop an individual plan to address those
concerns. Continued participation in the ECEC is based on the center’s ability to meet the needs of the child and the
cooperation of parents, ECEC staff, and appropriate health professionals.
HEALTH AND SAFETY:
• Medical Information:
As with any center setting where many children are playing, eating, and learning together, there is an increased risk of
health concerns. In consideration of your child and other children, we request that you DO NOT bring your child to the
center when he/she does not feel well or has a contagious disease. This is a well childcare center.
We are not licensed to care for ill children. All families should have a back-up source of care for their child in case
of illness. Each morning the ECEC staff will check your child to be sure they are ready for their day at the center. If
any sign of illness is noted at that time, your child may be asked to leave the center. If your child should become ill
while at the center, a parent will be called using the numbers provided on each child’s Emergency Information Card. It
is imperative that you keep those numbers current and correct. When a parent receives a call that their child
is ill, we ask that you try to get to the center within 1 hour of the initial phone call. This is done for the comfort of
your child, as well as the well being of the other children in the center. If a parent cannot be reached within a
reasonable time (30-45 minutes), the emergency contacts on the card will be called to come pick up your child from
the center. An ill child will be kept somewhat separate from the rest of the group, but still within sight of the staff. If
needed, a child may rest on their cot while waiting to be picked up.
• Illness Prevention:
At the Saint Ambrose Early Childhood Education Center, we will encourage good hygiene with all the children and
staff. Proper and careful hand washing before eating or food preparation, and after toileting, diapering, wiping noses,
or touching a child’s hand that has been in his or her mouth is a very crucial step in illness prevention. All ECEC staff
will be trained in the proper handling of bodily fluids and hygiene procedures under the guidelines provided by OSHA
and our Public Health Nurse. All staff will be required to wear disposable latex gloves for all diapering and toileting
procedures and food service gloves for all food handling. If your child should have a bathroom accident while at
school, the staff will simply bag all the clothing up in a plastic bag. Clothing will not be rinsed prior to being
placed in the bag. This eliminates any unnecessary handling of bodily fluids by the staff and reduces the risk
of spreading infectious diseases.
• Parent Risk of Illness:
Although most adults are already immune to many of the contagious childhood illnesses, they could still be at risk.
Those women who are pregnant and who have not had Fifth Disease, CMV (cytomegalovirus), Herpes Simplex I or II,
or rubella (German measles), could be a risk to the unborn child. Contact your family doctor if you have any questions
or concerns regarding contagious illnesses and your unborn child.
• Exclusion of Sick Children from the Center:
As was stated earlier, the ECEC is not a “sick child care program”. All families need to have a back-up care resource
in case their child is ill or becomes ill at the center. A child CANNOT attend the ECEC if they have any of the
1. A fever during the previous 24 hours that is 100° axillary, or higher. A child may return to the center after being
FEVER FREE FOR 24 HOURS WITHOUT FEVER REDUCING MEDICATION.
2. Severe nasal or chest congestion, or a constant cough (a high-pitched, whooping, or “croupy” cough) that
prevents a child from participating in activities or from lying down comfortably.
3. Diarrhea-three or more abnormally loose stools per day.
4. Vomiting-two or more episodes within 24 hours or ANY vomiting while at the center.
5. A sore throat if it is accompanied by a fever or swollen glands in the neck.
6. Any rashes that have not been diagnosed by a doctor.
7. Any bacterial infections which have not been treated by antibiotics for a
period of 24 hours.
8. Head lice-a child may return 24 hours after treatment is complete and all personal and household items have been
thoroughly disinfected and no lice or nits are present.
9. Strep throat-child must be on an antibiotic for 24 hours AND fever free, without fever reducing, medication for 24
10. If a child looks or acts differently, is unusually tired, pale or lethargic, lacks appetite, or seems confused or
irritable or is unable to participate in the program will also be excluded from the center.
11. Any evidence of measles, mumps, impetigo, chicken pox, scabies, ringworm, or pin worm.
12. Conjunctivitis (pink eye), child may return after 24 hours of treatment.
• If your child has a communicable disease, it needs to be reported to the center IMMEDIATELY. All
families will be notified of infectious or communicable diseases, as they are reported to the center,
through a memo or written notice.
• Medication Policies and Procedures:
When a prescribed medication needs to be administered while your child is at the center, all families need to adhere
to the following steps:
1. A physician MUST prescribe all medications. A physician’s signature is required even for over the counter medications
that may be required for allergies, asthma, etc. We WILL NOT give non-aspirin, fever reducing medicine at the center,
unless ordered for pain by a doctor. If your child has a fever, they cannot be at the center. If your child is teething, and
you have a doctor’s signed note, we will administer over the counter medication.
2. Medication MUST be in its original container. We cannot administer the medication if it is not in the original container.
This is a state-licensing rule. All information on the label must be current and legible.
3. Parents must fill out a medication form in their child’s classroom medication logbook. Ask staff for assistance, if needed.
We cannot administer any medication if the medication form is not filled out and signed, or if it is filled out incorrectly.
4. The following information needs to be included on the medication form:
• Child’s name and Parent’s signature
• Exact dates medicine is to be administered
• Name of the medication and amount to be given (dosage)
• Name of the doctor prescribing the medication
• Time the medication is to be administered
Prescription medication typically, can only be administered ONCE throughout the day. All instructions on the
medication form MUST be consistent with the instructions on the medication label. We cannot administer expired
medication. If a medication needs to be administered more than once a day, parents need to speak with the director to
get prior approval.
ALL medications will be stored out of the reach of the children. Please do not place your child’s medication in their
backpack. If medication needs refrigeration, it needs to be placed in the locked container in the refrigerator. Other
non-refrigerated medication will be placed in a locked cupboard.
Be sure to let your child’s teachers know that medication needs to be administered. As staff gives the medication, they
will sign and date the medication logbook, recording the date, time, and amount of medication given to the child.
Over-the-counter (OTC) medication, such as allergy medication, or medicine for teething, can ONLY be given if a
doctor signs the medication form. A new medication form must be filled out and signed by the doctor every two
weeks for OTC medications. For long term medications (prescription based) such as epi-pens, asthma medications,
etc., NEW, updated medication forms will need to be filled every month for infants, every 3 months for toddlers and
every 6 months for preschoolers. All completed medication forms will be kept in your child’s file.
• First Aid and CPR/Emergency Procedures:
At all times, there will be a staff member present who is trained in CPR and First Aid.
A parent will be contacted if medical attention is needed (stitches, etc.). If a parent cannot be reached, then one of the
emergency contacts will be called. If there is a serious medical emergency and time is a factor, 911 will be called and
your child will receive the needed medical attention from the paramedics. Permission to transport your child to the
hospital, if necessary, will be kept in your child’s file. Staff members are NOT allowed to transport children, for any
reason. 9-1-1 responders will transport children as needed if parents are unable to do the transporting.
For minor cuts, scrapes, and bruises, the staff person attending to the child will fill out an Accident Report Form. The
first aid steps taken will be noted on the report. Parents will be notified of such reports at the end of the day. In certain
instances, such as a bite or bump to face or head, parents will be called at the time of the injury.
The director, or assistant director, will file a report, within 24 hours, to the Department of Human Services following the
death, serious injury (an injury that requires hospitalization or a doctor’s care), or any fire in the center.
A staff members will call the Poison Control Center, (1-800-222-1222), as well as the parents, if poisoning is
In the unlikely situation that a child should be missing, the ECEC staff and director will take the following steps:
1. The classrooms, bathrooms, hallways, and outdoors will be searched for the missing child.
2. If the search is unsuccessful, the director will be told of the situation and the local police department will be
3. The director will notify the parent(s) of the missing child.
4. The staff and director will continue to look for the child after the police and parent(s) have been called.
• Fire and Tornado Drills and other Weather or Natural Disaster Related Emergencies:
Monthly fire drills will be conducted for all classrooms, staff, and children. These fire drills will be documented and kept
on file in the director’s office. Both primary and secondary evacuation routes will be posted in all the classrooms. All
staff will be familiar with these escape routes. Fire extinguishers will be accessible to the staff and maintained for
safety. Emergency contacts will be posted by all of the phones. Staff will be trained in the use of fire extinguishers.
Tornado drills will be practiced once a month from April to September. All staff and children will participate in these
drills. A record of the tornado drills will be kept on file in the director’s office. Each staff person will be responsible for
their room and the children in all types of emergency situations (fire, tornado, inclement weather, or other natural
disaster, etc.). The number of children in the classroom will be known at all times and Emergency Information Cards
and attendance sheets will be taken with the staff upon exiting the building for any emergency reasons. All doors to
the classrooms will be closed in case of a fire or tornado. The assistant teacher (teacher) will check the classroom
before exiting to be sure that all children are present. Attendance sheets will also be checked immediately upon
exiting the building. Head counts of the children will take place before leaving the room and again once the group has
reached a safe place.
If the Early Childhood Education Center should be destroyed due to fire, tornado, blizzard, or other natural disaster,
Resurrection Lutheran Church at 9225 Bailey Road, Woodbury will be the alternative sight for temporary shelter.
Parents will be contacted immediately should the building suffer damage due to severe weather or other natural
disaster emergencies. Please listen to WCCO-830 AM radio/TV for school and center closings due to weather
or other emergencies. If District # 833 is closed due to inclement weather, the ECEC will also be closed.
Families will still be charged for any days the center is closed due to inclement weather, etc.
The ECEC will also establish and maintain a LOCKDOWN procedure, along with the Saint Ambrose K –8 school. The
lockdown procedures will be practiced a minimum of five times throughout the year and staff will be trained on
procedures throughout the year so as to maintain the highest level of safety for everyone at Saint Ambrose.
• Accident Prevention Procedures:
At the time of enrollment all families will list their medical and dental provider. In the case of an emergency (either due
to illness or injury) 911 will be called and the child will be transported to the nearest hospital for medical attention.
All equipment and furniture will be safe, durable and age-appropriate. It will be easy to clean and maintain and be free
of sharp edges, corners, and splinters. Paint will not contain any lead.
All sharp objects such as knives, scissors and other potentially harmful materials like matches, or cleaning supplies,
will be kept out of the reach of the children.
Materials will be provided in each classroom that are age-appropriate and foster each child’s growth in the areas of
spiritual, physical, emotional, social, and intellectual development.
A public health consultant will make an annual review of the center’s policies and procedures. The consultant will look
at accident reports and update information on changes in health policies. The consultant will also be notified of any
outbreaks of contagious reportable illnesses. The health consultant will make monthly checks on the infant program
to verify that all procedures are being followed as far as food preparation, sanitation, and health standards. A copy of
the consultant’s visit and records will be kept on file in the director’s office.
If a teacher should become ill while working at the center, a qualified person will be called to fill in. The director will
cover the room as needed.
Staff members trained in CPR and First Aid Training will be on site at all times.
The staff will fill out accident reports at the time of the accident, or as soon as they are able to fill out the form and a
copy of the report will be given to the parent(s). Accident reports will include such information as, name and age of
child involved, date, time, and place accident occurred, the type of injury, and any steps taken by the staff to treat the
injury. The accident will also state whether a parent or doctor was called, depending on the severity of the injury.
Parents and the director will be given a copy of all accident reports.
During meal times, all children will be seated to help eliminate the risk of choking. Attention will be given as to the
kinds of foods being served to each age group. Raisins, grapes, etc. will not be served to infants or toddlers. A staff
member will be sitting with the children at all meal times to insure the safety of the children while eating.
Electrical outlets will be covered when not in use and matches and other hazardous materials will be stored out of the
children’s reach. The water temperature will be checked often and regulated so that it will not exceed 120°. Staff will
closely supervise all cooking activities.
Children will be watched closely and the room will be checked for materials that could cause suffocation. Hallways,
entryways, and the classroom walkways will be kept clear at all times. The classroom toys will be picked up by the
staff and children throughout the day to maintain a safe environment. Snow and ice will be removed from sidewalks
and parking lots as needed.
Safety procedures will be discussed with the children, by the staff, before going on field trips, going on walks or riding
bikes outside. This would include looking for cars and crossing streets, etc.
A safety inspection will take place in each classroom every morning. The first staff to work will check the safety list,
initial it, and fix any areas that need attention. Staff will notify director when repairs or replacements of items are
• Diapering and Hand washing:
Infants and toddlers in diapers will be kept clean and dry during the day. Parents are to provide diapers, wipes, and
ointment for their child. A disposable paper cover will be used on the changing table for each diaper change and the
table will be sanitized in between diaper changes. Diapers will be disposed of in a foot-operated, covered diaper pail.
A Product Permission Form MUST be filled out for the wipes and ointment before we can use them on any child. This
form will be kept in your child’s file. PLEASE label all items (with first and last names) brought to school with
your child, including the bags of diapers, bottles, and wipe containers.
ALL children and staff will wash their hands after diapering, or using the bathroom. ALL children and staff will wash
hands before handling food or meal times. Hands will be washed after wiping noses. Hand washing procedures will
be taught and carried out in each classroom on a daily basis. Classrooms and bathrooms will be cleaned and
• Children and Biting:
Biting is probably one of the toughest issues to handle in a childcare setting. When many young children are grouped
together, the energy levels change. Many of these children may be in this type of setting for the first time and are just
learning how to be socially interactive with other children. The toddler age is the most common age at which biting
occurs, but it is not limited to toddlers; older and younger children may also bite from time to time.
As a staff we will do everything we can to prevent or minimize the number of biting incidences that may occur. We will
interact with the children, use positive role modeling, and help children to find the words to use, and use redirection
when necessary. Creating a peaceful, caring environment where all behaviors are dealt with as positively as possible,
and where children are able to learn what to do, instead of just what NOT to do. We will teach them how to deal with
their aggressive behaviors by providing solutions and examples, instead of just words, and discipline.
It is important not to become aggressive when dealing with biting issues. By yelling, biting back, etc., an individual will
only promote the aggressive behavior instead of promoting the positive end-result behavior. Having the biter help the
“bitee” is also a helpful technique. In this way both children are interacting and the biter is able to see what he or she
did, and make it better. A biter should not be given a turn or a toy if biting another child was how they got it. This
reinforces that it is not okay to bite to get what they want.
Since biting is such a hard issue, and there are no real clear-cut answers or solutions, we, as a staff, will do our best to
prevent biting from occurring. However, if a child should be bit while at the center, the following steps will be taken:
1. A staff person will provide First Aid cleansing to the wound.
2. The parent(s) of both children (the biter and “bitee”) will both be notified in writing. However, NO
NAMES WILL BE GIVEN TO EITHER PARENT, to protect the privacy of all those involved.
3. If the skin was broken, parents will be notified to contact their doctor in case antibiotics, stitches, or
possible testing may be needed.
4. The parent’s of the child who did the biting may also be recommended to contact their doctor for
possible testing, as well.
Chronic or repeated incidences of biting could result in termination from the center. As a center we need to provide a
safe, caring environment for all children. We cannot allow the safety and well being of the children to be at risk.
BEHAVIOR GUIDANCE AND POLICIES:
All children and adults deserve to be treated with dignity and respect. The ECEC strongly believes in promoting a
child’s self-esteem while helping them learn appropriate behaviors to deal with situations or conflicts. We will promote
a positive atmosphere by providing an environment that includes the following:
1. A challenging, age-appropriate environment where each child is able to develop & learn at his/her own pace.
2. A safe, secure room that promotes trust and security.
3. Clear, concise, and consistent rules and expectations for all of the children.
4. Observing and modeling appropriate behaviors.
5. Anticipating problems or conflicts, and providing redirection and help when needed.
6. Provide encouraging words and promote positive behaviors.
7. Intervene when necessary to help children work through problems, and involve children in problem solving steps
8. Create an atmosphere of peace and cooperation.
Staff will intervene if a situation appears dangerous, destructive, or disruptive to other children. Each situation is
unique and staff will respond in a way that is quick, safe, and preserves each child’s self-esteem. Children will not be
forced to apologize to each other, but they may be asked to help in the care of the injured child, so as to acknowledge
the feelings of that child.
In the event that a behavior becomes persistent and continuous and requires increased guidance by the teaching staff,
the ECEC will record the behavior of the child and the staff’s response to the behavior. A behavior plan will be
developed in cooperation with the other teaching staff and the child’s parent(s), and any other health professionals that
may have been contacted.
The Early Childhood Education Center Staff WILL NOT use the following methods of discipline:
1. Hitting, rough handling, slapping, pinching, biting, shoving, hair/ear pulling, shaking, kicking, or spanking, etc.
2. Subject any child to any form of emotional abuse, including, name calling, ostracism, shaming, humiliating the child
or his/her family, or anything that threatens or frightens the child.
3. Punishment for lapses in toilet training or habits.
4. Withhold food, light, warmth, clothing, or medical care as a form of punishment for unacceptable behavior.
5. Use physical restraint, unless it is necessary for the safety of the child or other children in the room.
6. Use any type of mechanical restraint, such as tying.
7. Separate children from the group. A child may be separated ONLY IF all other methods of redirection have been
exhausted and the behavior was endangering the safety of other children, or the child directly. The child must
remain in sight and sound of the staff. The child’s behavior should be under control before being allowed back to
the group. ALL SEPARATIONS FROM THE GROUP WILL BE NOTED IN A DAILY LOG. If a child is separated
more than three times in one day, the child’s parent(s) will be notified and a note will be made in the daily log.
If a child is separated five times or more in one week, or eight times or more in two weeks the staff will observe and
document the behavior of the child and the steps the staff took to respond to the behavior. They will then develop a
plan, along with the parent(s), and any health professionals (if needed), to address the behavior.
The Early Childhood Education Center cannot and will not keep a child enrolled in the center who poses a threat or
danger to themselves the safety and well being of the other children or staff. Immediate termination could result.
FOOD SERVICE AND MEALS / PREPARATION:
The Saint Ambrose of Woodbury Early Childhood Education Center will provide a hot lunch program for all children
enrolled in the full day and 5-hour half-day program. The meals will be age-appropriate for infants, toddlers, and
preschoolers. The ECEC will also provide a morning and afternoon snack, as well as milk with the snack. The school
will prepare all the food used in the center. Food standards will meet the requirements of the U.S. Department of
Agriculture for health and nutrition and follow the guidelines set forth by the licensing as well as the National School
Lunch Program. Menus will be made available to all families in the center. The Health Consultant will also conduct
routine visits to ensure that proper handling of food and cleaning of hands and utensils is meeting all guidelines. The
Health Consultant will also insure that meals and snacks served meet all nutritional requirements. We are a part of the
National School Lunch Program during the nine-month school year (Sept. – May) and then we will be on the milk
program only for the summer months (June – August).
• Special Diets/Allergies:
If for any reason your child requires a special diet, please speak to the director so that appropriate arrangements can
be made. If your child has any FOOD ALLERGIES, please make sure the DR. completes the Health Care Summary
accordingly. There will be additional allergy forms for both you and your doctor to complete regarding any allergies,
and families will be responsible for providing any necessary medication. Please be sure to speak with the director
about any food allergies, so that all staff can be made aware of the food allergies. Any information about food allergies
will also be posted in the classrooms and in the kitchen. Because the center will be having meals prepared by a staff
person in the food service area, we will be somewhat limited to create individualized diets. If your child has unusual or
extreme diet restrictions the families may be requested to provide food from home.
USDA requires that iron-fortified formula be fed to all infants. When a non-fortified formula is needed, a doctor’s
statement is required. The center will provide one brand of Soy Formula (Isomil) along with the iron-fortified formula
(Similac Advanced). Parents have the right to waive the use of the center provided formulas, but it then becomes the
responsibility of the parent(s) to provide the formula for their child. The signed statement will be kept in your child’s
Safe, clean drinking water will be made available to all children throughout the day, at any time.
• Infant Diets and Preparation:
The following policies must be adhered to when preparing or handling food or formula served to infants. These
procedures need to be followed by both staff and parents alike.
The food service area in the Infant Room will post the steps that need to be followed.
1. Wash hands with soap and water thoroughly.
2. Get milk from the refrigerator as needed. Get formula from cupboard as needed.
3. Assemble bottles for each child as needed throughout the day.
4. Clearly label ALL bottles and caps with the first and last name of the child.
5. Fill bottles with milk or formula as needed and place appropriate nipple, with cap, on the bottle.
6. Place all dirty bottles, nipples, and caps into the dish bin to be hand washed thoroughly by a staff
1. Wash hands with soap and water thoroughly.
2. Clean tops of formula cans prior to opening a new can.
3. Fill bottle with appropriate amount of warm water and powder.
4. Cap bottle and shake well.
1. Heat bottles in crockpot to slightly warm them. DO NOT microwave any bottles.
2. Shake well and test the bottle temperature on your wrist before feeding it to the baby.
Formula/baby food storage guidelines:
1. Formula remaining in the bottle beyond 45 minutes of feeding time must be discarded.
2. Always serve baby food from a bowl, NOT the jar.
3. Unused baby food must be thrown after 24 hours.
4. All baby food jars/lids need to be labeled with name and date.
OTHER IMPORTANT INFORMATION ABOUT CENTER POLICIES:
• Separation Suggestions:
Prior to starting in the ECEC recommend that all families and children visit the program and spend some time in the
classroom. This may consist of 2 - 3 visits of an hour long. This allows everyone, from staff, children, and parents to become more
familiar with the program. It also gives parents a chance to meet their child’s teachers and ask questions. We ask that parents stay
with their children during these visits.
Once your child has started in the program, we recommend that you:
• Talk to your child openly and honestly about where they will be and that you will come back for them. Tell them what time
you will be back (after nap, outside time, etc.). Do not say you will be “right back” because that is confusing to a child and
they will expect you to be right back.
• Make the break from your child as quickly as possible in the morning. The longer you linger, the harder it becomes to say
good-bye for everyone. “Quick good-byes” often work the best.
• Follow a similar routine every morning. Greet the teaching staff, share pertinent information and then give your child a
kiss, hug, and tell them to have a fun day. By hesitating at drop-off, you send a mixed message to your child, which
confuses them and makes them hesitant, as well.
• Do not let your child know you are having a hard time, or talk about it in front of them. They are very perceptive and they
will sense your misgivings, worries, or hesitation. Give them lots of encouragement and show them that you have
confidence in them that they will have a fun day.
• Separation is often much harder on the parents than it is on the child. Although a child may cry, it is usually for a very brief
time. We encourage all parents to call during the day, if needed, to check on how their child is doing.
WHAT TO BRING TO SCHOOL:
BE SURE TO LABEL EVERYTHING YOU BRING TO SCHOOL FOR YOUR CHILD.
• Preschool Children:
• At least two extra changes of clothing, to be kept at school at all times. If toilet training, be sure to bring
many extra pairs of underwear, pants, and socks. Check your child’s extra clothes bin often to be sure
they have enough clothing, that it fits, and that it is appropriate for the season. Provide a small blanket
and/or quiet stuffed animal (no “talking ones”) for naptime. All naptime items will be sent home each
week for washing.
• Toddler Children:
ALL OF THE ITEMS LISTED ABOVE, PLUS:
• Disposable diapers (no cloth ones allowed), wipes, ointment/cream, lotion, etc. For safety reasons,
we will not use powder at the center.
• Sippy cup, only if needed. We will encourage the older toddlers to drink out of small drinking cups, as
they are ready.
ALL OF THE ABOVE ITEMS LISTED, PLUS:
• Bottles, caps, and nipples (3-4 labeled with your child’s first and last name).
• Infant formula (when applicable)
• Pacifiers (if used) (labeled)
• 3 - 4 extra changes of clothing total/bibs for meal times and teething
• Extra blankets (total of 2 - 3 at the center)
REMINDER: PRODUCT PERMISSION FORMS NEED TO BE FILLED OUT AND SIGNED BY A PARENT
FOR WIPES, OINTMENT, LOTION, SUNSCREEN, ETC. ALL ITEMS NEED TO BE PROVIDED BY THE
LABEL ALL ITEMS, INCLUDING JACKETS, CLOTHING, BLANKETS, NUKS, ETC.
• Items to Keep at Home:
PLEASE LEAVE ALL TOYS AT HOME OR IN THE CAR. Each classroom will provide plenty of toys for all the
children to play with while at school. We cannot be responsible for lost or broken toys that come to school.
All meals and snacks will be provided for your child, so please do not bring food from home. If your child has special
dietary needs that require food from home, please talk to the director so that arrangements can be made.
EXCEPTION TO THIS RULE: IF YOUR CHILD NEEDS TO EAT BREAKFAST IN THE MORNING (BEFORE 7:45),
THEY MAY BRING CEREAL, TOAST, ETC, TO EAT AT THE CENTER. MILK WILL BE PROVIDED FOR YOUR
CHILD. ANY LEFTOVER BREAKFAST FOOD WILL BE THROWN OUT. No peanut butter or peanut/nut products
Infants and younger pre-toddlers (up to 16 months) are the only children at the center who will be using bottles.
Please do not send a bottle with your toddler or preschooler.
• Nap and Rest Time:
Upon starting the program, all parents will fill out a form indicating whether their child is a rester (30 minutes of quiet
time, books, etc.) or a napper (1-2 hours of sleeping time). If this schedule should change for your child, (at the
parent’s request) a note will be made in your child’s file stating the change in nap/rest time.
All children participating in the full-day program will partake in a nap or rest time. Please bring a labeled blanket, small
pillow, stuffed animal, etc., for your child’s naptime. Infants may use pacifiers any time during the day. Toddlers will
only use pacifiers at naptime (unless they are having a very difficult time in the room, then they will be able to use it
until they are more comfortable in the room). Preschoolers are discouraged from using a pacifier at any time during
Cribs will be provided for the infants and cots will be provided for the rest of the children. Quiet music will be played
during naptime and the teaching staff will rub the children’s backs to help them to sleep. If a child falls asleep, we will
let them sleep. If a child has rested quietly for 30 minutes, they will not be required to stay on their cot, or in a crib.
• Permission for Field Trips:
The ECEC will only hold in-house fieldtrips. At the time of enrollment, parents will provide written permission to take all
children on supervised walks around the center property.
• Other Permission Requests:
At the time of enrollment, parents will provide their written permission (or lack there of) to allow their child’s
picture/video to be used for public relation purposes within in the center (Brochures, promotions, etc.) and to be
observed by persons outside the Center (student teachers, State officials, and licensing personnel). Individual written
consent must be obtained before any pictures/video may be used for the general public (newspaper articles, etc.).
• Photographs/Videos of the Children While at the Center:
There may be occasions where staff or parents take pictures or videos of their child or other children at the center.
These times may include birthday celebrations, field trips, family events, or just general play activities in the room.
Pictures may be placed in a classroom photo album for the children to look at during the day, or they may be placed on
bulletin boards in the rooms or hallways. If any parent is uncomfortable with this idea, it is their individual responsibility
to speak with the director. We will do everything we can to honor this request, however, during group activities, such
as field trips or family events, it is possible that a picture may inadvertently be taken. We will try to respect individual
parent requests the best that we can. From time to time we will email families pictures of their children. Some of these
pictures may have other children in the pictures. On the Permission Form, there is a place to note whether you are
okay with pictures being sent via email.
• Pets at the Center:
From time to time there may be pets at the center. Individual classrooms may have fish or other animals. Parents will
be notified if pets are added to the classroom. Proper care would be provided for all pets on the center’s property.
There may be occasions when a pet comes to visit the center. On such occasions, we will notify parents ahead of time
of such a visit, and we will verify that the animal is safe to be at the center.
• Data Privacy:
All records concerning individual children and their enrollment information, such as, name, address, phone, health
information, conference forms, etc., will be kept confidential. The information contained in an individual child’s file will
only be accessible to the parent or guardian, the teaching staff and director, and the person designated by the state to
review those records for licensing reasons.
• Personal Belongings/Security Objects:
Security objects such as blankets, stuffed animals, pacifiers, etc., may be used at naptime, or left in a child’s cubby or
locker. Children who are new to the program and who may need a little extra security will be able to hold onto their
blanket for a short while. However, we will encourage the child to leave the security object in their cubby or locker as
soon as we can. This allows them to interact and play with the other children a little more freely.
• Birthday Celebrations:
Birthdays are a special time for all children. Classrooms will celebrate each child’s birthday. If possible, we will have
siblings participate as well. Families are also invited to attend the birthday celebration. Older children may wish to
bring in baby pictures or favorite books to share for that day. If you wish, you may also donate a new toy or book to
the center in honor of your child’s birthday. We ask that families DO NOT bring in birthday treats to share with the
children in the ECEC, due to the high number of allergies. If families wish to bring something in for their child’s
birthday, you can bring in a treat bag containing items other than food.
• Sharing Time:
The older children (3-5 year olds) will have the opportunity to participate in a sharing time once a week. We feel this is
important to social interaction and verbal skill development in children. The children may bring a special item from
home, or an item that relates to the theme being discussed in their classroom. Sharing time is optional. Children do
not have to participate if they don’t want to. Items brought in for sharing time will be kept in the child’s cubby or locker,
except for at sharing time. PLEASE BE SURE TO LABEL ANYTHING BROUGHT FROM HOME.
• Substance Abuse Policy:
Saint Ambrose of Woodbury Catholic School and Early Childhood Education Center are a drug, alcohol, and smoke
free environment. It is a violation for any employee, volunteer, etc., who is directly working with children, to be under
the influence of alcohol, drugs, or abuse any type of prescription medication. Any violation of this policy will result in
immediate disciplinary action and possible termination of the employee, volunteer, etc.
SUMMARY OF PARENT RESPONSIBILITIES:
LABEL ALL OF YOUR CHILD’S BELONGINGS THAT COME TO THE CENTER.
Submit your child’s Health Care Summary within 30 days of enrollment and be sure that all
Immunization Records are up to date and in your child’s file on his or her first day of enrollment and
that the necessary forms are signed by your family physician.
Keep all information on the Emergency Information Card current and up to date. Inform the director and
staff of any changes regarding who may pick your child up from the center. New authorization forms will
need to be filled out and updated with any changes that occur.
Let the director and staff members know if someone other than an authorized person, as stated in your
child’s file, is picking your child up from the center. Follow all the arrival and departure rules. Remember to
sign your child in and out every day. Picture I.D. is required for persons other than parents.
Please call the center by 9:00 A.M. to inform staff that your child will not be at the center that day. If
it is due to illness, please mention that so we can post a notice (for contagious illnesses).
Remember to fill out all medication forms and follow all medication policies as stated in the handbook. Ask
for staff assistance, if necessary. Product Permission forms will also be kept in your child’s records. (This
includes ointment, wipes, lotions, sunscreen, etc.).
Dress your child appropriately for the changing seasons and be sure to have an extra set (or two) of
clothing at the center for your child. Please check your child’s clothing supply to be sure they have enough,
it fits, and it is appropriate for the season.
Let the director know of any schedule changes as soon as possible.
• A four-week written notice is required of families prior to terminating their contract.
• A two-week written notice is required for all vacation requests and all families must be
enrolled for at least 4-months prior to using the vacation credit.
• Any changes in your child’s contract will result in a $25.00 processing fee.
• Please sign and return the last page of the Parent Policy
Handbook to the Center Director along with any other
enrollment forms for your child. Thank You.
I (We) have received and read the Saint Ambrose of Woodbury Early Childhood Education Center Parent Handbook. I
(We) agree to abide to the policies and procedures stated in the handbook. This includes the financial agreement and
payment plan. I (We) also understand that, if necessary, the director has the right to change or implement new
policies. I (We) understand that written notification will be provided for all changes in the policies or procedures.
Signed: __________________________________ Date:______________________
__________________________________ Date: ______________________
Parent(s) of: __________________________________________________________
• At least one parent/guardian must sign this form and return it to the Early Childhood Education
Center director, along with any other required enrollment forms for your child.